JOB PROFILE. A. Post Information. Commissioners Programme. Head Office - Johannesburg. The Commissioners; The COO of the SAHRC

Transcription

1 JOB PROFILE A. Pst Infrmatin Pst Title Cmpnent Lcatin Pst Reprts T Head f Cmmissiners Prgramme Cmmissiners Prgramme Head Office - Jhannesburg The Cmmissiners; The COO f the SAHRC Jb Prfile Verificatin Prfile Verified By: Acting Head f Cmmissiners Prgramme (Pandelis Gregriu) Date Verified: 23 July 2011 Jb Prfile Validatin Prfile Validated By: Cmmissiner Lve, Cmmissiner Gvender, Cmmissiner Baai and the CEO (Kayum Ahmed) Date Validated: 1 August 2011 Jb Evaluatin Outcme Cnfirmed Grade: Date Graded: 1

2 B. Jb Purpse Brief statement utlining the verall purpse/reasn fr existence f the pst (ne r tw sentences). T lead, manage and ensure the effective c-rdinatin and functining f the Cmmissiners Prgramme; T serve as the cnduit between the Cmmissiners Prgramme and the Office f the CEO. C. Psitin f the Pst in the Organisatin Structure diagram The Cmmissin (Cmmissiners) The Chief Executive Officer Head f Cmmissiners Prgramme Administrative Assistant Executive Persnal Assistant t the Chairpersn f the Cmmissin X1 Persnal Assistant t the Deputy Chairpersn and Cmmissiner X6 Legal Advisrs t the Cmmissiners 2

3 D. Key Respnsibilities List majr activities and cntributin t the rganisatin fr which this pst is held accuntable Key Perfrmance Areas (KPA) Activities (Linked t each f the KPAs) N. KPA Descriptin N. Activity Descriptin 1 Lead and manage the Cmmissiners prgramme in an effective and efficient manner. 1.1 Manage the develpment f annual perfrmance plans and peratinal plans fr the unit including the assciated budgeting Ensure the implementatin f the peratinal plan f the unit thrugh the effective definitin f perfrmance targets and measures in rder t evaluate success 1.3 Measure and mnitr achievement f strategic bjectives f the unit and take crrective actins where required. 1.4 Respnsible fr the management f the budget f the unit and ensuring that expenditure is in line with budget (Including capturing any infrmatin required t explain variances that may arise). 1.5 Plan, rganise and cntrl activities and resurces pertaining t the functins f the unit. 1.6 Oversee and manage the human resurces within the unit in an efficient and effective manner. 1.7 Ensure gd gvernance within the unit in line with relevant legislatin, regulatins and plicies. 1.8 Manage the perfrmance f all staff directly accuntable. 1.9 Advise the Cmmissiners n hw best t utilize their budget in the executin f their individual prgrammes Assist in the drafting f the Terms f Reference fr Cmmissiners respective Prgrammes. 3

4 2 Crdinate research and ensure the prvisin f research supprt t the Cmmissiners. 2.1 Crdinate the develpment f a research prgramme in line with the prgramme plans f Cmmissiners. 2.2 Ensure that the Secretariat develps a plan t mnitr the implementatin f the recmmendatins f SAHRC reprts, enquiries, hearings and findings. 2.3 Oversee and prvide supprt in the rll ut f the Cmmissiner s prgramme. 2.4 Facilitate engagements with relevant stakehlders within the Cmmissin t ensure that supprt is prvided t the Cmmissiners. 2.5 Oversee the activities f research assciates and any ther additinal resurces that may be required t prvide supprt t the Cmmissiners. 3 Manage and crdinate engagements between the Cmmissiners and key stakehlders 3.1 Manage and crdinate Prvincial meetings and any relevant meetings with key stakehlders. 3.2 Prmte the activities f the Cmmissiners in cllabratin with the Office f the CEO. 3.3 Oversee and facilitate the prvisin f media liaisn supprt services t the Cmmissiners. 3.4 Facilitate engagements (including attending relevant meetings) between Cmmissiners and members f the Secretariat including cmmunicating decisins taken, requesting infrmatin and prvisin f crprate supprt services t the Cmmissiners. 3.5 Establish and manage relatinships with key stakehlders and strategic partners e.g. dnrs, academic institutins 3.6 Prmte the Cmmissiners prgramme. 3.7 Facilitate, in cnjunctin with the CEO, the drafting f speaking ntes by the Secretariat fr individual Cmmissiners. 4

5 4 Manage the prvisin f administrative and secretariat services t the Cmmissiners. 4.1 Manage the develpment f prcedures and standards fr the prvisin f administrative and secretariat supprt services t the Cmmissiners. 4.2 Mnitr, evaluate and reprt n administrative and supprt services and facilitate imprvement planning in this regard. 4.3 Ensure cmpliance t minimum requirements and perfrmance standards with regards t administrative and secretariat supprt e.g. agenda setting, taking f minutes, distributin f minutes. 4.4 Fllw up n the implementatin f Cmmissiner s reslutins with relevant stakehlders. 4.5 Manage the prvisin f recrds and infrmatin management supprt services t the Cmmissiners. 5 Manage the prvisin f LCM advisry services and supprt t the Appeals Cmmittee 5.1 Advise the Cmmissiners n all legal matters. 5.2 Oversee the planning and management f the wrk f the appeals system. 5.3 Oversee the develpment and implementatin f prcedures and standards fr prcessing and reprting n appeals. 5.4 Oversee the management f the cmplaints handling prcess including ensuring that decisins are cmmunicated in line with the Cmplaints Handling Prcedure and advance the strategic bjective f cllating cmplaints arund the generic right s that the respnse frm Gvernment addresses the right the individual cmplaints represent. 5.5 Oversee the prvisin f legal assistance and supprt in relatin t the handling f appeals, drafting f legal mems and pinins and general legal supprt. 5.6 Oversee the mnitring, evaluatin and reprting n the Cmmissin s appeal system including imprvement planning. 5

6 6 Manage the prvisin f crprate supprt services t the Cmmissiners 6.1 Develp service level agreements with regards t crprate supprt services including. supply chain management, human resurces management and IT. 6.2 Mnitr and enfrce standards in line with the service level agreements. 6.3 Prvide supprt and input t supprt the crprate services planning prcesses. 6.4 Prvide feedback n the level f service being prvided t the Cmmissiners. 6.5 Manage cmpliance with key crprate services requirements. 6.6 Ensure that internal and internatinal travelling arrangements fr Cmmissiners are well crdinated. 6

7 E. Advisry Respnsibility Is it required frm the pst hlder t give frmal advice and engage with external stakehlders? Please indicate the type f advice given and t whm. T Whm Type f Advice/ Infrmatin Chief Executive Officer T btain infrmatin during the prcess f develping and rlling ut the Cmmissiners prgramme Cmmunicate the cmmissiners requirements Cmmunicate key reslutins and fllw up n implementatin Serve as a cnduit between the ffice f the CEO and the Cmmissiners Prgramme Heads f Prgrammes and Prvincial Offices T btain infrmatin during the prcess f develping and rlling ut the Cmmissiners prgramme Cmmunicate the cmmissiners requirements Cmmunicate key reslutins and fllw up n implementatin Cmmissiners Reprt and prvide supprt n all aspects f the Cmmissiners prgramme Natinal Parliament Manage arrangements t enable engagement between Parliament and the Cmmissiners Prvide feedback n key aspects f the Cmmissiners prgramme Gvernment Manage engagement with the cmmissiners Cmmunicate key aspects f the Cmmissiners prgramme Cmmunities Facilitate engagement with the Cmmissiners Obtain infrmatin The media Disseminatin f infrmatin Cmmunicate utcmes f engagements 7

8 F. Accuntability These fields are nt cmpulsry and shuld nly be cmpleted if the fields are relevant t yur pst Number f staff directly managed Number f staff indirectly managed 2 (including 1 administrative assistant) 7 (Secretaries and Persnal Assistants) Research assciates(as and when required) Financial accuntability R2, 500, 000 G. Inherent requirements f the Pst The minimum qualificatins, skills, knwledge, experience and behaviur that are required t perfrm the jb cmpetently. Skills/ Knwledge/ Behaviur: Requirement Type Key cmpetencies (This field requires a list f all skills, behaviur and attitude requirements) Knwledge and educatin (This field requires a list f all knwledge requirements relevant t this pst e.g. Knwledge f the Public Service Act.) Financial management Writing skills Strategic capability and leadership Prgramme and prject management Prblem slving and analysis Peple management and empwerment Knwledge management Cmmunicatin Change management Service delivery innvatin Hnesty and integrity Client rientatin and custmer fcus Stakehlder engagement and management A pst-graduate degree in business management r law r internatinal relatins, r internatinal law Knwledge and understanding f Cnstitutin and all legislatin 8

9 relevant t the wrk f the Human Rights Cmmissin Knwledge and understanding f scial ecnmic rights Knwledge f human rights thery and practices Knwledge and understanding f the Cmmissin s bligatins with regards t research and reprting Knwledge f relevant internatinal standards and bligatins with regards t human rights and the Cmmissin s respnsibilities in this regard Knwledge f research prcesses, principles and methdlgies Knwledge f the PFMA and Treasury Regulatins Knwledge f all relevant legislatin, plicies and prcedures Knwledge and understanding f mnitring and evaluatin Knwledge and understanding f cmmunicatins and stakehlder management requirements and prcesses Shuld be able t: link varius related cmpnents f perfrmance mnitring and evaluatin tgether (fr example, the inputs, prcesses, activities, utputs, utcmes, and impacts that cnstitute prjects, prgrammes, and services), t frm an integrated whle r system; set up & manage the PMER system fr their Prgramme, including the ability t - identify perfrmance infrmatin requirements; design perfrmance reprts (including system reprts) t prvide high quality perfrmance infrmatin fr all reprtable areas under their cntrl; design perfrmance measurements & scres; analyse, interpret & evaluate perfrmance reprts; cmmunicate perfrmance infrmatin effectively; prduce the perfrmance results t the standard, & within the timeframes required. Applied understanding f: 9

10 the statutry and regulatry requirements regarding perfrmance mnitring, evaluatin & reprting, including: Sectin 38(1)(a)(i) & (b) Sectin 40(3) (a) f the PFMA, & Natinal Treasury Regulatin fr Cnstitutinal Institutins; Gvernment Guide t the Outcmes Apprach (2010); Framewrk fr Managing Prgramme Perfrmance Infrmatin (Natinal Treasury, 2007); New Framewrk fr Strategic Plans & Annual Perfrmance Plans (Natinal Treasury, 2010); Statistics SA Statistical Quality Assessment Framewrk (2008); Natinal Archiving & Recrds Service f Suth Africa Standards fr Recrds Management (NARSSA, 2007). Understand the electrnic system/s used in their area f respnsibility, in rder t: ensure the quality f the data; set access levels & authrise data crrectins; maintain the integrity f the system; and identify/specify required system design changes t match the peratinal prcess & reprting requirements. Experience (Please list all relevant experience required fr the pst) At least 5 years experience in a senir psitin, preferably in the human rights envirnment H. Career pathing Next higher psitin: What is required t prgress: Chief Operatins Officer Refer t jb prfile fr requirements 10

11 I. Jb prfile agreement The Manager r his/her nminee reserves the right t make changes and alteratins t this jb prfile as he/she deem reasnable, after due cnsultatin with the pst hlder. We the undersigned agree that the cntent f the cmpleted Jb Prfile gives an accurate utline and cntent f the Pst. Title Name Emplyee Number Signature Date 11