JOB DESCRIPTION FORM

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1 ADDITIONAL INFORMATION ON THE FOLLOWING POST: BUILT ENVIRONMENT MANAGEMENT CLUSTER OFFICE OF THE DEPUTY CITY MANAGER: BUILT ENVIRONMENT MANAGEMENT CLUSTER EXECUTIVE DIRECTOR: LAND, PROPERTY AND ASSET MANAGEMENT (Ref. 7) POSITION CODE: 5506 A MARKET-RELATED REMUNERATION PACKAGE WILL BE OFFERED JOB DESCRIPTION FORM SECTION A: JOB TITLE AND INFORMATION SECTION A1. POST IDENTIFICATION 1. Municipality Nelsn Mandela Bay Municipality 2. Pst title Executive Directr: Land, Prperty and Asset 3. Number f psts 1 A2. LOCATION OF POST Cluster Directrate Built Envirnment Land, Prperty and Assets A3. SURROUNDING POSTS Immediate supervisr Jb title 1. The Deputy City Manager: Built Envirnment Immediate subrdinates Jb title(s) 1. Land (Including ecnmic investment and develpment) 2. Asset 3. Prperty management (including acquisitins, leases and alienatins) 4. Gegraphic Infrmatin Systems (GIS) 5. Valuatins

2 SECTION B: JOB PURPOSE, DUTIES AND RESPONSIBILITIES OF THE POST B.1 JOB PURPOSE The purpse f the pst f the Executive Directr: Land, Prperty and Asset is t strategically direct and manage the prvisin f land, asset and prperty management, and gegraphic infrmatin and valuatin services t the Municipality, including: Being administratively in charge f the planning, develpment, executin and maintenance f land management, asset management, prperty management, gegraphic infrmatin and valuatin services in the City. Assisting the accunting fficer and the Deputy City Manager: Built Envirnment t carry ut his r her financial management respnsibilities (in line with delegatins), in areas ranging frm budget preparatin t financial reprting and the develpment and maintenance f internal cntrl plicies and prcedures. Implementing relevant delivery appraches refrms at the directin f the Deputy City Manager: Built Envirnment with the assistance f apprpriately skilled staff. T undertake specific respnsibilities as a member f the tp management team. Perfrmance 1 Strategic Leadership and Fcus Area Duties/ Tasks (HOW) Purpse (WHY) Frequency Strategic Leadership Strategic and Service Delivery Planning and Prvides strategic leadership within area f respnsibility by: Determining the strategic visin and plan pertaining t the area f respnsibility Practively managing change and change implicatins Leading the prcess f determining the ideal institutinal arrangements pertaining t the area f respnsibility Prviding visible, supprtive and effective leadership Mtivating and empwering staff t deliver n strategies and gals Fstering a psitive and creative management culture Cntribute substantively t the Municipality s strategic, integrated develpment and perfrmance planning and reprting prcesses: Leading and managing the planning prcesses fr the Directrate Prviding directin and cntributing t the develpment T ensure that the Directrate is prductive, effective and efficient In rder t ensure that strategic gals and plans are set and achieved within the area f respnsibility

3 2 Perfrmance Fcus Area Duties/ Tasks (HOW) Purpse (WHY) Frequency and review f credible plans, including the Integrated Develpment Plan (IDP) and Service Delivery and Budget Implementatin Plan (SDBIP) Managing the alignment f strategies and gals within area f respnsibility Assessing and mnitring the impact f financial and nn-financial changes n plans, including natinal and prvincial plicy statement changes Managing the implementatin f service delivery plans within the legislative and regulatry framewrk pertaining t the area f respnsibility Identifying and managing all financial risks in plans Frmulating plans, strategies and gals based n the past and current perfrmance and financial psitin f the Municipality Strategic Supprt Prvides strategic supprt t the accunting fficer and the Deputy City Manager by: Prviding slicited and unslicited advice n Land, Prperty and Assets plicy bjectives Prviding technical input t supprt Cuncil in undertaking its bligatins and t supprt management decisin making as required Prviding leadership in reviewing decisins that have been made, with specific emphasis n Land, Prperty and Assets management implicatins and/r alignment t relevant management legislatin, regulatins and Strategic Perfrmance plicies Develping/Managing the develpment f land prperty and asset management delivery mdels and scenari plans t supprt decisin making prcesses Manages the perfrmance f the Directrate by: Overseeing the implementatin f the perfrmance management system within area f respnsibility T cntribute t the effective and efficient functining f the Municipality T ensure accuntability and perfrmance by

4 3 Perfrmance 2 Financial Fcus Area Duties/ Tasks (HOW) Purpse (WHY) Frequency Change Strategic Financial Leading the prcess f mnitring, evaluating and reprting n the perfrmance f the Directrate in line with agreed measures and standards Managing the perfrmance reprting prcess in rder t ensure measurability, accuracy, validity, reliability and timeliness f submissins Making submissins and presentatins t relevant stakehlders n the substantive details cntained in the perfrmance reprts Guides the management f change within the area f respnsibility by: Analyzing the impact f changes in the external and internal envirnment that culd affect area f respnsibility Managing and implementing change management initiatives within area f respnsibility (as required) (Practively) finding creative and innvative slutins t change Cnsulting with and managing varius stakehlders particularly in respect f change Guides effective, efficient and ecnmic financial management and administratin in line with the MFMA, Financial Regulatins and Treasury Instructins by: Develping and implementing finance and financial management strategies Guiding the develpment, implementatin and peridic review f financial plicies, systems, cntrls, guidelines and instructins t ensure effectiveness, efficiency and relevance Cmpiling and managing the Directrate s budget in alignment with the Integrated Develpment Plan (IDP) Preparing multi-year revenue and expenditure frecasts, strategic plans, budgets and estimates; and advising the the Divisin In rder t ensure the creatin f a cnducive wrk envirnment T ensure that the Municipality s finances are managed effectively and efficiently

5 4 Perfrmance Fcus Area Duties/ Tasks (HOW) Purpse (WHY) Frequency Budget Revenue impact theref n service delivery, perfrmance and the financial psitin f the Municipality Supprting the accunting fficer and the Deputy City Manager: Built Envirnment t versee the financial management, tax implicatins and perfrmance f service delivery mechanisms, bth internal and external (including municipal entities) and utsurced service agreements Mnitring and addressing-nn cmpliance with financial management plicies and prcedures Develping and managing strategies, prcesses and systems fr prviding financial management supprt t ther functins within the Municipality Guides the effective and efficient management f the Directrate s budget by: Leading and managing the budget preparatin, adjustment and implementatin prcess Supprting the accunting fficer and the Deputy City Manager: Built Envirnment t ensure that the budget is aligned t the relevant plicies and the Integrated Develpment Plan and Service Delivery and Budget Implementatin Plan Overseeing capital and peratinal budget expenditure Mnitring and managing irregular, unauthrised and/r wasteful expenditure Guides the effective and efficient management f the Directrate s revenue by: Cntributing t develping and managing the Directrate s system fr managing revenue, including billing, cllectin and debt recvery, in line with legislative requirements and relevant standards Develping and implementing apprpriate strategies fr enhancing the revenue f the Directrate and/r T ensure the effective management f the financial resurces f the Municipality T cntribute twards the financial sustainability f the Municipality

6 5 Perfrmance 3 Supply Chain Fcus Area Duties/ Tasks (HOW) Purpse (WHY) Frequency Financial Perfrmance and Reprting Supply Chain reducing revenue lsses Managing and crdinating the Directrate s revenue management prgramme, including Debt Cllectin, Credit Cntrl, Indigent and Custmer Care and Leads and manages the financial reprting prcess by: Managing the prcess f preparing and submitting financial reprts/statements t relevant stakehlders within stipulated timeframes and quality requirements Generating, analysing and evaluating cst management reprts fr all prgrammes and/r prjects t supprt the review f perfrmance f all functins within the Directrate Supprting the accunting fficer and the Deputy City Manager: Built Envirnment in analyzing and evaluating the financial reprts t understand impact n, and t guide planning in respect f strategies and gals, including financial psitin brrwings, perfrmance, implementatin f the annual budget and SDBIP, tariffs, rates, credit cntrl, debt cllectin, supply chain management and ther relevant plicies Managing the financial reprting prcess in rder t ensure measurability, accuracy, validity, reliability and timeliness f submissins Making submissins and presentatins t the Deputy City Manager: Built Envirnment and the CFO n the substantive details cntained in the reprts Oversees supply chain management by: Implementing a supply chain management strategy fr the Directrate Managing the Directrate s supply chain management system Reviewing the Directrate s supply chain management T ensure that the Municipality meets its bligatins with regards t financial reprting in line with legislative, regulatry, plicy requirements and acceptable standards T ensure cmpliance t minimum requirements and t ensure that the Municipality has

7 6 Perfrmance 4 Assets and liabilities management Fcus Area Duties/ Tasks (HOW) Purpse (WHY) Frequency Asset plicies and prcedures and make recmmendatins t the Deputy City Manager: Built Envirnment and the CFO Mnitring, evaluating and reprting n level f cmpliance t the supply chain management plicy and prcedures Develping and managing the implementatin f a prcurement plan and strategy fr the Directrate Overseeing the maintenance f registers t supprt the supply chain management prcess Managing the system fr unslicited bids Implementing and mnitring the implementatin f measures aimed at cmbating the abuse f the supply chain, e.g. fraud, favuritism, crruptin, unfair and irregular practices Implementing delegatins fr supply chain management pwers and duties in accrdance with Supply Chain Regulatins In line with the delegatins framewrk, reslving relevant supply chain management related disputes, bjectins, cmplaints and queries Oversees the management f the Directrate s assets in cllabratin with the Executive Directr: Planning, transprtatin and Human Settlements and the Deputy City Manager: Built Envirnment by: Maintaining the system fr managing the Municipality s assets Implementing asset management plicies and prcedures fr the Municipality Mnitring, evaluating and reprting n cmpliance with asset management plicies and prcedures Develping and managing a register (registers) fr fixed and nn-fixed assets f the Directrate access t the gds and services that it requires t carry ut its mandate in a timely manner T ensure cmpliance with minimum requirements and t ensure that the Municipality s assets are managed apprpriately and efficiently.

8 7 Perfrmance 5 Audit and Assurance 6 Gvernance and Risk Fcus Area Duties/ Tasks (HOW) Purpse (WHY) Frequency f Liabilities Audit and Assurance Crprate Gvernance Oversees the management f the Municipality s liabilities by: Maintaining a system fr managing the Directrate s liabilities Implementing plicies and prcedures fr the management f the Directrate s liabilities Managing the payment prcess Mnitring and addressing irregular payments Mnitring, evaluating and reprting n cmpliance with plicies and prcedures Uphlds the audit prcess by: Preparing the relevant reprts an dcuments necessary fr the carrying ut f an effective and efficient audit prcess Making sure that the relevant audit authrities have timely access t the financial recrds and all relevant infrmatin f the Directrate t enable them t perfrm their respective functins Analysing the reprts and advice f the relevant audit authrities and prviding apprpriate management respnses Managing the implementatin f specific actins within/related t areas f respnsibility as part f the prcess f respnding t audit queries and/r findings Managing relevant cmmunicatins with the Deputy City Manager: Built Envirnment, Internal Audit and/ r the CFO Crdinating respnses t audit queries and requests fr additinal infrmatin, and respnding t relevant queries Cntributes twards gd gvernance by: Crdinating and managing the implementatin f initiatives aimed at maintain r imprving gvernance within area f respnsibility T ensure cmpliance with minimum requirements and t ensure effective management f its liabilities In rder t ensure cmpliance with minimum requirements and attainment/ maintenance f favrable audit findings T ensure gd gvernance, strategic management and

9 8 Perfrmance 7 Human Resurces and Develpment Fcus Area Duties/ Tasks (HOW) Purpse (WHY) Frequency Financial Risk Human Resurces and Develpment Mnitring, evaluating and reprting n cmpliance t relevant plicies, prcedures and cdes f gd practice Prmting a culture f gd gvernance, transparency and accuntability within area f respnsibility Supprting the frmulatin and implementatin f cdes f cnduct Supprting the implementatin f strategies and systems t encurage gd gvernance, ethics and the cde f cnduct e.g. mechanisms fr reprting miscnduct, fraud, crruptin etc. Guides the management f financial risks in the Municipality by: Cntributing t and supprting the accunting fficer with the establishment and maintenance f effective, efficient and transparent systems fr financial risk management and internal cntrl Cntributing t and supprting the accunting fficer in implementatin a risk management and fraud preventin plan Cntributing t and supprting the accunting fficer in undertaking risk assessments Mitigating financial risks within the Directrate by undertaking the necessary measures t predict and manage thse risks Leads the effective and efficient management and develpment f human resurces within area f respnsibility by: Managing the perfrmance f all the direct reprtees. Overseeing the management f perfrmance f all staff within the Divisin. Defining/Adjusting the rle bundaries, wrkflw prcess and jb design against laid dwn service delivery requirements and statutry financial regulatins referring t gd and accuntable financial management and gvernance. cntribute twards ensuring a clean audit. T cntribute twards a reductin in verall risk in the management f the affairs f the municipality T cntribute twards the creatin f a cnducive wrk envirnment and imprved perfrmance.

10 9 Perfrmance 8 Legislatin, plicy and Implementatin Fcus Area Duties/ Tasks (HOW) Purpse (WHY) Frequency Plicy and By- Laws Legislatin and Cmpliance Determining staffing levels and authrising mtivatins fr the filling f vacancies t cmplement functinal bjectives and requirements. Participating in the recruitment and selectin prcess, apprving minimum design and specificatins fr inclusin in jb advertisements and evaluating applicants suitability thrugh analysis f selected shrtlisted CVs and interviews. Apprving, mnitring and evaluating the implementatin f relevant skills develpment plans and pririties fr the area f respnsibility. (In partnership with the relevant line functin), mnitring, evaluating and reprting n human resurces management and develpment practices within area f respnsibility and in line with the plicies and prcedures f the Municipality. Supprts and cntributes t the frmulatin f plicies and municipal by-laws by: Advising the accunting fficer and Deputy City Manager: Built Envirnment n the financial and nnfinancial implicatins f prpsed plicies and by-laws Supprting the accunting fficer and Deputy City Manager: Built Envirnment and cntributing t the administrative aspects f the prcess fr adpting plicies and by-laws Implements, manages and versees the implementatin f legislatin by: Supprting the Deputy City Manager: Built Envirnment, establishing and maintaining a register f nncmpliance with legislative requirements Regularly mnitring and reprting t the Deputy City Manager: Built Envirnment n the implementatin f legislatin and plicies and cmpliance theref T cntribute twards effective and efficient gvernance and administratin T ensure cmpliance with legislatin and thereby effective and efficient gvernance

11 10 Perfrmance 9 Stakehlder 10 Prject management Fcus Area Duties/ Tasks (HOW) Purpse (WHY) Frequency Maintenance f Stakehlder Relatins f Financial Prjects Regularly reviewing and, where necessary, prpsing t the Deputy City Manager: Built Envirnment amendments t financial plicies Mnitring and ensuring cmpliance t municipal bylaws thrugh the enfrcement f fines and penalties within areas f respnsibility Regularly cnsidering impact f amendments t the legislative framewrk that gverns lcal gvernment n the Municipality s by-laws and plicies as they pertain t the area f respnsibility Guides, establishes and maintains apprpriate stakehlder relatins by: Establishing and maintaining effective stakehlder relatins within areas f respnsibility Establishing and maintaining clear rles and respnsibilities, service level standards, reprting lines and cmmunicatins t ensure effective and efficient internal stakehlder relatins Managing stakehlder cnsultatin prcesses and advising the accunting fficer n stakehlder cnsultatins in line with relevant legislatin, regulatins and plicies Directs and guides Land, Prperty and Assets management prjects by: Managing the prcess fr cnceptualizing and designing the prjects in line with the IDP and SDBIP Cntributing t the develpment and implementatin f prject plans Mnitring, evaluating and reprting n the implementatin f prjects Cntributing twards establishing a system fr managing prjects within the Municipality T cntribute twards effective and efficient stakehlder relatins management T ensure the effective and efficient management f prjects within area f respnsibility

12 SECTION C JOB SPECIFICATION Skills relevant t a jb include educatin r experience, specialised training, persnal characteristics r abilities C.1 ESSENTIAL REQUIREMENTS OF THE POST Qualificatin Experience A B. Degree in Business Science r a B.Sc. Degree in the building envirnment A minimum f eight years experience at senir management level * At least three years senir management experience in a metr r medium-sized municipality r similar public sectr envirnment * Prven experience at senir management level in at least tw f the fllwing sectrs: land management, prperty management, GIS and valuatin services * Prven experience in the develpment and implementatin f by-laws and plicies relevant t the afrementined sectrs * Prven prject management skills * Experience in industrial relatins and the management f large teams in the built envirnment.

13 2 Cmpetencies Within the area f respnsibility, the ability t frmulate and influence shrt, medium and lng-term service delivery plans t deliver n municipal strategies and gals. The ability t prvide supprtive leadership t the accunting fficer and senir management team. Within the area f respnsibility, the ability t develp and maintain strategic alliances with varius stakehlders. The ability t guide the management f an effective, ecnmic and efficient functin, supprted by effective management plicies and practices. The ability t frecast revenue and expenditure and assessing the impact theref n a directrate s financial psitin and perfrmance. The ability t cmmissin and perate management systems. The ability t manage the budget preparatin and implementatin prcess and prvide technical expertise in this regard. The ability t supprt and implement gd gvernance in the area f respnsibility. The ability t implement and manage the reprting prcess f the Municipality. The ability t implement and manage the perfrmance reprting prcess f the Municipality. The ability t understand risk and guide the management f risk fr the Municipality within the area f respnsibility. The ability t guide the management f change fr the Municipality within the area f respnsibility. The ability t prvide directin and guide prject management within the area f respnsibility The ability t supprt and cntribute t the frmulatin f plicies and Bylaws by the municipal Cuncil. The ability t implement, manage and versee the implementatin f legislatin and plicy within the area f respnsibility Within the area f respnsibility, the ability t guide, establish and maintain apprpriate stakehlder relatins. The ability t manage and versee a fair, equitable, transparent, cmpetitive and cst effective supply chain management functin. The ability t manage the supply chain management functin. The ability t supprt the audit prcess, in rder t btain the ptimum level f assurance frm the Auditr-General.

14 3 C.2 PREFERRED REQUIREMENTS OF THE POST Qualificatin A Master s Degree r higher qualificatin C.3 PHYSICAL/MENTAL REQUIREMENTS OF THE POST 1. Dealing with tight deadlines and pressure 2. Ability t wrk extended hurs C4 SPECIAL CONDITIONS ATTACHED TO THE POST (Specify) 1. As a member f the Municipality s senir management team the Executive Directr may be assigned additinal respnsibilities ver and abve the cre requirements f the Executive Directr s jb descriptin.

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