RESTRUCTURING THE ADDITIONAL DUTY HOURS ALLOWANCE. Part I of Volume II JOB DESCRIPTIONS FOR DIRECTORS

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1 RESTRUCTURING THE ADDITIONAL DUTY HOURS ALLOWANCE Part I f Vlume II JOB DESCRIPTIONS FOR DIRECTORS ACCRA, SEPTEMBER, 2005 Ghana Ministry f Health Ghana Health Services Cnsultants: Cedar Care Trust Internatinal Dnr Organisatin: DANIDA

2 TABLE OF CONTENT 1.0 DIRECTOR GENERAL DEPUTY DIRECTOR GENERAL DIRECTOR AND DEPUTY DIRECTORS, PUBLIC HEALTH DIVISION (PHD) Directr, PHD Deputy Directr, Family Health (Public Health) Deputy Directr, Disease Cntrl and Surveillance (Public Health) Deputy Directr, Nutritin (public Health) Deputy Directr, Health Prmtin (Public Health) DIRECTOR AND DEPUTY DIRECTORS, ICD Directr, ICD Deputy Directr, Quality Assurance (Institutinal Care Divisin) Deputy Directr, Mnitring and Evaluatin (ICD) Deputy Directr, Mental Health (ICD) Deputy Directr, Clinical Services (ICD) DIRECTOR, DEPUTY DIRECTORS, HASS Directr, Health Administratin and Supprt Services (HASS) Deputy Directr, General Administratin (HASS) Deputy Directr, Transprt Management (HASS) Deputy Directr, Estate Management Deputy Directr, Clinical Engineering (HASS) DIRECTOR AND DEPUTY DIRECTORS, SUPPLIES, STORES, AND DRUG MANAGEMENT Deputy Directr, Prcurement Deputy Directr, Lgistics, Clearing and Warehusing (SSDM) DIRECTOR AND DEPUTY DIRECTORS, HUMAN RESOURCES Directr, Human Resurces Develpment Deputy Directr, Human Resurces Planning and Mnitring (HRD) Deputy Directr, Human Resurces Management (HRD) Deputy Directr, Training and Capacity Develpment (HRD ii

3 8.0 DIRECTOR AND DEPUTY DIRECTORS, POLICY PLANNING, MONITORING AND EVALUATION Directr, Plicy Planning, Mnitring and Evaluatin Deputy Directr, Plicy Deputy Directr, Planning and Budgeting (PPME) Deputy Directr, Infrmatin, Mnitring and Evaluatin (PPME) Deputy Directr, Health Reserach (PPME) DIRECTOR AND DEPUTY DIRECTORS, INTERNAL AUDITOR Directr, Internal Audit Divisin Deputy Directr, Cntrl and Cmpliance, Internal Audit Deputy Directr, Perfrmance Audit (Internal Audit) Deputy Directr, Reginal Audit Supervisrs (Internal Audit) REGIONAL, DISTRICT DIRECTORS OF HEALTH SERVICES AND MEDICAL SUPERINTENDENT Reginal Directr f Health Services MEDICAL SUPERINTENDENT District Directr f Health Services EXECUTIVE SECRETARY, GHS Executive Secretary, GHS Cuncil EXECUTIVE SECRETARY, CHAG Executive Secretary, CHAG PROGRAMME MANAGERS Prgramme Manager, Natinal Malaria Cntrl Prgramme Crdinatr, Child Health Prgramme iii

4 1.0 DIRECTOR GENERAL Title f Pst : Directr General Grade : Executive grade C Respnsible t: Accuntable t: Jb Purpse: Chair f the GHS Cuncil Minister fr Health Prvide executive leadership and leading edge strategic directin t enable the Ghana Health Service deliver innvative services and effective healthcare t the ppulatin. Overview f rle This unique rll calls fr a transfrmatinal leader wh will shape an agile and dynamic rganisatin, capable f delivering real strategic value t the general health service delivery frntline. The rle will require effective partnership wrking with the Ministry f Health, external rganisatins, ther agencies and dnrs. The rle demands exceptinal change management expertise and the ambitin fr the GHS t becme an rganisatin f excellence. Jb Summary Lead and manage the GHS Implement health imprvement strategies and plans Lead natinal mdernisatin f services t achieve the GHS plan targets and services that are accessible t the ppulatin Develp and deliver an apprpriate prtfli f directly managed services which will imprve the health f lcal cmmunities Prvide clear, credible and dynamic leadership fr the strategic develpment and peratinal management f the crprate affairs, cmmunicatin and partnership prtfli; Develp a lng term, sustainable, strategic visin and plan fr the GHS and ensure future rganisatinal capacity t deliver it. Key respnsibilities Take crprate respnsibility fr the functins f the GHS and its agencies; Develp an energetic leadership presence as advcate fr innvatin fr health and health care transfrmatin in the GHS; Lead the develpment and implementatin f high-impact slutins t the challenges facing the GHS in areas f strategic pririty; Lead in the develpment f a Mdernisatin Agenda fr the GHS; Cmmunicate the Mdernisatin Agenda f the health service in a way that establishes a clear sense f purpse and ensures strng relatinships with the Ministry f Health, external rganisatins, agencies and dnrs; Develp strategies and framewrks t supprt the GHS in the effective crdinatin f service redesign, unlcking wrkfrce ptential and the harnessing f new technlgies; Develp a cherent strategic framewrk and annual delivery plan t ensure the cntinued imprvement f services and mst effective use f resurces; 1

5 Ensure that health and health services play a strng rle in the cuntry by strng GHS leadership and cntributin t the delivery f strategic prgrammes f wrk which supprt health imprvement, cmmunity develpment/invlvement and effective delivery/cmmissining f health services; Establish rganisatinal strategies t ensure the successful creatin f an effective leadership team; Deliver results, as agreed with the GHS Cuncil and the Minister f Health thrugh the pririty setting mechanisms; Actively create links with verseas health, and ther sectrs, imprvement leaders in verseas health systems and ther sectrs t develp learning; Represent the GHS natinally and internatinally in the prmtin f innvatin fr imprvement in health and healthcare; Wrk clsely with partners t develp capability and capacity in imprvement skills in the GHS; Lead the develpment f a cherent and practive cmmunicatin strategy fr the GHS; Prmte a culture f cllabratin between the GHS and ther partners and stakehlders; Prject a strng and psitive crprate image, demnstrating integrity and a strng cmmitment t service prvisin, bth within the rganisatin and externally; Ensure the mnitring f perfrmance against service agreements within the GHS and ther prviders; Ensure the preparatin f perfrmance management reprts as required, including annual reprts and annual accunts Ensure a strng and effective framewrk f crprate gvernance including risk, clinical gvernance, cntrls assurance, health and safety, etc; Thrugh these respnsibilities t shape and deliver an rganisatin fit fr purpse and t develp the Directr Team as an effective leadership fr delivery. Qualities and experience required Knwledge and Experience A high level f intellectual rigur and credibility at a natinal and/r internatinal level; A track recrd as an agent fr change Substantial management experience at Chief Executive r senir management level; Evidence f cntinuus imprvement appraches t rganisatinal and system dilemmas; An understanding f wrk in health/scial care rganisatins will be an advantage Experience in creating and influencing plitical and multi-rganisatinal level strategies; Knwledge and experience in ne f the fllwing: natinal and internatinal imprvement thinking, methdlgies and innvatin strategies; innvatin f prducts r technlgy; learning; rganisatinal and leadership develpment Evidence f wrking in a cmplex stakehlder envirnment. Skills and Persnal Qualities A creative, innvative leader wh embraces diversity and challenge; 2

6 Experience f driving and implementing substantial rganisatinal change, in particular using new and innvative practices and technlgies t imprve services; Demnstrable flexible relatinship and cmmunicatin skills hat embrace a range f styles; Ability t create partnerships that fster teamwrk and netwrking bth within the rganisatin and acrss rganisatinal bundaries; Skilled perfrmer in a variety f presentatin settings; Significant persnal standing which may include a natinal r internatinal reputatin in a relevant field; Tenacity, integrity, and psitive mtivatinal apprach t peple management and develpment; The drive, enthusiasm and visin needed t lead change in the rganisatin; Excellent persnal cmmunicatin skills, including tact and diplmacy when dealing with ptentially difficult and sensitive issues; A cmmitment t the essence f health service delivery t encurage innvatin and increase the capability f the GHS. 3

7 2.0 DEPUTY DIRECTOR GENERAL Title f Pst : Deputy Directr General Grade : Executive grade C Respnsible t: Chair f the GHS Cuncil Accuntable t: Minister fr Health Jb Purpse: Wrk tgether with the Directr General t prvide executive leadership and leading edge strategic directin t enable the Ghana Health Service deliver innvative services and effective healthcare t the ppulatin Overview f rle This unique rll calls fr a transfrmatinal leader wh will wrk tgether with the Directr General t shape an agile and dynamic rganisatin, capable f delivering real strategic value t the general health service delivery frntline. Yu will lead and be respnsible fr the peratinal functins f the Ghana Health Service. The rle will require effective partnership wrking with the Ministry f Health, external rganisatins, ther agencies and dnrs. The rle demands exceptinal change management expertise and the ambitin fr the GHS t becme an rganisatin f excellence. Jb Summary Wrking tgether with the Directr General Lead and manage the GHS Implement health imprvement strategies and plans Lead natinal mdernisatin f services t achieve the GHS plan targets and services that are accessible t the ppulatin Develp and deliver an apprpriate prtfli f directly managed services which will imprve the health f lcal cmmunities Prvide clear, credible and dynamic leadership fr the strategic develpment and peratinal management f the crprate affairs, cmmunicatin and partnership prtfli; Develp a lng term, sustainable, strategic visin and plan fr the GHS and ensure future rganisatinal capacity t deliver it. Principal Duties Under the directin and n behalf f the GHS Bard, the Deputy Directr General will: Wrk clsely with the Headquarters and Reginal Directrs t develp a strategic directin fr the GHS and lead the creatin f a strng rganisatin with a cherent lng term health strategy fr the prvisin f health care services and deliver wider health imprvement within all regins. Wrk with the Directr General t ensure the effective wrking and develpment f the GHS Executive Cmmittee and Bard. Be respnsible fr the peratinal functin f the service. 4

8 Lead the develping f a Mdernisatin Prgramme reflecting the health status and the health needs f the ppulatin. Ensure that budgeting and financial systems are sund and in accrdance with GHS financial instructins. Maintain financial cntrl within allcated resurces. Ensure the develpment f a financial risk plan and frward financial strategy fr the GHS with a fcus n financial sustainability and advcacy/demnstratin f the GHS belw capitatin and high deprivatin status. Ensure the mnitring f perfrmance against service agreements with GHS agencies and ther prviders. Ensure the preparatin f perfrmance management reprts as required, including annual reprts and annual accunts. Ensure a strng and effective framewrk f crprate gvernance including risk, clinical gvernance, cntrls assurance, health and safety, etc. Wrk in partnership with ther agencies t secure the wider health f the ppulatin. Develp clser integratin f primary and cmmunity health services and ensure clser wrking with ther agencies n bth planning and delivery. Ensure that health and health services play a strng rle in the cuntry by strng GHS leadership and cntributin t the delivery f strategic prgrammes f wrk which supprt health imprvement, cmmunity develpment/invlvement and effective delivery/cmmissining f health services. Facilitate and supprt prfessinal develpment, audit and peer review and the develpment f clinical gvernance. Thrugh these respnsibilities t shape and deliver an rganisatin fit fr purpse and t develp the Directr Team as an effective leadership fr delivery. Persn Specificatin Qualities and experience required Knwledge and Experience A high level f intellectual rigur and credibility at a natinal and/r internatinal level; A track recrd as an agent fr change Substantial management experience at Chief Executive r senir management level; Evidence f cntinuus imprvement appraches t rganisatinal and system dilemmas; An understanding f wrk in health/scial care rganisatins will be an advantage Experience in creating and influencing plitical and multi-rganisatinal level strategies; Knwledge and experience in ne f the fllwing: natinal and internatinal imprvement thinking, methdlgies and innvatin strategies; innvatin f prducts r technlgy; learning; rganisatinal and leadership develpment Evidence f wrking in a cmplex stakehlder envirnment. Skills and Persnal Qualities A creative, innvative leader wh embraces diversity and challenge; Experience f driving and implementing substantial rganisatinal change, in particular using new and innvative practices and technlgies t imprve services; 5

9 Demnstrable flexible relatinship and cmmunicatin skills hat embrace a range f styles; Ability t create partnerships that fster teamwrk and netwrking bth within the rganisatin and acrss rganisatinal bundaries; Skilled perfrmer in a variety f presentatin settings; Significant persnal standing which may include a natinal r internatinal reputatin in a relevant field; Tenacity, integrity, and psitive mtivatinal apprach t peple management and develpment; The drive, enthusiasm and visin needed t lead change in the rganisatin; Excellent persnal cmmunicatin skills, including tact and diplmacy when dealing with ptentially difficult and sensitive issues; A cmmitment t the essence f health service delivery t encurage innvatin and increase the capability f the GHS. 6

10 3.0 DIRECTOR AND DEPUTY DIRECTORS, PUBLIC HEALTH DIVISION (PHD) 3.1 Directr, PHD Jb Title : Directr, Public Health Divisin Grade : Directr Respnsible T : Directr General, GHS Accuntable T : Directr General, GHS Jb Purpse Prvide leadership in the planning and rganizatin f all public health activities in the rganizatin mainly in cmmunicable disease cntrl and surveillance, reprductive, adlescent and child health, nutritin and health prmtin Main Duties and Respnsibilities Prvide technical advise t Directr General n matters relating t public health Lead in the develpment f public health plicies, guidelines, prtcls and standards. Lead in the develpment f interventins and prgrams fr public heath Prvide technical supprt in the implementatin f public health interventins and prgrams Prvide directin in the develpment and peratins f the departments within public health Direct and participate in the preparatin and submissin f grant prpsals n public health interventins and prgrams t health partners Lead in the assessment f public health needs and inequalities Lead in the develpment f systems fr mnitring and evaluatin f public health prgrammes acrss the rganisatin. Lead in the mnitring and evaluatin f public health prgrams and interventins Cntribute t the implementatin quality assurance public health prgrams Cntribute t plicy develpment, analysis and review in the Ghana Health Service (GHS). Lead in the develpment f natinal surveillance and disease cntrl systems Lead in the peridic review f public health interventins. Ensure that effective database n public health interventin is maintained. Cntribute t the prmtin f healthy life style. Cntribute t the implementatin and evaluatin f natinal health plicies within the GHS. Cntribute t the develpment f medium/lng term strategic plans fr the GHS Prepare annual reprts and ther reprts n the Divisin. Cntribute t the develpment f in-service and pst-basic training prgrammes fr public health staff 7

11 Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with Ministry f Health, WHO, UNICEF, ther Health Partners and ther related agencies n issues f public health imprtance. Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t public health. Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f public health services. Mnitr wn perfrmance against agreed bjectives. Create an enabling envirnment t prmte staff develpment. Arrange fr cntinuing prfessinal educatin and ensure perfrmance appraisals fr staff in the Divisin. Management Prvide effective leadership in the Divisin. Crdinate activities f all departments within the divisin. Ensure effective use f resurces in the Divisin. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Divisin in accrdance with the GHS Guidelines fr recrd keeping and management Plan divisinal wrklad and manage the divisin t accmplish wrk n schedule Prepare and implement divisinal budget accrding t rganizatinal plicies and guidelines. Research C-rdinate and implement R & D prgrammes. Apply relevant evidence-based research findings. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the divisin. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. 8

12 Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin Directr, Public Health Criteria Essential Desirable Educatinal Qualificatin Senir Health Prfessinal Pstgraduate qualificatin in a Public Health r related field (Masters r equivalent) Evidence f leadership and cntinuing prfessinal develpment and training in Health management Degree in Medicine Member f relevant Prfessinal Bdy (e.g. GPGC) Knwledge & Experience Skills & Abilities A minimum f FIVE (5) years wrking experience in management at senir level. A minimum f FIVE (5) years public health practice Prject management Budget management A brad knwledge base and experience f GHS plicies and perating prcedures. Knwledge and experience f quality assurance. Knwledge in epidemilgy and statistics Knwledge and experience in crdinating and implementing Research and develpment prgrammes. Experience in service develpment. Excellent written and verbal cmmunicatin skills. Strategic thinker Planning, rganizatin and supervisry skills Ability t wrk, lead and manage a multi-disciplinary team Ability t make effective and persuasive speeches and presentatins n cmplex and cntrversial tpics. Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Experience f multiagency netwrking. 9

13 3.2 Deputy Directr, Family Health (Public Health) Jb Title : Deputy Directr, Family Health (Public Health) Grade : Deputy Directr Respnsible T : Directr, Public Health Accuntable T : Directr General, GHS Jb Purpse Prvide leadership in the planning and rganizatin f reprductive, adlescent and child health prgrams in the rganizatin Main Duties and Respnsibilities Lead in the develpment f reprductive, adlescent and child health plicies, strategies, guidelines, prtcls and standards. Prvide directin in the develpment and peratins f the department Directs and participates in the preparatin and submissin f grant prpsals n reprductive, adlescent and child health t health partners Lead in the assessment f reprductive, adlescent and child health needs and inequalities Lead in the develpment f systems fr mnitring and evaluatin f RCH prgrams Lead in the mnitring and evaluatin f RCH and adlescent health prgrams and interventins Prvide technical supprt in the implementatin f RCH and adlescent health prgrams and interventins Cntribute t the preparatin and submissin f grant prpsals n RCH and adlescent health interventins and prgrams t health partners Cntribute t the implementatin quality assurance RCH prgrams Cntribute t plicy develpment, analysis and review in the Ghana Health Service (GHS). Ensure that effective database n RCH interventins and prgrams is maintained. Cntribute t the prmtin f healthy life style. Cntribute t the implementatin and evaluatin f natinal health plicies within the GHS. Participate in the develpment f medium/lng term strategic plans fr the GHS Prepare annual reprts and ther reprts n the Department Cntribute t the develpment f in-service and pst-basic training prgrammes fr RCH. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with Ministry f Health, WHO, UNICEF, ther Health Partners and ther related agencies n matters relating t family health. 10

14 Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t family health. Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f family health services. Mnitr wn perfrmance against agreed bjectives. Undertake training, caching and perfrmance appraisals fr staff in the department. Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Research C-rdinate and implement R & D prgrammes. Apply relevant evidence-based research findings. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: 11

15 Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin Deputy Directr, Family Health Criteria Essential Desirable Educatinal Qualificatin Knwledge Skills & Abilities Senir Health Prfessinal Pstgraduate qualificatin in a Public Health r related field (Masters r equivalent) Evidence f leadership and cntinuing prfessinal develpment and training in Health management A minimum f five (5) years wrking experience in management at senir level. A minimum f five (5) years public health practice Prject management Budget management A brad knwledge base and experience f GHS plicies and perating prcedures. Knwledge and experience f quality assurance. Knwledge and experience in crdinating and implementing Research and develpment prgrammes. Experience in service develpment. Excellent written and verbal cmmunicatin skills. Strategic thinker Planning, rganizatin and supervisry sklills Ability t wrk, lead and manage a multi-disciplinary team Ability t make effective and persuasive speeches and presentatins n cmplex and cntrversial tpics. Ability t rganise wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Member f relevant Prfessinal Bdy MBCHB Experience f multiagency netwrking. 12

16 3.3 Deputy Directr, Disease Cntrl and Surveillance (Public Health) Jb Title : Deputy Directr, Disease Cntrl and Surveillance, Public Health Grade : Deputy Directr Respnsible T : Directr Public Health Accuntable T : Directr General, GHS Jb Purpse Prvide leadership in establishment, mnitring and evaluatin f natinal disease surveillance and cntrl prgrams. Prvide expert advice and directin in the management f epidemics and disease utbreaks Main Duties and Respnsibilities Lead in the develpment f plicies, strategies, guidelines, prtcls and standards n disease cntrl and surveillance. Lead in the develpment f natinal surveillance system Prvide technical supprt t regins/ districts n disease cntrl and surveillance Ensure that effective database n disease surveillance is maintained. Lead in the develpment f systems fr mnitring and evaluatin disease surveillance and cntrl prgrams Prvide expert advice and directin in the management f epidemics and disease utbreaks Prvide regular weekly bulletin n diseases under surveillance Lead in the develpment f training prgrams fr disease cntrl staff Cntribute t the training f disease cntrl staff Prvide directin in the develpment and peratins f the department Cntribute t the preparatin and submissin f grant prpsals n disease cntrl and surveillance t health partners and related agencies Cntribute t the implementatin quality assurance disease cntrl and surveillance prgrams Cntribute t plicy develpment, analysis and review in the Ghana Health Service (GHS). Cntribute t the prmtin f healthy life style. Cntribute t the implementatin and evaluatin f natinal health plicies within the GHS. Cntribute t the develpment f medium/lng term strategic plans fr the GHS Prepare annual reprts and ther reprts n the department. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with Ministry f Health, WHO, ther Health Partners and ther related agencies n matters relating t disease cntrl and surveillance 13

17 Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t disease cntrl and surveillance Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f disease cntrl and surveillance. Mnitr wn perfrmance against agreed bjectives. Undertake training, caching and perfrmance appraisals fr staff in the Department. Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Research C-rdinate and implement R & D prgrammes. Apply relevant evidence-based research findings. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. 14

18 Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin Deputy Directr, Disease Cntrl and surveillance (Public Health) Criteria Essential Desirable Educatinal Qualificatin Knwledge & Experience Skills & Abilities Senir Health Prfessinal Pstgraduate qualificatin in a Public Health r related field (Masters r equivalent) Evidence f leadership and cntinuing prfessinal develpment and training in Health management A minimum f five (5) years wrking experience in management at senir level. A minimum f Five (5) years public health practice Prject management Budget management A brad knwledge base and experience f GHS plicies and perating prcedures. Knwledge and experience f quality assurance. Knwledge in epidemilgy and statistics Knwledge and experience in crdinating and implementing Research and develpment prgrammes. Experience in service develpment. Excellent writing and verbal cmmunicatin skills. Strategic thinker Plan, rganize and supervise Ability t wrk, lead and manage a multi-disciplinary team Ability t make effective and persuasive speeches and presentatins n cmplex and cntrversial tpics. Ability t rganise and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Member f relevant Prfessinal Bdy MBCHB Experience f multiagency netwrking. 15

19 3.4 Deputy Directr, Nutritin (public Health) Jb Title : Deputy Directr, Nutritin (Public Health) Grade : Deputy Directr Respnsible T : Directr, Public Health Accuntable T : Directr General, GHS Jb Purpse Prvide leadership in the planning and rganizatin f nutritin prgrams in the rganizatin Main Duties and Respnsibilities Lead in the develpment f plicies, strategies, guidelines, prtcls n nutritin. Prvide directin in the develpment and peratins f the departments Direct and participate in the preparatin and submissin f grant prpsals n nutritin t health partners Lead in the assessment f nutritinal status Initiate investigatins int nutritinal prblems f natinal imprtance Prvide expert advice n matters relating t fd and nutritin Lead in the develpment f systems fr mnitring and evaluatin f nutritin prgrams Ensure that effective database n nutritin prgrams and interventins is maintained Cntribute t the implementatin quality assurance in nutritin prgrams Cntribute t the develpment f in-service and pst-basic training prgrammes fr nutritin staff. Prvide technical supprt t regins and districts in the implementatin f nutritin prgrams Cntribute t plicy develpment, analysis and review in the Ghana Health Service (GHS). Cntribute t the prmtin f healthy life style. Cntribute t the implementatin and evaluatin f natinal health plicies within the GHS. Cntribute t the develpment f medium/lng term strategic plans fr the GHS Prepare annual reprts and ther reprts n the department. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with Ministry f Health Divisins, WHO, UNICEF, ther Health Partners and ther related agencies n issues relating t nutritin. Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t nutritin. 16

20 Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f nutritin. Mnitr wn perfrmance against agreed bjectives. Undertake training, caching and perfrmance appraisals fr staff in the department. Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service 17

21 Persn specificatin Deputy Directr, Nutritin (Public Health) Criteria Essential Desirable Educatinal Qualificatin Knwledge & Experience Skills & Abilities Senir Health Prfessinal Pstgraduate qualificatin in Nutritin r Public Health r related field (Masters r equivalent) Evidence f leadership and cntinuing prfessinal develpment and training in Health management A minimum f five (5) years wrking experience in management at senir level. A minimum f Five (5) years wrking experience Prject management Budget management A brad knwledge base and experience f GHS plicies and perating prcedures. Knwledge and experience f quality assurance. Knwledge and experience in crdinating and implementing Research and develpment prgrammes. Experience in service develpment. Excellent written and verbal cmmunicatin skills. Strategic thinker Planning, rganizatin and supervisry skills Ability t wrk, lead and manage a multi-disciplinary team Ability t make effective and persuasive speeches and presentatins n cmplex and cntrversial tpics. Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Member f relevant Prfessinal Bdy Experience f multiagency netwrking. 18

22 3.5 Deputy Directr, Health Prmtin (Public Health) Jb Title : Deputy Directr, Health Prmtin (Public Health) Grade : Deputy Directr Respnsible T : Directr Public Health Accuntable T : Directr General, GHS Jb Purpse Prvide leadership in the planning, rganizatin and implementatin f health prmtin prgrams in the rganizatin Main Duties and Respnsibilities Lead in the develpment f plicies, strategies, guidelines, prtcls fr health prmtin. Lead in the design f infrmatin, educatin and cmmunicatin strategies fr pririty health areas. Lead in the develpment f natinal health prmtin materials Crdinate natinal health campaigns, internatinal health days Prvide expert advise n matters relating t health prmtin Prvide technical supprt t divisins, prgram managers, units, in the develpment and implementatin f health prmtin prgrams in their respective areas Prvide technical supprt t regins/districts in the implementatin f health prmtin prgrams Prvide directin in the develpment and peratins f the departments Directs and participates in the preparatin and submissin f grant prpsals n health prmtin t health partners Lead in the develpment f systems fr mnitring and evaluatin f health prmtin prgrams Cntribute t the implementatin quality assurance health prmtin prgrams Cntribute t plicy develpment in the Ghana Health Service (GHS).. Ensure that effective database n Health prmtin prgrams is maintained. Lead in the prmtin f healthy life style. Cntribute t the implementatin and evaluatin f natinal health plicies within the GHS. Cntribute t the develpment f medium/lng term strategic plans fr the GHS Prepare annual reprts and ther reprts n the department. Cntribute t the develpment f in-service and pst-basic training prgrammes fr health prmtin staff Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with Ministry f Health, WHO, UNICEF, ther Health Partners and ther related agencies n issues relating t health prmtin. 19

23 Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t health prmtin. Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f health prmtin. Mnitr wn perfrmance against agreed bjectives. Undertake training, caching and perfrmance appraisals fr staff in the department. Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes 20

24 This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin Deputy Directr, Health Prmtin (Public Health) Criteria Essential Desirable Educatinal Qualificatin Knwledge Skills & Abilities Senir Health Prfessinal Pstgraduate qualificatin in Health prmtin r related field (Masters r equivalent) Evidence f leadership and cntinuing prfessinal develpment and training in Health management A minimum f FIVE (5) years wrking experience in management at senir level. A minimum f FIVE (5) years wrking experience Prject management Budget management A brad knwledge base and experience f GHS plicies and perating prcedures. Knwledge and experience f quality assurance. Knwledge in crdinating and implementing Research and develpment prgrammes. Experience in service develpment. Excellent writing and verbal cmmunicatin skills. Strategic thinker Planning, rganizatin and supervisry skills Ability t wrk, lead and manage a multi-disciplinary team Ability t make effective and persuasive speeches and presentatins n cmplex and cntrversial tpics. Ability t rganize and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Member f relevant Prfessinal Bdy Experience f multiagency netwrking. 21

25 4.0 DIRECTOR AND DEPUTY DIRECTORS, ICD 4.1 Directr, ICD Jb Title : Directr, Institutinal Care Divisin Grade : Directr Respnsible T : Directr General, GHS Accuntable T : Directr General, GHS Jb Purpse Prvide directin and advice in the efficient management and delivery f quality clinical care services within the Ghana Health Service. Main Duties and Respnsibilities Lead in the develpment f clinical care plicies, guidelines, prtcls and standards. Lead in the definitin, type, level, and mix f clinical care services within the GHS Lead in the develpment f systems fr mnitring and evaluatin f clinical care services acrss the rganisatin. Cntribute t the planning f capital develpment prjects fr health facilities. Ensure quality assurance prgrammes are in place in GHS institutins. Lead in the develpment f efficient management system within health institutins in GHS. Cntribute t plicy develpment, analysis and review in the Ghana Health Service (GHS). Cntribute t the implementatin and evaluatin f natinal health plicies within the GHS. Cntribute t the develpment f medium/lng term strategic plans fr the GHS Prepare annual reprts and ther reprts n the Divisin. Cntribute t the develpment f in-service and pst-basic training prgrammes fr clinical care. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with Ministry f Health Divisins and Units, Natinal Health Insurance Cuncil, Statutry Bdies, Prfessinal Assciatins in Health, Teaching Hspitals, ther nn-public clinical Services prviders - private sectr, Health Partners and ther related agencies n clinical care matters affecting the GHS. Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t clinical care. 22

26 Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f clinical care. Mnitr wn perfrmance against agreed bjectives. Create an enabling envirnment t prmte staff develpment. Arrange fr cntinuing prfessinal educatin and ensure perfrmance appraisals fr staff in the Divisin. Management Prvide effective leadership in the Divisin. Crdinate activities f all departments within the Directrate. Ensure effective use f resurces in the Divisin. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Divisin in accrdance with the GHS Guidelines fr recrd keeping and management Plan divisinal wrklad and manage the divisin t accmplish wrk n schedule Prepare and implement divisinal budget accrding t rganizatinal plicies and guidelines. Research C-rdinate and implement R & D prgrammes. Apply relevant evidence-based research findings. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the divisin. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes 23

27 This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service Persn Specificatin Directr, Institutinal Care Divisin Criteria Essential Desirable Educatinal Qualificatin Knwledge & Experience Skills & Abilities Senir Health Prfessinal Pstgraduate qualificatin in a Health related field (Masters r equivalent). Evidence f leadership and cntinuing prfessinal develpment and training in Health management A minimum f FIVE (5) years wrking experience in management at senir level. A minimum f FIVE (5) years clinical experience in a health facility. A brad knwledge base and experience f GHS plicies and perating prcedures. Knwledge and experience f quality assurance. Knwledge in crdinating and implementing Research and develpment prgrammes. Experience in service develpment. Excellent written and verbal cmmunicatin skills. Ability t wrk, lead and manage a multi-disciplinary team. Ability t rganise and manage wrklad, wrk under pressure t meet tight deadlines. Demnstrated ability t wrk n wn initiative. Cmputer skills. Excellent prblem-slving skills Member f relevant Prfessinal Bdy (e.g. GPGC) Experience f multiagency netwrking. 24

28 4.2 Deputy Directr, Quality Assurance (Institutinal Care Divisin) Jb Title : Deputy Directr, Quality Assurance (ICD) Grade : Deputy Directr, Quality Assurance Respnsible T : Directr, Institutinal Care Accuntable T : Directr General Jb Purpse Lead in develpment and implementatin f quality assurance prgrams in the rganizatin Main Duties and Respnsibilities Crdinate the develpment f clinical care guidelines, prtcls and standards Prvide expert advice n issues relating t quality assurance Lead in develping training prgrams in QA fr health staff Facilitate the establishment f systems fr clinical effectiveness Cntribute t the develpment f systems fr accreditatin Ensure quality assurance prgrammes are in place in GHS institutins Prvide technical supprt t regins and districts in QA implementatin Undertake mnitring/supprt supervisin visits Cntribute in the review f the definitin, type, level, and mix f clinical care services within the GHS Cntribute t the develpment f clinical care plicies Cntribute t the develpment f systems fr mnitring and evaluatin f clinical care services acrss the rganisatin. Participate in plicy develpment, analysis and review in the Ghana Health Service (GHS). Participate in the implementatin and evaluatin f natinal health plicies within the GHS. Cntribute t the develpment f medium/lng term strategic plans fr the GHS Prepare annual reprts and ther reprts n the department. Cmmunicatin and Wrking Relatinship Fster gd cmmunicatin and team wrking relatinships within the rganizatin Develp wrking partnership netwrks with individuals, grups, cmmunities and agencies Liaise with ther Divisins and Units, Natinal Health Insurance Secretariat, Health Partners and ther related agencies n quality issues affecting the GHS. Liaise apprpriately with the GHS Management, ensuring pen and effective cmmunicatin is maintained. Be a visible and apprachable resurce fr staff fr matters relating t quality assurance. 25

29 Persnal & Peple Develpment Develp and maintain cntinuing persnal and prfessinal develpment t meet the changing demands in the area f quality assurance. Mnitr wn perfrmance against agreed bjectives. Undertake training, caching and perfrmance appraisals fr staff in the department. Management Prvide effective leadership in the Department. Crdinate activities within the Department. Ensure effective use f resurces in the Department. Prmte a psitive image f the GHS. Devise imprved jb methds fr increasing efficiency Ensure that cmplete, accurate and up t date recrds are maintained in the Department in accrdance with the GHS Guidelines fr recrd keeping and management Plan departmental wrklad and manage the Department t accmplish wrk n schedule Prepare and implement departmental budget accrding t rganizatinal plicies and guidelines. Health and Safety Respnsibilities Take care f wn safety and ensure the safety f ther staff in the department. Prmte adherence t existing health and safety plicies and prcedures f the GHS/MOH. Prmte maintenance f safe systems and safe wrkplace. Quality Assurance Prmte adherence t the GHS quality assurance plicy and guidelines. Act as a rle mdel in quality imprvement. Keep up-t-date with quality develpments relevant t area f wrk and related services. Cntinuusly mnitr activities against quality standards, anticipating factrs that may reduce quality and taking effective actin t address them. Further Infrmatin The pst hlder must at all times: Wrk in accrdance with the GHS Cde f Prfessinal Cnduct and Disciplinary Prcedure. Strictly adhere t the prvisins f the Patient s Charter. Participate in Natinal Health Prgrammes This jb descriptin is intended as a guide t the principal duties and respnsibilities fr the pst and shuld nt be cnsidered an exhaustive list. It is subject t change in line with future develpment f the service 26

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