Human Resurces Assistant - Career Range: JB, Job Requirements

Transcription

1 Jb Title: Human Resurces Assistant (Numerus) Salary Range: 17,370-21,402 per annum (LC 4-5) Lcatin: Department: Headquarters, Huttn, Prestn Human Resurces Permanent / Temprary: Temprary until 31 March 2016 Hurs Per Week: 37 hurs per week Mnday t Friday Reference N: S Clsing Date: 10.00am Mnday 6 July 2015 As a result f a recent restructure, the Human Resurces Department wuld like t welcme applicatins fr Human Resurces Assistant vacancies n a temprary basis. The vacancies are based at Lancashire Cnstabulary Headquarters, Huttn, Prestn. The site is accessible by public transprt and there is als free unlimited car parking n site. This is an exciting pprtunity t becme part f a large custmer fcussed team. The successful candidates will gain knwledge in varius aspects f the department, which include emplyee relatins and rganisatinal change team and recruitment and selectin. The Emplyee Relatins & Organisatinal Develpment (EROD) Team have respnsibility fr a variety f areas in supprting the HR department and wider rganisatin. The team deal with plicy develpment, frce-wide resurcing and restructuring, grievance reslutin, and als have respnsibility fr the HR Self Service Prtal and HR HelpDesk; a dedicated service prviding supprt t staff and line managers with HR queries Successful applicants need t be able t demnstrate effective cmmunicatin thrughut the recruitment prcess as this will be required shuld yu be appinted. Candidates are asked t evidence against the fllwing essential criteria nly: 1. Experience f wrking in an administrative/clerical rle within a busy ffice envirnment 2. Experience f prducing accurate written infrmatin and demnstrate a high level f attentin t detail 3. Experience f wrking with minimal supervisin, rganising and priritising wn wrklad 4. Experience f cmmunicating clearly with internal and external cntacts in a curteus and diplmatic manner 5. Experience f using Micrsft Sftware Applicatins, including Wrd, Excel & Outlk Please ensure yur evidence is submitted in numerical rder as indicated n the candidate specificatin i.e In rder t cmplete an applicatin frm, please select the jb vacancy using the fllwing link: Candidates must read the guidance ntes which are dwnladable frm the n-line applicatin site, prir t cmpleting the applicatin frm. Please nte: shrtlisted applicants will be invited t undertake a series f psychmetric tests, prir t interview. All successful applicants will be subject t Vetting clearance. Further details f the requirements and duties f the pst can be fund belw. Applicants shuld nte that there is a minimum UK residency criterin f three years fr recruitment vetting purpses in line with natinal recmmendatins. LATE OR INCOMPLETE APPLICATION FORMS WILL NOT BE ACCEPTED. Please scrll dwn t view the Candidate Specificatin.

2 LANCASHIRE CONSTABULARY JOB DESCRIPTION Pst Title: Lcatin: Respnsible t: Jb Purpse: Human Resurces Assistant Wrking n ne f the fllwing sectins: Payrll and Prcess Recruitment and Selectin Peple Services (Health Services) Emplyee Relatins and Organisatinal Develpment Headquarters, Huttn Prestn Dependant n rle either: Payrll and Prcess Team Leader, Recruitment and Selectin Team Leader, Peple Services C-Ordinatr, Emplyee Relatins and Organisatinal Develpment Advisr T undertake administrative duties within the Human Resurces Department. HR Assistants will be expected t wrk within any team within the department based n rganisatinal need. Grade: LC 4 5 Salary: 17,370-21,402 per annum KEY RESULT AREAS Assist the Team Leaders in the delivery f a custmer fcussed administrative service ensuring that the Cnstabulary meets all HR pririties in relatin t Recruitment/Payrll and Prcessing/Peple Services and Emplyee Relatins and Organisatinal Develpment. Deal with internal and external enquiries by telephne, crrespndence r persnal cntact and t liaise with divisins and departments, staff assciatins and external rganisatins as required. Assist in the develpment and implementatin f Human Resurces administrative prcedures t facilitate effective and efficient wrking practices. Update, amend and maintain persnal recrds, general files and cmputerised systems in an apprpriate manner, utilising them t deal with enquiries. Assist in the preparatin and analysis f management infrmatin, prducing reprts and statistics as required. T take a pr-active apprach t prblem slving which fcuses n slutins aiming fr cntinuus imprvement in the services prvided T prvide effective and curteus liaisn with custmers bth internally and externally such as Recruitment Agencies/ Emplyers/Inland Revenue, Benefits Agency, divisins and departments etc. T be respnsible fr the day t day prcessing f HR transactins such as, but nt exclusive t, recruitment prcessing, starters and leavers, payrll prcessing, statutry and cntractual sick and maternity pay schemes, administratin f childcare vucher scheme, flexible wrking requests, resurcing, attendance, rganisatinal develpment etc. Supprt the wrk f ther teams within HR as required in rder t meet peratinal demand. Whilst the pst hlder will have a primary rle within the department, there is an expectatin that there will be an integratin f the HR teams as required t meet rganisatinal needs. T ensure cmpliance with frce plicies and prcedures. T carry ut related duties r prjects as required in the interests f departmental effectiveness.

3 Supprt the delivery f HR Perfrmance Indicatrs and service level agreements. Demnstrate a strng cmmitment t delivering a high standard f service with an emphasis n quality at all times. T prmte and cmply with ur bligatins under the Equality Act 2010 and Lancashire Cnstabulary s plicy n health and safety bth in the delivery f service and the treatment f thers. T be respnsible fr imprving persnal perfrmance by actively engaging in the Cntinuus Prfessinal Develpment (CPD) prcess. T carry ut any ther duties which are cnsistent with the nature, respnsibilities and grading f the pst

4 CANDIDATE SPECIFICATION Essential Desirable T be identified by Knwledge/Experience 1. Experience f wrking in an administrative/clerical rle within a busy ffice envirnment 2. Experience f prducing accurate written infrmatin and demnstrate a high level f attentin t detail Experience f maintaining strict cnfidentiality, using tact and diplmacy where applicable Experience f updating and maintaining manual and cmputerised recrds accurately 3. Experience f wrking with minimal supervisin, rganising and priritising wn wrklad 4.Experience f cmmunicating clearly with internal and external cntacts in a curteus and diplmatic manner 5. Experience f using Micrsft Sftware Applicatins, including Wrd, Excel & Outlk Experience f wrking t deadlines and tight timescales, within a busy envirnment Knwledge f Health & Safety, Equality, Data Prtectin Principles and Cmmunity & Race Relatins Legislatin/issues Other An acceptable level f sickness absence in accrdance with the Cnstabulary s Attendance Plicy. Demnstrates a flexible apprach t wrking practices and hurs Experience f HR and / r payrll systems and prcedures Applicatin Frm/Assessment/Interview Applicatin Frm/Assessment/Interview Interview Attendance t be checked pst interview by Recruitment fr internal staff, via references fr external Interview

5 Persnal Qualities Decisin Making Gathers, verifies and assesses all apprpriate and available infrmatin t gain an accurate understanding f situatins. Cnsiders a range f pssible ptins befre making clear, timely, justifiable decisins. Reviews decisins in the light f new infrmatin and changing circumstances. Balances risks, csts and benefits, thinking abut the wider impact f decisins. Exercises discretin and applies prfessinal judgement, ensuring actins and decisins are prprtinate and in the public interest. Leadership Openness t Change Psitive abut change, adapting rapidly t different ways f wrking and putting effrt int making them wrk. Flexible and pen t alternative appraches t slving prblems. Finds better, mre cst-effective ways t d things, making suggestins fr change. Takes an innvative and creative apprach t slving prblems. Leadership Service Delivery Understands the rganisatin's bjectives and pririties, and hw wn wrk fits int these. Plans and rganises tasks effectively, taking a structured and methdical apprach t achieving utcmes. Manages multiple tasks effectively by thinking things thrugh in advance, priritising and managing time well. Fcuses n the utcmes t be achieved, wrking quickly and accurately and seeking guidance when apprpriate. Prfessinalism Acts with integrity, in line with the values and ethical standards f the Plice Service. Takes wnership fr reslving prblems, demnstrating curage and resilience in dealing with difficult and ptentially vlatile situatins. Acts n wn initiative t address issues, shwing a strng wrk ethic and demnstrating extra effrt when required. Uphlds prfessinal standards, acting hnestly and ethically, and challenges unprfessinal cnduct r discriminatry behavir. Asks fr and acts n feedback, learning frm experience and develping wn prfessinal skills and knwledge. Remains calm and prfessinal under pressure, defusing cnflict and being prepared t step frward and take cntrl when required. Public Service Demnstrates a real belief in public service, fcusing n what matters t the public and will best serve their interests. Understands the expectatins, changing needs and cncerns f different cmmunities, and strives t address them. Builds public cnfidence by talking with peple in lcal cmmunities t explre their viewpints and break dwn barriers between them and the plice. Understands the impact and benefits f plicing fr different cmmunities, and identifies the best way t deliver services t them. Wrks in partnership with ther agencies t deliver the best pssible verall service t the public. Wrking with Others Wrks c-peratively with thers t get things dne, willingly giving help and supprt t clleagues. Is apprachable, develping psitive wrking relatinships. Explains things well, fcusing n the key pints and talking t peple using language they understand. Listens carefully and asks questins t clarify understanding, expressing wn views psitively and cnstructively. Persuades peple by stressing the benefits f a particular apprach, keeps them infrmed f prgress and manages their expectatins. Is curteus, plite and cnsiderate, shwing empathy and cmpassin. Deals with peple as individuals and addresses their specific needs and cncerns. Treats peple with respect and dignity, dealing Assessment/ Assessment/Interview / CPD* with them fairly and withut prejudice regardless f their backgrund r circumstances. *Cntinuus Prfessinal Develpment (CPD) refers t the n-ging internal appraisal scheme that Lancashire Cnstabulary emply t mnitr and develp its emplyees. Please nte that the use f the terms Assessment & Interview is based upn candidates being successfully shrtlisted. In additin, the Divisin reserves the right t select the mst suitable candidate based upn any cmbinatin f assessments that is deems apprpriate. Date last updated: February 2015.

6 LANCASHIRE CONSTABULARY Prgressin Arrangements Pst: Human Resurces Assistant Grade: LC 4 LC 5 Salary: 17,370-21,402 The fllwing arrangements are subject t the needs f the pst and nt the pst hlder. These prgressin arrangements d nt prevent management seeking authrity t request an appintment abve the minimum spinal clumn pint subject t the individual meeting the prgressin arrangements. LC 4 - n basic level appintment LC 5 - After ne year s satisfactry perfrmance in the pst at LC 4 and having evidenced practivity and assessable perfrmance by: Regularly undertaking basic research, btaining facts, prducing r bringing tgether a range f infrmatin frm ne r mre surces prir t analysis and evaluatin; preparing statistics r ther infrmatin fr interpretatin by self r thers Cnsistently prducing high quality rutine crrespndence Prviding accurate and timely advice and guidance t managers n a regular basis relating t any HR plicy /prcedure Evidencing a cmprehensive knwledge and understanding f HR systems and prcesses Cnsistently prviding a high level quality f service