CHANGE MANAGEMENT STANDARD

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1 The electrnic versin is current, r when printed and stamped with the green cntrlled dcument stamp. All ther cpies are uncntrlled. DOCUMENT INFORMATION Descriptin Dcument Owner This standard utlines the way change (bth permanent & temprary) management will be handled at Queensland Nickel. Maintenance Manager DOCUMENT HISTORY and APPROVAL Rev Date Revisin Descriptin Originatr Reviewed Apprved May 2011 ttally reviewed t reflect the current practices. David Mlney Dug Bridsn Trefr Fld CONTENTS 1. INTRODUCTION Cntext Purpse Scpe Regulatry Requirements ACCOUNTABILITIES DEFINITIONS Management Of Parent Definitin f a Technical Organisatinal MOC Specific s Apprvals Minimum Requirements f a Management f Prcedure Apprved MOC s Mnitring TRAINING RECORDS APPENDICES RELATED DOCUMENTS... 7 Published Date: 19 May 2011 Rev: 2.0 Next Review Date: 30 May 2013 Page 1 f 7

2 The electrnic versin is current, r when printed and stamped with the green cntrlled dcument stamp. All ther cpies are uncntrlled. 1. INTRODUCTION 1.1 Cntext Many incidents at industrial facilities have ccurred due t the unfreseen cnsequences resulting frm the implementatin f mdificatins r changes. Withut apprpriate cnsideratin f all pssible implicatins, such mdificatins r change may intrduce a new r uncntrlled hazard t peple, envirnment and equipment. 1.2 Purpse The purpse f this standard is t define Queensland Nickels minimum requirements fr managing all permanent r temprary mdificatins r changes t rganisatin, equipment, plant, materials, standards r prcedures and changes assciated with laws and regulatins assciated with the activities f Queensland Nickel and its Cntractrs. 1.3 Scpe This system applies t all changes at Queensland Nickel. 1.4 Regulatry Requirements There a number f regulatry systems which require changes within a facilities t be managed such that the change des nt result in a new hazard t persnnel and equipment. These regulatry systems include, but are nt limited t the fllwing: Petrleum And Gas (Prductin and Safety Act) Dangerus Gds Safety Management Act Obligatins under the Dangerus Gds Safety Management Act Under the Dangerus Gds Safety Management Act, the ccupier f a Majr Hazardus Facility (MHF) is required t fulfil certain bligatins befre any mdificatin is carried ut at the facility that significantly alters the risk assciated with the facility. These requirements include: ntifying the regulatry authrity; reviewing and updating the SRA; implementatin f specific emplyee training and educatin; reviewing and updating certain risk reductin measures such as emergency plans and relevant cmpnents f the Safety Management System (SMS); and reviewing the safety reprt and prviding an update t the regulatry authrity. 2. ACCOUNTABILITIES Manager Ensure cmpliance t the requirements f this manual Resurces are made available t cmply with the requirements f this manual. Published Date: 19 May 2011 Rev: 2.0 Next Review Date: 30 May 2013 Page 2 f 7

3 The electrnic versin is current, r when printed and stamped with the green cntrlled dcument stamp. All ther cpies are uncntrlled. Superintendents Ensure that all aspects f this manual are reflected in their respective areas f cntrl. Emplyees Ensure that any changes they make t the prcess r equipment are apprved prir t implementatin. 3. DEFINITIONS TERM Parent Child DEFINITION which prvided defines the minimum requirements f Child r specific area standards. Used where mre than ne standard is required t facilitate the cntrl f management imperative ie Management f. which adheres t the minimum requirements a Parent standard in addressing it s specific scpe? Systematic Risk Assessment (SRA) Cmprehensive and systematic assessment f prcesses emplying dangerus and cmbustible materials that culd cntribute t r present a ptential majr incident hazard. Safety Reprt Owner ( ) Majr Hazardus Facility Dcument that demnstrate t the regulatr that the facility achieves an acceptable level f risk t peple, prperty and the envirnment. Or The safety reprt is the means f describing the management f safety at the MHF and demnstrating that this leads t an verall facility risk that is acceptable. QN emplyee wh is authrised t define dcument requirements. a facility where dangerus and/r cmbustible materials are present in a quantity exceeding their threshld quantities at Queensland Nickel is defined as the temprary r permanent change t persnnel, rganisatin, activities, prcesses, facilities, physical envirnment, equipment, technlgy, standards, law, materials, prducts, systems and services. 4. MANAGEMENT OF CHANGE PARENT STANDARD T minimise the impact f alteratin, mdificatins r changes, prcedures shuld be established fr the cntrlled Management f (MOC) at the facility. This dcument is the Management f Parent. All management f change standards, which address specific areas f change ie Temprary Defeats, will be knwn as Management f Child s. Published Date: 19 May 2011 Rev: 2.0 Next Review Date: 30 May 2013 Page 3 f 7

4 The electrnic versin is current, r when printed and stamped with the green cntrlled dcument stamp. All ther cpies are uncntrlled. All MOC child standards will reference the Parent standard and cmply with the minimum requirements f a change management prcedure as dcumented in sectin 4.5 belw. Diagram 1 belw further illustrates the relatinship between the Parent and Child s. In general the number f standards shall be kept t a minimum. A new Child MOC standard shall nly be created where a discrete prcess r area f change requires a specific apprach t ensure integrity r efficiency in the business. Diagram 1: Management f Framewrk PARENT Type f CHILD s Specific Area f Management Technical Temprary Defeats MOC Technical Prcedure 1 MOC Technical Prcedure... Organisatinal MOC Organisatinal Prcedure 1 MOC Organisatinal Prcedure 2 MOC Organisatinal Prcedure Definitin f a at Queensland Nickel is defined as the temprary r permanent change t persnnel, rganisatin, activities, prcesses, facilities, physical envirnment, equipment, technlgy, standards, law, materials, prducts, systems and services. T manage, facilitate and further illustrate what is a change, tw types f change have been identified with differing apprval paths based. A Technical An Organisatinal 4.2 Technical A Technical is an activity that results in the temprary r permanent alteratin f the facility. Sme examples f technical changes are: The temprary r permanent alteratin r additin f any item f structure, plant, substance r equipment ther than that permitted by the riginal r subsequently apprved design f the refinery, plant r equipment. Any alteratin t the physical cnfiguratin and perating cnditins in f ther than that permitted by the riginal r subsequently apprved design f the refinery plant r equipment Any technical trials/ experiments f plant r equipment t determine feasibility f different prcesses r equipment Published Date: 19 May 2011 Rev: 2.0 Next Review Date: 30 May 2013 Page 4 f 7

5 The electrnic versin is current, r when printed and stamped with the green cntrlled dcument stamp. All ther cpies are uncntrlled. The physical substitutin f any item f equipment r substances by an alternative nt identical t the riginal, i.e. nn like-fr-like replacement, even thugh the specificatin may be the same; Any alteratin t the Hazardus Area Classificatin r bundaries Any alteratin t the Cal Seam Gas system. The change f any design parameter, limit, alarm, interlck r lgic ther than thse allwed within the range specified by the apprved design, even thugh an external physical change is nt made Any alteratin f material specificatin such as changes t raw materials / prducts inventries, and r suppliers Any as building f apprved design r blue print dcumentatin (ie drawings /data sheets etc), regardless f suitability f current perating installatin The alteratin, deletin r additin f SAP Master Data ie maintenance plans, maintenance instructins, BOMs, stck level The permanent remval frm service f any safety system r item f equipment. The rectificatin, repair r crrectin f any design defect, which ptentially changes the design basis and /r legislative cmpliance f the plant r equipment 4.3 Organisatinal An Organisatinal is an activity that results in the temprary r permanent alteratin t the rganisatinal structure r t the rganisatinal activities defined by the applicable prcess/ sub-prcess r standards as defined by the QN Management System. The fllwing are sme examples: Any change t the rganisatin that changes the resurces required t implement the applicable prcess/ sub-prcess r standards as described by the QN Management system. Any change t accuntabilities f key psitins as defined by the QN Management system. Any change f persnnel, whether permanent r temprary assigned t Key Psitins. 4.4 MOC Specific s Apprvals Each specific Management f standard (Refer framewrk in Diagam1) shall be apprved as being cmpliant with this standard,. Apprval f the standard will be in accrdance with site apprvals framewrk. An audit tl shall be used t verify this cmpliance (Refer Appendix A) Apprved standards will be listed in the apprved prcedures list belw, sectin 4.6 s nt listed belw will be cnsidered unauthrised. 4.5 Minimum Requirements f a Management f Prcedure The management f change prcedures shall include the fllwing minimum requirements. The prcedures shall include: A reference t the MOC Parent An explanatin f the scpe f prcedure ie what specific area f change des the prcedure address. Fr example ie QN IT Management Prcedure Published Date: 19 May 2011 Rev: 2.0 Next Review Date: 30 May 2013 Page 5 f 7

6 The electrnic versin is current, r when printed and stamped with the green cntrlled dcument stamp. All ther cpies are uncntrlled. A definitin f what cnstitutes a change r mdificatin within the scpe f the prcedure. The prcess fr initiating change within the scpe f the prcedure What level f cmpetence is required by persnnel invlved in change design, review, hazard assessment and apprval. A change register and hw dcumentatin assciated with change will be recrded. The requirement fr each change / mdificatin t be risk assessed regardless f the perceived significance f the change. The prcedure shall prvide guidance t an apprpriate risk assessment apprach. Where the risk assciated with the change requires apprval by the General Manager, the prcedure will require the Risk Superintendent t be ntified t determine whether the Systematic Risk Assessment (SRA) r Safety Case, requires mdificatin and ultimately whether ntificatin t external agencies is required. The implementatin f risk reductin measures t manage risk t ALARP shall be dcumented with the risk assessment. This shall include: s t blue print dcumentatin ie drawings, data sheets, lgic etc s t prcedures /standards/ wrk instructins etc Additinal training r educatin required as a result f the change Any additinal accuntabilities assigned t a rle as a result f the change The requirement t review and update any site risk registers, which may be affected by the change The requirement t review and update any emergency plans, which may be affected by the change A dcumented cmmunicatin prcess t ensure infrmatin regarding changes is apprpriately cmmunicated. A clse ut prcess, by the apprving authrity, which ensures: that the change was implemented as intended that the risk cntrl measures were implemented as intended that the effectiveness f the risk cntrl measures are as intended that the assessed risk f the change has nt changed. 4.6 Apprved MOC s Technical s Temprary Defeats s Prcess Cntrl Management Dcument Reference YENS018 YENS003 Applicability Maintenance, Operatins, Engineering, Cntrl Systems Cntrl Systems Operating Envelpes YPRS002 Operatins IT Management IT Electrnic Management YITS001 YITS002 IT IT Published Date: 19 May 2011 Rev: 2.0 Next Review Date: 30 May 2013 Page 6 f 7

7 The electrnic versin is current, r when printed and stamped with the green cntrlled dcument stamp. All ther cpies are uncntrlled. SAP ERP Prductin Management fr SAP Transprts Dcument Reference YITS003 IT Applicability Organisatinal s Dcument Reference Applicability Dcument Cntrl s YHSS002 All Areas / Departments Peple & Organisatinal Management YHRS022 Operating Envelpes YPRS002 Operatins All Areas / Departments 4.7 Mnitring MOC s shall be audited n an annual basis t ensure that all required elements as detailed in sectin 4.5 are included in the standard. This audit shall be the respnsibility f the dcument wner. 5. TRAINING Any persn invlved in management f change shall have been recgnised as cmpetent in the knwledge f MC. Recgnitin will be issued by the Training Department fllwing: Cmpletin f the Queensland Nickel MC cmpetency. 6. RECORDS As defined by apprved standards 7. APPENDICES Appendix Details 1 a Management Audit 8. RELATED DOCUMENTS Origin Queensland Nickel Queensland Gvernment Australia Gvernment Details YHSS004 Risk Management YENS009 Critical Functin Testing Dangerus Gds Safety Management Act 2001 AS/NZS 4360/ AS4360 Risk Management Published Date: 19 May 2011 Rev: 2.0 Next Review Date: 30 May 2013 Page 7 f 7

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