Independent Development Trust. 27 June 2016 POSITION: SENIOR SPECIALIST: SUPPLY CHAIN MANAGEMENT JOB LEVEL: 7

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1 ADVERT Independent Develpment Trust 27 June 2016 POSITION: SENIOR SPECIALIST: SUPPLY CHAIN MANAGEMENT JOB LEVEL: 7 DURATION REGION LOCATION: PORTFOLIO: 3 year cntract Eastern Cape East Lndn DSU PURPOSE: T administer and prvide technical supprt in the Supply Chain Management functin in rder t ensure efficient acquisitin f gds and services in supprt f the rganisatinal bjectives. REPORTING: This psitin reprts t the Specialist: Tender Management 1

2 KEY PERFORMANCE AREAS (KPAs) / MAIN OBJECTIVES KEY RESPONSIBILITIES JOB DESCRIPTION Cllect and cllate infrmatin fr prcurement and purchasing needs, and supply market analysis. Demand Management Supprt the implementatin f the prcurement guidelines as infrmed by the utcme f the needs analysis and market dictates. Undertake demand frecast fr reginal IDT services and advise prcurement scheduling. Implement prcurement prcess frm requisitin stage thrugh t delivery f gds r rendering f service. Supprt planning and crdinatin f purchase rders, qutatins and prcurement Prcurement and purchasing activities. Implement adpted best purchasing methds and appraches in line with CIDB and management (including rders and PFMA. qutatins) Supprt the develpment f csting standards t achieve cst efficiencies. Administer and mnitr adherence t prcurement and purchasing prtcls, standards, framewrks and tls. Supprt awareness initiatives with regard t prcurement/purchasing prcedures, prcessses and related plicies. Ensure best value fr mney. 2

3 Develp Demand Plans fr verheads Prvide administrative and technical services relating t Tender Evaluatin and Adjudicatin including: Quality assurance f submissins Accuntable fr SCM supprt services f bth TEC and TAC. Cnvening f TEC and TAC seatings Custdianship fr adjudicated tender dcuments Handling f adjudicated tender-related queries Act as a fcal pint fr tender-related audits and queries Guide and prvide supprt in relatin t: Tender management systems and SCM Plicy and Prcedures. Tender Administratin Tender management framewrks and templates. Tender management nrms and standards Tender quality assurance (tender submissins, evaluatin scre cards, returnable dcuments etc). Supprt the prject wner in the fllwing activities: Receiving the tender dcuments after quality assurance by prject wner t facilitating reprductin and sale f the same. Receiving f adverts frm prject wners and place the advertisement in the media and with CIDB and Natinal Treasury.. Respnsible fr administering and verseeing the pening, recrding f tenders. Handing ver and sign ff f the received tender dcuments fr evaluatin 3

4 purpses t the prject wner and maintaining f a cpy f the tender pening recrds. Supprt the adptin and adaptatin f best practices in Supply Chain Management. Implement interventins measures t prevent recurrence f similar queries. Facilitate and supprt the Implementatin f risk mitigatin measures related t Supply Chain Management. Respnd t Audit Findings. Develp effective filing systems fr SCM recrds. Administer and facilitate the maintenance f the Vendr Management System t supprt the effective management and reprting n equity, cmpliance, empwerment, etc. Administer vendr accreditatin prcesses. Facilitate and supprt the implementatin f selectin methds f suppliers Vendr Management frm VMS fr selected qualifying gds/services. Facilitate and supprt the implementatin f strategies, prtcls, and tls fr vendr perfrmance evaluatin. Facilitate and supprt the mnitring and evaluatin f vendr perfrmance t ensure quality delivery f services/gds and t enable apprpriate sanctins fr pr perfrmance. Prvide supprt in service prviders perfrmance risk assessments n a needs basis. 4

5 Check validity f vendrs dcuments submitted. General SCM administratin Supprt achievement f functinal gals and targets. Prvide supprt in the management f prcurement-related perfrmance threats. Supprt the peratinal planning prcess fr the functin. Prvide supprt in the management f different stakehlders relating t Prcurement and Purchasing Management. Develp and manage functinal budget and institute effective cntrl measures. Manage the applicatin f requisite resurces t achieve functinal gals. Cmpile functinal and supprt cmpilatin f sub-unit perfrmance reprts in accrdance with the rganizatin s gvernance prtcl. Supprt the management f functinal and sub-unit risks, statutry cmpliance and ther gvernance matters. Generate SCM Reprts. 5

6 APPOINTMENT REQUIREMENTS / LEARNING INDICATORS COMPETENCY TYPE APPOINTMENT REQUIREMENTS DESCRIPTION Minimum f a Bachelr s degree (NQF level 6) in Supply Chain Management, Finance, Frmal Qualificatins Purchasing Management and /r related fields A certificate f cmpetence in an accredited SCM training prgramme frm a credible institutin will be an added advantage. Jb Related Wrk Experience Minimum f 6 years relevant wrk experience f which 3 years were in Prcurement and Purchasing Management. Prcurement management Tender administratin Recrds management Specific jb cmpetencies and Knwledge Mnitring and appraisal Csting and financial management Peple management Sund knwledge f PFMA, Treasury SCM regulatins, CIDB regulatins Reprt writing Cnceptual skills Jb related skills Interpersnal Skills Cmmunicatin Skills Prblem slving Skills 6

7 COMPETENCY TYPE DESCRIPTION Analytical Skills Infrmatin sharing Negtiatin skills Hnesty and integrity Team player, Results riented, Decisive, Practive, Persnal attributes Innvative, Prfessinal, Initiative, Service riented Assertiveness Interested persns are invited t submit their applicatin tgether with a detailed CV (indicating the regin they are applying fr) t befre the clse f business n 8 th July REGRETTABLY, ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED 7

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