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1 COORDINATION AND COOPERATION ARRANGEMENTS EBA/RTS/2014/16 EBA/ITS/2014/07 Annex II Template n written crdinatin and cperatin arrangements f the supervisry cllege established fr the <XY> Grup/<A> Institutin A. Intrductin Make reference t the Level 1 text relevant t the establishment f clleges and the written crdinatin and cperatin arrangements: Article 51 (significant branches), Article 115 (crdinatin and cperatin arrangements) and Article 116 (clleges f supervisrs) f Directive 2013/36/EU, and RTS and ITS n clleges f supervisrs, as well as relevant articles f Directive 2014/59/EU where specific tasks are envisaged fr the cmpetent authrities and the supervisry cllege. Prvide a brief descriptin f the bjective f these written crdinatin and cperatin arrangements, describing the purpse f it, and cnfirm the need t agree and maintain these written crdinatin and cperatin arrangements. B. <XY>/<A> Grup/Institutin and identificatin f members and bservers a. Descriptin and structure f the< XY>/<A> Grup/institutin Make reference t the results f the mapping exercise and any updates. NB: The latest versin f the cmpleted mapping template can be included as an Annex. An rgangram demnstrating the supervised entities and gegraphical presence f the bank can be included here als (r as an Annex, as apprpriate) b. Identificatin f the cmpetent authrities which are members f the cllege 1

2 Make reference t the relevant articles f the RTS and ITS n clleges f supervisrs fr identifying members f the cllege and nte the results f the invitatins address t the authrities referred t in Article 4(1) f the Cmmissin Delegated Regulatin /.. (RTS n supervisry clleges). Make a link t Annex 1 f this template (Cntact list) c. Identificatin f the authrities which participate in the cllege as bservers Make reference t the relevant articles f the RTS and ITS n clleges f supervisrs fr identifying pssible bservers f the cllege and nte the results f the respective invitatins addressed t the authrities referred t in Article 4(2) t (4) f the Cmmissin Delegated Regulatin /.. (RTS n supervisry clleges). Where third cuntry supervisry authrities have been invited t participate in the cllege as bservers, please include references t the assessment f the cnfidentiality prvisins f these third cuntries made by all members f the cllege. When an pinin f EBA n the cnfidentiality prvisins f the third cuntry supervisry authrities has been cnsidered please prvide details here. Prvide details f the framewrk cvering the participatin f these bservers in the cllege wrk, activities and meetings, as well as n the infrmatin t which they are expected t have access t. Make a link t Annex 1 f this template (Cntact list) C. Framewrk f crdinating interactin with the reslutin cllege Descriptin f the framewrk agreed between the cnslidating supervisr and ther cllege members fr prviding c-rdinated input t the reslutin cllege, fr the tasks freseen fr the cmpetent authrities in the Directive 2014/59/EU. Descriptin f the rle f the cnslidating supervisr, as agreed between the cnslidating supervisr and the cllege members, in particular with regard t crdinating the prvisin f the supervisry cllege input t the relevant reslutin cllege thrugh the grup-level reslutin authrity. D. Framewrk fr exchanging infrmatin NB: The scpe f infrmatin t be exchanged in ging cncern situatins is expected t cver, as a minimum, the requirements cming frm the Level 1 text and relevant articles f the RTS hwever clleges shuld als cmplete this sectin fr any ther cllege specific infrmatin agreed t be exchanged. 2

3 Make reference t the Level 1 text and relevant article f the RTS related t infrmatin t be exchanged and describe here any ther cllege-specific infrmatin t be exchanged. In particular, it is expected that the agreement between the cnslidating supervisr and ther cllege members n the specific set f indicatrs t be exchanged in the prcess f perfrming the jint risk assessment and reach jint decisins n institutin-specific prudential requirements in accrdance with Article 113 f Directive 2013/36/EU shall be nted here. As per the RTS prvisins, these indicatrs shall cver at least the areas f capital, liquidity, asset quality, funding, prfitability, and cncentratin risk, and shall be prvided fr each grup entity, the parent and at cnslidated level. The cllege-specific agreement n the frequency f exchanging this infrmatin shall be als nted here. Fr regular infrmatin sharing describe the frequency e.g. quarterly newsletters/telcs and describe the channels t be used (e.g. secure, cllege specific website). Describe the rle f the cnslidating supervisr/cmpetent authrities f hme Member State as the central hub fr gathering and disseminating essential and relevant infrmatin. Describe the flexible nature f the framewrk and hw it can adapt t the type, and urgency, f the infrmatin t be exchanged. E. Treatment f cnfidential infrmatin Cnfirm that any cnfidential infrmatin exchanged between cmpetent authrities is t be used nly fr lawful supervisry purpses f the <XY>/<A> Grup/Institutin. Demnstrate a cmmitment t safeguard the cnfidentiality f the infrmatin exchanged and a cnfirmatin that persns having access t, r dealing with, cnfidential infrmatin are bund by the bligatin f prfessinal secrecy. F. Gvernance arrangements n entrustment f tasks and delegatin f respnsibilities, where relevant Prvide a descriptin f the tasks entrusted and respnsibilities delegated and f the authrities invlved in these arrangements. Prvide a descriptin f infrmatin flws between thse invlved authrities and the ther members f the cllege n the results f the wrk and als prvide a descriptin f cmmunicatin prcedures between the invlved authrities and the EU parent undertaking/institutin and any f its subsidiaries/significant branches. G. Descriptin f the different cllege substructures, where relevant 3

4 When the cllege is rganised in different substructures (e.g. cre, general, regin-specific), prvide a descriptin f these substructures, the criteria used fr determining their membership, the members and bservers f each substructure, as well as prcedures fr ensuring apprpriate infrmatin flws between the different cllege substructures. Ging cncern situatins - Framewrk fr the planning and crdinatin f supervisry activities in ging cncern situatins H. Framewrk fr the planning and crdinatin f supervisry activities in ging-cncern situatins Building n the prvisins f relevant Articles f the RTS and ITS n clleges f supervisrs, prvide a descriptin f cllege specific arrangements in develping, discussing, agreeing and updating the cllege supervisry examinatin prgramme. I. Cllege cmmunicatin plicy with the EU parent undertaking/institutin, its subsidiaries and branches Prvide a descriptin f the cllege specific cmmunicatin plicy between the cmpetent authrities and the EU parent undertaking /institutin, as well as its entities, building n the prvisins f relevant articles f the ITS n clleges f supervisrs. J. Any ther agreement cncerning the functining f the cllege, between the cnslidating supervisr/cmpetent authrities f hme Member State and ther cllege members Prvide details f the agreed prcedures and timeline t be fllwed fr the circulatin f meeting dcuments. Prvide details here f any ther cllege-specific agreements, where relevant. Emergency situatins - Framewrk fr the planning and crdinatin f supervisry activities in preparatin fr and during emergency situatins K. Intrductin and identificatin f cntact persns and cntact details fr emergency situatins Make reference t the Level 1 text n the planning and crdinatin f supervisry activities in preparatin fr and during emergency situatins (Art. 112(1)(c)) 4

5 Make a link t Annex 2 f this template (Emergency Cntact List). L. Infrmatin t be exchanged and prcedures t be fllwed in an emergency situatin a. Framewrk n infrmatin t be exchanged during an emergency situatin The cllege-specific prcedures t be used by the members f the cllege during emergency situatins; The minimum set f infrmatin that has been defined in advance, and it is intended t be shared by the cnslidating supervisr/cmpetent authrities f hme Member State and ther cllege members in case an emergency situatin has been identified; Prvide details fr reviewing the ability f the EU parent undertaking/institutin t prduce the set f the infrmatin agreed by the cllege. Prvide a descriptin f planned reviews and frequency f simulatin exercises, as apprpriate. b. Framewrk fr crdinatin and cperatin prcedures fr an emergency situatin Make reference t the relevant article f the ITS relating t alerts fr emergency situatins and prvide a descriptin f the framewrk fr hst cmpetent authrities/cnslidating supervisr t alert the cnslidating supervisr/hst cmpetent authrity(ies) when an emergency situatin arises at a subsidiary/eu parent institutin level. Prvisins fr alerting supervisrs f significant branches and the EBA shuld be als included. A descriptin f the crdinatin with anther cllege r grup that may be invlved in dealing with an emergency situatin affecting the grup, if applicable, such as a crisis management grup (CMG) r reslutin cllege. Prvide a reference t any agreed channels t be used fr exchanging infrmatin during an emergency situatin e.g. secure means/secure website. Prvide a list f cases (examples f emergency situatins) where alerts will be made and ntified. c. Framewrk fr emergency situatin management Prvide a descriptin f the emergency situatin management framewrk cvering the fllwing pints based n the relevant articles f the RTS and ITS: The crdinated supervisry assessment, including key cmpnents f the cmmn 5

6 assessment f the emergency situatin. The crdinated supervisry respnse including details n the need, scpe and cnditins fr any supervisry actins t be taken by the parent undertaking r the affected entities as well as cmmunicatin t the cllege, as necessary and t the EBA. The mnitring f the crdinated supervisry respnse, including any measures and arrangements agreed upn. d. Framewrk fr External Cmmunicatin Prvide a descriptin f the external cmmunicatin framewrk cvering: Allcatin f respnsibilities fr crdinating public cmmunicatin at the different stages f the emergency situatin; the level f infrmatin t be disclsed taking int accunt the pssibility f exercising discretin in rder t maintain market cnfidence and any ther additinal bligatin when the banking grup affected by the emergency situatin is listed in ne r mre jurisdictins; preparatin f jint public statements even where nly ne cmpetent authrity has t make such a statement, if the interests f the ther may be at stake; exceptinal circumstances and actins t be taken where a cmpetent authrity cncerned may issue a separate statement; respnsibility fr cntacting the EU parent undertaking/institutin and its subsidiaries and branches, as apprpriate; respnsibility and actins t be taken fr cmmunicating crdinated actins t address the emergency situatin Final prvisins fr the written crdinatin and cperatin arrangements Prvide details n the cmmitment f the cmpetent authrities agreeing and signing the written crdinatin and cperatin arrangements t apply these prvisins until there is any cmmunicatin cncerning discntinuatin f these arrangements. 6

7 Cmpetent authrities signatures, as applicable, can be included under this sectin r as an Annex. Nte any updates and revisins t these written crdinatin and cperatin arrangements t reflect relevant changes agreed by the cllege members. Make reference t the language f cmmunicatin and if applicable, the publicatin f the written crdinatin and cperatin arrangements. 7

8 Annex 1 - Cntact list Annexes t these written cperatin and crdinatin arrangements are expected t be the subject f regular updates given their nature. N frmal cnsultatin and apprval prcedures are necessary fr keeping cntact lists and emergency cntact lists up-t-date, but cmpetent authrities are encuraged t keep their updates flexible and making sure that the latest available versin is shared with the members f the cllege. Last update: Authrity Name f Cntact and Jb Title Phne N. address <Cnslidating supervisr>/<cmpe tent authrity f hme Member State> <Hst cmpetent authrity> 1. Operatinal Level 2. Senir Mgmt 1.Operatinal Level 2.Senir Mgmt Third supervisry authrity cuntry Annex 2 - Emergency cntact list Last Update: Authrity <Cnslidating supervisr>/<cmpetent authrity f hme Member State> <Hst authrity> cmpetent Name f Cntact and Jb Title 1) Operatinal Level 2) Senir Mgmt 1)Operatinal Level 2)Senir Mgmt Phne N. Third cuntry supervisry authrity Secure address fr use in emergency situatins: Out f Office N. address 8

9 Website URL fr use in Emergency Situatins: 9

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