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1 Inf Surce Surces f Federal Gvernment and Emplyee Infrmatin Ridley Terminals Inc. TABLE OF CONTENTS General Infrmatin Intrductin t Inf Surce Backgrund Respnsibilities Institutinal Functins, Prgram and Activities Internal Services Classes f Persnal Infrmatin Manuals Additinal Infrmatin Reading Rm General Infrmatin INTRODUCTION TO INFO SOURCE Inf Surce: Surces f Federal Gvernment and Emplyee Infrmatin prvides infrmatin abut the functins, prgrams, activities and related infrmatin hldings f gvernment institutins subject t the Access t Infrmatin Act and the Privacy Act. It prvides individuals and emplyees f the gvernment (current and frmer) with relevant infrmatin t access persnal infrmatin abut themselves held by gvernment institutins subject t the Privacy Act and t exercise their rights under the Privacy Act. The Intrductin t Inf Surce: Surces f Federal Gvernment and Emplyee Infrmatin and an index f institutins subject t the Access t Infrmatin Act and the Privacy Act are available centrally. The Access t Infrmatin Act and the Privacy Act assign verall respnsibility t the President f Treasury Bard (as the designated Minister) fr the gvernment-wide administratin f the legislatin.

2 BACKGROUND On December 18, 1981, Ridley Terminals Inc. was incrprated under the Canada Business Crpratins Act as a jint undertaking between the federal gvernment and a private firm. On July 31, 1991, the private firm sld all f its shares t Prts Canada. Ridley Terminals Inc. then became a whlly-wned subsidiary f Prts Canada until Octber 31, On Nvember 1, 2000, Prts Canada was disslved and Ridley Terminals Inc. became a parent Crwn Crpratin. The Minister f Transprt is the respnsible minister fr Ridley Terminals Inc. RESPONSIBILITIES Ridley Terminals Inc. (RTI) wns and perates a marine terminal n Ridley Island in Prince Rupert, B.C. Its train unlading and ship lading infrastructure and equipment are lcated n land leased frm the Prince Rupert Prt Authrity. RTI plays an imprtant rle in supprting Canada s exprt cal business and is pursuing diversificatin int ther bulk cmmdities. INSTITUTIONAL FUNCTIONS, PROGRAMS AND ACTIVITIES Institutinal Activities Ridley Terminals Inc. is managed by a six member Bard f Directrs. The members are appinted thrugh a Gvernr in Cuncil appintment including the appintment f the Chairpersn. The President and Chief Operating Officer manages the day-t-day peratins and reprts t the Bard. The Operatins Department is led by a Senir Manager wh is respnsible fr all train handling, ship lading, maintenance, safety and security activities and cmputer services nsite. This department is led by the Cntrller and cnsists f Finance, Accunting, Administratin, Materials Cntrl, Purchasing and Human Resurces.

3 INTERNAL SERVICES Internal Services are grups f related activities and resurces that are administered t supprt the needs f prgrams and ther crprate bligatins f an rganizatin. These grups are: Acquisitin Services; Cmmunicatins Services; Financial Management Services; Human Resurces Management Services; Infrmatin Management Services; Infrmatin Technlgy Services; Management & Oversight Services; and Travel and Other Administrative Services. Internal Services include nly thse activities and resurces that apply acrss an rganizatin and nt t thse prvided specifically t a prgram. Acquisitin Services Acquisitin services invlve activities undertaken t acquire a gd r service t fulfill a prperly cmpleted request (including a cmplete and accurate definitin f requirements and certificatin that funds are available) until entering r amending a cntract. Prcurement and Cntracting Class f Recrd (http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn912) Prfessinal Services Cntracts Descriptin: This bank describes infrmatin cntained in individuals r firms prviding gd r perfrming services fr Ridley Terminals. Class f Individuals: General public Purpse: Infrmatin used t manage the cntracting prcess Cnsistent Uses: T maintain an inventry f ptential cntractrs. May be used fr evaluatin r reprting purpses. Retentin and Dispsal Standards: As per RTI Recrds Retentin Plicy RDA Number: 99/004 Related Recrd Number: PRN 912 Bank Number: PSU 912 Cmmunicatins Services Cmmunicatins services invlve activities undertaken t ensure that Gvernment f Canada cmmunicatins are effectively managed, well-crdinated and respnsive t the diverse infrmatin needs f the public. The cmmunicatins management functin ensures that public internal r external receives gvernment infrmatin, and that

4 the views and cncerns f the public are taken int accunt in the planning, management and evaluatin f plicies, prgrams, services and initiatives. Cmmunicatins Class f Recrd (http://www.infsurce.gc.ca/emp/emp02- eng.asp#prn939) Internal Cmmunicatins Persnal Infrmatin Bank (http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn915) Internal Cmmunicatins Descriptin: Infrmatin used t cmmunicate with individuals internal t the institutin. Nte: May be stred in hard cpy frmat r electrnically. Class f Individuals: Emplyees Purpse: Persnal infrmatin used t manage internal cmmunicatins. Cnsistent Uses: T prvide statistical reprts t management Retentin and Dispsal Standards: As per RTI Recrd Retentin and Destructin Plicy RDA Number: Institutin-specific Related Recrd Number: PRN 939 Bank Number: PSU 915 Public Cmmunicatins Persnal Infrmatin Bank (http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn914) Financial Management Services Financial management services invlve activities undertaken t ensure the prudent use f public resurces, including planning, budgeting, accunting, reprting, cntrl and versight, analysis, decisin supprt and advice, and financial systems. Financial Management Class f Recrd (http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn914) Accunts Payable Persnal Infrmatin Bank (http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn931)

5 Accunts Receivable Persnal Infrmatin Bank (http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn932) Human Resurces Management Services Human resurces management services invlve activities undertaken fr determining strategic directin, allcating resurces amng services and prcesses, as well as activities relating t analyzing expsure t risk and determining apprpriate cuntermeasures. They ensure that the service peratins and prgrams f the federal gvernment cmply with applicable laws, regulatins, plicies and plans. Awards (Pride and Recgnitin) Class f Recrd (http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn940) Cmpensatin and Benefits Class f Recrd (http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn941) Attendance and Leave Persnal Infrmatin Bank(http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn903) Pay and Benefits Persnal Infrmatin Bank (http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn904) Human Resurces Planning Class f Recrd (http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn949) Human Resurces Planning Class f Recrd(http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn935) Labur Relatins Class f Recrd (http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn926) Discipline Persnal Infrmatin Bank (http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn911) Grievances Persnal Infrmatin Bank (http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn910) Occupatinal Health and Safety Class f Recrd (http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn922) Perfrmance Management Reviews Class f Recrd (http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn946) Perfrmance Management Reviews Class f Recrd

6 Recruitment and Staffing Class f Recrd (http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn920) Applicatins fr Emplyment Persnal Infrmatin Bank(http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn911) Applicatins fr Emplyment Descriptin: This bank cntains applicatins frm the general public fr pssible emplyment with Ridley Terminals Inc. Class f Individuals: General public Purpse: Infrmatin may be used t fill vacancies in Ridley Terminals fr which the applicatin has suitable qualificatins. Cnsistent Uses: Nne Retentin and Dispsal Standards: As per the RTI Recrds Retentin and Destructin Plicy RDA Number: 98/005 Related Recrd Number: PRN 920 Bank Number: PSU 911 Emplyee Persnnel Recrd Persnal Infrmatin Bank(http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn901) Training and Develpment Class f Recrd (http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn927 Training and Develpment Persnal Infrmatin Bank (http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn905) Infrmatin Management Services

7 Infrmatin management services invlve activities t achieve efficient and effective infrmatin management t supprt prgram and service delivery; fster infrmed decisin making; facilitate accuntability, transparency and cllabratin; and preserve and ensure access t infrmatin and recrds fr the benefit f present and future generatins. Access t Infrmatin and Privacy Class f Recrd (http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn930) Access t Infrmatin Act and Privacy Act Requests Persnal Infrmatin Bank (http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn901) Public Cmmunicatins Descriptin: Infrmatin used t cmmunicate with individuals external t the institutin and may include general inquiries and respnses, the distributin f public awareness and cmmunicatins material. Nte: May be stred in hard cpy frmat r electrnically. Class f Individuals: Members f the public Purpse: Infrmatin abut the functins, prgrams and activities f the institutin including abut emplyees f the institutin. Cnsistent Uses: With the individuals permissin may be used in dcumentatin. Retentin and Dispsal Standards: As per RTI Recrds Retentin and Destructin Plicy RDA Number: Institutin Specific Related Recrd Number: PRN 939 Bank Number: PSU 914 Infrmatin Technlgy Services Infrmatin technlgy services invlve activities undertaken t achieve efficient and effective use f infrmatin technlgy t supprt gvernment pririties and prgram delivery, t increase prductivity, and t enhance services t the public. Infrmatin Technlgy Class f Recrd (http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn932)

8 Management and Oversight Services Management Services invlve activities undertaken fr determining strategic directin, and allcating resurces amng services and prcesses, as well as thse activities related t analyzing expsure t risk and determining apprpriate cuntermeasures. They ensure that the service peratins and prgrams f the federal gvernment cmply with applicable laws, regulatins, plicies and/r plans. Internal Audit and Evaluatin Class f Recrd (http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn916) Members f Bards, Cmmittees and Cuncils Descriptin: Infrmatin used in the identificatin and selectin f individuals t fill psitins n Bard f Directrs. Class f Individuals: Candidates Purpse: T supprt identificatin and selectin f individuals t serve n versight r gvernance bdies. Cnsistent Uses: Nne Retentin and Dispsal Standards: As per RTI Recrds Retentin and Destructin Plicy RDA Number: Institutin Specific Related Recrd Number: PRN 938 Bank Number: PSU 919 Travel and Other Administrative Services Travel and ther administrative services include Gvernment f Canada travel services, as well as thse ther internal services that d nt smthly fit with any f the internal service categries. Administrative Services Class f Recrd (http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn901) Business Cntinuity Planning Class f Recrds (http://www.infsurce.gc.ca/emp/emp02-eng.asp#prn928) Security Class f Recrd (http://www.infsurce.gc.ca/emp/emp02- eng.asp#prn931)

9 Travel Class f Recrd (http://www.infsurce.gc.ca/emp/emp02- eng.asp#prn934) INTERNAL SERVICES Internal Services are grups f related activities and resurces that are administered t supprt the needs f prgrams and ther crprate bligatins f an rganizatin. These grups are: Management and Oversight Services; Cmmunicatins Services; Legal Services; Human Resurces Management Services; Financial Management Services; Infrmatin Management Services; Infrmatin Technlgy Services; Real Prperty Services; Material Services; Acquisitin Services; and travel and Other Administrative Services. Internal Services include nly thse activities and resurces that apply acrss an rganizatin and nt t thse prvided specifically t a prgram. Classes f Persnal Infrmatin In the curse f cnducting the activities f the Crpratin, persnal infrmatin may be accumulated which is nt cntained in the specific infrmatin banks described in this entry. This infrmatin exists in a fragmented frm thrughut the subject files f the Crpratin. This infrmatin is stred as part f the general subject files. This frm f infrmatin is retrievable nly if specifics are prvided cncerning the subject matter, the related activity, as well as the date at which the infrmatin was received by the Crpratin and t whm it was addressed. The persnal infrmatin cntained in the subject files is retained fr the same perid f time as the related subject infrmatin and dispsed f accrding t the apprpriate recrd schedules. Manuals Emergency Prcedures Canadian Payrll Manual Health and Safety Envirnment and Quality Systems

10 Terminals Rules and Regulatins Terminal Services Tariff Additinal Infrmatin Fr infrmatin n hw t file a request under the Access t Infrmatin Act and the Privacy Act see ATIP Ridley Terminals Inc, Cal Terminal Reading Rm In accrdance with the Access t Infrmatin Act and Privacy Act, the applicant may wish t review material in persn

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