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1 Rle Descriptin Business Services Manager Jb Ad Reference Jb Evaluatin N TRIM N. 13/ Wrk Unit Lcatin Classificatin Jb Type Salary Range State Schl/State High Schl r ther educatin institutin State Schls Divisin Varius lcatins thrughut the State AO6 Qld Public Service Award State ¼ hur week Permanent / Temprary / Full-time / Part-time Temprary Full-time until XXXX unless therwise determined per annum Plus superannuatin cntributins f up t 12.75% f yur annual salary. Cntact Officer Cntact Telephne Clsing Date Yur emplyer The Department f Educatin, Training and Emplyment (DETE) is cmmitted t ensuring Queenslanders have the educatin and skills they need t cntribute t the ecnmic and scial develpment f Queensland. The department delivers wrld-class educatin and training services fr peple at every stage f their persnal and prfessinal develpment. We are als cmmitted t ensuring ur educatin and training systems are aligned t the state s emplyment, skills and ecnmic pririties. DETE is a diverse rganisatin with the largest wrkfrce in the state. We prvide services thrugh fur service delivery areas: State Schls Divisin delivers high quality educatin t mre than 70 percent f all Queensland schl students at prep, primary and secndary levels. Training and Emplyment Divisin wrks t meet the current and future needs f the ecnmy thrugh building a wrld class training and skilling system t enhance the skills f Queenslanders and ptimise emplyment pprtunities thrugh the regulatin f the state s apprenticeship and traineeship system, strategic investment in training and skills, and the prvisin f whle f gvernment leadership n emplyment and labur market issues. Plicy, Perfrmance and Planning Divisin takes a strategic apprach t driving the business f the prtfli, acrss, schling, training and emplyment, early childhd, educatin and care and Indigenus educatin plicy. The divisin engages in, plicy develpment and intergvernmental relatins, legislatin, gvernance and planning, and mnitrs and reviews the department s perfrmance framewrk. The Early Childhd Educatin and Care Divisin supprts accessible and quality early childhd prgrams and services fr yung Queensland children and their families. The Divisin regulates educatin and care services, funds access t, and the delivery f, quality early childhd prgrams and services, invests in strategic innvative and integrated prgrams and wrks with prviders t mnitr and meet changing demands and wrkfrce needs. The Divisin als wrks clsely with the State Schling Divisin t prvide lcal early childhd educatin and care regulatin, integratin and innvative services including transitinal prgrams, infrmatin and parental supprt. 1 f 5

2 State Schls Divisin is respnsible fr ensuring that every day, in every lessn, every student in state schling is learning and achieving within a safe, supprtive, inclusive and disciplined learning envirnment and supprted by strng gvernance and efficient business peratins. State Schls Divisin prvides supprt fr high quality prjects and prcesses t supprt schls t imprve perfrmance. State Schls Divisin develps the strategic directin fr state schls, supprted by peratinal plicies and ensuring their implementatin in regins and schls. Schls are the fcus f expertise in learning. They perfrm a vital rle in prviding pprtunities t students t acquire knwledge and understanding, pursue special interests, strive t achieve excellence and develp scial and vcatinal skills. Their cre business is prviding a learning prgram fr students t achieve system wide and schl based learning utcmes. Schls als aim t facilitate and supprt participatin amng parents, students, administratrs, teachers and thers in the schl cmmunity and between the schl and departmental supprt structures. Fr mre infrmatin abut the department, please visit ur website at Yur pprtunity As the Business Services Manager yu will: Prvide strategic advice and manage the develpment and delivery f a range f crprate services that supprt the educatinal management activities f a schl. In line with the schl wrkfrce plan as determined by the Principal, lead and manage the directin setting, develpment f services, enhancement f nn-teaching staff skills and supervisin f nn-teaching wrkfrce and prvide an efficient and effective interface as part f the schl management team and the schl cmmunity. The Business Services Manager reprts t the Principal and liaises with Deputy Principals, Heads f Department and Curriculum Crdinatrs where applicable. Yur rle Yu will have respnsibility fr leading the fllwing activities and delivery f the fllwing key tasks: Finance Prvide financial management advice and strategies t the schl management team t ensure the sund management f schl funds in accrdance with schl peratinal plans, including verseeing f financial activities ensuring cmpliance with relevant legislatin, directives and departmental plicy and prcedures. Crdinate and implement administrative and infrmatin management systems and prcesses fr the efficient and effective planning, mnitring and delivery f financial prcesses including preparatin and reviewing f schl budgets and perfrmance reprting. Depending n the size and scpe f the schl, Business Services Managers at this level will typically wrk cllabratively with the Principal n budgets (general/ revenue) f n average between apprximately $0.5 mil and $.95 mil in a primary setting. In a secndary envirnment the average budget allcatins will be between apprximately $0.5 mil and $3.0 mil at this classificatin level. Human Resurces In cllabratin with the Principal lead the change management prcesses and manage the develpment and implementatin f the nn-teaching Wrkfrce Plan t ensure nging prvisin f apprpriately trained human resurce capacity t supprt the schl peratins. Identify future staff skills requirements, rganise skills develpment and mentring t ensure apprpriate level f capacity available, including prvisin fr staff successin. Oversee and crdinate the day t day peratins f nn-teaching staff including rganising vacancy prcessing, chairing recruitment and selectin panels, inductin and training and ensuring human resurce practices cnfrm t current standards and practices and that awards and cnditins are met. Research and prvide crprate advisry services in the schl n a variety f human resurce management practices, including emplyee relatins, wrkplace health and safety, ccupatinal rehabilitatin, payrll anmalies, cntractual prcurement purchases and prject management. 2 f 5

3 Cllabratively manage Managing Unsatisfactry Perfrmance (MUP) prcesses and assist with rehabilitatin prcesses fr nn-teaching persnnel. Facilities/Asset Management Prvide strategic facilities management advice t principal, schl management team and schl cmmunity. Plan, manage and review the Minr Wrks, Grunds maintenance, and Grunds Imprvement budgets held by the schl including cnducting negtiatins with external cntractrs, verseeing schl maintenance and maintaining asset registers. Administratin Develp the strategic directin f and manage prvisin f administrative supprt t schl peratins in accrdance with departmental plicies. Interpret departmental plicies fr thers and versee prvisin f training and prfessinal develpment fr schl supprt staff. Manage the crprate infrmatin systems including financial and human resurce reprting prcesses. Practively participate in fstering a psitive team culture fcused n service delivery and based n cllabratin, efficient wrk practices and encuragement f innvatin. Cmmunicatin (Peple and Partnerships) Actively participate in schl management team decisin making prcesses with regard t financial management issues and prvisin f crprate services t supprt schl peratins. Liaise with departmental fficers and cmmunity representatives t ensure the prvisin f crprate services within and t the schl is apprpriate and in accrdance with equity, prbity and legislative requirements. Establish netwrks and liaise with ther Business Services Managers and crprate service persnnel t enhance individual schl peratins and prvide advice and feedback fr imprvements in cmmunicatin prtcls and systematic services. Leadership The Business Services Manager adpts a whle f schl strategic apprach by nurturing a cntinuus learning envirnment and facilitating a quality crprate service that supprt schls gals. Management The Business Services Manager manages the prvisin and applicatin f resurces t supprt the strategic directin f the schl ensuring: Outcmes The service management achieves schl and system bjectives. The ptimal use f resurces achieves quality utcmes. The develped systems and peratins cntribute t effective management. The utilisatin f infrmatin and technlgy fr effective administratin. The Business Services Manager supprts students shwing cncern fr their welfare and develpment and treating them with respect. Wrking with staff, the Business Services Manager acknwledges and affirms effective perfrmance and is supprtive f perfrmance imprvement. Accuntability The Business Services Manager drives crprate services, aligns activities t relevant departmental plicy and prcedure, utilises experience, knwledge, best practice and histric data t imprve business services within the schl. 3 f 5

4 Hw yu will be assessed Within the cntext f the rle described abve, the ideal applicant will be smene wh has the fllwing key capabilities: 1. Supprts strategic directin Established skills t prvide leadership in the delivery f financial, human resurce, peratinal, and facility management within the cntext f the schl s strategic plan. 2. Achieves results Cmpetence and capacity t effectively manage resurces, review and redevelp systems and services in rder t achieve agreed gals. 3. Supprts prductive wrking relatinships Prven leadership and experience in wrking with teams and stakehlders that cntribute t the successful achievement f business bjectives and required utcmes, and imprved rganisatinal perfrmance. 4. Displays persnal drive and integrity Takes persnal respnsibility fr meeting bjectives and cmmits t achieving the delivery f quality service utcmes while maintaining an ptimistic utlk in difficult situatins. 5. Cmmunicates with influence High level cmmunicatin and interpersnal skills including demnstrated liaisn, cnsultatin and negtiatin skills and an ability t develp strng wrking relatinships with a brad range f stakehlders at a strategic and peratinal level. Additinal infrmatin The Child Prtectin Refrm Amendment Act 2014 requires the preferred applicant t be subject t a wrking with children check as part f the emplyment screening prcess. The department is legally bliged t warn applicants that it is an ffence fr a disqualified persn t sign a blue card applicatin frm. Further details regarding the blue card system is available at: Cnfirmatin f emplyment is cnditinal upn the preferred applicant being issued with a Blue Card frm the Public Safety Business Agency (PSBA). A criminal histry check will be initiated n the successful applicant by the Queensland Plice Service. A serius discipline histry check may be initiated n the successful applicant. A nn-smking plicy applies in Queensland gvernment buildings, ffices and mtr vehicles. If the successful applicant has been engaged as a lbbyist, a statement f their emplyment is required. Yu may be required t cmplete a perid f prbatin in accrdance with the Public Service Act Staff are required t actively participate in cnsultatin and cmmunicatin with supervisrs and management regarding health, safety and wellbeing issues and cmply with all prvisins f the relevant wrkplace health and safety legislatin and related health, safety and wellbeing respnsibilities and prcedures develped by the department. Yu will wrk fr an rganisatin that values its peple and prmtes leadership and innvatin. We respect prfessinalism, embrace diversity and encurage a balance between wrk and life cmmitments. Departmental emplyees are required t acknwledge they understand their bligatins under the Queensland Gvernment Cde f Cnduct and the department s Standard f Practice and agree t align their prfessinal cnduct t these bligatins. All rles in the department are respnsible fr creating, cllecting, maintaining, using, disclsing, duplicating and dispsing f infrmatin, as well as managing and using cmmunicatin devices (fr example , internet and telephne) and public resurces (fr example cmputers and netwrk resurces). Staff must undertake these tasks in accrdance with the department s infrmatin management plicies and prcedures (fr example recrdkeeping, privacy, security and usage). 4 f 5

5 Yu will be actively supprted as an individual and will have access t a range f flexible wrk ptins, an emplyee assistance prgram and learning and develpment pprtunities. All rle descriptins and recruitment and selectin prcesses are required t be aligned with the Queensland Gvernment Capability and Leadership Framewrk (CLF). Fr mre infrmatin abut the CLF, visit Additinal infrmatin is available nline at: JEMS Apprval Date: December 2013, Update July 2014 JEMS number: TRIM: 13/ f 5