Job Profile Data & Reporting Analyst (Grant Fund)

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1 Jb Prfile Data & Reprting Analyst (Grant Fund) Directrate Lcatin Reprts t Hurs Finance Slihull Finance Directr Nminally 37 hurs but peratinally available at all times t meet Cmpany requirements Cntract Permanent Cnstraints (travel/ Althugh ffice based, the rle may require UK-wide travel base/ wrking patterns as required. etc) Salary Circa 30k (dependent n experience) Date April 2015 Abut us We re an emplyer-led membership rganisatin that helps ensure the gas, pwer, waste management and water industries have the skills they need nw and in the future. Thrugh a range f prducts and services, we help emplyers attract new talent, develp their wrkfrces, and assure a high level f cmpetence acrss their businesses. Abut the rle The Data & Reprting Analyst is respnsible fr the management and effective distributin t emplyers f 20m Emplyer Ownership f Skills (EOS) grant funding n behalf f the Energy Efficiency Industrial Partnership (the Partnership). The Data & Reprting Analyst will have accuntability fr the day t day management f the funding service line as part f the verreaching Partnership Delivery Plan incme and delivery targets achieved thrugh the effective distributin f the grant fund. They will set up and prvide insights using statistical data and Management Infrmatin (MI) frm the Grant Fund Management system t advise and supprt n the perfrmance psitin against frecasts and t recmmend apprpriate curse f actin. The rle will act as a key cntact with emplyers n matters relating t EOS funding and will manage and drive efficiencies. They will ensure reprting is cmpleted t meet the requirements f the Skills Funding Agency (SFA), Cuncil and Operatins Bard. Page 1 f 6

2 KEY RESPONSIBILITIES Key areas f respnsibility will include: Fund Management Service Manage data returns fr the SFA, dealing with any queries. Develpment f slutins that prvide accurate data and up t date interpretatin f the perfrmance f the Grant Fund Management Service t ensure effective management f the funding prfile Develpment f tls and reprting methdlgies that deliver effective insights and MI; utilising these t recmmend business interventins that manage grant fund risks, ensuring fund management perfrmance in line with Partnership delivery plans. Develp and drive prcess imprvement f fund management prcessing, ensuring effective data management, recrding and fund utilisatin. Ensure delivery against Key Perfrmance Indicatrs (KPIs) and internal/ external Service Level Agreements (SLA) metrics fr management f the grant fund. As a key client interface, understand and review emplyer funding requirements, mnthly spends, frecasts and peratinal quality in line with agreed cntracting. Prvide input, management and decisins n fund management fr submissin in tender pprtunities, liaising clsely with the Cmmercial Directr and wider business. Business Analysis & Data Reprting Wrk with the business and key stakehlders t understand and deliver data, peratinal and reprting requirements frm the grant fund management system. Analyse resulting data t prvide insight and recmmendatins fr decisin making in relatin t fund management. Develp systems driven, autmated prcesses fr Grant Fund Management activities, peratinal metrics, business management and client reprting. Develp recmmendatins fr data, MI and KPIs fr the Grant Fund Management system, designing and delivering business reprts, business KPIs and reprting dashbards. Stakehlder Management and Cntracting Establish and build strng relatinships with stakehlders acrss the cmpany and externally t enable respnsive planning. Build and enhance bth Client Manager and client relatinships t drive grwth in learner numbers thrugh the sharing f fund management knwledge and expertise. Prvide Bard level reprting n the fund management : Page 2 f 6

3 Presentatin psitin. Frecasting. Understanding f implicatins f Gvernment changes. Scenaris and recmmendatins. Identifying, analysing and develping respnses t risks. Cmmunicatins Act as a key pint f cntact n Fund Management matters, respnding t relevant day t day enquiries frm internal and external surces. Maintaining and develping effective cmmunicatins and wrking relatinships JOB HOLDER SPECIFICATION Specificatin Educatin Degree level r equivalent, r currently wrking at r abve graduate level Wrk Experience Prven experience f wrking in a similar rle with preferably within a funded envirnment Strng track recrd f business analysis reprting and MI Successful track recrd f building relatinships at senir levels including a track recrd f Client/Client Relatinship develpment Experience f develping and implementing effective reprting analytics and metrics wrking clsely with IT t measure and exceed perfrmance requirements fr internal and external stakehlders Will have a prven track recrd f delivering cntinuus service imprvements and develpment f verall prcesses, reprting and dcumentatin Prven track recrd f establishing perfrmance reprting and measures and managing perfrmance against these in rder t exceed client expectatins Essential Desirable Page 3 f 6

4 Skills Ability t interpret cmplex requirements, identify any risks/ pprtunities and present them clearly t stakehlders Ability t wrk under pressure and meet deadlines Strng interpersnal and relatinship management skills able t influence and persuade, particularly acrss business functins and with clients Able t listen, understand and interpret client requirements; and ensure delivery meets these expectatins Strng prblem slving, analytical and reprting skills with a strng wrking understanding f MI/ BI, cmpliance, quality systems and KPI reprting Strng MS Office skills particularly Excel Relatinship management skills bth internally and in the effective management f third party partners. Effective management f resurces t ensure delivery Strng rganisatinal skills and time management Effective decisin making Page 4 f 6

5 VALUES & BEHAVIOURS At the EU Skills Grup, we expect ur staff t display the fllwing behaviurs, selected frm ur Values and Behaviural Framewrk: Values Client Fcused We listen t ur clients t understand their needs and apply ur insight and expertise t create a viable slutin that always meets their expectatins. Behaviurs I listen and understand I listen carefully t all clients, including clleagues, t understand their situatin. I put myself in their shes and ask questins t get t the heart f an issue. I m apprachable and adaptable in dealing with different situatins. I m respectful and cnsiderate f thers and cnsider the impact f my wrds and actins. I m enthusiastic I m psitive and energetic and seek ut fresh and creative slutins t prblems. I m practive in getting things dne quickly and efficiently, and I actively prmte what my clients and ur rganisatin des. Trusted Partner We partner with ur clients t deliver high value, quality slutins, fairly, cnsistently and prfessinally I m dedicated I prvide an exceptinal service t my clients and keep them infrmed and invlved every step f the way. I adpt a flexible and willing apprach and have the knwledge and cnfidence t adapt slutins t my clients needs. I keep my prmises and deliver n time, t budget and t a high standard. I respnd t challenges with resilience. I m a team player I wrk cllabratively with thers inside and utside f the rganisatin t achieve mre tgether. I value ther peple s time by being punctual, prfessinal and delivering n cmmitments. I supprt the achievement f thers and thank clleagues fr a jb well dne. I m respnsible I take wnership f activities and I wrk within my agreed parameters t deliver psitive utcmes. I m trusted by my clients t deliver excellence within agreed timescales. I stand by the decisins I make and I acknwledge and learn frm my mistakes. I m willing t ask fr help and put things right when they g wrng. I m pprtunity seeking I challenge myself t be pen t new ideas. I identify intelligent and innvative slutins that will drive grwth and add value inside and utside f the rganisatin. I manage resurces effectively, seeking innvative ways t reduce csts and ensure efficiency savings. I seek t cntinually imprve by gathering knwledge as well as effectively using the skills f thse arund me. Page 5 f 6

6 Ambitius Leader We guide, mtivate and empwer ur clients t transfrm the skills envirnment I m decisive I plan carefully, make well-infrmed decisins and cmmunicate clearly. I cnsider the implicatins f my actins befre I act. I psitively influence my clients, act decisively and take actin t achieve results quickly. Clients value my expertise and are willing t pay fr it. I wrk with clleagues t create financially viable slutins t make my time with clients cunt. I m curageus I identify new pprtunities and mre effective ways f ding things. I speak ut when I see smething is nt right and am prepared t say n when necessary. I treat thers as I wuld wish t be treated and I challenge thers when they d nt. I m frward thinking I enable ur clients t understand and cntrl their skills agenda. I suggest and test new ideas t deliver innvative and effective slutins t clients. I plan ahead t ensure I meet deadlines and supprt thers in meeting theirs. My activities cntribute t achieving ur Business Plan and Strategy and help the rganisatin t becme mre sustainable. Page 6 f 6

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