Sample Role Description Immunization Information System (IIS) Data Extract Analyst

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1 Sample Rle Descriptin Immunizatin Infrmatin System (IIS) Data Extract Analyst Nte: This rle descriptin is meant t ffer sample language and a cmprehensive list f ptential desired respnsibilities with crrespnding knwledge, skills and abilities (KSAs). Actual psitin descriptins shuld filter ut infrmatin that is nt applicable fr a specific psitin r rle. Depending n staffing levels, several rles may be cmbined within a single psitin, r several psitins may fill the same rle. The term Immunizatin Infrmatin System r IIS may be replaced with Registry within psitin titles in sme jurisdictins. Summary IIS Data Extract Analyst is a rle typically fund in an experienced, advanced analyst series. It may als reside in an Infrmatin Technlgy series. It ften serves as a bridge between the technical and the prgrammatic teams within an IIS, and may crdinate clsely with the IIS vendr/implementer. The psitin typically encmpasses bth peratinal and plicy respnsibilities related t data and data use. Scpe The persn fulfilling this rle is respnsible fr extracting, analyzing, and/r presenting the IIS data in respnse t rutine, ad hc queries and/r special studies. The persn in this rle develps, implements, maintains and updates data access and data use prtcls fr the IIS, and versees the data use agreements prcess and dcuments. This rle is als respnsible fr meeting designated reprting needs mandated by specific grant, funding and administrative requirements, including Preventin and Public Health Fund grants, Sentinel Grants, the annual Immunizatin Prgram Base Grant, and ther reprting requirements as designated. Budget Authrity This rle may ffer input int budget issues r cntribute t grant writing r reprting effrts that invlve current r future funding. Psitin Titles The fllwing example jb titles were gathered frm existing psitins at state and lcal health agencies: Data Extract Crdinatr Infrmatics Specialist Infrmatician Infrmaticist Epidemilgist Data Use Crdinatr Sample Rle Descriptin: Data Extract Analyst, f 8

2 Research Analyst Data Analytics Specialist Relatinship The persn in this rle typically reprts t the IIS Manager. Internally, this rle wrks very clsely with the rest f the IIS team, as well as the research and surveillance team. The persn in this psitin is als respnsive t administrative and executive requests fr data analytics. Externally, this rle wrks clsely with end users in respnding t rutine and ad hc requests, as well as special studies. Decisin Making Authrity This rle exercises cnsiderable independent judgment in carrying ut respnsibilities within a highly cllabrative envirnment. Decisin making generally requires substantial negtiatin and cmprmise with a variety f cnsideratins, including the cntext impsed by applicable laws, statutes, rules, interests f stakehlders, available data, and resurces. Decisin making authrity is cmmnly characterized as fllws: Applies laws, rules, plicies and best practices t develp data use prtcls Fllws prcedures that supprt the cnfidentiality and security f IIS data at all times Discusses and recmmends ptimal analysis plan t respnd t requests fr data and infrmatin Determines and recmmends priritizatin f data requests In cllabratin with the Data Quality Analyst, investigates, recmmends reslutin fr and reslves data quality issues that arise in the curse f data use Majr Duties and Respnsibilities This list cntains examples f duties and respnsibilities that may be assciated with a Data Extract Analyst rle. This list ffers many pssible duties and respnsibilities frm which t select in rder t create a psitin mst apprpriate t yur prgram needs and yur human resurce requirements. Data Extractin/Analysis: Crdinate and mnitr the methds and quality f IIS data extracts. Write and dcument prgrams and cde t query IIS t extract data fr analyses. Cnstruct data sets, analyze data, and generate graphs, charts, and statistics t arrive at cnclusins abut the data. Cnduct and lead rutine and ad hc data quality meetings and ther standing cmmittees as assigned, pssibly in crdinatin with the Data Quality Analyst. Plan and manage cmplex analytical prjects. Data Reprting: Prepare peratinal reprts and data summaries as needed. Sample Rle Descriptin: Data Extract Analyst, f 8

3 Write reprts f findings and articles fr publicatin including summary table, graphs, and charts. Explain the significance f data trends and findings t partners and prgram staff. Facilitate the develpment f agency perfrmance measures. Manage reprting f grant benchmarking metrics. Develp and implement prcesses fr creating and reprting grant metrics in a timely fashin, wrking with prject team members and the grantr t ensure prcesses meet grant requirements. Extract and cmpile data frm the IIS system and calculate grant metrics. Review metrics with prject team members t ensure accuracy and reslve any issues. Submit grant metrics t grantr. General Data Use: Participate in the use f IIS data t target immunizatin services fr ppulatins statewide. Assist Prgram management by mnitring and tracking prgram and peratinal data. Participate n cmmittees t gather infrmatin r plan studies t evaluate perfrmance data Recmmend refinement and develpment f perating prcedures based n results f data analysis and study. Operatins and System Perfrmance/Imprvement: Develp lng and shrt range gals t impact and imprve data peratins and database functinality based n in-depth prgram knwledge. Design system enhancements based n evaluatin. Develp and maintain standard perating prcedures (SOPs). Manage prject steps t ensure participatin f prject team members and ther stakehlders. In cllabratin with training staff, crdinate the develpment f technical training and technical assistance materials, methds and tls fr internal and external partners t assure prper implementatin f prgram bjectives and prper use f IIS data. Create and maintain dcumentatin t supprt internal prcesses and crss-training. Design and implement recvery prcedures fr prgramming and prcessing errrs. Plicy and Oversight Review and ensure cmpliance with IIS laws and administrative rules, and cntribute t mdificatins f said laws as needed. Ensure that prject infrmatin is accurate and cmplies with prgram bjectives, grant guidelines, and statutry regulatins. Evaluate frms and recrd system/applicatin screens t ensure cmpliance with prgram intent and regulatins. Crdinate cmmunicatin with key prject team members within Public Health. Wrk with multiple levels f Immunizatin and clinic staff t discuss prject prgress and reslve issues. Sample Rle Descriptin: Data Extract Analyst, f 8

4 Technical Assistance/Training: Prvide supprt and technical assistance t Immunizatin Prgram partners and internal immunizatin prgram staff regarding data extracts, reprts, and data prcessing within the IIS. Clarify technical specificatins f data requests with partners. Interpret and assist in the implementatin f grant bjectives. Cllabrate with the vendr, immunizatin prgram staff and utside partners t evaluate existing data and plan enhancements t utreach and training strategies based n evaluatin. Cllabrate in the develpment and presentatin f lcal, statewide, and natinal trainings and presentatins. Serve as a subject matter expert n IIS data analytic issues bth lcally and natinally as needed and by request. Prject Lead and Crdinatin Prvide team leadership and crdinatin t IIS Extract/Data Use team t meet prgram and grant gals. Crdinate with ther IIS wrkgrups and Immunizatin Prgram crss-prgram grups as needed. Develp and maintain Standard Operating Prcedures (SOPs) and data exchange specificatins. Serve as a liaisn between the Institutinal Review Bard (IRB) r similar bdy, and rganizatins requesting immunizatin data. Crdinate IRB review prcess with data requestrs. Standard Setting, Natinal Invlvement Engage and prvide input t the develpment f natinal standards and best practices regarding data exchange, with particular emphasis n HL7 and Web Services standards. Represent IIS at natinal meetings and cnferences. Functining within an interdisciplinary team envirnment Cnsistently treat custmers, stakehlders, partners, vendrs and c-wrkers with dignity and respect. Create and maintain a wrk envirnment that is welcming and respectful f diversity. Mdel expected prfessinal behavirs. Other tasks as assigned. Knwledge, Skills, and Abilities This list cntains examples f knwledge, skills, and abilities that may be assciated with the IIS Data Extract Analyst rle. It is nt all inclusive and may vary frm psitin t psitin. Sample Rle Descriptin: Data Extract Analyst, f 8

5 Knwledge Statements: Knwledge f the basic public health sciences including behaviral, scial sciences, bistatistics, epidemilgy, and preventin f chrnic and infectius diseases. Knwledge in the methds fr presenting statistical, demgraphic, prgrammatic and scientific infrmatin t prfessinal and lay audiences. Knwledge f the applicatin f public health laws, regulatins, and plicies related t specific prgrams. Knwledge f the principles f wrk rganizatin and simplificatin. Knwledge f prcesses used t develp shrt and lng range gals and bjectives t accmplish wrk utputs. Knwledge f large databases and database functins/utilities. Knwledge f relevant IIS standards, including HL7 2.x and SOAP/Web Services. Knwledge f IIS best practice dcumentatin develped by the Mdeling f Immunizatin Registry Operatins Wrkgrup (MIROW). Knwledge f laws, rules, plicies and prcedures related t public health and public health data. Knwledge f techniques sufficient t cllect, analyze, interpret and summarize data in a narrative r graphical frmat. Extensive knwledge f relevant sftware, such as SQL, Excel and Wrd. Knwledge f principles, methds and standards f prject management. Knwledge f cmputer query and reprting tls and database design and/r prgramming languages. Knwledge f testing and trubleshting techniques. Knwledge f infrmatin system analysis, design and data management cncepts. Knwledge f electrnic data transfer methds. Knwledge f system perfrmance mnitring and tuning techniques. Knwledge f standards and precedents fr data design and frmatting. Knwledge f the methds fr analyzing and prpsing system develpment tasks. Knwledge f methds and prcedures f technical reprt writing. Skills Statements: Skill t synthesize diverse facts, pinin and materials int usable wrk plans. Skill t wrk effectively with senir-level decisin-makers and their immediate staffs. Skill t apply fact-finding and wrk measurement techniques t rganizatin systems. Skill t identify measures r indicatrs f system perfrmance and the actins needed t imprve r crrect perfrmance, relative t the gals f the system. Skill t mnitr r assess perfrmance f ther individuals r rganizatin systems t make imprvements r take crrective actin. Skill t analyze business needs and prduct requirements t create r design a system. Skill t determine hw a system shuld wrk and hw changes in cnditins, peratins and the envirnment will affect the utcmes. Sample Rle Descriptin: Data Extract Analyst, f 8

6 Skill t identify cmplex prblems and review related infrmatin t develp and evaluate ptins and implement slutins. Skill t develp specific gals and plans t priritize, rganize, and accmplish wrk. Skill t use relevant infrmatin and individual judgment t determine whether events r prcesses cmply with laws, regulatins r standards. Skill t develp, design, r create new applicatins, ideas, relatinships, systems, r prducts. Skill t use lgic and reasning t identify the strengths and weaknesses f alternative slutins, cnclusins r appraches t prblems. Skill t use mathematics t slve business prblems. Skill in cmmunicating in writing, rally, electrnically and in persn with linguistic and cultural prficiency. Skill in use f database, wrd prcessing, and analysis sftware and applicatins. Skill in interpreting laws, rules, plicies and prcedures and applying interpretatins t specific situatins. Skill in perfrming technical r peratinal supprt functins requiring independent judgment, decisin making and prblem reslutin. Skill in cmmunicating rally t explain decisins, services, r prgrams r reslve prblems thrugh negtiatin. Skill in making independent judgments and decisins in the applicatin and explanatin f laws and rules r plicies and prcedures. Skill in cmpsing written cmmunicatins such as respnses t inquiries, narrative reprts, instructinal materials. Skill in crdinating diverse activities t ensure cmpletin f prjects, tasks and assignments. Skill in evaluating facts in relatin t rules, regulatins, and plicies. Skill in drafting end user and technical dcumentatin. Ability Statements: Ability t cmmunicate effectively t technical and nn-technical audiences in bth written and ral methds. Ability t understand the implicatins f new infrmatin fr bth current and future prblemslving and decisin-making. Ability t develp cnstructive and cperative wrking relatinships with thers, and maintain them ver time. Ability t build mutual trust, respect and cperatin amng team members. Ability t translate r explain what infrmatin means and hw it can be used. Ability t establish lng-range bjectives and specify the strategies and actins t achieve them. Ability t apply general rules t specific prblems t prduce answers that make sense. Ability t cmbine pieces f infrmatin t frm general rules r cnclusins including finding a relatinship amng seemingly unrelated events. Sample Rle Descriptin: Data Extract Analyst, f 8

7 Ability t slve cmplex issues requiring crdinatin, technical ability, and knwledge f cmputer and infrmatin systems t evaluate alternatives. Ability t effectively cmmunicate the capabilities and limitatins f infrmatin technlgies. Ability t utilize cmplex, mdern infrmatin technlgy tls. Ability t plan, rganize, and priritize time and wrklad t accmplish tasks and meet deadlines. Ability t prepare and present highly cmplex technical material and issues t nn-specialists. Ability t crrectly assess the plitical and institutinal envirnment in which decisins are made and implemented. Ability t effectively express ideas rally and in writing using apprpriate language and rganizing ideas and marshaling facts in an bjective manner. Ability t exercise apprpriate judgment in all phases f analysis, frm srting ut the mst imprtant prblems thrugh sifting evidence and framing feasible ptins. Ability t use relevant infrmatin and individual judgment t determine whether events r prcesses cmply with laws, regulatins, r standards. Ability t wrk well in a high-pressure envirnment. Ability t cntribute as a strng member f a self-directed wrk team. Ability t analyze, evaluate and slve prcedure prblems Ability t develp, design, r create new applicatins, ideas, relatinships, systems, r prducts. Ability t manage infrmatin system prjects. Ability t analyze business needs and prduct requirements. Ability t establish prcedures fr diagnsing and slving technical prblems. Ability t recmmend mdificatins r enhancements t systems and plicies. Ability t identify cmplex prblems and review related infrmatin t develp and evaluate ptins and implement slutins. Ability t represent the Prgram as a staff persn fr prject, advisry, r technical cmmittees. Ability t develp specific gals and plans t priritize, rganize, and accmplish wrk. Ability t use lgic and reasning t identify the strengths and weaknesses f alternative slutins, cnclusins r appraches t prblems. Ability t understand the implicatins f new infrmatin fr bth current and future prblemslving and decisin-making. Ability t establish lng-range bjectives and specify the strategies and actins t achieve them. Ability t research design and the techniques, methds, and principles used in cmplex data analysis. Ability t develp standard perating prcedures and frmal training. Ability t cnduct statistical analyses f Prgram data and interpret the results f the analyses. Ability t demnstrate expertise in the field f public health prgram and prject management. Ability t apply public health laws, regulatins, and plicies specific t the Immunizatin Prgram. Ability t quickly learn abut data fields cmmnly used in clinical practice t recrd vaccinatin encunters. Ability t quickly learn immunizatin terminlgy, practices and recmmended schedules. Sample Rle Descriptin: Data Extract Analyst, f 8

8 Ability t manage several prjects simultaneusly. Ability t maintain cnfidentiality f agency recrds. Ability t apply general rules, plicies and prcedures t specific wrk situatins. Ability t lead wrk teams. Ability t write clear and cncise statistical summaries. Ability t apply tact and diplmacy t gain cperatin f thers. Ability t cntribute as a strng member f a self-directed wrk team. Sample Rle Descriptin: Data Extract Analyst, f 8

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