Puntland State of Somalia. Garowe, Civil Service Commission.

Transcription

1 DAWLADDA PUNTLAND EE SOOMAALIYA PUNTLAND STATE OF SOMALIA CIVIL SERVICE COMMISSION(PCSC) Puntland State f Smalia Civil Service Cmmissin Jb Title: Directrate/Department: Grade: Assignment Lcatin: Reprts t: Supervises: Directr Of Administratin and Finance Department f Admin and Finance Stream A, Level 2, Directr Garwe, Civil Service Cmmissin. Chairman, PCSC Heads f Department Sectins Purpse f the Jb: The Capacity Injectin Mechanism (CIM) is an Puntland State f Smalia initiative t prvide urgently needed skills, knwledge and expertise t recipient Ministries, Departments and Agencies (MDAs) in the Puntland Civil Service. The Directr, Finance and Administratin is the functinal Head f the Department. He/ she is respnsible fr the verall technical, administrative and financial management f the Department. The incumbent is a career senir civil servant appinted thrugh a cmpetitive prcess and is respnsible fr prviding leadership and visin fr achieving gals f the Department. He/ She shall be respnsible fr the verall management and implementatin f the plicies and prcedures pertaining t finance, prcurement, human resurce management, ICT and recrds/archives management. Objectives f the Jb Prvide effective leadership, enabling the Department t imprve perfrmance f its functins and achieve set results. Crdinate the implementatin f financial prcurement, human resurce management, ICT and recrds management plicies, prcedures and systems. Prvide accurate and timely reprting n prgress f implementatin f finance and administratin plicies, strategies and prgrammes. Duties and Respnsibilities The Directr f Finance and Administratin will be respnsible fr: Ensuring adequate prvisin f administrative and financial supprt t all departments f the PCSC

2 Crdinating the implementatin f financial prcurement, human resurce management, ICT and recrds management plicies, prcedures and systems Crdinating the preparatin f PCSC s annual financial and prcurement plans and budgets and mnitring their implementatin Supervising the installatin and implementatin f apprpriate financial management and internal cntrl systems t minimize risk and fraud Overseeing the prcurement and cntract management functins f the PCSC Assessing financial impact n the implementatin f PCSC wrk plans and budgets Overseeing annual financial audits and adequate management respnses t audit queries is prvided Ensuring effectiveness and functinality f recrds management system including general, cnfidential and persnnel recrds Overseeing the general welfare and discipline f PCSC staff in accrdance with civil service rules and regulatins and security plicy f PCSC Crdinating the recrding f minutes f PCSC staff and management meetings Effectively and efficiently managing transprt fleet and ther physical assets f the PCSC Develping and maintaining crprate estate plans and ensuring cleanliness, sanitatin and hygiene cntrls f PCSC premises Crdinating the develpment and implementatin f departmental staff training plans Preparatin and implementatin f annual wrk plans and budget Crdinating the preparatin f quarterly and annual prgress reprts Deliverables Financial prcurement, human resurce develpment, ICT and recrds management plicies, prcedures and systems PCSC s annual financial and prcurement plans and budgets Apprpriate financial management and internal cntrl systems Perfrmance reprt f PCSC budget Annual financial audits and management reprts Recrds management system with functinal general, cnfidential and persnnel recrds Guidelines n staff discipline Minutes f PCSC staff and management meetings Cleanliness and hygiene cntrls guidelines Departmental training plans Reprts n staff training Annual wrk plans and budget f the department Quarterly and annual prgress reprts f the department. Educatin A minimum f 1 st Degree in finance management, public administratin r related discipline frm a recgnized University r equivalent prfessinal qualificatin

3 Fluency in Smali and English Experience Seven years experience, fur (4) f which must have been at the senir management level in the public service Skills Mix Requirements Public administratin Finance Prcurement Facilities management Recrds management Strategic planning and benchmarking Prject management Perfrmance measurement Mnitring and evaluatin Change management Leadership and develpment Prblem-slving techniques Blend f analytical, bservatinal, rganisatinal and netwrking skills Reprt writing Team building and management ICT skills Excellent ral and written English and Smali languages Cmpetency Requirements Demnstrates cmmitment t rganisatin/ crprate decisins Gives bjective advice based n sund analysis Fcuses n utcmes Gives purpse and directin Displays an intelligent awareness f the plitical envirnment Prepares plans with clear shrt and lng term bjectives Invlves peple in decisin-making Thinks strategically Cmmunicates effectively Functins effectively in a team f prfessinals

4 Puntland State f Smalia Civil Service Cmmissin Jb Title: Directrate/Department: Grade: Assignment Lcatin: Reprts t: Supervises: Directr f Human Resurces Department f Human Resurce Steam A Level 2, Directr Garwe, Civil Service Cmmissin. Chairman, PCSC Heads f Department sectins Purpse f the Jb: The Capacity Injectin Mechanism (CIM) is a Puntland State f Smalia initiative t prvide urgently needed skills, knwledge and expertise t recipient Ministries, Departments and Agencies (MDA s) in the Puntland Civil Service. The Directr, Human Department is the functinal Head f the Department and is respnsible fr the peratinal delivery f recruitment and selectin services and supprt t CIM recruits. The Directr and PCSC Recruitment team will wrk with ministries and agencies f the Puntland State f Smalia (PSS) t fill eligible psitins fr the CIM prgramme. The Directr will manage the team respnsible fr the effective and efficient peratin f all stages f the advertising selectin, recruitment and placement prcess fr CIM candidates accrding t PCSC/CIM manuals and prtcls. Objectives f the Jb Prvide effective leadership, enabling the HR Department t imprve perfrmance f its functins and achieve set results. Crdinate the implementatin f human resurce management plicies, prcedures and systems. Prvide accurate and timely reprting n prgress f implementatin f HR plicies, strategies and prgrammes. Duties and Respnsibilities: The HR Department Directr will be respnsible fr: 1. Implement the PCSC merit based prcesses and systems fr advertising, selecting and recruiting candidates fr eligible psitins in key ministries and agencies. 2. Execute recruiting plans; a. Create jb descriptins; b. Draft and pst psitin advertisements n websites and print media;

5 c. Review applicants t evaluate if they meet the psitin requirements accrding t PCSC/CIM prtcls and manuals; d. Assist in the prcess f lng and shrt listing f candidates. e. Crdinate and bserve in selectin interviews; f. Assist in preparing and sending ffer packages, and g. Assist in preparing and sending new emplyee rientatin packages. 3. Assist the n-barding and placement f appintees in ministries and agencies. 4. Assist the selectin panel members in their respnsibilities. 5. Prvide advice and supprt f PCSC human resurce plicies and prgrams t participating ministries and agencies. 6. Liaise with ministries and agencies in the initial and nging placement f the appintee. Qualificatins and experience required: 1. Bachelr qualificatin frm a recgnized university in human resurce management, rganizatinal develpment r public administratin; 2. Minimum 5 years prfessinal experience in the human resurce and/r recruitment functin and staff f an rganizatin; 3. Fluency in Smali and English. Preferred qualificatins and/ r experience: 1. Demnstrated civil sectr experience in the Smali cntext and a hands-n, practical apprach in recruitment. Selectin Criteria: 1. Demnstrated experience in human resurces recruitment and appraches and the ability t utilise a range f techniques t increase the levels f advertise respnses, and service delivery in recruitment assignments; 2. High-level interpersnal skills including verbal and written cmmunicatin skills and an exceptinal ability t develp and maintain results-fcussed stakehlder relatinships: 3. Demnstrated ability t wrk effectively with thers t build prductive calitins and cntribute t sustainable utcmes, including advcacy and the capacity t negtiate effective slutins: 4. Demnstrated understanding and experience f the recruitment and selectin cycle f implementatin, mnitring and reprting; 5. Ability t implement and administer recruitment and selectin

6 Cmpetency Requirements Demnstrates cmmitment t rganisatin/ crprate decisins Gives bjective advice based n sund analysis Fcuses n utcmes Gives purpse and directin Displays an intelligent awareness f the plitical envirnment Prepares plans with clear shrt and lng term bjectives Invlves peple in decisin-making Thinks strategically Cmmunicates effectively Functins effectively in a team f prfessinals Applicable Skills & Experience : 1. Knwledge and experience wrking in HR issues including recruitment, selectin and perfrmance management. 2. Prven ability t wrk in a cmplex and challenging wrk envirnment. 3. Well-develped interpersnal skills, with the ability t build effective relatinships and cmmunicate with a diverse range f internal and external stakehlders. 4. Demnstrated hands-n, practical apprach. 5. Demnstrated effectiveness in the wrking within and implementing successful HRM prgrams. 6. Fluency in verbal and written Smali and English.

7 Puntland State f Smalia Civil Service Cmmissin Jb Title: Directrate/Department: Grade: Assignment Lcatin: Reprts t: Supervises: Head Of Finance Management Unit Department f Finance Stream A, Level 3, Sub Directr Garwe, Office f the Ministry/Agency. Directr Of Admin and Finance All Staff f Finance Unit Purpse f the Jb: The Capacity Injectin Mechanism (CIM) is an Puntland State f Smalia initiative t prvide urgently needed skills, knwledge and expertise t recipient Ministries, Departments and Agencies (MDAs) in the Smali Civil Service. The Puntland State f Smalia is lking t recruit the Head f Mnitring and Evaluatin fr MDAs as part f a majr civil service refrm initiative t rebuild the Smalia civil service with cmpetent and qualified senir and middle level management staff. The aim f this psitin is t maintain and enhance tracking, review and asessment f implementatin perfrmance f plicies and prgrams f the Gvernment in varius sectrs f the ecnmy thrugh effective mnitring, evaluatin and prviding feedback t imprve planning f plicy and prgramme delivery. The Head f Finance Management is respnsible fr preparing shrt, medium amd lng-term strategy fr financial management f the rganizatin alng with the verall management and financial reprting prcedures. The incumbent manages the financial accunting and reprting systems and Prepares and maintains yearly budgets and frecasts. Key Tasks/Duties: In liaisn with the Directr, t determine the shrt, medium and lng term strategy fr financial management f the Ministry alng with the verall management and financial reprting prcedures; Manage the financial accunting and reprting systems, taking int accunt the changing accunting and reprting needs f the Ministry and allied stakehlders, such as the Ministry f Finance; Prepare and maintain yearly budgets and frecasts. T ensure that fellw and directrs, managers have apprpriate training t prepare budgets fr their area f specific budget respnsibility, and accept accuntability fr their maintenance; Prepare detailed mnthly management accunts acrss all Directrates f the PCSC; Mnitr actual perfrmance against budget n a mnthly basis and reprt n variances; Prduce statutry accunts and any ther reprts required by the Ministry f Finance, in clse cperatin with Auditr and Accuntant General s; T ensure that Ministry s accunts and accunting systems are maintained in accrdance with Smali accunting standards and cmpliant t the requirements f the Ministry f Finance; T maintain schedules and recrds n all / any hire purchase agreements; recrds n all financial agreements; recrds n all lans and t assume respnsibility fr all insurances and public and liabilities insurances including the preparatin f a risks register and prduce a reprt n same each year befre renewal.

8 Develp detailed terms f reference fr administrative and finance department as well as individual staff. Cnduct a capacity assessment f the current departments f PCSC (in clse cllabratin with the Institutinal Capacity Develpment Department) t als prvide requisite training t all staff n required administratin and finance; Develp administrative, financial and prcurement prcesses and prcedures in line with apprved PFM, Human Resurce and administratin prcesses as laid dwn by the Puntland Civil Service Cmmissin as well as ther prcesses apprved by the Gvernment and in line with best practices. In cnsultatin with the Institutinal Capacity Develpment Department and HR Manager develp and deliver mentring, training and capacity develpment t ensure that all relevant Ministerial staff perfrming these functins is able t d s. Caching key staff members up t a level f cmpetency t be able t cmpetently perfrm senir rles in the unit. Deliverables: Within the first tw weeks f the cntract and in full cnsultatin with the Directr, prepare a clear wrk plan. The wrk plan shall be frmally apprved by the Directr and submitted t the Wrld Bank. Refer t Annex II fr a sample wrk plan. Prepare summary mnthly prgress reprt n the assignment in the cntext f the apprved wrk plan. Refer t Annex I fr the sample mnhtly prgress reprt. All such reprts shall be reviewed and aprpved by the Directr Refer t annex I fr a sample mnthly prgress reprt. Fiancial Management Skills Budgeting and planning, management f banking arrangements and financing arrangements, accunting, internal cntrl systems, financial reprting, internal and external audits as well as versight arrangements. Qualificatins and experience required: Mandatry qualificatins: Bachelr qualificatin frm a recgnized university in accunting, business finance r business administratin. Minimum f 5 years f prfessinal experience in a rle in managing gvernment finance, invlving advice within gvernment is essential. Fluency in Smali and English (IELTS 7.5 and abve) Skills and cmpetences Analytical, Organizatinal, bservatinal, financial management, peple managenment, reprt writing and presentatin, and IT skills Demnstrated experience in financial management and the ability t utilize a range f techniques t increase the levels f financial management. High-level interpersnal skills including verbal and written cmmunicatin skills and an exceptinal ability t develp and maintain results-fcused stakehlder relatinships: Demnstrated ability t wrk effectively with thers t build prductive calitins and cntribute t sustainable utcmes, including advcacy and the capacity t negtiate effective slutins;

9 Demnstrated understanding and experience in public financial management cycle. Prven ability t manage change in a cmplex and challenging wrk envirnment. Highly develped interpersnal skills, with the prven ability t build effective relatinships and cmmunicate with a diverse range f internal and external stakehlders; Strng leadership skills with demnstrated successful experience in managing and leading a team f HR prfessinals delivering a high level f service; Demnstrated hands-n, practical apprach. Demnstrated effectiveness in the design and implementatin f public financial management systems and slutins Ability t see and manage risks and cnsequences; Strng team building skills and functins effectively in a team f prfessinals Fluency in verbal and written Smali and English.

10 Puntland State f Smalia Puntland Civil Service Cmmissin Jb Title: Directrate/Department: Grade: Assignment Lcatin: Reprts t: Supervises: Head, Human Resurces Management Unit Human Resurces Stream A, Level 3, Sub Directr Civil Service Cmmissin, Garwe Directr, HR All staff f the HR Unit Purpse f the Jb: The Capacity Injectin Mechanism (CIM) is an Puntland Sate f Smalia initiative t prvide urgently needed skills, knwledge and expertise t recipient Ministries, Departments and Agencies (MDAs) in the Puntland Civil Service. The Puntland Sate f Smalia is lking t recruit the Head f HRM fr MDAs as part f a majr civil service refrm initiative t rebuild the Puntland civil service with cmpetent and qualified senir and middle level management staff. The aim f this psitin is t maintain and enhance the rganizatin's human resurces capacity and verall capital frmatin f the civil service by planning and frecasting, implementing, and evaluating emplyee cmpetency t deliver the mandate f MDAs in supprt f Gvernment s develpment plicies and prgrammes. The Head f Human Resurces is respnsible fr the peratinal delivery f rganizatinal develpment and management services t the MDA including recruitment and selectin, and prviding supprt t emplyees. The incumbent will wrk clsely with the Puntland Civil Service Cmmissin (PCSC) f the Puntland State f Smalia (PL) t identify and fill eligible psitins fr their respective MDA. The incumbent will further manage the prcess f recruitment in strict adherence t the prvisins and prtcls f the PCSC Recruitment Manual. Key Tasks/Duties: Ensures that HR strategies are develped and prperly planned t supprt imprvement in emplyee perfrmance in the rganizatin. Develps and implements prgressive career structures and reward systems fr emplyees t enhance emplyee mtivatin and retentin in the rganizatin. Ensures implementatin f prfessinal recruitment and retentin plicies by: (i)implementing cmpensatin plcies and peratinal prcesses that reward emplyee effrts; (ii) imprving cmunicatin with emplyees; (iii) imprving peratinal effectiveness f the HR unit and cntributing t the verall effectiveness f the rganizatin; and (iv) develpint and implementing training prgrammes that supprt emplyees career develpment and sustained prgressin in the rganizatin and the civil service. Prvides rganizatinal develpment and management services supprt t ensure cntinuus refrms in the rganizatin including timely changes t rganizatinal structures, creatin f new functins and ablishing f redundant functins, and recmmending apprpriate staffing requirements that are cnsistent with the mandate f the rganizatin. Develps and implements rganizatin s perfrmance management and staff appraisal system. Maintains the wrk structure by updating jb requirements and jb descriptins fr all psitins. Maintains rganizatin staff by establishing a recruiting, testing, and interviewing prgram; cunseling managers n candidate selectin; cnducting and analyzing exit interviews; recmmending changes.

11 Prepares emplyees fr assignments by establishing and cnducting rientatin and training prgrams. Maintains a pay plan by cnducting peridic pay surveys; scheduling and cnducting jb evaluatins; preparing pay budgets; mnitring and scheduling individual pay actins; recmmending, planning, and implementing pay structure revisins. Ensures planning, mnitring, and appraisal f emplyee wrk results by training managers t cach and discipline emplyees; scheduling management cnferences with emplyees; hearing and reslving emplyee grievances; cunseling emplyees and supervisrs. Maintains emplyee benefits prgrams and infrms emplyees f benefits by studying and assessing benefit needs and trends; recmmending benefit prgrams t management; directing the prcessing f benefit claims; btaining and evaluating benefit cntract bids; awarding benefit cntracts; designing and cnducting educatinal prgrams n benefit prgrams. Ensures legal cmpliance by mnitring and implementing applicable human resurce federal and state requirements; cnducting investigatins; maintaining recrds; representing the rganizatin at hearings. Maintains management guidelines by preparing, updating, and recmmending human resurce plicies and prcedures. Maintains histrical human resurce recrds by designing a filing and retrieval system; keeping past and current recrds. Maintains prfessinal and technical knwledge by attending educatinal wrkshps; reviewing prfessinal publicatins; establishing persnal netwrks; participating in prfessinal scieties. Cmpletes human resurce peratinal requirements by scheduling and assigning emplyees; fllwing up n wrk results. Maintains human resurce staff by recruiting, selecting, rienting, and training emplyees. Maintains human resurce staff jb results by cunseling and disciplining emplyees; planning, mnitring, and appraising jb results. Cntributes t team effrt by accmplishing related results as needed. Key Deliverables Optimal rganizatinal structure f MDA Staffing matrix HR plicy and plan Change management plan Career develpment plan Staff retentin plan Training plan Staff welfare plan Reprt n staff discipline Staff attendance reprt Operatinal budget f HR unit Quarterly and Annual perfrmance reprts f HR Unit Annual staff appraisal reprts Human Resurces Manager Skills: Hiring, Human Resurces Management, Benefits Administratin, Perfrmance Management, Cmmunicatin Prcesses, Cmpensatin and Wage Structure, Supprts Diversity, Classifying Emplyees, Emplyment Law, Laws Against Sexual Harassment, and Organizatin Qualificatins and Experience:

12 Bachelr qualificatin frm a recgnized university in human resurce management, rganizatinal develpment r public administratin; Minimum 5 years prfessinal experience in the human resurce management Fluency in Smali and English. Skills and Cmpetencies: Analytical, Organizatinal, bservatinal, change management, peple managenment, reprt writing and presentatin, and IT skills Demnstrated experience in recruitment and appraches and the ability t utilize a range f techniques t increase the levels f advertised respnses, and service delivery in cmpleting recruitment assignments; High-level interpersnal skills including verbal and written cmmunicatin skills and an exceptinal ability t develp and maintain results-fcused stakehlder relatinships: Demnstrated ability t wrk effectively with thers t build prductive calitins and cntribute t sustainable utcmes, including advcacy and the capacity t negtiate effective slutins; Demnstrated understanding and experience f the recruitment and selectin cycle f planning, implementatin, mnitring and reprting; Ability t design, implement and manage talent acquisitin fr staff level recruits in accrd with the Career Develpment Manual; Knwledge and experience managing n a brad range f HR issues including recruitment and selectin perfrmance management, wrkfrce planning, emplyee relatins, and change management; Prven ability t manage change in a cmplex and challenging wrk envirnment. Highly develped interpersnal skills, with the prven ability t build effective relatinships and cmmunicate with a diverse range f internal and external stakehlders; Strng leadership skills with demnstrated successful experience in managing and leading a team f HR prfessinals delivering a high level f service; Demnstrated hands-n, practical apprach. Demnstrated effectiveness in the design and implementatin f successful HRM prgrams; Ability t see and manage risks and cnsequences; Strng team building skills and functins effectively in a team f prfessinals Fluency in verbal and written Smali and English.

13 Puntland State f Smalia Puntland Civil Service Cmmissin Jb Title: Directrate/Department: Grade: Assignment Lcatin: Reprts t: Supervises: Head f ICT Unit Administartin and Finance Stream A, Level 3 Sub Directr Civil Service Cmmissin, GAROWE Directr f Administratin ICT Officer Purpse f the Jb: The Capacity Injectin Mdality (CIM) is a Wrld Bank initiative t prvide urgently needed skills, knwledge and expertise t Ministries, Agencies and Departments in the Puntland Civil Service. The Gvernment f Puntland is respnsible fr CIM Prgramme implementatin. The Gvernment f Puntland requires an ICT and Database Officer t manage the MDA database and ITC. This is a civil service assignment lcated in Garwe. The ICT and Database Officer will create and manage all ICT and database applicatins required fr the CIM beneficiary Ministries, Agencies and Departments in the Puntland Civil Service. The ICT and Database Manager rle is t plan, rganize, direct, cntrl, crdinate and supprt the ICT strategies, plans and peratins f CIM beneficiary institutins t ensure the ICT infrastructure and sftware supprts the Ministries, Agencies and Departments verall peratins and pririties. Key Tasks/Duties: The jb hlder will be respnsible fr: Identify the ICT needs f the CIM beneficiary Ministries, Agencies and Departments in cnsultatin with ther staff, cmmunicating with users t frmulate and prduce a requirements specificatin t create system and sftware slutins. Develp and manage a database cvering verall business peratins and activities f the assigned institutins. Ensuring that PCSC systems are cmpatible with and ther civil service IT applicatins; Create, maintain and manage technical quality assurance prcesses and prcedures t assess efficiency, validity, value and functinal perfrmance f cmputer systems and envirnments. Ensuring adherence t accredited internal and external industry quality standards and regulatins. Plan, rganize, direct, cntrl and crdinate the acquisitin, develpment, maintenance and use f ICT systems. Tasks will include: Analysing infrmatin needs and specifying technlgy t meet thse needs; Frmulating and directing infrmatin and cmmunicatin technlgy strategies, plicies and plans; Directing the selectin and installatin f ICT resurces and the prvisin f user training;

14 Setting pririties between system develpments, maintenance and peratins verseeing the security f ICT systems; Preparing purchase rders, mnitring supply surces and negtiating cntracts with suppliers. Prvide n the jb training, caching and mentring fr PCS staff t manage all ITC prcedures. Prvide ITC advice and supprt t PCSC management. Ensure ptimal database and system integrity, security, backup, reliability and perfrmance. Perfrm the peratinal establishment and preventive maintenance f backups, recvery prcedures, and enfrcing security and integrity cntrls. Implementing and administering database dcumentatin, guidelines, plicies and prcedures. Testing database systems and upgrades, such as debugging, tracking, reprductin, lgging and reslving all identified prblems, accrding t apprved quality. Qualificatins and experience required: Bachelr degree in ITC r Cmputer Science frm a recgnized university. Minimum 5 years prfessinal experience in the ITC, cmputer peratins and database maintenance. Fluency in Smali and English. Preferred qualificatins: Demnstrated civil sectr experience in the Smali cntext and a hands-n, practical apprach in ITC and database maintenance. Selectin Criteria: Demnstrated experience in tests, installs, implements, and supprt f new r existing database applicatins; Demnstrated Develp and interpret plicies, and prcedures gverning the planning and delivery f applicatin sftware; Ability t cnduct analyses and recmmends reslutins f issues affecting database design; prviding technical guidance in testing, debugging and maintaining IT systems; Diagnse and reslves prblems in respnse t custmer reprted database incidents; Demnstrated ability t respnds t custmer IT help requests and reslving prblems accrding t written prcedures; maintaining IT manuals, instructins and guidelines; and installing and testing new database upgrades. Skills, Knwledge and Abilities Demnstrated ability t assist individuals r grups in the achievement f strategic ITC gals Prven ability t impart infrmatin and cmmunicate cmplex technical ICT cncepts, including the develpment f dcumentatin at a high standard. Demnstrated experience in the develpment and implementatin f ICT technical services, delivery prcesses, ICT standards and methdlgies t achieve high quality service utcmes. Experience in the use f technlgy and prcess imprvement as a vehicle fr refrm and as a change agent in redevelping business practices. Sund knwledge f ICT technlgies and trends. Fluency in verbal and written Smali and English.

15 Puntland State f Smalia Puntland Civil Service Cmmissin Jb Title: Directrate/Department: Grade: Assignment Lcatin: Reprts t: Supervises: Head, Mnitring and Evaluatin Unit Plicy Planning and Research Stream A,Level 3, sub directr Civil Service Cmmissin, Garwe, Directr, M&E All staff f the M&E Unit Purpse f the Jb: The Capacity Injectin Mechanism (CIM) is an Puntland State f Smalia initiative t prvide urgently needed skills, knwledge and expertise t recipient Ministries, Departments and Agencies (MDAs) in the Puntland Civil Service. The Puntland State f Smalia is lking t recruit the Head f Mnitring and Evaluatin fr MDAs as part f a majr civil service refrm initiative t rebuild the Puntland civil service with cmpetent and qualified senir and middle level management staff. The aim f this psitin is t maintain and enhance trackning, review and asessment f implementatin perfrmance f plicies and prgrams f the Gvernment in varius sectrs f the ecnmy thrugh effective mnitring, evaluatin and prviding feedback t imprve planning f plicy and prgramme delivery. The Mnitring and Evaluatin Officer is respnsible fr supprting planning and prgramming activities f the rganizatin by prviding technical infrmatin n mnitring and evaluatin utcmes. He/she assists staff t understand the M&E system including perfrmance indicatrs and evaluatin criteria t enhance their capacity t achieve perfrmance targets. The incumbent als helps in the design f M&E tls and frmats fr cllecting data and assessing perfrmance f varius directrates t deliver the mandate f the rganizatin in supprt f Gvernment s develpment plicies and prgrammes. Key Tasks/Duties: Prvides technical inputs n mnitring and evaluatin parameters t imprve planning, prgramming and implementatin f plicies and prgrammes f the rganizatin Develps in-depth knwledge f mnitring and evaluatin system relevant t the mandate f the rganizatin t guide perfrmance tracking activities f M&E Officers Assists in defining mnitring and evaluatin requirements f prjects and prgrammes f the rganizatin Assists t develp mnitring tls and frmats and undertakes data cllectin activities f the rganizatin, cnducts preliminary analysis f mnitring data and submits reprt t the Directr Prvides technical inputs n mnitring and evaluatin t imprve planning, prgramming and implementatin f crprate plans and strategy f the rganizatin Supprts directrates/departments t appreciate M&E activities by assisting staff f the department t understand the mnitring and evaluatin system including perfrmance

16 indicatrs, evaluatin criteria, and assessment and scring methds t facilitate timely delivery f plans and prgrammes Prepares and submits technical and perfrmance reprts n mnitring and evaluatin activities t the Directr Cnducts analysis f mnitring data, dcuments findings frm mnitring and evaluatin activities and submits mnitring reprts t the Directr Wrks clsely with directrates/department t ensure that data cllected fr purpses f evaluating develpment plicy perfrmance is credible and f high quality Assists in the preparatin f develpment plicy perfrmance reprts by helping t clarify issues n perfrmance mnitring and evaluatin utcmes Assists directrates t interpret and cmmunicate accurately, mnitring and perfrmance prgress reprts Key Deliverables Set perfrmance targets f psitin achieved Organizatin perfrmance mnitring reprt Organizatin perfrmance evaluatin reprt Adequate M&E system and tls M&E Unit Quarterly and Annual perfrmance reprts M&E Unit peratinal budget Reprt n training f staff n the M&E system Qualificatins and Experience: Bachelr degree frm a recgnized university in M&E, Ecnmics, Statistics r relevant field acquired frm a tertiary educatinal institutin, OR equivalent prfessinal qualificatin M&E qualificatin At least 3 years pst-qualificatin relevant experience in a public r private sectr rganizatin Skills and Cmpetencies: Analytical, Organizatinal, bservatinal, benchmarking, M&E plans and prgrammes develpment, applicatin f cmputer-based M&E tls, reprt writing and presentatin, and IT skills Demnstrated experience in recruitment and appraches and the ability t utilize a range f techniques t increase the levels f advertised respnses, and service delivery in cmpleting recruitment assignments; High-level interpersnal skills including verbal and written cmmunicatin skills and an exceptinal ability t develp and maintain results-fcused stakehlder relatinships: Demnstrated ability t wrk effectively with thers t build prductive calitins and cntribute t sustainable utcmes, including advcacy and the capacity t negtiate effective slutins;

17 Demnstrated understanding and experience f the recruitment and selectin cycle f planning, implementatin, mnitring and reprting; Ability t design, implement and manage talent acquisitin fr staff level recruits in accrd with the Career Develpment Manual; Knwledge and experience managing n a brad range f HR issues including recruitment and selectin perfrmance management, wrkfrce planning, emplyee relatins, and change management; Prven ability t manage change in a cmplex and challenging wrk envirnment. Highly develped interpersnal skills, with the prven ability t build effective relatinships and cmmunicate with a diverse range f internal and external stakehlders; Strng leadership skills with demnstrated successful experience in managing and leading a team f HR prfessinals delivering a high level f service; Demnstrated hands-n, practical apprach. Demnstrated effectiveness in the design and implementatin f successful HRM prgrams; Ability t see and manage risks and cnsequences; Strng team building skills and functins effectively in a team f prfessinals Fluency in verbal and written Smali and English.

18 Puntland State f Smalia Puntland Civil Service Cmmissin Jb Title: Directrate/Department: Grade: Assignment Lcatin: Reprts t: Supervises: Head f Plicy Planning and Research Unit Plicy Planning and Research Stream A, level 3, sub directr Civil Service Cmmissin, Garwe Directr, Plicy and Planning All staff f the Directrate Purpse f the Jb: The Capacity Injectin Mechanism (CIM) is an Puntland State f Smalia initiative t prvide urgently needed skills, knwledge and expertise t recipient Ministries, Departments and Agencies (MDAs) in the Puntland Civil Service. The Puntland State f Smalia is lking t recruit Directrs fr MDAs as part f a majr civil service refrm initiative t rebuild the Puntland civil service with cmpetent and qualified senir and middle level management staff. The aim f this psitin is t maintain and enhance the rganizatin s strategic planning and plicy analysis capabilities. The psitin further aims at imprving quality management infrmatin and reliable data fr plicy develpment and evidence-based rganizatinal decisin-making. The incumbent is respnsible fr planning, research and strategy. He/she supervises research and upstream plicy analysis and dwnstream plicy and prgramme implementatin, mnitring and evaluatin. Key Tasks/Duties: Develpment, Crdinatin and Delivery f Plicies and Operatinal Plans Develps the verall rganizatin s grwth and transfrmatin strategy including its lng-term strategic directin t guide systematic, cnsistent and sustainable develpment f rganizatin and all its departments and directrates and submits t the Directr fr review Crdinates technical inputs frm all departments/directrates and wrks clsely with them t develp rganizatin s strategic plan and implementatin guidelines, and ensures cpies are made available t all departments and directrates Crdinates annual budget estimates f departments/directrates and develps rganizatin s annual budget, and submits t the Directr. Supervises research n varius subjects in subject areas relevant t the plicy planning and delivery f rganizatin s mandate Develps and ensures implementatin f prcedures and guidelines t safeguard the quality f research data during prductin, cllatin and prcessing, strage and retrieval, prtecting certified statistics f the rganizatin frm being tampered with

19 Ensures timely cmpilatin and distributin f research data relevant directrates/departments, and t the management team f the rganizatin Oversees research int rganizatin s business prcess imprvement and facilitatin f mre efficient plicy and research techniques Cnducts relevant business grwth simulatins and strategy mdelling t determine sectr ministry s grwth strategy fr the shrt, medium and lng-term Develps and implements strategies and peratinal plans, plicies and prcedures fr the Directrate f Planning, Research and Strategy Management f Service Perfrmance and External Functins Ensures apprpriate plicy perfrmance parameters and prgramme delivery and perfrmance mnitring plans including crprate indicatrs, mnitring prcedures and assessment guidelines are develped and implemented Mnitrs Gvernment develpment plicy plans, statements and prnuncements, and facilitates the rganisatin f internal plicy meetings t discuss implicatins Acts as liaisn between the rganizatin, the Ministry f Planning and Internatinal Cperatin (MPIC)and ther MDAs a) Assists the Directr and MPIC t set plicy planning perfrmance standards b) Prepares regular reprts n rganizatin s plicy implementatin perfrmance, highlighting peratinal challenges and issues impacting perfrmance fr review by the management team Prvides advice n plicy pririties and targets t directrates/departments f the rganizatin Trains and caches staff f Directrate f Plicy Planning and Research and builds a strng plicy analysis and M&E prfessinal cadre Oversees the develpment and implementatin f an M&E system t track implementatin and perfrmance f the varius directrates/departments against crprate bjectives, and prepares plicy perfrmance reprts Participates in natinal and internatinal cnferences as may be apprved by the Directr Management f Activities f the Directrate Serves as the technical Head f the Directrate f Plicy Planning and Research, and cntributes significantly t the achievement f rganizatin s verall mandate Sets gals, bjectives and perfrmance targets fr staff f the directrate

20 Mnitrs and evaluates perfrmance f all units and staff f the directrate, identifies perfrmance gaps and intrduces measures t address shrtcmings and challenges Prepares reprt t the Directr n the use f allcated resurces and perfrmance f the directrate, shwing clearly bjectives that have been achieved r nt achieved and assigning reasns fr nn-perfrmance Ensures effective crdinatin f all peratins and prjects implemented under the Directrate Implements details f wrk plans f the directrate and ensures that all units and staff respect established implementatin timelines Prepares and submits inputs n human resurce and training requirements f the directrate t the Head f HR and the Directr. Ensures delegatin f sufficient authrity t supervisry staff f the directrate Reviews technical reprts frm unit supervisrs Prvides technical supprt and prfessinal guidance t staff f the directrate and ther departments n issues relating t plicy planning, research and strategy Key Deliverables Organizatin s lng and shrt-term strategy, plicies, plans and prgrammes Plicy papers relevant t rganizatin s mandate Established perfrmanceand delivery targets f Directrate Plicy Research and data management standards M&E system Operatinal budget f HR unit Quarterly and Annual perfrmance reprts f HR Unit Annual staff appraisal reprts Qualificatin and Experience At least Bachelrs Degree in Ecnmics, Statistics, Develpment/crprate Planning r relevant field At least 7 years pst-qualificatin experience 3 f which must have been in a management psitin f a public f private sectr rganizatin. Knwledge f strategic planning and mnitring and evaluatin is a necessary requirement Skills and Cmpetencies Analytical, bservatinal, rganisatinal and netwrking skills Fiscal and mnetary plicy f Gvernment Gd knwledge f EAC and ther internatinal trade and develpment regulatins and prtcls

21 Strategic planning Plicy/Strategy develpment Plicy analysis Mnitring and evaluatin Benchmarking Research methds Team building Change management Peple management Reprt writing and presentatin skills IT skills Ability t cmmunicate effectively Ability t see and manage risks and cnsequences Functins effectively in a team f prfessinals

22 Puntland State f Smalia Puntland Civil Service Cmmissin Jb Title: Directrate/Department: Grade: Assignment Lcatin: Reprts t: Supervises: Head f Prcurement Unit Prcurement Unit/Directrate Stream A, Level 3, Sub-Directr Civil Service Cmmissin, Garwe Directr, Administratin & Finance Prcurement Officers and Prcurement Assistant. Purpse f the Jb: The Capacity Injectin Mechanism (CIM) is an FGS initiative t prvide urgently needed skills, knwledge and expertise t recipient Ministries, Departments and Agencies (MDAs) in the Puntland Civil Service. The Puntland State f Smalia is lking t recruit the Head f HRM fr MDAs as part f a majr civil service refrm initiative t rebuild the Puntland civil service with cmpetent and qualified senir and middle level management staff. The aim f this psitin is t maintain and enhance the capcity f Entities by planning and frecasting, implementing, and evaluating prcurement functin t deliver the mandate f MDAs in supprt f Gvernment s develpment plicies and prgrammes. The Public Prcurement, Cncessins and Dispsal f Assets Act (2015) establishes the prcurement unit in Ministries, Districts and Agencies (Entities). Every Prcuring Entity shall establish a Prcurement Unit. The Accuntable Officer shall determine the cmpsitin f the Prcurement Unit, which shall be staffed with at least ne (1) persn trained and knwledgeable in prcurement. The Prcurement Unit shall perate under the supervisin f the Prcurement Cmmittee. The Head f Prcurement Unit is respnsible fr (i) advising senir management f the Entity n all prcurement, dipsal and cntract management prcedures (b) implementatin and perfrmance f the prcurement and dispsal functins t supprt prject activities c) managing the prcurement related activities in the award f cncessins. The Head f the Prcurement Unit f the specific Cncessin Entity shall serve n ad hc basis as the nn-member secretary t the Inter-Ministrial Cncessins Cmmittee fr the purpses f a specific Cncessin Entity wrk. d) fr implementatin f prcurement activities and supprted by prcurement fficers ad prcurement assistants in the prcurement unit. The Head f Prcurement Unit shall respnsible t manage and prvide necessary guidance t the Prcurement Unit in its functin which includes the fllwing: Key Tasks/Duties: Prcurement Functin Plans, rganizes and c-rdinates the prcurement f supplies, materials, equipment and services fr the ministry Develps, implements and mnitrs a prcurement plan fr the PCSC Advise n the apprpriate prcurement methds t be used fr prcurement f gds and cnsultancy services under the prject; Manages the prcurement prcess and ensures all prcurement activities cmply with applicable laws, regulatins, plicies and prcedures f the ministry f Finance, and the Puntland Prcurement Authrity.

23 Manages peratinal prcurement activities prcessing including: drafting prcurement plans, Bidding Dcuments, adverts, Request fr Qutatins; prcedures in issuing BDs, prcedures in shrt listing suppliers fr invitatins fr qutatins, receipt f bids/qutatins, pening f bids/qutatins, evaluatin f bids/qutatins, preparatin f evaluatin reprts and draft cntract agreements etc. Prepares Expressins f Interest, request fr Prpsals, Letters f Invitatin, Request fr Prpsals and ther tender dcuments. Participates and prvides guidance t the evaluatin prcess and the preparatin f Bid/Prpsal Evaluatin Reprts and Award Recmmendatins fr prcurements in cmpliance with natinal gvernment laws, plicies and regulatins. Carries ut pre-qualificatin exercises t establish and maintain a database f apprved cntractrs. Establishes and implements a cntractr perfrmance management system t assess indicatrs such as capabilities and qualities Cnducts bidders' meetings, prvide clarificatin and prepares minutes n the bidding prcess as required Ensure that cmplete dcumentatin is maintained n all prcurement cases and crdinate and respnd t prcurement queries, disputes, and cmplaints; inldung the develpment f prcurement databse system. Establish a central prcurement filing system, and ensure all related dcuments are included in the respective files. Participate and prvide guidance during negtiatins and cntracting phase including supprting cntract management teams and the necessary versight and mnitrs cntract prgress and variatins t take actin t remedy slippages Mnitrs and reviews the executin f cntracts t ensure cmpliance with stipulated terms and makes recmmendatins t ensure prbity and prper perfrmance by bth parties Handles claims and disputes, claims against warranties and wrks twards the reslutin f cnflicts and prblems arising ut f cases f pr perfrmance fr nn-cmpliance with cntractual bligatins within the terms and cnditins f cntracts Respnsible fr cntract clsure, including identifying best practices and lessns learned and perfrming cntractr assessment frm a cntract management perspective Sets up prcedures fr timely request fr funding and disbursement fr authrized expenditure Frecasts prcurement needs f the Prgramme by cnferring with management and staff t ascertain their requirements Maintains a recrd f all supplies, equipment and services prcured and dispsed Plans and rganizes the lgistics assciated with prmpt delivery f supplies, materials, equipment and services t meet the need f the Prgramme Maintains inventry cntrl and recmmends prcurement strategies Uses technical and financial infrmatin t infrm n budget preparatin, prcurement strategies, pririties and timing Prepares reprts and ther dcuments as required n prcurement matters and Undertakes a full risk analysis including mitigatin measures fr all cntracts Perfrms any ther related duties assigned by yur supervisr/line manager

24 Dispsal f Assets Functin Manage the bidding/auctin prcedures fr the dispsal f unserviceable, bslete, r surplus supplies and equipment under the guidance f the Bard f survey and ther cncerned authrity/cmmittee. Manage the prcesses fr the transfer t gvernment departments r ther public entities with r withut financial adjustment where an asset may be usefully utilized by anther prcuring entity; the dispsal f the asset shall be by frmal transfer. Manage destructin, dumping, burying r such ther frm f dispsal. Cncessins Management Functin Prepare the Cncessin Prcurement Plan Plan and administer cncessin up t but excluding evaluatin and award f cncessin cntracts Prepare cncessin bid dcuments in cllabratin with technical experts Receive and safeguard bids received Cnduct bid pening prcedures in accrdance with this Act Perfrm secretarial services fr the Cncessin Entity Such ther functins as may be cnferred by the head f the entity in accrdance with this Act Deliverables: The Head f Prcuremnet Unit shall manage and ensure deiverables frm the Prcuremnet Unit which includes fllwing: Apprved Annual Prcurement Plan fr the Entity. Bidding dcuments custmized by prcurement methd fr categries f gds, wrks and services and a checkheck list fr simplified prcurement prcedures n shpping, lcal cmpetitive bidding prcedures, selectin f IC, selectin f firms and prcedures n negtiating cntracts. Evaluatin reprts prepared and submitted fr prcurement transactins; Cntract dcuments prepared and signed; Cntract Managment Plans and Reprts prduced; Training plan fr pssible identified capacity building initiatives and the assciated interventins as required and prcurement training reprt including list f training mdules and participants; Check list n Prcurement Appeal Management /Cmplaint Reviews; Prcurement Data/Recrds Management System installed (electrnic and manual systems); Quarterly Prgress Reprts; Staff attendance reprt Operatinal budget f the prcurement unit Quarterly and Annual perfrmance reprts f HR Unit Annual staff appraisal reprts

25 Head f Prcurement Unit Management Skills: Strng analytical, quantitative, planning and rganizatin skills, cmmunicatin skills, Skills in preparing plans, prpsals and reprts, tender dcuments, Qualificatins and Experience Bachelrs Degree in Scial Sciences i.e., Supply Chain Management, Civil Engineering Prject Management, Finance and Accunting r a related field. Pssessin f a Master s degree will be an added advantage. Certified Public Prcurement Practiner (CPP) prgressin by Smalia/ITC/ILO accreditatin. Prfessinal Qualificatins prgressin in Supply Chain r Prcurement r Lgistics r PPP. Minimum f five (5) years experience in perfrming prcurement duties. Or Any equivalent cmbinatin f training and experience Skills and Cmpetences: Strng analytical, quantitative, planning and rganizatin skills Excellent cmmunicatin skills Skills in preparing plans, prpsals and reprts Ability t be highly mtivated and must be a results and detailed riented individual Must be able t wrk as a member f a team r independently Ability t build and maintain effective wrking relatinships Ability t develp innvative and practical slutins t technical prblems Ability t handle multiple assignment simultaneusly Reprting Arrangements: The incumbent shall perate under the supervisin f the i) prcurement cmmittee n all technical issues but will administratively reprt t the Directr f Administartin and Finanace fr prcurement and dispsal functins.