Thank you for your interest in the above post. Please find enclosed the following:

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1 September 2015 Dear Applicant Marketing & Events Assistant Thank yu fr yur interest in the abve pst. Please find enclsed the fllwing: a jb descriptin a persn specificatin guidelines n cmpleting the applicatin frm an applicatin frm an equal pprtunities mnitring frm If yu wish t apply fr the pst, please cmplete the enclsed frms and return t me at Shreditch Twn Hall, 380 Old Street, Lndn, EC1V 9LT r t n later than 9am n Mnday 5 th Octber The interviews will take place n Thursday 8 th Octber Please read the guidelines n cmpleting the applicatin frm. Candidates are shrt listed n the extent t which they meet the criteria in the persn specificatin and jb descriptin. Please ensure yu address these criteria and give evidence t demnstrate yu have the skills, knwledge and experience required. Yurs faithfully J Windsr General Manager Shreditch Twn Hall Trust

2 JOB DESCRIPTION Title: Reprting t: Hurs: Salary: Cntract: Marketing & Events Assistant Events Manager Marketing Manager 37.5 hurs per week with very ccasinal weekend/evening wrking 18,000 per annum Initially One Year Fixed Term Purpse f Rle Shreditch Twn Hall is a vibrant arts and events venue in East Lndn. Over the past three years, it has been thrugh an intense perid f change, develping a regular prgramme f cutting-edge theatre and perfrmance and establishing itself as a vibrant destinatin events space in East Lndn. The rle f Marketing & Events Assistant has been created t assist bth the Marketing Manager in the prmtin f the Twn Hall s artistic prgramme and the Events Manager in prviding ur hirers with a first class experience frm initial enquiry stage thrugh t the cmpletin f the hire. This is an ideal rle fr smene wishing t build a career in either arts marketing r in the events industry. Duties & Respnsibilities Events T actively engage in increasing revenue and usage f the Twn Hall thrugh hire f spaces T liaise with hirers, ffering the highest pssible standard f service at all times T ensure that all enquiries are directed thrugh the n-line enquiry frm T ensure that all enquiry frms are fllwed up in a timely manner T carry ut site visits as necessary T prepare and send cntracts fr hire events T prepare and send invices fr all hire events

3 T ensure that all necessary paperwrk is received frm hirer prir t the event including public liability insurance dcument, damages depsit and full payment fr the event as well as risk assessments and event plans where apprpriate. T wrk with the Head f Venue & Operatins/Head f Prductin/Frnt f Huse Manager t ensure that all preparatin is cmpleted t ensure the smth running f the event T reslve issues which may arise frm the event T wrk with the Finance team t ensure that damage depsits are returned r banked as required T wrk with the Head f Prgramme & Prducing/Event Manager with regard t the bking f rehearsal space, ensuring all paperwrk is in place T maintain high standards f custmer service Marketing T play an active rle in the prmtin f a crss artfrm prgramme including theatre, dance, live music, cmedy and cabaret, wrking with the Marketing Manager t ensure campaigns are successfully planned, delivered and mnitred Liaising with visiting cmpanies t ensure their requirements are reflected in print, nline, in s and scial media Supprting the Marketing Manager in updating the Twn Hall s website Create and evaluate regular prmtinal s using MailChimp nline sftware Assisting with the managing and mnitring f STH s scial media channels Develping and maintaining relatinships with ther rganisatins by identifying reciprcal marketing pprtunities Prviding assistance with the management f Spektrix nline bx ffice system, including selling tickets, setting-up shws, creating reprts and amending custmer bkings Assist in the rganisatin and management f press nights and events Assist with writing creative press releases and news stries and manage the circulatin in supprt f the venue s press agency Ensure clear and cnsistent cmmunicatin f the STH brand at all times Create listings, mnitr press cverage and recrd cuttings as apprpriate Assist with the cmmissin, design and/r print prcess f print and advertising materials C-rdinating internal print displays and distributin f flyers/psters Organise lcal and natinal distributin as apprpriate

4 Implement advertising campaigns and manage media partnerships Assist with design fr psters, adverts etc using Adbe Phtshp and Adbe InDesign General T cver receptin at lunch breaks and at ther times when necessary T ccasinally prvide duty management cver T undertake general administrative and ffice duties as required, and any ther duties that might reasnably be requested T take respnsibility, with the rest f the Shreditch Twn Hall team, fr ensuring that the building is secure at all times, reprting any breaches t the Chief Executive as sn as pssible. T publicly represent Shreditch Twn Hall in a prepared and prfessinal manner, maintaining cnfidentiality when necessary Persn Specificatin Essential A desire t build a career in arts marketing and/r the events industry A knwledge f and interest in the theatre sectr and wider Lndn arts and cultural scene A high standard f written and verbal English Strng numeracy skills and an ability t interpret data Great custmer service and general cmmunicatin skills A systematic and creative apprach t prblem slving, with a can d attitude

5 Excellent rganisatin and time management skills Teamwrk skills as well as the ability t wrk independently. Sund ability with all Micrsft Office prgrammes Desirable An arts related degree Experience f wrking in an arts marketing r events envirnment Experience f using Artifax event sftware, Spektrix bx ffice system and Adbe Creative Suite (including Phtshp and InDesign) Digital marketing experience, including using scial media channels, marketing tls (Mailchimp r similar) and website cntent management systems. An interest in and eye fr design Guidelines n cmpleting the applicatin frm General pints Please cmplete the applicatin frm in black ink r type. We use this applicatin frm t decide whether yu will be given an interview s please fill it in very carefully. We cannt interview everyne wh applies fr a pst. CVs Please cmplete all sectins f the applicatin frm. Only applicatins made n the frm are accepted, we d nt accept CVs alne althugh yu may attach a CV t a cmpleted frm t give additinal infrmatin. Infrmatin in supprt f yur applicatin This is prbably the mst imprtant part f the applicatin frm. Selectin fr interview will be made n hw well yu demnstrate yu meet the criteria in the persn specificatin and jb descriptin.

6 If yu are unemplyed r have been ut f paid emplyment fr sme time, r have just left schl/cllege/university, yu may wish t include relevant experience frm vluntary wrk r educatin. D cntinue n additinal sheets if necessary. Referees One referee must be yur present r mst recent emplyer. If yu are currently selfemplyed yu may use a client as a referee. If yu are still in full time educatin and applying fr yur first jb, please give details f smene in authrity frm an educatinal establishment. We will nt apprach yur referees until after we have interviewed yu. Yu may indicate whether we need t cntact yu befre we apprach yur referee. Criminal cnvictins The Rehabilitatin f Offenders Act 1974 enables criminal cnvictins t becme spent r ignred, after a rehabilitatin perid. Fr mst psts we will nly ask fr details f criminal cnvictins if yu are invited fr interview, and these will be unspent cnvictins. Only the peple directly respnsible fr the recruitment will be infrmed f the criminal recrd. Infrmatin will nly be used t assess suitability fr emplyment insfar as it is relevant t that particular pst. The decisin will be made n merit and ability. Psts which invlve ne t ne cntact with vulnerable grups such as the mentally ill r yung peple under 18 are exempt frm The Rehabilitatin f Offenders Act. Infrmatin abut spent as well as unspent cnvictins must be disclsed. Disability Discriminatin Act We accept applicatins in a number f frmats including audi and large print. A disability is defined under the Act as a physical r mental impairment which has a substantial and lng term (mre than 12 mnths) adverse effect n a persn s ability t d nrmal activities. If yu tell us yu have a disability we will make reasnable adjustments t where yu wrk and t yur wrking arrangements. Sickness absence Please state the number f days sickness absence yu have had in the last tw years. If yu wish yu may give brief details. Data prtectin If yur applicatin is unsuccessful, the infrmatin n yur applicatin frm will be kept fr six mnths and then destryed.

7 Equal pprtunities frm Please cmplete the equal pprtunities frm and return it with yur applicatin. It will be separated frm the applicatin and the infrmatin given will be used fr mnitring purpses nly.

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