EMA/AD/381: Solution Architect/Technical Lead, Solution Design & Development Service, Delivery Department, Information Management Division (AD5/FGIV)

Transcription

1 25 August 2015 EMA/350945/2015 Administratin EMA/AD/381: Slutin Architect/Technical Lead, Slutin Design & Develpment Service, Delivery Department, Infrmatin Management Divisin (AD5/FGIV) The Eurpean Medicines Agency is seeking t build a reserve list fr a cmpetent Slutin Architect/Technical Lead mtivated t cntribute t public health prtectin and infrmatin technlgy prjects. The jbhlder will be wrking under the Service Head fr Slutin Design & Develpment in the IT Delivery Department. The Eurpean Medicines Agency is a decentralised bdy f the Eurpean Unin with all its ffices and headquarters in Lndn. Its cre respnsibility is the prtectin and prmtin f public health thrugh the evaluatin and supervisin f medicines. This annuncement is gverned by the General terms and cnditins fr selectin prcedures fr Temprary Agents and Cntract Agents. Specific bjectives: The successful candidate is expected t carry ut the fllwing tasks: Design slutins cmplying with EMA s Enterprise Architecture standards; Cmmunicate slutin architecture and ensure it is sufficiently dcumented; Develp sftware accrding t defined requirements in cmpliance with agreed prject planning and standards alne r leading a team as required by the scale f the slutin; Prpse end-t-end slutin designs addressing business requirements; Cnduct prf f cncepts, validating the prpsed slutin meets the functinal and nnfunctinal requirements based n EMA s reference architecture; Lead the decisin making prcess fr the necessary slutin architecture decisins and ensure they are justified and dcumented; Ensure functinal and nn-functinal requirements, such as security and perfrmance, are met by the system s architecture and liaise with the stakehlders where necessary; 30 Churchill Place Canary Wharf Lndn E14 5EU United Kingdm Telephne +44 (0) Facsimile +44 (0) Send a questin via ur website An agency f the Eurpean Unin Eurpean Medicines Agency, Reprductin is authrised prvided the surce is acknwledged.

2 Assist prject manager in defining and estimating wrk packages and allcating resurces accrding t their skills fr prject wrk; Assist test management by identifying cmplex parts f the implementatin; Plan g-live with release managers and peratins and prvide the necessary dcumentatin; Ensure the delivery f gd quality sftware prduct by: Cnfirm the implementatin f unit and integratin testing f the system s key functinal requirement by the develpment team Analysing and driving the reslutin f issues raised by EMA s static cde analysis sftware Clearly articulating tactical decisins taken during the curse f the prject and prpsing crrective actins Liaise effectively with the relevant prject teams and ther business and IT stakehlders as required; Present slutin architecture t Enterprise Architecture Bard and address resulting actins; Perfrm architecture and cde reviews fr the duratin f the prject; Implement sftware r lead the develpment effrt, accrding t requirements and EMA s quality standards; Cntribute in the prcess f updating EMA s reference architecture and IT standards when required; Advise and assist the Head f Service fr Slutin design and develpment n the standardisatin f the sftware develpment prcess in the Eurpean Medicines Agency; Supprt sftware implementatin accrding t defined requirements, in cmpliance with agreed prject planning; Elements that will be taken int accunt in determining candidates t be invited fr test/interview: At least three years prfessinal experience in an IT Develpment rle, including prfessinal experience as a Slutin Architect/Technical Lead relating t ne r mre f the fields in the abve descriptin f the duties Prven prfessinal experience in the fllwing: Prducing technical design dcuments; Ability t challenge designs and requirements with the business in rder t simplify slutin and integratin apprach; Ability t estimate design wrk t be brught t cmpletin; Prfessinal experience in estimating implementatin effrt and defining wrk packages; Prfessinal experience in implementing slutins using: EMA/AD/381: Slutin Architect/Technical Lead, Slutin Design & Develpment Service, Delivery Department, Infrmatin Management Divisin (AD5/FGIV) EMA/351220/2015 Page 2/16

3 JEE technlgies Service Oriented Architecture cncepts Enterprise Integratin design patterns Prfessinal experience in perfrming cde and architecture reviews f sftware develped inhuse r utsurced and accessing cmpliance with agreed standards; Prfessinal experience fllwing an iterative sftware develpment prcess, e.g. Agile r Ratinal Unified Prcess; Prfessinal experience f setting standards and methds fr a team; Ability t define end-t-end enterprise slutin designs; Experience f wrking in a multicultural envirnment and r pharma sectr; Prir prfessinal experience in implementing slutins using: Case management and/r wrkflw slutins; (e.g. Oracle, BeInfrmed Infrmatica, Pegasystem); Prtal slutins (e.g. Liferay, Alfresc); Dcument Management Systems (e.g. Dcumentum, Alfresc, IBM FileNet); wuld be an additinal advantage. Elements that will be part f the ral assessment: Prven experience f wrking clsely with prject teams thrughut the prject t ensure deliverables delivery and issue reslutin; Prven experience n identifying, analysing, mitigating and practively respnding t prject, financial and peratinal risks; Prven experience and ability f cmmunicating prject status effectively and apprpriately t cnvey key messages and escalate issues as apprpriate; Ability t manage and prpse slutins related t the cntinuus review and imprvement f sftware develpment prcesses t maximise the quality f prducts and services; Prven experience in develping implementatin radmaps and business cases; Prven leadership, management and mentring skills; Strng sense f respnsibility and planning capabilities; Strng cmmunicatin skills and in particular, the ability t explaining cmplex issues and ability t translate business needs int actins plans; Ability t establish persnal credibility and respectful relatinships with managers, staff and ther stakehlders and an ability t prmte pen cmmunicatin, cllabratin and innvatin; A can-d and practive apprach, bringing urgency t his/her wrk envirnment; EMA/AD/381: Slutin Architect/Technical Lead, Slutin Design & Develpment Service, Delivery Department, Infrmatin Management Divisin (AD5/FGIV) EMA/351220/2015 Page 3/16

4 Team-player and cnfident; Cncrete and pragmatic; Resilient with the ability t analyse cmplex situatins; Ability t wrk under pressure; Strng analysis and decisin making skills with high attentin t detail; High degree f flexibility and cmmitment; Tact, discretin and diplmacy; Experience in multicultural rganisatins. Essential requirements fr admissin t the selectin prcedure: 1. A university degree (minimum 3 years) in Infrmatin Technlgy, Cmputer Science, Electrnic Engineering; r ther field related t the descriptin f the tasks. 2. A gd cmmand f English and a thrugh knwledge f anther fficial language f the Eurpean Unin t the extent necessary fr the perfrmance f duties. (Fr any prmtin/reclassificatin in the future, knwledge f a third EU language wuld be required). Fr essential requirement 1. it will be necessary t prvide prf at the interview stage. Deadline fr submissin f applicatin frms is 30 Nvember 2015 at midnight. EMA/AD/381: Slutin Architect/Technical Lead, Slutin Design & Develpment Service, Delivery Department, Infrmatin Management Divisin (AD5/FGIV) EMA/351220/2015 Page 4/16

5 General cnditins - recruitment fr the Eurpean Medicines Agency as a Temprary Agent r as a Cntract Agent These general cnditins apply t internal and external selectin prcedures. Table f cntents 1. The Eurpean Medicines Agency General principles fr selectin prcedures fr Temprary Agents General principles fr selectin prcedures fr Cntract Staff (shrt-term and lng-term) Lng-term Cntract Staff Shrt-term Cntract Staff Applicatin Prcedure Stage 1 Online registratin Eligibility check befre submissin f the applicatin frm Stage 2 Submissin f a full applicatin (nly fr candidates invited t interview) Eligibility check fr candidates invited t the interview Guidance fr candidates Selectin Prcedure Selectin Cmmittee general principles Selectin f candidates t be invited fr a test/an interview Interviews Cnfidentiality Length f the Selectin Prcedure Reserve list and recruitment Outcme f the selectin prcedure Reserve list extensin and expiry Cnflict f interest External activities during emplyment at the Agency Occupatin upn leaving emplyment at the Agency Remuneratin and benefits Prbatin perid Pay and welfare benefits EU Tax Remuneratin General cnditins - recruitment fr the Eurpean Medicines Agency as a Temprary EMA/351220/2015 Page 5/16

6 8. Data Prtectin Appeal Prcedures General cnditins - recruitment fr the Eurpean Medicines Agency as a Temprary EMA/351220/2015 Page 6/16

7 1. The Eurpean Medicines Agency The Eurpean Medicines Agency is respnsible fr c-rdinating the evaluatin and supervisin f medicinal prducts fr human and veterinary use in the Eurpean Unin (see Eurpean Parliament and Cuncil Regulatin (EC) N 726/2004 f 31 March 2004, Official Jurnal f the Eurpean Unin N L 136/1 f 30 April 2004). The Agency was established in January It has many clse cntacts with the Eurpean Cmmissin, all EU Member States, EEA-EFTA cuntries and many ther grups in gvernment and the private sectr. Further infrmatin n the Agency and its activities is readily accessible thrugh the Internet; ur web address is 2. General principles fr selectin prcedures fr Temprary Agents The place f emplyment is Lndn. Candidates must be natinals f a Member State f the Eurpean Unin, Iceland, Nrway r Liechtenstein, n cnditin that they have full rights as a citizen. Candidates must have fulfilled any bligatins impsed n them by laws cncerning military service and meet the character requirements fr the duties invlved. Fr each selectin prcedure candidates must fllw the applicatin prcedure as instructed belw. Applicatins have t be submitted electrnically using the frm available n the Agency website. All material t be placed n candidates' files must be submitted afresh: reference may nt be made t earlier applicatins. N material cntained in candidates' files will be returned. All the questins n the applicatin frm must be cmpleted in full. Selected candidates will be included n a reserve list and, depending n the availability f Temprary Agent psts and the budgetary situatin, may be ffered a five-year renewable Temprary Agent cntract in accrdance with the Cnditins f emplyment f ther servants f the Eurpean Unin (Official Jurnal f the Eurpean Cmmunities N L 56 f 4 March 1968) General principles fr selectin prcedures fr Cntract Staff (shrt-term and lng-term) The Agency reserves the right t use this selectin prcedure fr bth lng-term and shrtterm Cntract staff psitins. 1 General cnditins - recruitment fr the Eurpean Medicines Agency as a Temprary EMA/351220/2015 Page 7/16

8 The place f emplyment is Lndn. Candidates must be natinals f a Member State f the Eurpean Unin, Iceland, Nrway r Liechtenstein, n cnditin that they have full rights as a citizen. Candidates must have fulfilled any bligatins impsed n them by laws cncerning military service and meet the character requirements fr the duties invlved. Fr each selectin prcedure candidates have t fllw the applicatin prcedure as instructed belw. Applicatins have t be submitted electrnically using the frm available n the Agency website. All material t be placed n candidates' files must be submitted afresh: reference may nt be made t earlier applicatins. N material cntained in candidates' files will be returned. All the questins n the applicatin frm must be cmpleted in full Lng-term Cntract Staff Selected candidates will be included n a reserve list and, depending n the budgetary situatin, may be ffered a five-year renewable Cntract Staff cntract in accrdance with the Cnditins f emplyment f ther servants f the Eurpean Unin (Official Jurnal f the Eurpean Cmmunities N L 56 f 4 March 1968) 2. A Cntract Staff cntract cannt lead t a Temprary Agent cntract withut the successful participatin in a selectin prcedure fr Temprary Agents Shrt-term Cntract Staff Selected candidates will be included n a reserve list and, depending n the budgetary situatin, may be ffered a tw-year renewable Cntract Staff cntract in accrdance with the Cnditins f emplyment f ther servants f the Eurpean Unin (Official Jurnal f the Eurpean Cmmunities N L 56 f 4 March 1968) 3. The renewal will be fr a fixed perid f a maximum f 1-3 years. 4. Applicatin Prcedure There are tw stages in the applicatin prcedure: 1. Online registratin 2. Submissin f a full applicatin General cnditins - recruitment fr the Eurpean Medicines Agency as a Temprary EMA/351220/2015 Page 8/16

9 4.1. Stage 1 Online registratin At the first stage candidates must submit their applicatin electrnically using the applicatin frm available in English n the Agency website. Translatins f the applicatin frm are nly available fr reference purpses in the ther fficial languages. All parts f the frm must be cmpleted in full. Please nte that due t the large numbers f applicatins we receive, when reaching the deadline fr submissin f applicatins, the system may have prblems t prcess the large amunts f data. We therefre advise applicants t send in their applicatin well ahead f the deadline. Applicatins that reach EMA after the deadline will nt be admitted t the selectin prcedure Eligibility check befre submissin f the applicatin frm Candidates shuld assess carefully and check befre submitting their applicatin frm whether they fulfil all the cnditins fr admissin laid dwn in the publicatin ntice, particularly in terms f prfessinal qualificatins and relevant prfessinal experience stated in the selectin prcedure annuncement. Candidates wh d nt fulfil all the cnditins will be excluded frm the selectin prcedure. Applicatin frms r requests fr changes t applicatin frms submitted after the deadline fr applicatins are nt permitted Stage 2 Submissin f a full applicatin (nly fr candidates invited t interview) At the secnd stage, shuld the candidate be invited fr interview, in rder fr the applicatin t be cnsidered cmplete, candidates must bring with them n the day f the interview phtcpies f all the supprting dcuments (educatinal qualificatins, i.e. diplmas, certificates and written prf f all the prfessinal wrking experience stated in the candidate s applicatin frm, i.e. letters frm the emplyer stating dates and nature f emplyment, full r part time emplyment, paid r unpaid emplyment) needed t prve that they satisfy all cnditins fr admissin. All dcumentary evidence f prfessinal experience must indicate start and end dates fr previus psitins and the start date and cntinuity fr the current psitin held. On the day f the interview the candidate must sign his/her applicatin frm and by signing the frm the candidate certifies n his/her hnur that the infrmatin prvided is cmplete and accurate. The address indicated n the frm will be used as the lcatin fr travel fr candidates invited t interview. Yur applicatin will nt be accepted unless all the dcumentary evidence is prvided and the applicatin frm has been signed n the day f the interview, if s invited. Candidates wh have nt submitted all the dcuments specified by the date f the interview will be disqualified Eligibility check fr candidates invited t the interview Educatin, certificates and diplmas Candidates must prvide phtcpies f certificates r diplmas t shw that they have cmpleted studies f the level required by the ntice f the selectin prcedure. The first degree/diplma btained General cnditins - recruitment fr the Eurpean Medicines Agency as a Temprary EMA/351220/2015 Page 9/16

10 by the candidate giving access t the recruitment categry and being relevant t the ntice in the selectin prcedure is cunted fr admissin t the selectin prcedure. In the case f specialist r further training, candidates must specify whether the curse was full-time r part-time, which subjects were cvered and the fficial length f the curse. Only diplmas issued by EU Member State authrities and diplmas recgnised as equivalent by the relevant EU Member State bdies are accepted. If the main studies tk place utside the Eurpean Unin, the candidate s qualificatin must have been recgnised by a bdy delegated fficially fr the purpse by ne f the Eurpean Unin Member States (such as a natinal Ministry f Educatin) and a dcument attesting s must be submitted with the applicatin by the clsing date. This will enable the Selectin Cmmittee t accurately assess the level f the qualificatins. Prfessinal experience Paid prfessinal experience cnnected with the Agency s areas f activities shall be taken int accunt if it is n a paid basis (including study grants r internship grants). Therefre, PhDs may be cunted as prfessinal experience if the candidates received a study grant r salary during the time f the PhD. The maximum duratin cunted fr a PhD is three years prvided that the PhD has been successfully cncluded by the clsing date fr applicatins f the selectin prcedure. Part-time wrk will be calculated n a pr-rata basis, i.e. 6 mnths wrked part time n a 50% basis will be cunted as 3 mnths wrked. Vluntary wrk will nly be taken int cnsideratin if it is paid. Vluntary wrk must be cmparable t full time wrk, bth in terms f number f hurs wrked and duratin. Military service and equivalent civilian service shall be regarded as prfessinal experience. Prfessinal experience is cunted nly frm the time the candidate btained the certificate r diplma required fr admissin t the selectin prcedure. Where additinal perids f training and study are accmpanied by perids f prfessinal activity, nly the latter shall be cnsidered as prfessinal experience. Overlapping perids f wrking experience and training are nly cunted nce. Dcuments t be prvided by the candidate Candidates must prvide supprting dcuments cnfirming the length and nature f their experience. If, fr reasns f cnfidentiality, a candidate is unable t prvide the necessary statement fr their current emplyment, he/she must prvide phtcpies f the cntract, the letter f recruitment and /r the first pay slip and the candidate must in any event prvide a cpy f the latest pay slip. Free-lance r self-emplyed candidates must prvide either a practicing certificate (r equivalent), r a cpy f the entry in the relevant trade register, r any ther fficial dcument (fr example a tax dcument) shwing clearly the length f the relevant prfessinal experience. Linguistic requirements As part f the assessment fr a Temprary Agent cntract, evidence must be prvided f a gd cmmand f English as the main wrking language f the Agency and a satisfactry knwledge f ne f the fficial languages f the Eurpean Unin. The fficial languages are: Bulgarian, Cratian, Czech, Danish, Dutch, English, Estnian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Plish, Prtuguese, Rmanian, Slvak, Slvene, Spanish and Swedish. General cnditins - recruitment fr the Eurpean Medicines Agency as a Temprary EMA/351220/2015 Page 10/16

11 On the day f the interview, candidates may wish t have their third, furth etc. language stated in their applicatin frm tested in an ral assessment. Candidates may btain additinal pints fr gd and excellent cmmand f the language which will cunt twards the final assessment scre. Prmtin/Reclassificatin Recruited candidates are required t demnstrate befre their first reclassificatin the ability t wrk in a third fficial Eurpean Unin language. Equal pprtunities The Agency applies a plicy f equal pprtunities and accepts applicatins withut distinctin n grunds f sex, race, clur, ethnic r scial rigin, genetic characteristics, language, religius, plitical r ther cnvictins r pinins, belnging t a natinal minrity, financial situatin, birth, disability, age, sexual rientatin, marital status r family situatin. 5. Guidance fr candidates When applying fr a vacant psitin at the Agency, please use the applicatin frm and address fr submissin f the applicatin frm; check the essential criteria stated in the vacancy annuncement (i.e. prfessinal qualificatin required, wrk experience required if applicable and knwledge f at least 2 fficial EU languages). Candidates wh d nt fulfil these criteria will be excluded frm the selectin prcedure; prvide clear details f yur prfessinal qualificatin and wrk experience in yur applicatin frm; d nt leave yur applicatin until the last minute. Due t the large numbers f applicatins we receive, when reaching the deadline fr submissin f applicatins, the system may have prblems t prcess the large amunts f data; cmpile certificates/letters frm emplyers that state yur wrk experience listed in yur applicatin frm; make yurself available fr written test and interview and bear in mind that in rder t ensure fairness t all candidates the test and interview schedules cannt be adapted t specific individual preferences; make sure that we have yur updated cntact details thrughut the whle prcedure and that yu can be cntacted by phne and . When yu are invited fr a test/an interview, please bk yur travel as sn as yu receive the invitatin letter t the test r the interview. EMA will nly reimburse ecnmy class tickets and such flights may nt be available if yu wait until the last minute; General cnditins - recruitment fr the Eurpean Medicines Agency as a Temprary EMA/351220/2015 Page 11/16

12 bring all supprting dcuments that state the length and nature f yur educatin and prfessinal experience with yu. 6. Selectin Prcedure 6.1. Selectin Cmmittee general principles A Selectin Cmmittee is set up fr the selectin prcedure. It cnsists f members designated by the Appinting Authrity, i.e. the Executive Directr. The Staff Cmmittee nminates ne member f the selectin panel. The principle f cnfidentiality is enshrined in Article 6 f Annex III t the Staff Regulatins, which states that the prceedings f the Selectin Cmmittee must be secret. It wrks in tw ways: first, it impses bligatins t ensure equal treatment fr candidates; and secnd, it seeks t prtect the Selectin Cmmittee t ensure that its decisins are ttally impartial. The Selectin Cmmittee adheres strictly t the cnditins f admissin laid dwn in the publicatin ntice when deciding whether r nt candidates are t be admitted. Candidates admitted t a previus selectin prcedure will nt autmatically be eligible. Candidates are strictly frbidden t make any cntact with the members f the Selectin Cmmittee, either directly r indirectly. Any infringement f this rule will lead t disqualificatin frm the selectin prcedure. Queries shuld be addressed t recruitment@ema.eurpa.eu. Candidates shuld nt encurage third parties t cntact the Selectin Cmmittee n their behalf. Any infringement f this rule may lead t disqualificatin f the candidate. Shuld the Selectin Cmmittee discver at any stage in the prcedure that the candidate des nt meet ne r mre f the general r special cnditins fr admissin t the selectin prcedure r that the infrmatin n the applicatin frm des nt crrespnd with the supprting dcuments, the candidate will be disqualified. The Selectin Cmmittee decides n thse candidates wh are admitted t the selectin prcedure in accrdance with the requirements as specified in the publicatin ntice. The applicatins f the candidates admitted t the selectin prcedure are reviewed and the Selectin Cmmittee decides n thse candidates wh are invited t attend the test/the interview. The Selectin Cmmittee decides n the need fr interviewees t underg ne r mre written tests related t the nature f the duties in rder t facilitate the selectin prcess. The Selectin Cmmittee may decide t make the test eliminatry and nly the candidates that passed the test r a limited number wh passed r are abve a certain threshld will be invited fr the interview. Fllwing the interviews, which are cnducted by the Selectin Cmmittee, the Selectin Cmmittee decides which candidates will be placed n the list reserve list Selectin f candidates t be invited fr a test/an interview As a first step in the selectin prcess, nly candidates wh fulfil the essential criteria as stated in the vacancy annuncement will be admitted t the selectin prcedure. Secndly, t determine candidates t be invited fr a written test/an interview, a further selectin will be made in line with the elements that will be taken int accunt in determining candidates t be invited fr test/interview as stated in the vacancy annuncement resulting in a shrtlist f candidates. General cnditins - recruitment fr the Eurpean Medicines Agency as a Temprary EMA/351220/2015 Page 12/16

13 The Selectin Cmmittee decides that the candidates will underg ne r mre written tests depending n the nature and requirements f the psitin. The Selectin Cmmittee may decide t make the test eliminatry and nly the candidates that passed the test r a limited number wh passed r are abve a certain threshld will be invited fr the interview. Shrtlisted candidates will be infrmed if the test is eliminatry Interviews The Selectin Cmmittee may decide t hld the interviews either at the Agency r remtely via Adbe Cnnect. Candidates will receive detailed instructins in advance f the interview Cnfidentiality Selectin prcedures are strictly cnfidential. Candidates persnal data will be treated with strict cnfidentiality. Candidates are nly prvided with infrmatin regarding their applicatin and utcme f their test and interview. Names f ther candidates r the ranking f candidates n the reserve list are nt disclsed Length f the Selectin Prcedure The selectin prcedure can take up t 12 mnths frm the date n which the psitin is first advertised t the reserve list f successful candidates being drawn. 7. Reserve list and recruitment 7.1. Outcme f the selectin prcedure Each candidate will be infrmed by /letter whether r nt he/she has been placed n the reserve list. Candidates shuld nte that inclusin n the reserve list des nt guarantee appintment. The recruitment prcedure is as fllws: as and when a pst will be available and in additin when funds becme available, candidates n the reserve list will be cnsidered and the reserve list will be drawn n t fill vacancies. Candidates n the valid reserve list may als be cnsidered fr a different pst within the same grade if the jb specificatin and the nature f the rle is similar. If a letter f intentin is issued, the candidate must underg a cmpulsry medical examinatin t establish that he/she meets the standard f physical fitness necessary t perfrm the duties invlved and the candidate must prvide riginal r certified cpies f all relevant dcuments Reserve list extensin and expiry Reserve lists generally remain valid until the end f the year fllwing the year in which the list has been drawn up and may be extended. Reserve list extensins are published annually in January n the EMA website under ema.eurpa.eu/careers. Candidates will nt be ntified f reserve list extensins and are requested t cnsult the EMA external web page. General cnditins - recruitment fr the Eurpean Medicines Agency as a Temprary EMA/351220/2015 Page 13/16

14 7.3. Cnflict f interest EMA staff members are nt permitted t hld r seek t acquire during their emplyment at the Agency direct financial interests in a pharmaceutical cmpany r wn a current patent fr a medicinal prduct. All such direct interests must be dispsed f prir t the start f emplyment. Befre recruiting a temprary agent, EMA will examine whether the candidate has any persnal interest such as t impair his independence r any ther cnflict f interest. The candidate, using a specific frm, will be required t infrm EMA f any actual r ptential cnflict f interest. In such cases, EMA will take this int accunt in a duly reasned pinin and take mitigating actins as apprpriate e.g. cnsideratin which tasks are assigned t the new staff member. Upn starting emplyment, EMA staff will be required t make a public declaratin f interests again External activities during emplyment at the Agency Staff wh wish t engage in an external activity during emplyment (e.g. as University lecturer) have t be granted permissin by the Executive Directr befre engaging in the chsen activity Occupatin upn leaving emplyment at the Agency Upn leaving emplyment with EMA, staff are required t ntify the Agency during a perid f tw years after departure if they intend t take up paid r unpaid wrk with anther emplyer, in rder t determine whether r nt there is a cnflict f interest fr the Agency Remuneratin and benefits Fr further infrmatin abut remuneratin and welfare benefits, please cnsult ur recruitment plicy available n the external website under ema.eurpa.eu/hme/abut/careers Prbatin perid Successful candidates wh are recruited underg an initial prbatin perid f 9 mnths Pay and welfare benefits The pay f staff members cnsists f a basic salary supplemented with varius allwances, including family allwances. Basic Salary: there is a basic salary scale fr each grade. Staff members prgress autmatically t the next step every tw years until they reach the tp f the scale fr that grade. Allwances: In additin t their basic salary, staff members may be entitled t varius allwances, in particular an expatriatin r freign residence allwance, and family allwances, including husehld allwance, dependent child allwance, pre-schl allwance and an educatin allwance. Under certain circumstances, in particular where staff members are bliged t change their place f residence in rder t take up emplyment, the Agency may als reimburse varius expenses incurred n recruitment, ntably remval expenses. General cnditins - recruitment fr the Eurpean Medicines Agency as a Temprary EMA/351220/2015 Page 14/16

15 7.9. EU Tax The salaries f staff members are subject t a EU incme tax deducted at surce. They are exempt frm natinal tax n salary and are members f the EU scial security and pensin schemes Remuneratin Fr further infrmatin abut remuneratin and welfare benefits, please cnsult ur recruitment plicy available n the external website under ema.eurpa.eu, hme/abut/careers. 8. Data Prtectin The purpse f prcessing f the data yu submit is t manage yur applicatin(s) in view f a pssible pre-selectin and recruitment at the Agency. The infrmatin candidates prvide in their applicatin frm is cllected fr the purpse f the selectin prcedure. The Agency des nt make public the names f successful candidates n reserve lists. Hwever, fr the purpses f recruitment and related planning purpses, members f the Agency management may have access t reserve lists and in specific cases, t the applicatin frm f a candidate (withut supprting dcuments, which are kept in cnfidence by the persnnel department). Applicatin files are kept fr five years frm the establishment date f the reserve list after which time they are destryed. The persnal infrmatin we request frm yu will be prcessed in line with Regulatin (EC) N 45/2001 f the Eurpean Parliament and f the Cuncil f 18 December 2000 n the prtectin f individuals with regard t the prcessing f persnal data by the EU institutins and bdies and n the free mvement f such data. In line with the Agency s archiving plicy, all selectin prcedure recrds (paper and electrnic files) are destryed five years after the expiry date f the reserve list. 9. Appeal Prcedures A candidate wh feels that a mistake has been made regarding eligibility may ask t have his/her applicatin recnsidered by sending, within 20 calendar days f the date pstmarked n the letter f ntificatin, a request fr review, quting the number f the selectin prcedure cncerned t the Chairman f the Selectin Cmmittee at the fllwing address: Eurpean Medicines Agency, 7 Westferry Circus, Canary Wharf, Lndn E14 4HB, United Kingdm. The Selectin Cmmittee will recnsider the applicatin and ntify the candidate f its decisin within 45 calendar days f receipt f the letter. If a candidate cnsiders that he/she has been adversely affected by a particular decisin, he/she can ldge a cmplaint under Article 90(2) f the Staff Regulatins f Officials f the Eurpean Cmmunities and Cnditins f emplyment f ther servants f the Eurpean Cmmunities, at the fllwing address: Executive Directr Eurpean Medicines Agency 30 Churchill Place General cnditins - recruitment fr the Eurpean Medicines Agency as a Temprary EMA/351220/2015 Page 15/16

16 Canary Wharf Lndn E14 5EU United Kingdm The cmplaint must be ldged within 3 mnths. The time limit fr initiating this type f prcedure (see Staff Regulatins as mdified by Cuncil Regulatin N 723/2004 f 22 March 2004 published in the Official Jurnal f the Eurpean Unin L 124 f 27 April starts t run frm the time the candidate is ntified f the act adversely affecting him/her. Yu can submit a judicial appeal under Article 270 f the Treaty n the Functining f the EU (ex Art. 236 TEC) and Article 91 f the Staff Regulatins f Officials f the Eurpean Cmmunities t the: Eurpean Unin Civil Service Tribunal Bulevard Knrad Adenauer Luxemburg 2925 Please nte that the appinting authrity des nt have the pwer t amend the decisins f a Selectin Cmmittee. The Civil Service Tribunal has cnsistently held that the wide discretin enjyed by Selectin Cmmittees is nt subject t review by the Civil Service Tribunal unless rules which gvern the prceedings f Selectin Cmmittees have clearly been infringed. Fr details f hw t submit an appeal, please cnsult the website f the Eurpean Unin Civil Service Tribunal: It is als pssible t cmplain t the Eurpean Ombudsman pursuant t Article 195(1) f the Treaty establishing the Eurpean Cmmunity and in accrdance with the cnditins laid dwn in the Decisin f the Eurpean Parliament f 9 March 1994 n the Staff Regulatins and the general cnditins gverning the perfrmance f the Ombudsman s duties, published in Official Jurnal f the Eurpean Unin L 113 f 4 May 1994: Eurpean Ombudsman 1 Avenue du Président Rbert Schuman CS Strasburg Cedex France Please nte that cmplaints made t the Ombudsman have n suspensive effect n the perid laid dwn in Articles 90(2) and 91 f the Staff Regulatins fr ldging, respectively, a cmplaint r an appeal with the Eurpean Unin Civil Service Tribunal under Article 270 f the Treaty n the Functining f the EU (ex Art. 236 TEC). Please nte als that, under Article 2(4) f the general cnditins gverning the perfrmance f the Ombudsman's duties, any cmplaint ldged with the Ombudsman must be preceded by the apprpriate administrative appraches t the institutins and bdies cncerned. Thus, befre cntacting the Ombudsman, candidates must have submitted a cmplaint/an appeal t EMA and received a negative reply by EMA. General cnditins - recruitment fr the Eurpean Medicines Agency as a Temprary EMA/351220/2015 Page 16/16