Loss Share Data Specifications Change Management Plan

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1 Lss Share Data Specificatins Change Management Plan Last Updated: 2/27/2013

2 Table f Cntents I. Purpse... 3 II. Change Management Apprach... 3 III. Categries f Revisins... 4 IV. Help and Supprt... 6 Lss Share Data Specificatins Change Management Plan Page 2

3 I. Purpse The FDIC Shared Lss prgram requires prgram participants t regularly reprt a variety f data related t lan, cllateral, and brrwer characteristics fr the assets cvered by the prgram in a manner that is cnsistent with prgram plicies, guidelines, and legal agreements. The FDIC defines its data reprting requirements via a set f detailed specificatins cllectively referred t as the Risk Share Asset Management (RSAM) Lss Share (LS) Data Specificatins. The RSAM LS Data Specificatins include instructins, validatin criteria, and reprting templates that participating Assuming Institutins (AI) must fllw under the Purchase and Assumptin Shared Lss Agreements (SLA). As with any regulatry data reprting prcess, the RSAM LS Data Specificatins will evlve ver time t meet changing prgram needs. The purpse f this dcument is t describe the framewrk and prcesses the FDIC will fllw in rder t manage and cmmunicate these changes. II. Change Management Apprach The RSAM LS Data Specificatins will cntinue t evlve ver time t supprt changes in prgram plicies, guidelines and legal agreements. These changes aim t: Imprve the FDIC s ability t mnitr and manage risk f its underlying risk share and receivership prtfli; Enable analysis f current data fr mnitring including trends, warnings and perfrmance; Facilitate the implementatin f new FDIC prducts and prgrams; and Imprve the data quality prvided t the FDIC. When the need fr a revisin t the RSAM LS Data Specificatins arises, the FDIC will balance its wn business needs with the regulatry burden that may be incurred by AIs t implement these changes. T achieve this balance, the FDIC will use the fllwing guiding principles: 1. The FDIC will establish a change management apprach and prcess. 2. The FDIC will prvide adequate ntificatin f changes t AIs. 3. The FDIC will incrprate input frm AIs and ther stakehlders prir t the implementatin f revisins. 4. The FDIC will limit changes t thse abslutely warranted by business needs. 5. The FDIC will attempt t minimize significant changes t the reprting structures. 6. The FDIC will prvide training and supprt resurces t AIs t assist in the implementatin f the revisins. The FDIC has established a defined Change Management prcess cnsisting f three phases which are described in detail belw. The prcess describes activities that will be perfrmed by varius stakehlders including FDIC and AIs. Lss Share Data Specificatins Change Management Plan Page 3

4 PHASE I Define Revisins Revisins t the RSAM Data Specificatin validatins are typically identified in three ways: 1) AI identifies deficiency; 2) RSAM Data Specificatin Team uncvers discrepancy; r 3) RDVP Subject Matter Expert (SME) identifies an imprvement while wrking n data specificatin mdernizatin effrts. PHASE II Prepare fr Implementatin f Revisins Revisins t the RSAM Data Specificatins will be cmmunicated t the AIs prir t the implementatin date, based upn the ntificatin schedule crrespnding t the applicable revisin classificatin. Cmmunicatins will be psted t Venue and AIs will be ntified f the update. PHASE III Implement Changes Once the revisins have been implemented, AIs shuld submit data in accrdance with the new data specificatins. If the AIs have questins cncerning the updates, they shuld cntact their RSAM Specialist. III. Categries f Revisins Revisins t the RSAM LS Data Specificatins will be categrized based upn the magnitude f the changes t the data specificatins. Revisins fall under three principal categries: (1) Minr Revisins; (2) Mderate Revisins; and (3) Majr Revisins. A. Minr Revisin A minr revisin is ne with little t n impact n the AI reprting and submissin prcess. It includes nn-material changes t the structure f the validatin and is unlikely t require existing AIs t make changes t their infrmatin systems in rder t cmply with the revised validatin. Examples include: Changes t the specificatin and validatin descriptins Eliminatin f required validatins Changes t RSAM Data Validatin Prcess (RDVP) lgic intended t enfrce the terms f the SLA but withut impact t an AI s submissin package r reprting prtcls Ntificatin timeline: FDIC will prvide at least ne week s ntice t AIs prir t the implementatin f a minr revisin. Limit f revisins per calendar year: Nne. B. Mderate Revisin A mderate revisin is ne resulting in limited structural mdificatins t the data specificatins and may require minr changes t the AI s infrmatin system. Examples include: Revisins, additins r deletins f allwable values impacting preparatin f the Data Key template Lss Share Data Specificatins Change Management Plan Page 4

5 Changes t Errr/Warning status f existing validatins New validatins that d nt affect lss-event files r greatly impact an AI s servicing platfrm Ntificatin timeline: FDIC will prvide at least tw mnths ntice t AIs prir t the implementatin f a mderate revisin. Limit f revisins per calendar year: Nne. C. Majr Revisin A majr revisin is ne which includes a material change t the structure f the validatin r data specificatin. Such a revisin will likely require AIs t make changes t their infrmatin systems in rder t cmply with the data validatin prcess. Examples include: New required data fields New validatins r changes t existing RDVP validatins requiring changes t an AI s servicing platfrm There are tw frms f majr changes: Rutine Majr Change, which is a change ccurring during the prductin f a Data Specificatin release. Identified Majr Change, which is when a material deficiency is uncvered during the curse f nrmal business. Ntificatin timeline: FDIC will prvide at least six mnths ntice t the AIs s they can prepare fr the implementatin f a majr revisin. Limit f revisins per calendar year: N mre than twice per calendar year. Nte: In the event a material deficiency is identified during the curse f business, an immediate adjustment t the validatins may be required. In this situatin, FDIC may nt fllw the standard ntificatin perid set abve in rder t maintain data integrity within the Reslutin Transactin Submissin Prtal (RTSP) envirnment. The FDIC will prvide ntificatin t AIs n the planned updates and wrk with them n the mst effective implementatin. When significant revisins are made t the RSAM LS Data Specificatins, they may require the release f a new versin f the specificatins. Changes t versin numbers will depend upn the magnitude f the changes t the data specificatins. The versin number fr a majr revisin invlving significant changes will likely cntain tw numbers separated by a perid (e.g. versin 1.3 was a significant revisin). The versin number fr a mre mderate revisin invlving less significant changes wuld likely cntain three numbers separated by tw perids (e.g. versin was a mderate revisin). Minr changes wuld typically nt invlve the release f a new versin f the specificatins. Lss Share Data Specificatins Change Management Plan Page 5

6 IV. Help and Supprt Ntificatin f Changes The FDIC will ntify AIs regarding upcming changes t RSAM Data Specificatins, and a cmmunicatin detailing the updates will be psted in Venue upn cmpletin. Updated RSAM Data Specificatins dcuments can be fund at: Training Fllwing the publicatin f a new versin f a RSAM Data Specificatin, the FDIC will prvide training t AIs. Training will take the frm f instructr led, web-based training classes. AIs will receive invitatins fr these classes via Venue. Supprt Resurces Frequently Asked Questins Answer t FAQs can be fund at: Data Spec Supprt - AIs may submit questins and cmments t their assigned FDIC RSAM Specialist. Temprary Extensins The FDIC realizes that certain circumstances may preclude an AI frm reprting under the new specificatins by the implementatin date. AIs may request a temprary extensin frm their data reprting requirements by sending their request in writing t their assigned RSAM Specialist. Temprary extensins may be apprved at the discretin f the FDIC and will have a frmal end date assigned if they are apprved. Lss Share Data Specificatins Change Management Plan Page 6

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