BridgeValley Community and Technical College Financial Aid Office Maximum Hour Financial Aid Suspension Appeal Process

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1 BridgeValley Cmmunity and Technical Cllege Financial Aid Office Maximum Hur Financial Aid Suspensin Appeal Prcess T receive financial aid administered by BridgeValley Cmmunity and Technical Cllege, yu must be making satisfactry academic prgress (SAP) tward cmpletin f an eligible degree. Fr this reasn, yur SAP fr financial aid is calculated each semester t verify that yu have met all standards. Regulatins state that yu must cmplete yur prgram within 150% f the published credit length f yur degree prgram. Yu will nt be eligible fr financial aid nce yu have attempted mre than 150% f the published credit length. All credit hurs thrughut yur academic histry, even frm perids in which yu may nt have received financial aid, will be included in the calculatin. A certificate prgram requires 30 credit hurs; therefre, yu are allwed t attempt a maximum f 45 credit hurs. An assciate degree prgram requires 60 credit hurs; therefre, yu are allwed t attempt a maximum f 90 credit hurs. BridgeValley s Satisfactry Academic Prgress plicy is utlined belw and is available n ur website. Assciate Degree Certificate Degree **Attempted hurs are cnsidered all credit hurs in which yu were enrlled, including remedial, repeated, incmplete, failed, withdrawn and transfer curses.** INSTRUCTIONS: Hurs Attempted Cumulative GPA Required Cmpletin Rati Required % % % Hurs Attempted Cumulative GPA Required Cmpletin Rati Required % % IF YOU DID NOT MEET THE PROGRESS REQUIREMENTS because yu had unusual circumstances, yu may file an appeal with ur ffice. Yu will need t demnstrate the unusual circumstances beynd yur cntrl. These circumstances shuld be ne time ccurrences that are nt likely t be repeated. READ THE INSTRUCTIONS CAREFULLY. All frms and dcumentatin must be submitted by the respective deadline. Incmplete appeals will nt be reviewed. Appeals received after the deadline will be cnsidered fr the next semester. PROCESSING TIME WILL VARY. Appeals are reviewed within 15 business days f receipt. Yu will be ntified in writing nce a decisin has been made; hwever, yu may track the prcessing f yur appeal thrugh yur MyBridge accunt. TIMING OF YOUR APPEAL FILING IS IMPORTANT. If yu file late, yu must pay yur wn tuitin by the tuitin due date r yu will be drpped frm yur curses fr nnpayment. D nt rely n the success f yur appeal fr tuitin payment. Yu must attend all f yur classes while awaiting yur appeal decisin but, be aware that if yur appeal is denied yu will be respnsible fr paying all charges frm yur wn resurces. AN APPEAL DOES NOT GUARANTEE A FULL AWARD. If yu did nt meet the academic prgress requirements, yu have lst yur financial aid eligibility which may include all f the aid that was ffered t yu fr the remainder f the academic year. If yur eligibility is reinstated thrugh an appeal, we will award yu with the funds we currently have available. IF YOUR APPEAL IS DENIED, yur current r future ffer f aid is subject t cancellatin, and n aid (grants r lans) can be paid t yu.

2 BridgeValley Cmmunity and Technical Cllege Financial Aid Office Maximum Hur Financial Aid Suspensin Appeal Frm _ Last Name, First Name, M.I. _ Telephne Number (Including Area Cde) Student ID Number Address Please use this frm, alng with required supprting dcumentatin, t appeal the suspensin f yur financial aid eligibility resulting frm yur failure t meet BridgeValley s minimum standards fr Satisfactry Academic Prgress (SAP). Only valid appeals with dcumented extenuating circumstances will be reviewed by the Financial Aid Office. Be sure t add yur name and student id number t all frms f dcumentatin submitted. Cmplete this packet t appeal yur Financial Aid Suspensin. Incmplete appeals will nt be reviewed. DESCRIPTION OF EXTENUATING CIRCUMSTANCES AND REQUIRED DOCUMENTATION I wish t appeal the suspensin f my financial aid fr the reasn(s) indicated belw: MEDICAL: If a persnal medical prblem cntributed t yur failure t maintain SAP, attach dcumentatin that includes treatment dates frm a medical prfessinal frm whm yu have received treatment. DEATH/ILLNESS: If the death r illness f an immediate family member cntributed t yur lack f SAP, please attach apprpriate cpies f medical recrds, death certificate, bituary, etc. DISASTERS: If events such as fire, fld, earthquake, earth tremrs, etc. have ccurred yu must prvide insurance claims r ther dcumentatin verifying the date f the disaster. SIGNIFICANT TRAUMA THAT IMPAIRED YOUR EMOTIONAL AND/OR PHYSICAL HEALTH: Prvide a detailed explanatin regarding the specific circumstances f yur cnditin. Include dates and what yu have dne t vercme yur cnditin. Attach supprting dcumentatin frm a third party; physician, scial wrker, cunselr, plice, attrney, etc. Explain hw the situatin has changed t such an extent that it will nt impair yur future academic perfrmance. WORK RELATED DIFFICULTIES: If the lss r change in emplyment impaired yur perfrmance yu must prvide a letter frm emplyer that verifies the dates and duratin f the ccurrence. The statement shuld specifically address wrk related difficulties and timeframes fr with difficulty existed and hw the wrk situatin has changed t such an extent that it shuld nt significantly impair future academic perfrmance. OTHER CIRCUMSTANCES: Please clearly state the circumstances (nt listed abve) in yur appeal letter and prvide apprpriate dcumentatin. Explain hw the situatin has changed t such an extent that it will nt impair yur future academic perfrmance. PREVIOUS BACHELORS DEGREE: Yu must have dcumentatin n file with ur Admissins Office. PREVIOUS ASSOCIATE DEGREE: Yu must have dcumentatin n file with ur Admissins Office. Nte: Circumstances related t the typical adjustment t cllege life, such as wrking while attending schl, financial issues related t paying bills, and/r car maintenance/travel t campus, are nt cnsidered as extenuating fr purpses f appealing.

3 _ Last Name, First Name, M.I. Student ID Number The fllwing requirements must be submitted t the Financial Aid Office fr yur appeal t be reviewed: 1. A cmpleted Appeal Frm 2. A signed, frmal, persnal statement explaining yur extenuating circumstances 3. Supprting dcumentatin that supprts yur extenuating circumstances 4. An explanatin f steps that will be taken t ensure that the minimum SAP standards will be met 5. An academic plan cmpleted and signed by yur Academic Advisr STEPS FOR ACHIEVING SAP: Current Majr: Anticipated Graduatin Date: I need t cmplete credit hurs t graduate. My current GPA is * My GPA shuld be accrding t SAP standards. I have attempted* credit hurs thrughut my academic histry. I have successfully cmpleted * credit hurs thrughut my academic histry. *Fr cntinuing students, academic infrmatin may be fund n yur MyBridge accunt. Select the fllwing menu items; Student Infrmatin, then Student Recrds, and then Academic Transcript. After yu hit Submit, twards the bttm yu will find the Transcript Ttals sectin with yur cumulative GPA and credit hurs. My current Cmpletin Percentage is ** % My Cmpletin Percentage shuld be % accrding t SAP standards. **T calculate yur cmpletin percentage yu take the ttal hurs yu passed and divide it by the ttal hurs yu attempted. Please check the bx fr all f yur strategies, including any plans yu have r will need t have, which will help t achieve the Standards f Academic Prgress, as well as, graduate in yur stated prgram. A signature frm the apprpriate faculty r staff member must be prvided signifying that yu made cntact with them. Seek assistance frm the Student Success Center: Schl Official s Signature Tutring Services Seek assistance frm Student Services: Schl Official s Signature Disability Services Cunseling Services Attend a mandatry Academic Success Wrkshp Seek assistance frm Academic Affairs: Schl Official s Signature Academic Advisr Prfessrs Seek assistance frm Recrds and Registratin: Schl Official s Signature Academic Frgiveness D/F Repeat Other:

4 _ Last Name, First Name, M.I. Student ID Number STUDENT CERTIFICATION: I understand that appeal decisins are made n a case-by-case basis. I understand the submissin f this frm des nt cnstitute an apprval f my appeal and that I must still make payment arrangements. I understand if my appeal is: DENIED, I will nt receive financial aid and will make alternative payment arrangements. By signing belw, I understand that decisins are prcessed n a case-by-case basis and the Financial Aid Office may deny any SAP appeal. I als understand that the decisin f the appeal is final. I understand that in rder t regain my financial aid eligibility I must meet the federal SAP requirements. APPROVED, I will be granted aid n a prbatinary status. By signing belw, I understand that in rder t cntinue my eligibility I will be expected t meet all SAP requirements. I will maintain a semester GPA f at least 2.0 and nt withdraw r fail t receive credits fr classes enrlled. I will nly enrll in hurs that are recgnized as required curses twards graduatin. I understand that if I d nt meet these requirements I will be ineligible t receive financial aid and will be respnsible fr payments tward my student bill until I meet all satisfactry academic prgress standards. By signing belw, I am certifying that I have read the infrmatin listed abve and that I understand the cnditins required in rder fr my financial aid appeal t be granted. I als understand that failure t cmplete these requirements may result in the lss f my financial aid. I hereby certify that all infrmatin cntained in this appeal, including the persnal statement and dcumentatin, is true and cmplete t the best f my knwledge. I am aware that falsified dcumentatin will result in an immediate denial f my appeal. Student Signature: Date f Applicatin Submissin:

5 BridgeValley Cmmunity and Technical Cllege Financial Aid Office Maximum Hur Financial Aid Suspensin Appeal Frm ATTENTION ADVISORS- A student s appeal will nly be cnsidered with the submissin f a cmpleted academic plan develped by the student and his r her advisr. At the end f each semester, the student s academic recrd will be reviewed t ensure that he r she is fllwing the plan. The plan must demnstrate an utline f the cursewrk necessary t COMPLETE HIS OR HER DEGREE and ACHIEVE THE MINIMUM SATISFACTORY ACADEMIC PROGRESS (SAP) STANDARDS. SECTION 1-STUDENT INFORMATION Student s Name: Student ID: Current Majr: Anticipated Graduatin Date: SECTION 2-ACADEMIC PLAN Develp a plan that includes the classes and grades he r she must earn t ensure SAP will be met within the timeframe prvided. The number f semesters required depends n the student s situatin; hwever, there are restrictins t the timeframe. If the student is enrlled in a certificate prgram, the plan may nt exceed tw full time semesters r fur part time semesters. If the student is enrlled in an assciate degree prgram, the plan may nt exceed fur full time semesters r eight part time semesters. ONLY OUTLINE THE COURSES NEEDED FOR THE STUDENT S CURRENT MAJOR. If the student s cumulative GPA is currently belw a 2.0, please indicate the actual grades needed t be earned in rder t achieve SAP standards. Semester 1 Example: Math 110 3/B Semester 2 Semester 3

6 Semester 4 Semester 5 Semester 6 Semester 7 Semester 8 ADDITIONAL COMMENTS: By signing, I certify that I have discussed the academic plan cntained in this recmmendatin with the student. Academic Advisr: Date: Student: Date: Mntgmery Campus 619 2nd Avenue Mntgmery, WV Telephne: Fax: BridgeValley Cmmunity and Technical Cllege Suth Charlestn Campus 2001 Unin Carbide Drive Suth Charlestn, WV Telephne: Fax:

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