CCPA 2015 Annual Meeting Thursday, December 3, 2015

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1 Pre-register by Sept. 25th for maximum exposure! Sponsor/Exhibitor/Advertiser Application CCPA 2015 Annual Meeting Thursday, December 3, 2015 Hartford Marriott Downtown 200 Columbus Boulevard Hartford, CT (Next to the Connecticut Convention Center) The Connecticut Community Providers Association (CCPA) represents organizations that provide services and supports for individuals with significant challenges including children and adults with substance use disorders, mental illness, developmental and physical disabilities. As an industry partner to nonprofit, community-based human service organizations, we hope you ll participate in this event. CCPA is going mobile! This year, we will debut our MOBILE EVENT APP for the 2015 Annual Meeting. Find advertising opportunities for the app on page 4. Exhibitor Booths sell-out fast, so register early! Take advantage of additional opportunities to connect with event attendees: Take attendee engagement to the next level with one of our Interactive Sponsorships. Stand out with one of our Exclusive Sponsorships. Can t Join Us in Person or Want to Enhance Your Exhibitor Presence? Check out our Advertising Opportunities. Demonstrate Industry Support Through Other Sponsorship Opportunities.

2 CCPA Annual Meeting - The Basics The CCPA Annual Meeting is a combination of educational seminars, luncheon & business meeting, sessions with state government officials and of course, an exhibit hall. Typcial attendance includes the management and leadership teams from Connecticut s community-based human service organizations (specifically, agencies providing services for people with developmental disabilities, substance-use disorders, mental health disorders and other significant needs). In 2014, we had approximately 280 attendees and nearly 40 exhibitors. Submit your application before September 25, 2015 to be automatically included in the pre-conference brochure. All conference supporters will be recognized in the final program. CCPA Sustaining Members receive select discounts on a variety of these opportunities. To learn more about CCPA Sustaining Membership or any of the CCPA Annual Meeting opportunities, call (860) or visit us online at Important Dates September 25th: November 3rd: November 20th: November 25th: December 3rd: December 7th: Register by this date to get recognized in the pre-event brochure. Last day to submit a CCPA Annual Meeting Application. All conference program advertising due. Last day to reserve discounted overnight hotel rooms. Literature Display or Meal/Breakout Sponsorship materials due: CCPA 35 Cold Spring Road; Suite 522 Rocky Hill, CT CCPA to send pre-event attendee list to exhibiting companies. CCPA 2015 Annual Meeting (Set up: 7:30 am/tear down: 3:00 pm). CCPA to send post-attendee list to exhibiting companies. BRAND NEW OPPORTUNITY: Hot Spot WiFi Sponsor (SOLD) Your company will be the official wireless access sponsor, and attendees will attend your booth in order to learn the wireless password. This sponsorship includes: Your company name as the wireless password for the conference Guaranteed visits and interaction with nearly all Conference attendees Full Page Program Ad Podium Acknowledgment in the Morning and Luncheon Sessions ~ 2 ~

3 Interactive Sponsorships - Take Your Exhibitor Booth to the Next Level! Please contact (860) to learn more about these opportunities and their availability. DRIVE Attendees to Your Booth! - Parking Sponsor (SOLD) Drive attendees to your exhibit booth by becoming the event s premier parking sponsor. Attendees receive a validated parking pass...which they will pick up at your booth! This sponsorship includes: Guaranteed visits and interaction with nearly all Conference attendees Full Page Program Ad Podium Acknowledgment in the Morning and Luncheon Sessions Available voucher distribution assistance from CCPA staff so you can focus on attendees Boost Your Brand! - Hospitality Sponsor (Cost: $2,500) 2 LEFT Your company logo will appear on a thank you gift for attendees. Participants can pick up the co-branded CCPA gift at your exhibit booth! This sponsorship also offers: Guaranteed visits and interaction with Conference attendees Half Page Program Ad Available giveaway distribution assistance from CCPA staff so you can focus on attendees After-Party Reception Sponsorship (SOLD) In order to celebrate a successful event, attendees are invited to join us in the exhibitor area for a member reception. As the official After-Party sponsor, attendees will receive a free drink ticket, which they will pick up from your booth! Guaranteed visits and interactions with Conference attendees Exclusive Sponsorships - Get Your Company Noticed! Customizable Conference Bags (SOLD) Offer attendees a durable, reusable bag featuring your company logo to hold the event s materials. This sponsorship also allows you to include a company brochure insert in each bag. Prime Advertising Space (Cost: $450) Two options are available; give your ad that extra special something by securing a Back Cover or Inside Front Cover location. Centerpiece Sponsorship (Cost: $500) Get your name out there by having your company s logo placed on each centerpiece in the main ballroom. ~ 3 ~

4 Meal Sponsorships All Meal Sponsors receive program recognition and signage. Luncheon Sponsors may also supply their company banner to be displayed at the designated meal time. Continental Breakfast SOLD Luncheon SOLD *(Plus 2 Free Conference Registrations) Breakout Session Sponsorship Cost: $250 Knowledge is power. Be a resource for the nonprofit community by being a breakout session sponsor. Your company will be highlighted in the pre-event brochure, receive program recognition and will be thanked in the e-blast containing the session handouts. Conference Program Advertising Please electronically submit your artwork (pdf or jpeg) by November 6, All ads will be printed in the final color program (color). Earlier submissions may be included in the pre-conference brochure. ***NEW & EXCITING OPPORTUNITY!*** For the first time, CCPA will be using a smartphone EVENT APP for the Annual Meeting. For an additional $150, your company can purchase space in the app for a banner ad. Great way to get your name out to our members! Ad Size Height/Width Nonprofit CCPA Sustaining Commercial Member Business Full Page 11 x 8.5 $150 $250 $350 Half Page 5.5 x 8.5 $100 $150 $250 Exhibitor Space: 7:30 am 3:00 pm. (6 table or freestanding display of this size) Nonprofit Organization: $350 CCPA Sustaining Member: $600 Commercial Vendor: $800 Included With Your Booth Space: Pre-conference advertising for those who ve registered by September 25, 2015 Breakfast & Lunch for 1 exhibitor Pre-Event Attendee List ( s) sent to the listed Contact Person prior to the event. Recognition in final program (with website address plus 30-word company description). Post-Event Attendee List FREE wireless access Additional fees apply for use of electricity, upgrade to a 60-word company description, and other exhibitor staff. (See page 6 for details). Add-ons must be arranged prior to the day of the event. Exhibitor Booths are limited and granted on a first paid, first served basis. Upon receipt of payment, you will receive an event diagram to select your booth location. ~ 4~

5 Hotel Information Discounted Room Rates: A limited number of rooms are available for the night of December 2, 2015 at a reduced rate of $209 plus tax. To receive this discount, reservations must be made by November 3, Copy and paste this link into your web browser to make your reservation with the CCPA discount: Package Shipping and Receiving: The PSAV Technology & Business Center located in the hotel lobby handles all shipping and receiving for the Marriott Hotel. The Hotel is not responsible for receiving or shipping of any materials. PSAV is a professional business center and drayage contractor that can service your shipping, receiving, copying or storage needs. Handling fees are based on package count and weight. Packages will be stored until you arrive (for a daily fee). The Hotel will not receive your packages; you must coordinate shipment to: The PSAV Technology & Business Center C/O CCPA Event - 12/3/ Columbus Blvd. Hartford, CT Billing must be handled directly with a PSAV Technology & Business Center representative. Please call (860) or businesscenter5588@psav.com. Cancellation Information All cancellations must be made in writing to: Exhibits CCPA 35 Cold Spring Road; Suite 522 Rocky Hill, CT CCPA will refund all exhibit monies paid less a $100 fee for cancellations received on or before November 3, No refunds are made for cancellations after November 3, Exhibitors who cancel after November 3, 2015 are obligated to make full payment and will forfeit all monies paid. Advertisements No cancellations of advertisements will be accepted after the deadline of November 3, ~ 5 ~

6 CCPA Sponsor/Exhibitor/Advertiser Application CCPA 46th Annual Meeting December 3rd, 2015 Hartford Marriott Downtown* 200 Columbus Boulevard * Hartford, CT Please complete this form and submit with payment no later than November 3, The conference planners reserve the right to determine eligible exhibitor/advertising participants. Full Company Name: Contact: (If Applicable/Different from Above) Person Attending: Title: Phone: Title: Company Website: Company Address: City: State: Zip: Please circle your selection(s) and return with payment to: CCPA, 35 Cold Spring Road; Suite 522, Rocky Hill, CT Questions? Call (860) Sponsorships: Exhibitor Booth: Interactive Sponsorships: Exhibitor Types: * Hot Spot WiFi Sponsor SOLD Nonprofit Organization: $350 * DRIVE Parking Sponsor SOLD CCPA Sustaining Member: $600 * Boost Your Brand Sponsor $2,500 Commercial Vendor: $800 * After-Party Reception Sponsor SOLD Exclusive Sponsorships: Exhibitor Booth Add-Ons: * Customized Conference Bags SOLD Electricity: $25 * Prime Advertising Space $450 Upgrade to a 60-word company * Centerpiece Sponsor $500 description in program: $25 Meal & Other Sponsorships: Additional exhibitor staff: $40 Continental Breakfast SOLD Luncheon SOLD Name: Educational Session $250 Title: Advertising: Program Ad (Cost varies, see Page 4) $ *TOTAL ENCLOSED* $ Phone App Banner $150 *Interactive/Exclusive Sponsorships* Please call (860) to check availability of opportunities.