2011 CSHP Catch the Wave CONFERENCE INFORMATION FOR OUR EXHIBIBITORS AND SPONSORS

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1 CONFERENCE INFORMATION FOR OUR EXHIBIBITORS AND SPONSORS If you ve questions about registration and/or payment, please contact the CSHP office at 888/ or DATES and NEW LOCATION Friday, October 14 th, Directors Forum Saturday, October 15 th, nd Annual Assembly (Conference and Meeting) Marriott Mystic Hotel and Spa 625 North Road, Rte. 117 Groton, CT DIRECTORS FORUM SPONSORSHIP (NEW) A limited number of representatives of pharmaceutical companies, manufacturers and service providers are invited to participate in this exclusive, virtually one-on-one networking opportunity with pharmacy decision makers, from 6 9:00 p.m. Food and complimentary wine, beer and non-alcoholic beverages will be served. A table will be available for sponsors to display their company brochure or fact sheet. EXHIBIT TIMES Pharmaceutical companies, manufacturers and service providers are invited to exhibit on Saturday, October 15 th, 2011 from 11:15 a.m. to 1:30 p.m. Set up begins at 8:00 a.m. Exhibitors must check-in at the CSHP registration desk prior to set-up to receive booth location and badges. Please be sure to indicate if you have preferences as to which exhibiting companies you would like to be away from or near. FEES (CSHP tax ID # ) Completed application and payment due before or by Aug. 12 th, $1,500 Directors Forum 10/14/2011 Availability is limited so please do not delay. $1,000 Exhibition 10/15/2011 (includes electricity upon request) Each exhibitor is allotted one, six-foot skirted table and two chairs. Up to two individuals from any given company are invited to exhibit at each six-foot table, and a.m. refreshments and lunch for the two exhibiting individuals is included in the registration fee. Space is assigned on a first-come, firstserve basis, with those sponsoring edu-grants receiving the front and center booths in the room. $2,000 Combination Forum and Exhibition 10/14-15/2011 CANCELLATION POLICY Written cancellation requests received by Friday, September 23 rd, 2011 will receive a 50% refund of the exhibitor registration fee. Cancellations received after this date will receive no refund. Please try to submit any representative name substitutions by October 13 th to ensure proper registration credentials are prepared. SPECIAL SPONSORSHIPS Many sponsorship opportunities are available and detailed on page 3. For Educational Grant information, please contact the conference chair, Ron Abrahams, RPh, (mornings) or continued on the next page 1

2 CONFERENCE INFORMATION FOR OUR EXHIBIBITORS AND SPONSORS OVERNIGHT ACCOMMODATIONS A limited block of overnight accommodations are available at the discounted rate of $149 (reservation deadline: Sept. 15 th, 2011). Please contact us for the reservation code so that when you contact the Marriott Mystic Hotel and Spa and indicate our reservation code, you will be eligible for the special rate. PACKAGES AND DELIVERIES The hotel does not charge a fee to receive and store packages but asks that you schedule delivery for the morning of the Conference unless you are staying in the hotel on Friday evening. Please be sure to clearly mark packages: CSHP Catch the Wave Conference WIFI WiFi is available at $9.95 per day per ISP address plus tax. We will provide you with a special form and instructions on how to order directly from the hotel. EXHIBITORS - Please note the following terms and conditions for exhibiting: 1. The Exhibitor agrees to be responsible for his/her own property, through insurance or selfinsurance. 2. Exhibit space cannot be reassigned, sublet or shared, in whole or part, without the advance approval of the Conference Management. 3. No part of any exhibit, including signage, should be pasted, nailed or otherwise affixed to the walls, doors, etc. in any way that might cause damage. The Exhibitor is responsible for any payments to the facility for damage, losses, expenses and/or costs resulting (including but not limited to attorney s fees). 4. The Society agrees to indemnify, defend and hold harmless, the exhibitors, its owners and employees and managers from and against any and all damages, losses, costs, expenses and liabilities arising directly or indirectly from or in any way connected to this Agreement, excluding liability caused directly by the negligence of exhibitor or its employees. The exhibiting company agrees to indemnify, defend and hold harmless, the Society, from and against any and all damages, losses, costs, expenses and liabilities arising directly or indirectly from or in any way connected to this Agreement, excluding liability caused directly by the negligence of Society, its representatives, members, guests and managers. 5. This agreement can be terminated if any circumstance beyond the control of either party such as acts of God, government regulations, national disaster, strikes (except those involving the employees or agents or the party seeking the protection of this clause), civil disorder, curtailment of transportation facilities make it illegal or impossible to provide or use the Hotel facilities and conduct the meeting. Written notification of termination to the other party must be made as soon as reasonably practical but in no longer than ten (10) days after the cause for cancellation arises. NOTE: If you would like a Word doc of this document, our office would be happy to one to you. Either make your request by phone (888/ ) or to 2

3 SPECIAL SPONSORSHIP OPPORTUNITIES Raise the visibility of your company at the conference and beyond. All sponsors receive credit in the program, on the web site, in the CSHP News Brief, on our Facebook page, plus additional benefits as described below. A. Conference Commemorative Gift Pledge: $1,500 Your support of the conference will be noted on a portable electronics case imprinted with your company logo. This useful item for carrying a cell phone, beeper and/or MP3 will have continuing value for conference attendees long after the conference. B. Conference Proceedings Book Pledge: $1,200 Your support for the conference program will receive a full page acknowledgement. C. Name Tags Pledge: $ 250 Your support for our conference will be visible all day in the form of your company logo imprinted on name tags. D. Name Badge Lanyard Pledge: $ 500 Your support for our conference will be visible all day in the form of your company name imprinted on name badges lanyards worn by all attendees. E. Annual Meeting and Awards Luncheon Pledge: $3,500 Your support for our annual meeting and awards luncheon will be recognized with special signage in the meeting room and one additional exhibit table in the exhibit hall. F. Educational Program Technology Pledge: $ 700 Your support for our presentation AV will be recognized with special signage visible throughout the day at educational programs and the annual meeting. G. Breakfast Buffet Pledge: $1,500 Your support for helping our attendees get their day off to a good start will be acknowledged with special signage at breakfast and a place to display company brochures. H. Morning Break Pledge: $ 700 Your support for helping refresh our attendees between presentations will be acknowledged with special signage in the break area and a place to display company brochures. I. Afternoon Break Pledge: $ 700 Your support for helping refresh our attendees between presentations will be acknowledged with special signage in the break area and a place to display company brochures. J. Morning and Afternoon Break Combination Package Pledge: $1,200 Your support as the exclusive sponsor of both the a.m. and p.m. breaks K. Proceedings CD Pledge: $1,000 Your support for this take-away record of educational program presentation slides will be acknowledged on the CD label. The CD will be available to those who could not attend, extending credit for your support. IMPORTANT: Submit your company logo (JPG or EPS) to If you ve questions or other ideas, please call us at or to A separate sponsorship reservation form is attached (page 5) if this year, your participation in Catch the Wave will be limited to a special sponsorship. 3

4 The Connecticut Society of Health-System Pharmacists 22nd Annual Catch the Wave Conference and Annual Meeting October 14 th and 15th, 2011 Marriott Mystic Hotel and Spa Groton, CT RESERVATION FORM Please complete, sign and return your reservation to CSHP by Friday, July 15 th, Full payment is due by August 12 th, For your security, do not credit card information. Mail, call or fax. CSHP 591 North Avenue, Ste. 3-2 Wakefield, MA / Fax: 781/ Contact Person: Title: Company: Mailing Address: Telephone: ( ) Fax: ( ) Electricity for Exhibit (no charge): YES NO Please contact our office if you have preferences as to exhibiting companies you would like to be away from or near. Briefly describe the products or services you will exhibit: DIRECTORS FORUM REP (1): Full name/credentials: Phone & EXHIBIT STAFF: The registration fee entitles your company to 2 staff members and includes a.m. refreshments and lunch. On the Name lines, please fill in the full names of your representatives including any special credentials (ex. PharmD). Badge name is a preferred first name/nickname. Write see above if one of your staff is the contact person. (1) Name: (2) Name: Badge Name: Badge Name: Address: Address Telephone: Telephone: For your security, do not credit card information. Mail, call or fax to our office. WE WISH TO RESERVE: PRICE TOTAL Directors Forum Sponsorship $1, $ Exhibit Space $1, x # tables $ Forum and Exhibit Space $2, $ Special Sponsorship LETTER (see next page ) $ AV Requirements (phone or Electric TOTAL (please $ specif We have reviewed pages 1 and 2 and agree to comply with the terms and conditions for exhibiting. Signature: Payments to CSHP (tax ID# ) are not deductible as charitable donations for Federal income tax purposes but may be deductible as business expenses. Please speak with your tax advisor. Method of payment: CHECK MC VISA AMEX DISCOVER Account #: Expiration Date: Billing Address City State Zip Name exactly as printed on card: 4

5 SPECIAL SPONSORSHIP OPPORTUNITIES RESERVATION FORM Complete this form if your participation in Catch the Wave will be limited to a special sponsorship. Return your completed form to CSHP by September 1, 2011 by fax 781/ OR mail to CSHP c/o The Association Advantage 591 North Avenue, Ste. 3-2, Wakefield, MA Please check the items you would like to sponsor. A. Conference Commemorative Gift for Attendees at $1,500 B. Conference Proceedings Book at $1,200 C. Name Tags at $250 D. Name Badge Lanyards at $500 E. Annual Meeting and Awards Luncheon at $3,500 F. Educational Program Technology at $700 G. Breakfast Buffet at $1,500 H. A.M. Break at $700 I. P.M. Break at $800 J. Combination A.M. & P.M. Breaks at $1,200 K. Proceedings CD at $1,000 COMPANY REPRESENTATIVE S NAME/TITLE ADDRESS CITY STATE ZIP + AREA CODE/PHONE Check enclosed in the amount of $ Please charge my credit card $ For your security, do not credit card information. Mail, call or fax to our office. MASTERCARD VISA AMEX DISCOVER CARD NUMBER EXPIRATION NAME AS WRITTEN ON CARD BILLING ADDRESS IF DIFFERENT THAN ABOVE CITY STATE ZIP + Payments to CSHP (tax ID# ) are not deductible as charitable donations for Federal income tax purposes but may be deductible as business expenses. Please speak with your tax advisor. 5

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