Sponsor & Exhibitor OPPORTUNITIES 2015 HR FLORIDA CONFERENCE & EXPO. August 31 - September 2, To sponsor or exhibit:

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1 2015 HR FLORIDA CONFERENCE & EXPO August 31 - September 2, 2015 Hilton Bonnet Creek Orlando, Florida Sponsor & Exhibitor OPPORTUNITIES To sponsor or exhibit:

2 WHY SPONSOR The 2015 HR Florida Conference & Expo gives exhibitors and sponsors an unparalleled opportunity to network with Human Resources professionals! In addition to having a strong, on-site presence at the conference, sponsorship of our event allows for the promotion of your company brand throughout the HR community in industry publications, websites and social media. COMBO PACKAGES Commit to 2015 and 2016 and earn discounts for both plus the opportunity to add on the Leadership Conference being held January The Leadership Conference is another opportunity for sponsors and/or exhibitors to share their services or products with volunteer leaders across the state from all 28 local affiliated SHRM chapters. * Discounted rates extended when 2015 and 2016 are paid together in full. No refunds for cancellations. ** All sponsorship levels may add on the 2016 Leadership Conference for $500 (regular rates start at $750)

3 EXHIBIT ONLY Exhibitor - $1,750 One (1) 8 x 10 booth in Expo HallOne (1) 6 skirted table 7 x 44 ID sign Two (2) chairs One (1) waste basket Description of company products/services (up to 40 words) included in the on-site Conference Guide Two (2) lunch tickets for Monday Two (2) lunch tickets for Tuesday Basic profile on Conference Mobile App Up to four (4) name badges (official badges are mandatory in the Expo Hall and throughout the conference) To sponsor or exhibit:

4 Sponsorship Packages: BRONZE SPONSOR- $3,500 One (1) 8 x 10 booth in Expo Hall with one (1) 6 skirted table, one (1) 7x44 ID sign, two (2) chairs, and one (1) wastebasket Two (2) lunch tickets for Monday (Additional lunch tickets are available for $45 each) Two (2) drink tickets for the Monday Grand Opening Cocktail Reception. Two (2) lunch tickets for Tuesday (Additional lunch tickets are available for $45 each) Two (2) tickets for Tuesday Night Event Expo Hall Only Passes to offer clients Logo and description of company products/services (up to 40 words) included in on-site Conference Guide (deadline July 10, 2015) Twelve (12) month basic listing on website Buyer s Guide Thank You acknowledgment in HR Florida Review (deadline April 15, 2015) Electronic pre/post-conference participant and vendor list Company name listed on the HR Florida Expo Hall Entry Arch (deadline July 30, 2015) Company name listed on the HR Florida General Session Entry Arch (deadline July 30, 2015) Company name on HR Florida website Basic profile on Conference Mobile App Up to four (4) name badges. Additional badges available for $25 each (official badges are mandatory in the Expo Hall and throughout the conference).

5 BRONZE PLUS SPONSOR - $4,550 All of the benefits of the Bronze Sponsorship with the addition of: Spot on the Expo Hall Game Card Quarter page ad in official Conference Guide (space deadline July 10, 2015) SILVER SPONSOR - $5,750 All of the benefits of the Bronze Sponsorship with the addition of: Company name listed on the HR Florida Expo Hall Entry Arch upgraded to a logo (deadline July 30, 2015) Company name listed on the HR Florida General Session Entry upgraded to a logo (deadline July 30, 2015) Company name on HR Florida website upgraded to a logo One (1) conference Bag Stuffer Your company included on Expo Hall game card Priority booth placement HR Florida Social Media PR/Sponsorship targeted reach program To sponsor or exhibit:

6 GOLD SPONSOR - $8,000 All of the benefits of the Bronze and Silver levels with the addition of: Two (2) General Session acknowledgments from podium An additional Bag Stuffer, grand total of two (2) items permitted Upgrade to a total of six (6) name badges Conference guide ad upgraded to a half page (deadline July 10, 2015) PLATINUM SPONSOR - $10,000 All the benefits of the Bronze, Silver and Gold levels with the addition of: General Session acknowledgments from podium upgraded to three (3) Three (3) minutes of microphone time at one General Session Logo displayed on screen set-up at beginning of all General Sessions Two (2) full conference registrations An additional Bag Stuffer, grand total of three (3) items permitted Conference Guide ad upgraded to a full page (deadline July 10, 2015) DIAMOND SPONSOR - $12,500 Only one company per industry permitted. All the benefits of the Bronze, Silver, Gold and Platinum levels with the addition of: One (1) HR product presentation/sponsor Spotlight Session

7 Specialty Sponsorship Packages These exclusive specialty sponsorship packages offer you more bang for your buck and the opportunity to be highly visible throughout the conference. Only one company per sponsorship permitted. BRONZE PLUS VOLUNTEER GIFT SPONSOR - $5,000 A gift is given to the 150+ volunteers as a token of appreciation. Volunteers are full-time HR professionals. This sponsorship is an ideal way to showcase your company s award and recognition products. All the benefits of the Bronze Plus level with the addition of: Bag stuffer GOLD PLUS MONDAY GRAND OPENING COCKTAIL RECEPTION - $10,000 All the benefits of the Bronze, Silver and Gold levels (including booth space) with the addition of: Exclusive sponsorship of Grand Opening Cocktail Reception Acknowledgements from podium at event Signage featuring company logo prominently displayed throughout Expo Hall and conference area during the event (deadline July 30, 2015) To sponsor or exhibit:

8 GOLD PLUS MOBILE APP - $10,000 All the benefits of the Bronze, Silver and Gold levels (including booth space) with the addition of: Exclusive sponsorship of the conference mobile app with company logo at the top next to the HR Florida logo Signage featuring company logo prominently displayed during the conference (deadline July 30, 2015) PLATINUM PLUS HR PROFESSIONAL OF THE YEAR - $12,000 All the benefits of the Bronze, Silver and Gold levels with the addition of: General Session acknowledgments from podium upgraded to three (3) Logo displayed on screen set-up at beginning of all General Sessions Two (2) full conference registrations An additional Bag Stuffer, grand total of three (3) items permitted Conference Guide ad upgraded to a full page (deadline July 10, 2015) HR Professional of the Year presentation at the HR Florida State Council Dinner HR Professional of the Year presentation at General Session Company name/logo on HR Professional of the Year Award

9 DIAMOND PLUS TUESDAY NIGHT EVENT SPONSOR - $18,500 All the benefits of the Bronze, Silver, Gold and Platinum levels with the addition of: Exclusive Sponsorship of the Tuesday Night Event Three (3) minutes of microphone time at Tuesday Night Event Logo displayed during Tuesday Night Event Sponsor Spotlight Sessions upgraded to a total of two (2) Two (2) one-hour educational program Two (2) pre-conference registrations Full conference registrations upgraded to six (6) Monday lunch tickets upgraded to six (6) Tuesday lunch tickets upgraded to six (6) Drink tickets for the Monday Grand Opening Cocktail Reception upgraded to six (6) Tickets for Tuesday Night Event upgraded to ten (10) Name badges upgraded to fifteen (15) Conference Guide ad upgraded to full page premium position (deadline July 10, 2015) Add-On Product Sponsorships We are excited to offer sponsorships of additional high profile, key products and services. Purchase ala carte or as an add-on to your exhibitor or sponsorship package to better build your brand awareness throughout the conference! To sponsor or exhibit:

10 TOTE BAGS - Exclusive sponsorship for $7,500 Highest visibility as attendees carry their tote bags throughout the conference and beyond with your company logo on them! Call to discuss discounted rate if bags are provided. CONFERENCE NOTEBOOKS - Exclusive sponsorship for $3,500 Your company logo featured on a notebook in each attendee tote bag! Call to discuss discounted rate if bags are provided. EXPO HALL GAME CARD - Exclusive sponsorship for $2,500 Your company logo on every card! Attendees must get the card stamped by each sponsor for a chance to win a 2015 conference registration. Name recognition by thousands! COFFEE SERVICE - Exclusive sponsorship for morning coffee $5,500 (Mon-Wed) As the coffee sponsor, your signage will stand out every morning where all attendees gather before events. Bag stuffer Recognition in the conference program (deadline July 10, 2015) SHRMStore - Exclusive sponsorship for $1,000 Supply us with bags with your company branding and attendees will receive your bag with their purchased products inside. Your logo will also be included on the SHRMStore conference signage. BAG STUFFER - $500 for Exhibitors; $1,000 Non-Exhibitors Supply us with your company flyer, brochure, item, etc. and we will insert them in every attendee conference bag.

11 Terms and Conditions Applications will not be considered complete until payment is received. All Sponsors/Exhibitors agree to abide by the terms and conditions listed below including the marketing policy (applicable to all sponsors and those exhibitors who purchase attendee roster). No refunds will be made after August 15, Cancellation requests received after August 15, 2015 will result in HR Florida retaining the entire amount Exhibit fee. A 75% refund will be made if notification is received in writing prior to August 15, For your files, our EIN# is: Union Labor: Since Florida is a right-to-work state, exhibitor personnel may set up their own exhibits if so desired. Union Labor is available to assist in the erection and dismantling of exhibit booths. Exhibit labor, freight and rigging labor, electricians and plumbers can be arranged for at established rates by contacting the Shepard Exposition Services. Exhibit Labor Jurisdiction: Union exhibit labor claims jurisdiction for the installation and dismantling of prefabricated exhibits and displays when this work is done by persons other than full-time company personnel. They may be employed by completion of labor forms provided by Shepard Exposition Services. They are not required to put your products on display, to open cartons containing your products, nor to perform testing, maintenance or repairs on your products. If, however, you hire any labor to assist you, it must be through the Official Contractor for that trade. Freight Handling Jurisdiction: Shepard Exposition Services has the responsibility of receiving and handling all exhibit materials and empty crates. It is their responsibility to manage docks and schedule vehicles for the smooth and efficient move in and move out of the exhibition. Shepard Exposition Services will not be responsible, however, for any material they do not handle. Gratuities: Tipping is expressly prohibited. This includes such practices as giving money, merchandise, or other special consideration for services rendered. Do not give coffee breaks other than mid-morning and mid-afternoon, when the union has a 15-minute break. Meal breaks are one hour. Any attempt to solicit a gratuity by an employee for any service should be reported to Shepard Exposition Services. To sponsor or exhibit:

12 Terms and Conditions (cont.) In General: Crafts personnel at all levels will be instructed to refrain from expressing any grievances or directly challenging the practices of any exhibitor. All questions originated by labor are to be expressed only to the designated conference decorator. Exhibitors are asked to refrain from voicing labor complaints directly to craft personnel. Any questions regarding contract labor should be directed to Shepard Exposition Services. Exhibit Removal; Exhibit Space: The exhibitor assumes responsibility for any and all loss, theft and/or damage to exhibitor s displays, equipment and other property while on Hilton Bonnet Creek premises, and hereby waives any claim or demand it may have against Hilton Bonnet Creek or HR Florida State Council, Inc. and their respective parent, subsidiary and other related or affiliated companies from and against any attorneys fees and costs, arising from or in connection with the exhibitor s occupancy and use of the exhibition premises or any part thereof or any negligent act, error or omission of the exhibitor or its employees, subcontractors or agents.

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