SPONSOR/EXHIBITOR PACKAGE

Transcription

1 ! NEW Your Show tive Innova ent Equipm 8! March 6) ge (See Pa March 8 & 9, 2016 The DCU Center, Worcester, MA SPONSOR/EXHIBITOR PACKAGE

2 Your Package Includes: An overview of the Innovation & Tech Transfer Exchange 3 Exhibitor Information: Advertising benefits and sponsorship opportunities, show statistics and booth information 4-6 Venue Information: The DCU Center 7 Exhibitor Pricing and Registration Form 8 A Massachusetts Department of Transportation GreenDOT Initiative Green DOT 2

3 THE INNOVATION & TECH TRANSFER EXCHANGE The annual MassDOT Innovation and Tech Transfer Exchange will host over 600 transportation professionals seeking the latest innovative technologies and equipment. Over 30 breakout sessions will be held during this two-day event, creating opportunities to learn about transportation innovations in Construction, Safety, Planning/Design, Software/Hardware, Operations/ Management, Policy, and Technology - and to discuss with peers, the advantages and challenges each. Innovative Equipment used for Construction, Safety, and Maintenance operations will also be featured on the first day. The Exchange offers you an incredible opportunity to display your company s latest products, technological advances, and equipment to the individuals making operations and purchasing decisions. Representatives will include participants from FHWA, MassDOT, municipalities, consultants, contractors, vendors and manufacturers. The Exchange will take place March 8-9 at the DCU Center in Worcester. Don t miss the largest tech transfer event in the state! For more information on attending the 2016 Innovation & Tech Transfer Exchange please visit HIGHLIGHTS OF THE 2016 INNOVATION & TECH TRANSFER EXCHANGE WILL INCLUDE: Presentations on the latest technologies and innovations in transportation. Networking with FHWA, MassDOT, municipalities, consultants, contractors, vendors and manufacturers. Opportunities to display your latest products, technologies and equipment to the key decision-makers. Innovative equipment display on March 8! The Innovation & Tech Transfer Exchange is sponsored by the Massachusetts Department of Transportation and supported by the US Department of Transportation/Federal Highway Administration. 3

4 SPECIAL SPONSORSHIP OPPORTUNITIES: GOLD LEVEL SPONSORSHIP A GOLD Level Sponsor receives all of the benefits of a Third Floor Exhibitor as well as the following: Your logo on event exhibitor website page under Gold Level Sponsor (including link to sponsor s website) Your logo on event and direct mail marketing materials Your logo in the event brochure that is distributed the morning of the event. Your logo in the conference slide show played throughout the day in the main ballroom. Your company banner displayed in main ballroom. Your logo on the session agenda signs outside each room. SILVER LEVEL SPONSORSHIP A SILVER Level Sponsor receives all of the benefits of a Third Floor Exhibitor as well as the following: Your logo on event exhibitor website page under Silver Level Sponsor (including link to sponsor s website) Your logo on event and direct mail marketing materials Your company logo in the event brochure that is distributed the morning of the event. Your logo and name in the conference slide show played throughout the day in the main ballroom. BRONZE LEVEL SPONSORSHIP A BRONZE Level Sponsor receives all of the benefits of a Third Floor Exhibitor as well as the following: Your logo on event exhibitor website page under Bronze Level Sponsor (including link to sponsor s website) Your company logo in the event brochure that is distributed the morning of the event. Your logo and company name in the conference slide show played throughout the day in the main ballroom. See Sponsorship pricing on page 8 4

5 THIRD FLOOR EXHIBITOR BOOTH INFORMATION BOOTH INCLUDES: Table-top display area with 8 foot skirted table, one chair and one waste paper basket Additional chairs are available on request, depending on the number of attendees that your organization registers. Indicate any special considerations and requests, including electrical outlets. Exhibitors/Sponsors will be required to pay for any exhibit-specific audiovisual equipment, such as a table-top or free-standing TV-VCR. Please contact the Baystate Roads at , for specific equipment costs. Exhibitors can set up on March 7, between 10:00am and 4:00pm. Dismantling of exhibits may not occur prior to 1:00 pm on March 9, Arrangements may be made for shipment and storage of exhibitor displays to The DCU Center prior to the conference. There will be handling charges depending on the weight of the package(s). Should you need to ship items to The DCU Center for use during your event, please address the boxes as follows: Guest Name (or the person who will be on site) Your Company Name / MassDOT Innovation & Tech Transfer Exchange The DCU Center, 50 Foster St, Worcester, MA Please note all exhibitors will receive a confirmation from the Baystate Roads once your registration form and payment have been received. After receiving confirmation of your registration, we ask that you visit and register all attendees of the event for your organization. Map of Third Floor Exhibit Space See pricing on page 8 Booth location is approximate. Booth choice will be given to Gold Level Sponsors first, then Silver, then Bronze, then Exhibitors in order of paid registration. 5

6 FIRST FLOOR EQUIPMENT EXHIBITOR BOOTH INFORMATION LARGE EQUIPMENT BOOTH: 30'x40' space with 8 foot skirted table, one chair and one waste paper basket. Additional chairs are available on request, depending on the number of attendees that your organization registers. SMALL EQUIPMENT BOOTH: 15'x40' space with 8 foot skirted table, one chair and one waste paper basket. Additional chairs are available on request, depending on the number of attendees that your organization registers. Equipment Exhibitor set up is on March 7, between 8:00am and 4:00pm. **SPECIFIC ARRIVAL TIMES WILL BE ASSIGNED BASED ON BOOTH LOCATION** Exiting of equipment may not occur prior to 4:00pm on March 8, Please note all exhibitors will receive a confirmation from Baystate Roads once your registration form and payment have been received. Unloading instructions will be ed to exhibitors prior to the event. After receiving confirmation of your registration, we ask that you visit and register all attendees for the event from your organization. IMPORTANT INFORMATION: Anything over 8 ft. high must be setup by DCU Center for safety reasons. No helium balloons, open flames, propane tanks are allowed. Vehicles must have 1/4 tank or less of fuel and keys must be left with DCU security while the vehicle is in the building. No outside food is allowed. Exhibitors should bring their own carts or dollies. Map of First Floor Exhibit Space 18-30'x40' spaces 12-15'x40' spaces See pricing on page 8 **Booth choice will be given in order of registration payments received. Booth location and size is approximate and may be subject to change. 6

7 THE DCU CENTER The Convention Center has 100,310 square feet of exhibit space, 23,636 square feet in 11 meeting rooms, and a 12,144 square foot ballroom, (the largest in Central Massachusetts). The DCU Center is designed and sized specifically for the professional fulfillment, comfort and budget of small to large-sized conventions, meetings, social events and trade shows. 58,960 square feet of contiguous Exhibition Space Exquisite Pre-function Space Separate Entrances for all Exhibit Halls Sophisticated Communication and Utility Services Voice, Video, CATV, Telephone and Data Communication Electric: 120, 208 and 480 volt Water In and Out Compressed Air Satellite Down-Link Capabilities Adjustable Lighting Levels Ceiling heights: Exhibit Hall-30 Ballroom-19 Centralized Service Corridors Handicap Accessible * A limited number of rooms have been blocked off at the Hilton Garden Inn. Guests may register at a discount by mentioning MassDOT Innovation. The DCU Center 50 Foster St, Worcester, MA

8 Please return this completed registration form and your payment, no later than Friday, February 19, Checks can be made payable to the University of Massachusetts and mailed with this form to: Innovation & Tech Transfer Exchange c/o Baystate Roads, 214 Marston Hall, 130 Natural Resources Rd, Amherst, MA Payment by credit card is available online at Please fax, mail or this completed registration form after paying online. (Fax ) ( Retain the rest of the Innovation & Tech Transfer Exhibitor Information Package for your reference and planning for the conference. Remember exhibit space is limited so register early! Name of Person Booking Exhibit: Organization/Agency/Company: Address: City/Town State Zip Code: Telephone: Fax: (Please provide for confirmation notice): Name of Booth Attendee: Indicate: For-Profit Non-Profit Government Agency Special Considerations: TOTAL PAYMENT ENCLOSED: $ Please include conference fees for all team members not included in the original exhibitor fee. No refunds will be provided for cancellations or no-shows. 1 GOLD LEVEL SPONSOR: $3, SILVER LEVEL SPONSOR: $1, BRONZE LEVEL SPONSOR: $ FIRST FLOOR LARGE EQUIPMENT BOOTH: $1, (Indicate quantity) (March 8 only) 1 FIRST FLOOR SMALL EQUIPMENT BOOTH: $ (Indicate quantity) (March 8 only) 1 THIRD FLOOR EXHIBITOR BOOTH: $ All For-Profit Fees include an exhibit booth and one complimentary conference registration with continental breakfast, lunch, breaks). Exhibitor Assistants must pre-register for the conference at $ each. 1 NON-PROFIT THIRD FLOOR EXHIBITOR BOOTH: $ Non-profit organizations must pay a $ exhibit fee. Fee includes an exhibit booth and one complimentary conference registration (with continental breakfast, lunch, breaks). Exhibitor Assistants must pre-register at $ each. Non-Profits interested in being a sponsor must pay regular sponsor fees. Government Agencies are EXEMPT from the exhibit fee, but each agency participant must pre-register for the conference at $ Government Agencies interested in being a sponsor must pay regular sponsor fees. 8 Innovation & Tech Transfer Sponsor/Exhibitor Registration Form