2016 Exhibitor Marketing Opportunities
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1 Integrative Healthcare Symposium Annual Conference: February 24-27, 2016 New York, NY 2016 Exhibitor Marketing Opportunities Promotional Support Opportunities Gold Package - $15,000 1 in line booth in exhibit hall (in prominent location if signed on early) Symposia (breakfast or evening) Co sponsor of attendee bag New Product Program Full page color advertisement in Event Guide Branding package: ~ Logo listing on Non-CME pages of website ~ Logo listing in Event Guide ~ Logo listing at front entrance of exhibit hall A (2nd floor) ~ Logo listing on panel in exhibit hall B (3rd floor) 2 Full Conference passes Platinum Package - $20,500 Double booth in exhibit hall (in prominent location if signed on early) Symposia (breakfast or evening) Co sponsor of attendee bag Standard sign - 1 meter panel Full page color advertisement in event guide 3 Full Conference passes Product insert in exhibit bag New Product Program Branding package: ~ Logo listing on Non-CME pages of website ~ Logo listing at front entrance of exhibit hall A ~ Logo listing on panel in exhibit hall B Leading Corporate Partnership - $25,000 Double booth in exhibit hall (in prominent location if signed on early) Symposia (breakfast or evening) Co sponsor of attendee bag Standard sign - 1 meter panel Product insert in attendee bag Full page advertisement in prominent location of the Event Guide 5 Full Conference passes New Product Program Branding package: ~ Logo listing on Non-CME pages of website ~ Logo listing at front entrance of exhibit hall A ~ Logo listing on panel in exhibit hall B Dedicated e-blast to pre-registration list via IntegrativePractitioner.com Banner ad on Non-CME pages of event website Right of First Refusal: Renewing sponsor is granted the right of first refusal to renew NOTE - all sponsorships and marketing products included are only available to 2016 Integrative Healthcare Symposium annual conference exhibitors. For other options, please visit Integrative Practitioner.com Logo listing at front entrance of exhibit hall
2 Special Events & Receptions Gain company name and brand recognition, create the wow factor and get one-on-one time with buyers! Exhibitor/Attendee Welcome Party in Exhibit Hall - $3,000 Exclusive Bar featuring wine, beer, and hors d oeuvres Product sample insert in exhibit bag Company name or logo to appear: ~ On signage within reception and where food is distributed ~ On the Non-CME pages of website ~ In the Event Guide Symposia - $5,700 Breakfast & evening sessions 45-minute seminar (session content must be submitted and approved by IHS advisory board 3 months prior to event) Available on a first-come, first-served basis Includes: ~ Theatre style room-set ~ Projector, screen, podium, and microphone ~ Table provided for literature ~ Session listing and description in Event Guide ~ Company name and logo on session signage ~ Session listing and description on website ~ For breakfast presentations: breakfast will be provided in the session room (for up to 30 attendees, sponsors can order more food directly through hotel catering for additional attendees at their own expense) ~ For Evening presentations: wine and cheese will be served for up to 30 attendees (sponsor can order more food at their discretion directly through hotel catering at the cost of the sponsor) ~ 2 blasts mentioning the presentations ~ Company may supply banner to hang behind stage area (if available) ~ Lead generation scanner Healthy Breaks - $2,000 Multiple* Support Option Logo on website Signage where food is distributed (includes logo on signage) Product sample insert in attendee bag (subject to approval by event management) *Multiple Support Option will have the choice of a morning or evening break Demonstration Theatre - $1,000 Limited spots available Theatre is located on the 2nd level of the exhibit floor, open to all attendees (this is not intended for educational presentations) 30-minute demonstration time Included in package: ~ Microphone ~ ipod dock Company name to appear: ~ On Non-CME page ~ In one Integrative Practitioner.com e-newsletter prior to the event ~ In one pre-event to pre-registered attendees Traffic Builders New Product Program - $625 Limited: Available on first come first serve basis Product display in case or poster in the New Product Showcase. Photo of your product, 60 word description, company name, booth number and link to your website on New Product Showcase page of ihsymposium.com and IntegrativePractitioner.com will stay up for 2 months post-event. Participation mention in promotional to pre-registered attendees via IntegrativePractitioner.com. (IntegrativePractitioner.com is the leading online resource for integrative healthcare professionals) Poster Showcase - $795 Limited availability Poster display showcasing the progression of clinical trials, research or product development Highly visible showcase in the Exhibit Hall area Poster includes logo and lists booth number Sponsor is responsible for printing the poster, bringing and hanging poster at Event Poster dimensions must be within 4 feet wide x 8 feet long Content of poster must be pre-approved by Event Management prior to printing Additional exposure included: ~ Online at
3 Traffic Builders (cont d) Notebook Exclusive - $3,000 Company name on notebooks (sponsor to provide - subject to approval by event management) To be distributed in Exhibit Hall Room Drops Maximum of 1 item, Maximum of 500 room drops Flyer / Brochure - $2,600 Product / Book - $3,600 Lanyards Exclusive - $3,500 Company name only exhibitor provides lanyards To be distributed in non-cme area Promotional Signage - $1,000 Signage deadline TBD Standard signs - 1-meter panel To be displayed in Exhibit Hall Water Bottles - $3,500 Company to provide reusable bottles of water Bottles to be distributed in the exhibit bag Attendee Bag Inserts Brochure / Flyer - $1,995 Sample - $2,495 Attendee Bags Co-Sponsor - $3,000 Company name or logo (up to 10 names/logos) on outside of bag Direct Mail & Blasts Limited to 3 sponsors per option Direct mail to 2016 Pre-registration list (via 3rd party mail house) - 1,395 blast to 2016 Pre-registration list - $1,625 Integrative Healthcare Symposium Promotional Package - $3,100 1/2 page color ad in Event Guide Inclusion in the New Product Program (1) One dedicated e-blast to registered attendees prior to the event Treasure Hunt - $1,500 Limited to 10 Sponsors Great way to increase booth traffic! Attendees will be required to visit the booths of all participating sponsors to be eligible for the Treasure Hunt drawing. Water Station Sponsorship - $2,000 Logo on Non-CME pages of the event website Logo on signage found on-site Logo on signage found at all water stations Coffee Cup Sleeve Sponsor - $1,500 Limited to one sponsor Company name or logo will be printed on sleeves for to-go coffee cups available during Healthy Breaks Sponsor will provides sleeves Publication Bin - $895 (Sponsor to provide publications for the bins) To be located in or near the exhibit hall Includes company logo or name
4 Event Guide Print Options The Event Guide is the highest distributed printed piece at the event- all practitioners who attend the symposium will receive one. These guides are referred to every day of the event when attendees need quick information such as session times, exhibit hall maps and more. The format for the 2016 event offers exhibitors more opportunities to enhance visibility with attendees. Size Dimensions Price Full Page 7.5 w x 10 h $1,250 Half Page 7.5 w x 4.75" h $600 Logo (with callout on event map + bolded listing) $300 Business Card Ad (on event map) $400 Event Guide Mobile Options More than 50% of attendees at the 2015 annual conference downloaded and used the app each day! Push Notifications (Highest visibility! Max of 3 sold/day.) Cost: $1,500 A Push Notification is similar to a text message, but it goes through the app itself (not the device). This is a powerful real-time marketing tool that exhibitors can send directly to attendees to encourage a specific activity at the event. Each attendee that has downloaded the app will receive your push notification whether they are at the event or outside grabbing a coffee. Up to 140 character count maximum, can drive traffic to your booth, ask attendees to take a survey, and much more! Limited to three sold per day of the conference
5 Event Guide Mobile Options (cont d) Promoted Posts (Three options) A Promoted Message is a message pinned to the top of the Activity Feed (typically the most accessed section of the app) for 30 minutes. A great way tocommunicate a simple message to attendees as they use their app. A Promoted Message can effectively place your message in front of your audience. Three options are available: Text only (140 character max) Cost: $500 Text + Embedded image (140 chara. Max + 640x640 pixels) Cost: $750 Text only with link to survey Cost: $1,000 Deluxe Exhibitor Listing Cost: $250 All exhibitors receive a basic listing in the digital exhibitor list which includes company name, booth number, URL. For a small fee upgrade to a deluxe listing which includes: Basic listing (company name, booth number, URL) plus Company description Company logo Phone Social media links (facebook, linkedin, twitter)
6 2016 Sponsorship Opportunities Contract Step 1: PLEASE PRINT CLEARLY Company Name: Contact Name: Mailing Address: City: State/Province: Postal/ZIP Code: Country: Telephone: Country code: ( ) City code: ( ) Telefax: Country code: ( ) City code: ( ) Web Address: Step 2: Sponsorship Packages Gold Package...$15,000 Platinum Package (3)...$20,500 Leading Corporate Partnership (2)...$25,000 # of Items Cost $ Step 3: Sponsorship Opportunities Welcome Party (Exclusive)...$3,000 Healthy Breaks (Exclusive)...$2,000 Symposia Breakfast Session... $5,700 Evening Session...$5,700 Demonstration Theatre (limited spots available) Nutrition/Sampling... $1,000 Experiential / Movement... $1,000 Lanyards exclusive...$3,500 Water bottles exclusive...$3,500 Room drops: Flyer/Brochure... $2,600 Product/Book...$3,600 Notebook sponsor to provide for distribution - subject to approval (exclusive)...$3,000 New Product Program...$625 Poster showcase...$795 Treasure Hunt...$1,500 Step 4: Map and Event Guide Advertising Print Full page... $1,250 Half page...$600 Business card (on event map)...$400 Logo (with callout on event map + bolded listing)...$300 Mobile Options - Limited Availability Push notifications... $1,500 A 50% deposit is due with the contract, and the balance is due October 23, All payments must be made in U.S. Dollars only. Application submitted after October 23, 2015 must be accompanied with full payment. This application is made in accordance with the terms and conditions included with the Integrative Healthcare Symposium Space Application. Prior to October 23, 2015 cancellations of a promotion are subject to a cancellation fee of 25%. For any cancellations received after October 23, 2015 all outstanding balances become due and payable and no refund will be made. Signage (1-meter panel)...$1,000 Attendee bag inserts Brochure/Flyer... $1,995 Sample... $2,495 Attendee bag (Co-sponsor)... $3,000 Publication bin... $895 Direct Mail & Blasts List Rental to 2015 Pre-registration list (via 3rd party mail house) (4 available)...$1,325 blast to 2015 Pre-registration list (4 available)...$1,625 Water Station Sponsorship...$2,000 Integrative Healthcare Symposium Promotional Package... $3,100 Coffee Cup Sleeve Sponsor...$1,500 Checks must be in U.S. funds, DRAWN ON A U.S. BANK. Make check payable to and mail completed contract to: Integrative Healthcare Symposium P.O. Box 3421 Boston, MA USA # of Items Cost $ Deluxe Exhibitor Listing... $250 Promoted Posts Text Only... $500 Text + Embedded Image... $750 Text (with link to survey). $1,000 # of Items Cost $ The sponsoring company agrees to supply the following by deadline date of October 23, Signature of the sponsoring company confirms agreement to the terms of the sponsorship detailed in the sponsorship brochure. Signature of both parties constitutes a contract. The Application for Sponsorship serves as an addendum to the Application for Exhibit Space. All rules, requirements, and other information required of exhibitors also apply to the Application for Sponsorship and to sponsors. This is inclusive. Any additional requirements will be the responsibility of the sponsoring company. Customer Authorized signature: Date: DC Authorized signature: Date: Step 5: Fax your completed form to: (914)
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