2014 Annual Business Meeting

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1 CALBO 52nd Annual Business Meeting Exhibitor & Sponsorship Opportunities The Disneyland Hotel Anaheim, California 2014 Annual Business Meeting Exhibitor & Sponsorship Registration Packet

2 When: 2014 ABM Information Monday March 3, 2014 Friday March 7, 2014 Location: The Disneyland Hotel 1150 Magic Way Anaheim, CA (714) Booking Information: -$ taxes/night -Reserve by Wednesday February 5, 2014 B Table of Contents Exhibitor Opportunities Information... Pages 3 4 Exhibitor Registration Form... Page 5 Exhibitor Layout Diagram of Ballroom... Page 6 Sponsorship Opportunities Information... Pages 7 8 Sponsorship Registration Form... Page 9 C 2

3 Exhibitor Opportunities 52 nd Annual Business Meeting You are invited to take part in the 52 nd Annual Business Meeting (ABM) and Tradeshow of California Building Officials. In addition to the many benefits of participating in the ABM Tradeshow, we are also pleased to again offer our Sponsorship Program. The 52 nd Annual Business Meeting will be held March 3-7, 2014 at the Disneyland Hotel in Anaheim, California. As the economy has begun to come back, nearly 300 building department personnel and industry representatives are expected to attend the 2014 CALBO ABM. CALBO s ABM provides a great opportunity for industry representatives A to share their products and B services. In addition to tradeshow hours where attendees are present from the majority of California s building departments, exhibitors are invited to join attendees for the Exhibitor Walking Luncheon on Tuesday, the Past President s Luncheon on Wednesday, and the Awards Luncheon on Thursday. Exhibitor displays will be open Tuesday, March 4, 2014 through Thursday March 6, CALBO s goal is to maximize the exposure and presence of all of our sponsors, vendors and exhibitors. For the past two years, we have held the walking luncheon in which attendees dine in the vendor area and this has been highly successful. On Tuesday, March 4 from 12:15 1:15 p.m. all conference attendees and students will again have lunch in the exhibit hall. This strolling lunch will feature heavy finger foods located throughout the exhibit hall. There will be no formal, seated, plated lunch this day, hopefully encouraging attendees to again spend quality time with our exhibitors and sponsors. In addition to displaying your service or product to building department personnel statewide, you can expect to receive the following at this year s event: Publicity in the Annual Business Meeting Program Publicity in CALBO News following the Annual Business Meeting Exhibitor Cost: The cost of the program is $1, for tabletop booth and $1, for Premium booth (full size booth with pipe and drape). Premium Booth: 1 8x10 booth with pipe and drape. Booth will feature table cover, Display Sign, 2 chairs and a wastebasket. Tabletop Display Booth: This space is a standard tabletop display booth without pipe and drape. Booth will feature table cover, Display Sign, 2 chairs and a wastebasket. Wi-Fi will not be provided and must be purchased separately through the hotel. Tradeshow Services: All Shipping for the event will have to be coordinated through the Tri-Cord, ingoing and outgoing. After registering you will be contacted by Tri-Cord and given the necessary paperwork to complete any and all shipping needs. 3

4 EXHIBITOR Exhibitor OPPORTUNITIES Opportunities ND 51 nd ANNUAL st Annual BUSINESS MEETING Business Meeting Event Theme: E. Suspendisse congue. F. Nulla quis sem. This year, we are up-playing the President s Dinner at the House of Blues. Therefore; we are going with a jazz/rhythm and blues theme. We encourage exhibitors to consider the event theme when designing booth displays and ordering giveaways. Hotel Information: Overnight reservations must be made by calling The Disneyland Hotel at (714) , or online at by Wednesday February 5, Any reservations received after the cut off date of February 5, 2014 or after the room block has been filled to capacity will be accepted on a space and rate availability basis only. The Disneyland Hotel 1150 Magic Way Anaheim, California (714) Exhibit Schedule: Exhibit Set Up Tuesday, March 4, :00 am 12:00 pm Exhibit Hours Tuesday, March 4, :00 pm 4:00 pm Wednesday, March 5, :30 am 4:45 pm Exhibit Move Out Thursday, March 6, :00 pm 2:00 pm Thursday, March 6, :00am 12:00pm Additional Meals: If your company would like to purchase additional meals for the ABM, you can now do so with your booth registration. As an exhibitor, you are entitled to two lunches per day Tuesday- Thursday, but all other meals must be purchased separately. Please see page 4 for prices and ordering form. Refund Policy: Written notification of cancellation must be received two weeks prior to the event for a 75% refund of the total exhibit fees. Any cancellations after this date are nonrefundable. No-shows are responsible for the registration fee. Final cancellation opportunity will be Friday February 14,

5 ABM Exhibitor Registration The registration deadline is Friday, February 14, To reserve exhibit space for your organization at the upcoming Annual Business Meeting, please fax the completed registration form and payment to (916) or mail the information to CALBO at 1022 G Street, Sacramento, CA Exhibit space is reserved on a first come, first serve basis. Registration and payment must be received within one week prior to the event. Contact Person: Organization: Address: City/State/Zip: Telephone: FAX: Representative(s) Attending for Badge Purposes please provide complete list prior to exhibiting: Select Booth Space: Using the booth numbers on the exhibitor floor plan (page 6), please choose your top four booth space choices. Confirmations, including electricity-ordering information, will be sent to your contact person once your request has been processed. Premium Booth are $1, (1-8), Standard Booths are $1, (TT1-TT21). Booth Diagram is listed on Page 6 1 st Choice 2 nd Choice 3rd Choice 4 th Choice Additional Meals: You can purchase additional meal tickets for staff members, friends and family. Additional meals tickets can be pick up at the CALBO registration desk during normal registration times. Please indicate how many additional meals you would like to purchase. Tuesday Lunch ($40.00) Wednesday Lunch ($40.00) Thursday Lunch ($40.00) Monday Lunch (No Vendor Program this day) ($40.00) Payment Information: Booth Cost Additional Meal Cost Membership Renewal - $215 (Optional) Amount Due Check Invoice P.O. # Credit Card: *American Express or Discover Not Accepted Card Number: Exp. Date: Name on Card: Signature: Billing Address (if different): If you have any questions please contact Rebekah Patterson at (916)

6 CALBO 2014 Disneyland Resort Hotel Anaheim, CA. March 4-6, 2014 Magic Kingdom Foyer & Sleeping Beauty Pavilion MAGIC KINGDOM BALLROOM TT TT 25 TT 26 C TT 22 TT STORAGE STORAGE 6 To Magic Kingdom Ballroom TT 17 TT 18 TT 19 TT 20 TT 21 TT 16 TT 15 TT 14 6 FEC STAIRS TO LOBBY TO MAIN LEVEL A TT 9 TT 10 TT TT 12 TT 13 ELEVATOR TT 3 TT 4 TT 5 8 B TT 7 TT 6 1 NOTE: (8) 8 x 10 Booths (29) 6 Table Tops TT 8 2 Reg Counters TT 2 TT Neeson Road, Marina CA Phone: (831) Fax: (831)

7 SPONSORSHIP Sponsorship OPPORTUNITIES Opportunities ND 51 nd ANNUAL st Annual BUSINESS MEETING Business Meeting Much of the success of CALBO s Annual Business Meeting (ABM) is due to the support of our sponsors. By becoming a sponsor, you show support for the built environment and will gain recognition well beyond attendees of the conference. Do not miss an opportunity to gain recognition for your organization or company. Sponsors will receive the benefit of the organizations or company s name displayed on signage for conference sponsors, in the Program Binder and in the ABM issue of CALBO News. Below are the sponsorship opportunities that will contribute to the success of CALBO s 52 nd Annual Business Meeting a successful event. The 52 nd Annual Business Meeting will be held in Anaheim, California at The Disneyland Hotel. The theme of the ABM will be rhythm and blues. We encourage all sponsors to consider the event theme when selecting sponsorship opportunities. Attendee Registration Giveaways No Fee Would you like to promote your company with useful items like pens, notepads, or items that relate to the ABM theme, Vineyard? If so, you can ship 400 giveaways to CALBO and we will include your item in each attendee s registration bag. Shipping information will be provided once your sponsorship form has been received. Additional Sponsor Cost(s): The sponsor is responsible for the purchase and shipment costs of the giveaways. Half-Page Binder Advertisements - $300 Your advertisement will be seen in the Product/Service Directory of the ABM Program Binder by all conference attendees. By being included in this binder, ABM attendees will be able to reference pertinent information regarding your company right at their fingertips! The advertisement must be submitted electronically by February 17, 2013 to Refreshment Breaks - $500 Without these sponsors, we would be unable to provide refreshments to over 400 building officials, building department personnel, and industry representatives that attend our Annual Business Meetings. All Refreshment Break sponsors will be display each day of the event. Registration Welcome Beverages -$500 Welcome CALBO attendees to the ABM with a festive, theme-related registration beverage (non-alcoholic). The Welcome Beverage will be severed in a glass featuring the sponsor s logo. This item has been a major hit at past ABMs and has left attendees wanting more. Additional Sponsor Cost(s): The sponsor is responsible for the production and shipment costs of the company logo glasses. The sponsor can supply between 100 to 400 glasses. ABM Shirt - $1,000 Imagine your logo or image on the backs of every attendee to the CALBO ABM! Your t-shirt sponsorship will include the graphics of your choice alongside the official CALBO ABM logo, which will be handed out to every attendee at registration. This timeless giveaway will be used by ABM attendees for years to come as attendees remember more than just the meetings. Additional Sponsor Cost(s): The sponsor is responsible for the production and shipment costs of the ABM Shirts. 7

8 SPONSORSHIP Sponsorship OPPORTUNITIES Opportunities ND 51 nd ANNUAL st Annual BUSINESS MEETING Business Meeting Attendee Bags - $1,000 Show your support for CALBO with a high-quality bag for organizing conference material. These bags will hold each attendees registration materials and will be provided to attendees at the beginning of the Annual Business Meeting. Additional Sponsor Cost(s): The sponsor is responsible for the production and shipment costs of the Attendee Bags. Attendee Pocket Program - $1,000 Sponsor this useful reference tool for all conference attendees. CALBO will create a fold-out pocket guide of the conference schedule and exhibit hall floor plan that will be referred to throughout the event. Promote your company name, logo and company message by sponsoring this program. Additional Sponsor Cost(s): The sponsor is responsible for the production and printing costs of the Attendee Pocket Programs. Lanyards - $1,000 Produce a useful giveaway by providing the attendees with a string badge holder. Place your company name, logo and/or booth number on the strings. Additional Sponsor Cost(s): The sponsor is responsible for the production and shipment costs of the Lanyard. ABM Program Binders - $2,000 Sponsor the ABM Program Binder and have your logo and company information at the fingertip of all ABM attendees. Your company will design the binder art and the dividers while incorporating the Hollywood theme and your company s logo and information. This is a guaranteed way for your company to be noticed. Additional Sponsor Cost(s): The sponsor is responsible for the production and shipment costs of the binders and binder dividers. ABM Welcome Event - $2,500 As participants arrive for the annual meeting, what better way to greet attendees than with a welcoming party? This official ABM sponsored event has become a favorite of ABM attendees, usually consisting of a hosted party off site. 8

9 ABM Sponsorship Registration The registration deadline is Monday, February 17, Contact Person: Organization: Address: City/State/Zip: Telephone: FAX: Select Sponsorship Opportunities: Please note that some sponsorship items require additional expenses on behalf of the sponsor. Please read the sponsorship description before selecting your sponsorship opportunity. Attendee Registration Giveaways Provided by Sponsor Multiple Sponsors Half-Page Binder Advertisements - $300 Multiple Sponsors Refreshment Breaks - $500 Multiple Sponsors Registration Welcome Beverages -$500 Limited to One Sponsor ABM Shirt - $1,000 Limited to One Sponsor Attendee Bags - $1,000 Limited to One Sponsor Attendee Pocket Program - $1,000 Limited to One Sponsor Lanyards - $1,000 Limited to One Sponsor ABM Program Binders - $2,000 Limited to One Sponsor ABM Welcome Event - $2,500 Limited to One Sponsor Payment Information: Check Invoice P.O. # Credit Card* *CALBO does not accept Credit Card Information: American Express or Discover. Number: Exp. Date: Billing Address (if different from above): Name on Card: Signature: If you have any questions please contact Rebekah Patterson at nd CALBO Annual Business Meeting 9

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