2016 NJSHA Exhibitor Invitation

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1 2016 NJSHA Exhibitor Invitation April 14 - April 15 Ocean Place Resort & Spa Long Branch, New Jersey We ve Grown! 800+ Attendees Back by Popular Demand - Pathfinder NJSHA s Free Convention App Enhance your Exhibitor experience with marketing opportunities on our Convention App! NJSHA will again partner with NJAA for development of the Convention Audiology Program

2 Exhibitor Checklist and Deadlines February 10 March 3 March 24 Guarantee your recognition in the On- Site Program by purchasing your display space, ads, sponsorships and marketing opportunities. Early registration deadline to receive reduced exhibitor rate. Final day to cancel. Exhibit Hall Hours - Tentative Wednesday, April 13 5:30 pm - 8:30 pm Exhibitor Setup Thursday, April 14 7:00 am - 4:00 pm Exhibits Open (Breakfast Served in Exhibit Hall) Friday, April 15 8:00 am - 1:30 pm Exhibits Open 1:30 pm - 3:30 pm Exhibitor Tear Down Contact Information NJSHA Office 174 Nassau Street, Suite 337 Princeton, NJ Dawn Klinefelter Telephone: Fax: Location and Hotel Information Ocean Place Resort & Spa Long Branch, NJ Hotel Reservations Special room rate of $175 per night will be available until March 18, 2016 or until the room block is sold out, whichever occurs first. To receive the special room rate, please ask that your reservation be booked within the New Jersey Speech-Language-Hearing room block. Other Important Information Cancellations received in writing and no later than March 24 will receive a 75% refund. Exhibitor Kits will be sent days prior to the event. Please review them carefully for shipping instructions. Details on how to order items such as extra tables will be included. Donations needed for door prizes. Please consider donating.

3 Display Space & Sponsorships Display Space Business and For-Profit Organizations and Health Care Providers: $475 Display space includes: one 8 x 8 booth space, one 6 skirted table, two chairs, pipe and drape, wastebasket, signage and recognition on the Exhibitor Page of the NJSHA website and in the on-site program. This display space includes one complimentary Convention registration and Convention attendee mailing list. Non-Profit Display: $300 The non-profit rate is available to those filing as 501(c) who are exhibiting to promote FREE services/information for individuals with disabilities. Proof of non-profit status or similar IRS documentation must accompany the exhibitor application. Applications without proof of tax status will be placed on hold and coded as incomplete. Your booth space will not be reserved until your application is complete. Display space includes: one 8 x 8 booth space, one 6 skirted table, two chairs, pipe and drape, wastebasket signage and recognition on the Exhibitor Page of the NJSHA website and in the on-site program. This display space does not include one complimentary Convention registration or a Convention attendee mailing list. Academic Institutions/Universities, National and State Agencies: $300 Display space includes: one 8 x 8 booth space, one 6 skirted table, two chairs, pipe and drape, wastebasket, signage and recognition on the Exhibitor Page of the NJSHA website and the on-site program. This display space does not include one complimentary Convention registration or a Convention attendee mailing list. Home-Based Businesses: $250 Display space includes: one 8 x 8 booth space, one 6 skirted table, two chairs, pipe and drape, wastebasket, signage and recognition on the Exhibitor Page of the NJSHA website and the on-site program. A homebased business is defined as a business that is involved in direct selling of merchandise such as Discovery Toys, Tupperware, Usborne Books, Mary Kay, etc. This display space does not include one complimentary Convention registration or a Convention attendee mailing list. Take-One Table: $200 Can t attend the Convention but would still like a presence? Have a Take- One Table to showcase your product, catalogs or printed materials (without a representative). Extra products or materials will not be returned. Receive recognition on the Exhibitor Page of the NJSHA website and the on-site program. This table space does not include one complimentary Convention registration or a Convention attendee mailing list. Sponsorships Awards Ceremony & Reception Sponsor: $1,000 Sponsor the Thursday evening reception. Receive 50% discount on one display space package 1/2 page ad in the Convention On-Site Program Sign recognition at the event Two representatives of your choice will be our guests at the event. For exclusive opportunity, please contact the NJSHA Office for pricing. Speaker Sponsor: $1,000 Increase your exhibit traffic! Having outstanding speakers at the convention will drive attendance up and increases your exhibit traffic. Please consider sponsoring a speaker this year. Closer to the event, you will be able to determine which speaker your donation will help. Receive 50% discount on one display space package 1/2 page ad in the Convention On-Site Program Sign recognition at the speaker sessions Your representative can introduce the speaker(s) and invite attendees to stop by your booth. Official Program Book Sponsor: $750 Full page ad on the back Cover of the Convention On-Site Program Annual Breakfast Meeting Sponsor: $500 Sponsor the breakfast event scheduled for Friday Signage displayed during the event will recognize your contribution Quarter-page ad in the Convention On-Site Program For exclusive opportunity, please contact the NJSHA Office for pricing. Break Sponsor: $400 Sponsor one of the four scheduled session breaks Signage displayed during the event will recognize your contribution

4 Marketing Opportunities Hotel Key Cards: $500 Make an early impression when guests check into NJSHA s host hotel! Customize the Ocean Place s hotel key cards to include your company logo or special event invitation. Attendees staying at the Convention s host hotel will carry your company brand throughout the Convention. This is a first-come, firstserved opportunity. As the exclusive key card sponsor, your company will be responsible to order and ship the key cards. Ordering instructions from Ocean Place will be provided with your exhibitor confirmation. Badges for Convention Attendees: $500 Your company logo will be placed on all attendee badges. This is a first-come, first-served opportunity. As the exclusive badge sponsor, your company will be responsible to provide the logo for placement on the attendee badge. Sizing and instructions will be provided with your exhibitor confirmation. Bags for Convention Attendees: $350 Be the company that is in the hands of every attendee by providing the carrying totes. The bags should be strong enough to hold up to five pounds and made of a material other than paper. This is a first-come, first-served opportunity. As the exclusive bag sponsor, your company will be responsible to order and ship the bags as instructed by the NJSHA Office. Shipping instructions will be provided with your exhibitor confirmation. Lanyards for Convention Attendees: $150 Provide the attendee lanyards and see your company name in motion as the attendees wear your name. This is a first-come, first-served opportunity. As the exclusive lanyard sponsor, your company will be responsible to order and ship the lanyards as instructed by the NJSHA Office. Shipping instructions will be provided with your exhibitor confirmation. Notepads for Convention Attendees: $100 Provide note pads for use by the attendees. This is a great opportunity for your company name to be seen while the attendee is taking notes. This is a first-come, first-served opportunity. Shipping instructions will be provided with your confirmation notice. As the exclusive notepad sponsor, your company will be responsible to order and ship the notepads as instructed by the NJSHA Office. Shipping instructions will be provided with your exhibitor confirmation. Advertise in the On-Site Convention Program *Back Cover Full Page, Color...See sponsorships *Front Cover Inside, Full Page, Color...$350 *Back Cover Inside, Full Page, Color...$300 Full Page Ad (Color)...$250 ½ Page Ad (Color)...$200 ¼ Page Ad (Color)...$150 Business Card Ad (Color)...$100 *Indicates first-come, first-served basis. attachments are preferred. Advertisements should be in the form of a gif, pdf or jpeg file. All hard copy ads must be submitted in camera ready art form. Company Banner Ad Placed on the NJSHA Website Banner Ad for NJSHA website with or web link...$250 Banner ads must be submitted by to as either a jpeg or gif file. Ad size to be no larger than 200 x 50 pixels and any animation shall be limited to two cycles. Banner ads will be displayed on Convention information page. Have a suggestion or new idea for a sponsorship? Give the NJSHA Office a call Please note that February 10 is the deadline to be recognized in the Convention On-Site Program.

5 Back by Popular Demand - Pathfinder NJSHA s Free Convention App NJSHA has designed Pathfinder - a free Convention app for attendees to download on their mobile device and use before, during and after Convention. Want to drive attendee s to your booth? Pathfinder is a great way to promote your company with instant advertising opportunities, interactive listing enhancements and more! Banner Ad on the App: $100-4 available A rotating banner ad will be available on the main page of Pathfinder. A limit of four (4) banner ads will be available and will rotate during usage. Ad specifications will be provided with your sponsorship confirmation. Be a Game Participant: $35 NJSHA will have an App game to engage attendees during the Convention. Become a game participant and you will become engaged with the attendees right at your booth! Event Notification Messages: $50 Throughout the Convention, notifications will be posted on Pathfinder. By purchasing an Event Notification Message you will receive the following: One notification exclusively advertising your company. One NJSHA notification that is brought to the attendees by your company. This notification package is limited to two per day per company. When choosing this package you will be able to choose between morning or afternoon for your notification to go out to the attendees. The notification times will be on a first come first serve basis. Interactive Listing Add-Ons: $25 All exhibitors will have a static listing on the Exhibitor page of Pathfinder. Upgrade your complimentary listing by adding additional details so attendees can learn more about your company. Add-on your company website, address and/ or phone number, your company logo displayed next to your company name and a brief company description. Interactive listings will have priority, and will be listed as received. logo and/or description to Logo must be submitted as either a jpeg or gif file. Find A Deal Promotions: $50 Drive attendees to your booth with your own promotion through the Find A Deal button on Pathfinder. Attendees can use the button to take advantage of special exhibitor promotions. This can include a promotion code, coupon or flyer (pdf) that attendees can present on their mobile device at your booth. promotion code, coupon or flyer to com. Flyers must be submitted as a pdf file. Example of a Find A Deal : Bring this coupon for 10% off your total book purchase at COMPANY NAME located in the exhibit hall. Exhibitor App Package: $100 Exhibit at the Convention and receive the following for a special price of $100: One Brought to you by... message listed within the Event Notifications portion of Pathfinder Ad in the Find A Deal button to drive attendees to your booth Game Participant Company information listed through the Interactive Listing Add-Ons Contact Information NJSHA Office 174 Nassau Street, Suite 337 Princeton, NJ Dawn Klinefelter Telephone: Fax: Enhance Your Exhibiting Experience with the Exhibitor App Package

6 Registration Information Company Name (preferred for badge): Address: Contact Information Name: Phone: Name(s) for Convention Badges Convention App: Interactive Listing ($25) Website: Phone: Payment Options Check Enclosed (Payable to NJSHA) Credit Card: Visa MasterCard Discover American Express CREDIT CARD ACCOUNT NUMBER EXPIRATION DATE Fax Send completed form to: NJSHA Office 174 Nassau Street, Suite 337 Princeton, NJ FAX Questions? or call Cancellations received in writing and no later than March 24 will receive a 75% refund. NJSHA 2016 Exhibitor Registra on Form April 14-April 15, Long Branch, NJ DISPLAY SPACE EXHIBITOR OPTIONS QUANTITY REGISTRATION FEE BEFORE 3/3/16 AFTER 3/3/16 Business/For-Profit/Health Care Exhibit Booth $475 $525 Non-Profit Display $300 $350 Academic Institutions/Universities; National and State $300 $350 Agencies Home-Based Businesses $250 $300 Additional Booth Space $250 $300 Take-One Table $200 $250 Electricity $150 $150 MARKETING OPPORTUNITIES On-Site Program Full Page Inside Front Cover $350 On-Site Program Full Page Inside Back Cover $300 On-Site Program Full Page Ad $250 On-Site Program 1/2 Page Ad $200 On-Site Program 1/4 Page Ad $150 On-Site Program Business Card Ad $100 Banner Ad for NJSHA website with or web link $250 Hotel Key Cards for Convention Attendees $500 Badges for Convention Attendees $500 Bags for Convention Attendees $350 Lanyards for Convention Attendees $150 Notepads for Convention Attendees $100 SPONSORSHIPS Speaker Sponsor $1,000 Awards Ceremony and Reception Sponsor $1,000 Official Program Book Sponsor $750 Annual Breakfast Meeting Sponsor $500 Break Sponsor $400 CONVENTION APP OPPORTUNITIES Exhibitor App Package $100 Banner Ad on the App $100 Be a Game Participant $35 Event Notification Messages $50 Interactive Listing Add-Ons $25 Find A Deal Promotions $50 DONATIONS TOTAL DUE Door Prize Donation We will bring a donation with us Yes Qty No Charge TOTAL DUE THE EXHIBITOR AGREES TO THE FOLLOWING PROVISIONS: It is agreed that failure on part of the exhibitor to meet booth payment in full shall automatically forfeit all rights, privileges and claims of any nature the exhibitor has, may have, including the forfeit of any payments previously made. Exhibitor assumes responsibility and agrees to defend NJSHA and Ocean Place Resort & Spa and their respective employees and agents against any claims or expenses arising out of the use of the Exhibit premises. CAMERAS, PHOTOGRAPHY AND PHOTO RELEASE POLICY: Members of NJSHA will be designated at each NJSHA sponsored event to take photos for NJSHA-related publica ons (i.e. VOICES), NJSHA website, NJSHA social media outlets (Facebook, Twi er, etc.) or in other Associa on materials. By par cipa ng in any NJSHA sponsored event, you agree to allow NJSHA to use your photograph in any the noted media outlets as men oned above. These photographs will not be solicited for outside use; they will only be used by NJSHA for marke ng and promo on purposes. Personal photography is permi ed, however, such photographs cannot be posted through NJSHA social media outlets unless sent to and preapproved by NJSHA. To request approval, send photo(s) along with event descrip on and photographer name to

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