EXHIBITOR AND SPONSORSHIP

Transcription

1 EXHIBITOR AND SPONSORSHIP GUIDE 2014 The OANHSS Convention is the annual opportunity for senior staff from long term care homes and seniors housing organizations across Ontario to come together and discuss current issues and to learn about products and services available in the marketplace. The Tradeshow brings buyers and sellers together. 10 Reasons to Sponsor or Exhibit! 1 Generate sales leads 2 Build relationships with current customers and prospects 3 Build your brand 4 Gain a competitive edge 5 Showcase your full range of products 6 Network with key decision makers and learn the issues organizations are facing 7 Gain industry knowledge 8 Position your company as an industry leader 9 Educate attendees on your product and services 10 Get face to face time with decisions makers The Convention draws approximately delegates from across Ontario including: CEOs and Administrators Board Members Senior Managers DONs, DOCs, RNs, RPNs Food Service Supervisors and Dietitians Environmental and Maintenance Managers Departmental Managers OANHSS Over 90 years of experience BOOK TODAY! Tradeshow sells out each year! 3 easy steps to promote your company at the OANHSS Convention 1 Call Ellen Maracle-Benton at or at embenton@oanhss.org to check on availability for sponsorships and tradeshow space. 2 Fax (do not mail) the completed contract to An invoice will be generated and sent to you for payment. Payments can be made by cheque or VISA once your invoice has been received. You will receive a confirmation by and sponsor/exhibitor confirmation package with all the details on your purchase once payment has been received. ONTARIO ASSOCIATION OF NON-PROFIT HOMES AND SERVICES FOR SENIORS

2 EXHIBITOR INFORMATION 2014 Tradeshow Maximize your exposure and time with qualified buyers. The Convention program includes specific time periods where delegates will participate in activities directly in the Tradeshow. SELLS OUT ANNUALLY! Tradeshow Booth Pricing OANHSS MEMBERS: SINGLE BOOTH $1, each pipe and drape, 8 deep by 10 wide DOUBLE BOOTH $1, each pipe and drape, 8 deep by 20 wide TRIPLE BOOTH $1, each pipe and drape, 8 deep by 30 wide FOUR BOOTHS $1, each pipe and drape, 8 deep by 40 wide PREMIUM POD (FOUR BOOTHS) PRIME LOCATION $8, pipe and drape, apprx. 20 deep by 20 wide Existing carpet in the ballroom is included. NON-MEMBERS: You must be an OANHSS Commercial Member to participate in exhibit or sponsorship opportunities. Please call ext. 253 for membership information Tradeshow Schedule Monday April 28, :00 noon 7:00 pm Exhibitor Set Up 8:30 pm 10:00 pm Opening Reception in Tradeshow Tuesday April 29, :00 am - 11:00 am Break in Tradeshow 12:30 pm - 2:00 pm Lunch in Tradeshow 2:00 pm 4:00 pm Exhibitor Tear Down (OSGOODE BALLROOM AND SHERATON HALL) Included in Your Booth Price: Listing on the Convention App. Security during closed hours. Listing and corporate description of your company in the Convention on-site brochure. Delegate traffic promotion a portion of the exhibit fee will be used to buy large prizes for draws in the Tradeshow. Delegate list two-three weeks prior to Convention and complete delegate list following the event. 2 complimentary badges per booth which includes reception, break and lunch. (extra badges for staff may be purchased) Listing and link on OANHSS website as a confirmed exhibitor. Company listed on Convention App. Upgrade your Exhibitor listing on the Convention App. See Agreement to Purchase for pricing. OANHSS ANNUAL MEETING AND CONVENTION

3 EXHIBITOR INFORMATION 2014 How To Purchase Tradeshow Space Complete the Agreement to Purchase Tradeshow Space form found on page 4. To check availability before completing the form, either call Ellen Maracle-Benton at or at Fax the form to Ellen Maracle-Benton, 2014 OANHSS Show Manager at A confirmation of your booth space will be ed to you. OANHSS will provide you with an invoice. Once your invoice is received, payment can be made by cheque or VISA. Payment instructions will be included on the invoice. Once payment has been received you will receive your 2014 Exhibitor package with supplier forms and move-in/ move-out information. Payment The form that follows is an Agreement to Purchase. This agreement will be processed by OANHSS to create an invoice that will be mailed to you for payment. Upon receipt of the invoice the payment is due and payable and should be received by OANHSS within 3 weeks to guarantee your space. If payment is not received, OANHSS reserves the right to resell the space. A 50% non-refundable fee applies to this purchase. All payments must be received by March 3, Full payment for space purchased after March 3, 2014 will be due immediately. Floor Plan Cancellation Clause Cancellations will be accepted up to and including March 3, 2014 and are subject to a 50% cancellation fee. Cancellations after March 3, 2014 are subject to full billing and payment. Tear-down Policy Tear-down at the show begins at 2:00 pm Tuesday April 29, Early teardown or dismantling of booths by exhibitors is strictly prohibited. Early teardown or dismantling disrupts the integrity of the show and endangers attendees still in the exhibit hall. By signing the booth space agreement, exhibitors agree to remain on the exhibit hall floor with their booths fully in place until the official close of the trade show, as stated above. OANHSS ANNUAL MEETING AND CONVENTION

4 AGREEMENT TO PURCHASE TRADESHOW SPACE Agreement (All agreements must be returned with the following clauses read and checked off) Yes, I agree to purchase the following choice(s) in booth space at the 2014 OANHSS Convention. I understand that I will be invoiced for this space through OANHSS. I have also read and agree to the cancellation clause and understand that a 50% nonrefundable fee applies to this purchase. Yes, I agree to conform to the Tear-Down Policy as outlined on page 3. Company Name: Address: City: Postal Code: Contact: Title: Phone: Fax: www: Booth Choices (Will be confirmed) Every effort will be made not to put you near any competitors you list below, although it cannot be guaranteed: Tradeshow Booth Prices (Please circle your choice(s) and total at the bottom) Note: You must be an OANHSS Commercial Member to participate in exhibit or sponsorship opportunities. Please call ext. 253 for membership information. Membership fees must be received prior to Convention invoicing for booth space. Membership is $ for organizations with more than 4 employees and $ for organizations with 4 or less employees. The Convention App which delegates access, lists your company name and telephone number. Upgrades are available to provide more information about your organization. Best value and maximum exposure Combination for $150 BOOTH PRICING Single booth ($1,900) $1, Double booth ($1,800 per booth) $3, Triple booth ($1,700 per booth) $5, Four booths ($1,600 per booth) $6, Premium Pod (four booths) $8, CONVENTION APP UPGRADES Upgrade the App listing with a 40 word profile $50.00 Upgrade the App listing with a PDF colour flyer $ Combine the profile upgrade and the PDF colour flyer as a package $ Please add your choices and total here $ FAX THIS FORM TO: ; Ellen Maracle-Benton, 2014 OANHSS Show Manager QUESTIONS: OR FORM TO: embenton@oanhss.org; ellen@eventsinsync.com OANHSS ANNUAL MEETING AND CONVENTION

5 Sponsorship program with exciting options at all levels. All sponsorship packages can be customized. Sponsorships are available to OANHSS commercial members only. On-site Convention Journal All sponsorship packages include recognition in the on-site Convention journal that delegates can use throughout the event and as a post Convention reference. Gold Level $17,000 Silver Level $9,500 Exclusive Sponsorship Two booths in the tradeshow. Full-page ad in the registration brochure and on-site journal. Opportunity to address the delegates (April 28, 2014). Prominent recognition in the registration brochure, on-site journal and on signage. Logo on the cover of the registration brochure and the on-site journal as a Gold Level Sponsor. Sponsorship of a keynote speaker based on availability (excluding opening keynote). Sponsorship of a selected workshop. Sponsorship of a breakfast (based on availability). Verbal recognition by the emcee and logo rotation on the screen each day. Four banquet tickets. Two awards luncheon tickets. Four full Convention registrations. Room drop (sponsor provides material) to all Convention delegates staying at the hotel. Half-page ad in OANHSS newsletters (12 issues). First choice of tradeshow space for the 2015 Convention. First right-of-refusal for Gold Level sponsorship for Two pieces of promotional material in delegate registration kits. Two Sponsorships Available One booth in the tradeshow. Full-page ad in the registration brochure and the on-site journal. Sponsorship of a selected workshop. Sponsorship of a refreshment break (based on availability). Verbal recognition by the emcee and logo rotation on the screen each day. Two full Convention registrations. Room drop (sponsor provides material) to all Convention delegates staying at the hotel. Quarter-page ad in OANHSS newsletters (6 issues). Second choice of tradeshow space for the 2015 Convention. First right-of-refusal for Silver Level sponsorship for Two pieces of promotional material in delegate registration kits. OANHSS ANNUAL MEETING AND CONVENTION

6 Bronze Level $7,000 Banquet $6,200 Convention App Sponsor $4,950 Opening Evening Reception $4,350 Two Sponsorships Available 50% discount on tradeshow booth fee. Half-page ad in the registration brochure and on-site journal. Verbal recognition by the emcee and logo rotation on the screen each day. One full Convention registration. Room drop (sponsor provides material) to all Convention delegates staying at the hotel. Quarter-page ad in OANHSS newsletters (3 issues). Third choice of tradeshow space for the 2015 Convention. First right-of-refusal for the Bronze Level sponsorship for One piece of promotional material in delegate registration kits. Tuesday April 29 Full-page ad in registration brochure and on-site journal. Company name on banquet tickets. Verbal recognition at the banquet by the emcee. Five banquet tickets. Room drop (sponsor provides material) to all Convention delegates staying at the hotel. Quarter-page ad in OANHSS newsletters (2 issues) App Results 718 Users! 14,000 Page Views Logo displayed on all pages of the App. Full page ad in the registration and onsite guides. Daily PowerPoint recognition with sponsor logo with reminders about the App. Listing on the main sponsorship signage. Signage at the registration desk with the App info and sponsor logo. Full page ad in OANHSS newsletters 3 issues. Verbal recognition in the opening remarks each day about the technology and the sponsor. Delegate list prior to and after the Convention. Two complimentary banquet tickets. Listing and link on the OANHSS website and wherever the App is highlighted. Monday April 28 Half-page ad in registration brochure and on-site journal. Logo and name on drink tickets. Verbal recognition by the emcee. Six reception tickets. Room drop (sponsor provides material) to all Convention delegates staying at the hotel. Quarter-page ad in OANHSS newsletters June 2014 issue. OANHSS ANNUAL MEETING AND CONVENTION

7 Opening Keynote Speaker $4,200 Delegate Kit $3,950 Wi-Fi Sponsor (All meeting rooms) $3,000 Badge Lanyards $2,950 Awards Luncheon $2,950 Audio Visual Sponsor $2,650 Monday April 28 Half-page ad in the registration brochure and the on-site journal. Distribution of material (sponsor supplies) at the opening keynote. Verbal recognition at the keynote address by the emcee. Eight tickets to keynote address. Two pieces of promotional material in delegate registration kits. One full Convention registration (new benefit!). Company name and logo on all delegate registration kits. Full-page ad in registration brochure and the on-site journal. Get everyone connected as the official Convention Wi-Fi sponsor. Wi-Fi Access signage with company logo. Daily PowerPoint recognition with logo. Recognition in the registration brochure and on-site journal. Quarter-page ad in the registration brochure and on-site journal. Half-page ad in registration brochure and the on-site journal. Wednesday April 30 Quarter-page ad in registration brochure and on-site journal. Two awards lunch tickets. Company name and logo on all hotel room keys. Quarter-page ad in registration brochure and the on-site journal. OANHSS ANNUAL MEETING AND CONVENTION

8 Buffet Luncheon in Tradeshow $2,500 OANHSS Connection Lounge $2,000 Registration Desk Sponsor $2,000 Poster Corridor $1,650 Workshop Sponsor $1,650 Keynote Speakers $1,500 each Tuesday April 29 Half-page ad in registration brochure and on-site journal. Four buffet lunch tickets. Located in the middle of all the action, the Connection Lounge area provides delegates with a place to relax and catch up with colleagues. Signage at the Connection Lounge with company logo and sponsor recognition. Recognition in the registration brochure and on-site journal. Quarter-page ad in the registration brochure and on-site journal. Delegate list after Convention. Exclusive sponsorship of the registration desk for the entire Convention. Exclusive signage at the registration desk with company logo and sponsor recognition. Recognition in the registration brochure and on-site journal. Quarter-page ad in the registration brochure and on-site journal. Delegate list after Convention. Visual poster board displays highlighting member programs, research and achievements. High exposure for the entire Convention. Signage in the Poster Corridor with company logo and sponsor recognition. Four time blocks available. (Two per day, two sponsors per time block) Sponsorship includes all workshops in one of four time blocks available. Topics will be confirmed in February. Verbal recognition by the workshop emcee. Distribution of company promotional material (sponsor supplies) at each workshop. Tuesday April 29 OR Wednesday April 30 Quarter-page ad in the registration brochure and the on-site journal. Distribution of material (sponsor supplies) at the keynote. Verbal recognition at the keynote address by the emcee. OANHSS ANNUAL MEETING AND CONVENTION

9 OANHSS Hospitality Suite $1,450 Screening Lounge Sponsor $1,250 Open for two evenings at the Convention. Half-page ad in the registration brochure and on-site journal. Recognition in the registration brochure and on-site journal. Sponsorship includes both evenings of the hospitality suite. Signage in the suite acknowledging sponsorship, including logo. Screening room featuring sector films/videos. Viewing will occur throughout the Convention - includes refreshments + popcorn. Distribution of company promotional material (sponsor supplies). On screen logo recognition in the screening room prior to screening. Deep Dive Sponsor (2 Sponsorships available) $995 In-depth half day sessions focused on personal development topics. (2013 attendance 300 participants) Verbal recognition by the workshop emcee. Distribution of company promotional material (sponsor supplies) at each workshop. Wellness Sponsor $995 Nutrition Station (2 Available) $950 Nursing and Dietary Forum $795 Regular or $995 Enhanced (Maximum 2 sponsors for this event) Fitness and wellness opportunities for delegates during Convention. Daily PowerPoint recognition with sponsor logo. Healthy snack stations offered throughout Convention. Choose one: Tuesday April 29 OR Wednesday April 30 $795 Regular Verbal recognition by the emcee. Distribution of company promotional material (sponsor supplies) at the forum. (Maximum 2 company representatives can attend). $995 Enhanced also includes: Opportunity to address the attendees at the beginning of the forum (2-3 minute maximum) One 6 draped table provided at the forum for exhibit purposes. Session delegate list. OANHSS ANNUAL MEETING AND CONVENTION

10 Administrator Leadership Program Alumni Breakfast $795 Regular or $995 Enhanced (Maximum 2 sponsors for this event) Continental Breakfast $925 each $795 Regular Verbal recognition by the emcee. Distribution of company promotional material (sponsor supplies) at the breakfast. (Maximum 2 company representatives can attend). $995 Enhanced also includes: Opportunity to address the attendees at the beginning of the breakfast (2-3 minute maximum) One 6 draped table provided at the reception for exhibit purposes. Breakfast delegate list. Choose one: Tuesday April 29 AM OR Wednesday April 30 AM Pre Convention Education Session (2 Sponsorships available) $700 In-depth half-day education on key sector issues and developments. Verbal recognition by the workshop emcee. Distribution of company promotional material (sponsor supplies). Refreshment Break $625 each Room Drop $595 Advertisements Choose Registration Brochure or On-site Journal for all ads Delegate Registration Kit Insert $495 Choose one: Tuesday April 29 AM OR Wednesday April 30 AM Promotional flyer (must be able to slip under a door) delivered to each hotel room of delegates. One piece of promotional material in delegate registration kits. Registration brochure 2400 copies mailed throughout Ontario to long term care homes and seniors housing organizations. On-site journal is distributed at the Convention. On-Site Journal 700 copies distributed onsite to all Convention delegates. 1 Inside Front Cover $495 3 Full Page $375 5 Quarter Page $195 2 Inside Back Cover $495 4 Half Page $295 Ad in brochure chosen. Two pieces of promotional material in delegate registration kits. OANHSS ANNUAL MEETING AND CONVENTION

11 SPONSORSHIP CONTRACT Company Address: City: Postal Code: Contact: Title: Phone: Fax: www: Sponsorship Program Gold Level $17,000 Silver Level $9,500 Bronze Level $7,000 Banquet $6,200 Convention App Sponsor $4,950 Opening Evening Reception $4,350 Opening Keynote Speaker $4,200 Delegate Kit $3,950 Wi-Fi Sponsor $3,000 Badge Lanyards $2,950 Awards Luncheon $2,950 AV Sponsor $2,650 Buffet Lunch in Tradeshow $2,500 OANHSS Connection Lounge $2,000 Registration Desk Sponsor $2,000 Poster Corridor Sponsor $1,650 Workshop Sponsor April 29 April 30 $1,650 Keynote Speaker April 29 April 30 $1,500 OANHSS Hospitality Suite $1,450 Screening Lounge Sponsor $1,250 Deep Dive Sponsor $995 Wellness Sponsor $995 Nutrition Station April 29 April 30 $950 Continental Breakfast April 29 April 30 $925 Nursing and Dietary Forum $795 Nursing and Dietary Forum Enhanced $995 Administrator Leadership Program Alumni Breakfast $795 Administrator Leadership Program Alumni Breakfast Enhanced $995 Pre-Convention Education Session $700 Refreshment Break April 29 April 30 $625 Room Drop $595 Advertisements Inside front cover $495 registration brochure on-site journal Inside back cover $495 registration brochure on-site journal Full page $375 registration brochure on-site journal Half page $295 registration brochure on-site journal Quarter page $195 registration brochure on-site journal Delegate Registration Kit Insert $495 TOTAL SPONSORSHIP PURCHASED: $ Payment An invoice will be generated and sent to you for payment. All payments must be received by March 3, Full payment for sponsorship purchased after March 3, 2014 will be due immediately. Please do not pay until you receive an invoice. Cancellation Clause By submitting this agreement, you acknowledge that cancellations will be accepted up to and including March 3, 2014 and are subject to a 50% cancellation fee. Cancellations after March 3, 2014 are subject to full payment. Privacy Policy Registration information is collected to process registrations and payments for education events, correspond with registered delegates, notify participants about other OANHSS programs and services and to publish delegate lists for event participants. If you do not wish to have your registration information used for these purposes please contact Nina Zivkovic at nzivkovic@oanhss.org. To access our privacy policy go to YOU MUST BE AN OANHSS COMMERCIAL MEMBER TO PURCHASE A CONVENTION SPONSORSHIP PACKAGE. BECOME AN OANHSS COMMERCIAL MEMBER: $540 (more than four employees) $225 (four employees or less) A membership application will be sent to you for completion. Fax this contract (Do Not Mail) Ellen Maracle-Benton, Questions Ellen Maracle-Benton, 2014 Show Manager , embenton@oanhss.org OANHSS ANNUAL MEETING AND CONVENTION