Pennsylvania Association of Nurse Anesthetists Spring Symposium. Exhibitor Prospectus. April 30-May 3, 2015 Hershey, Pennsylvania

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1 Pennsylvania Association of Nurse Anesthetists 2015 Spring Symposium Exhibitor Prospectus April 30-May 3, 2015 Hershey, Pennsylvania

2 PENNSYLVANIA ASSOCIATION OF NURSE ANESTHETISTS 17 SOUTH HIGH STREET, SUITE 200 COLUMBUS, OHIO (855) FAX (614) February 2015 Dear Nurse Anesthesia Supporter, You re invited to attend the Pennsylvania Association of Nurse Anesthetists (PANA) 2015 Spring Symposium at The Hotel Hershey in Hershey, Pennsylvania. PANA symposia have been extremely successful in attracting attendees from across the state as well as from surrounding areas. The 2015 Spring Symposium will be held April 30-May 3, There are NEW and EXCITING changes this year, including NEW EXHIBIT HOURS and a NEW LOCATION for our vendor tables. We believe these changes will allow you MAXIMUM EXPOSURE to the symposia attendees. The exhibit area at this year s event will be open over 2 days. Set up will be available after 8:00 p.m. on Thursday and before 7:00 a.m. on Friday. The exhibit hours will extend Friday until 6:00 p.m. and resume Saturday morning until lunch. Meeting breaks, breakfast, the reception, and lunch on Friday will all be included in the cost of a table. We hope that you will take advantage of this unique opportunity to exhibit with us or even sponsor an event. Event sponsors will receive special recognition for their contributions. Each exhibitor table will include draping, one 6 table and one chair. The exhibitor table fees are outlined on the included contract. This fee covers as many attendees as you d like to bring and an electrical outlet, should you need one. If you have any questions please call the PANA office at An agenda and online registration form will be available at Please Save the Date for the 2015 PANA Fall Symposium, October 16-18, 2015, at the Omni Bedford Springs Spa and Resort. On behalf of PANA, thank you for your continued support of nurse anesthetist education and the association. Sincerely, Angela DiDonato, CRNA, MSN, CCRN PANA Program Committee

3 Standard Table Information IMPORTANT INFORMATION Each table will include draping, one 6 table, and one chair. Purchase of an exhibit table includes 1 ticket each for Friday and Saturday breakfast and Friday lunch as well as access to all meeting breaks and receptions. Additional tickets for meals can be purchased onsite. Exhibition Dates and Hours Friday, May 1st from 7:00 a.m. - 6:00 p.m. Saturday, May 2nd from 7:00 a.m. - 2:00 p.m. Setup will be on Thursday, April 30th from 8:00-10:00 p.m. AND Friday, May 1st before 7:00 a.m. All displays should be set up by 7:00 a.m. Tear down will take place after 2:00 p.m. on Saturday. Schedule of Events for Attendees A complete agenda will be posted at Thursday: 5:00-10:00 p.m. - educational sessions Friday: 7:00 a.m. - 5:00 p.m. - educational sessions; 1:15-2:15 p.m. lunch; 5:00-6:00 p.m. reception Saturday: 6:00-8:00 a.m. breakfast; 7:00 a.m. - 1:15 p.m. educational sessions Sunday: 7:00 a.m. - 11:15 a.m. educational sessions Agreement The signed Contract Agreement form must be returned to the PANA office no later than Friday, April along with all other forms identifying sponsorship and/or advertising requests. Program Advertising/Sponsorship The Program Book is given to all attendees, who have direct buying influence in this industry. Take advantage of this opportunity to keep your company s name, products, and services accessible in a cost-effective manner. Please see the contract for more information on how to reinforce your presence at the PANA Spring Symposium through advertising. Hotel Information The event is being held at The Hotel Hershey, 100 Hotel Road, Hershey, PA, 17033; phone We have secured a block of rooms at the hotel. The room rate is $ (plus applicable taxes). Rooms are available through March 30th, Please contact Dallas Williamson with any questions at Dallas@AssnOffices.com or PANA. Thank you for your support of PANA s Spring Symposium!

4 PANA SPRING SYMPOSIUM EXHIBIT SPACE CONTRACT/AGREEMENT The Hotel Hershey Hershey, Pennsylvania April 30 May 3, 2015 IMPORTANT! Read contract terms and conditions before completing. Please complete and return to PANA with appropriate payment as specified. No table or ad will be assigned without payment. The undersigned hereby agrees to, and does reserve, the space, subject to availability, indicated below for use at the PANA Spring Symposium to be held at The Hotel Hershey, Hershey, Pennsylvania. CONTRACT AND PAYMENT DUE BY April 3, Exhibitor Table Display Medical/Anesthesia Product Vendors $750 OR $800 for table + full page ad ($900 value) $ enclosed Educators and Recruiters $500 OR $550 for table + full page ad ($650 value) $ enclosed Non-Anesthesia-Related Vendor $350 OR $400 for table + full page ad ($500 value) $ enclosed Please provide a standard electrical outlet (YES/NO) Sponsorships Why sponsor? Because they notice!! Often times, having that extra recognition is all it takes to be noticed. Vendors who sponsor a meal or educational session will receive special signage onsite, recognition in the onsite program, and recognition on the PANA website. Consider these opportunities below, or contact Peggy Blankenship at Peggy@assnoffices.com to discuss more options. Coffee Break ($600) multiple sponsorships available Coffee is a hot item at the Spring Symposium so don t miss this opportunity to be recognized with signage at the coffee station. Sponsors will also be recognized in the program as the main provider for this fuel to our attendees. Educational Session ($700) multiple sponsorships available This year we have some national speakers joining us. Take this opportunity to be recognized as the official sponsor of one of our guests. Sponsors will be verbally recognized prior to the start of the educational session, as well as on signage, in addition to recognition in the program. Reception ($1500) Prior to wrapping up for the day, the Friday evening reception will be a draw to the attendees. This is a great way to receive recognition as the sponsor for all of the food offered throughout this networking reception. Sponsors will be recognized on signage throughout the event.

5 Program Advertising Full Page (7.5 X 10 Black and White) $150 each $ enclosed Half Page (7.5 X 5 Black and White) $100 each $ enclosed ADS MUST BE ED IN WORD OR PDF FORMAT TO Dallas@assnoffices.com. Ads must be received by April 3, 2015 Payment PAYMENT TOTAL (be sure to include all costs for table, sponsorship and/or advertisements): $ o Check Enclosed o Credit Card: o Visa o MasterCard o Discover Card # Exp. Date / CID # Signature ACCEPTANCE OF TERMS: I, the duly authorized representative of the undersigned company, on behalf of the said company, subscribe and agree to all terms and conditions, contained in this Contract and Agreement for Exhibit Space(s)/Advertisement/Other Sponsorship. Company Name: Person(s) Attending: Contact Person: Title: Address: City: State: ZIP: