Ohio Township Association 2015 Trade Show

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1 Ohio Township Association 2015 Trade Show About our Show The Ohio Township Association is hosting its annual Winter Conference & Trade Show Jan , 2015, at the Columbus Convention Center. The conference consists of more than 80 educational workshops, a Trade Show with more than 100 vendors, and optional events for networking. A reception, in the Trade Show, has been added this year! Sold enough units to pay for show and advertising and then some Exhibitor Meet our Attendees More than 2,600 attendees, including representatives from Ohio s 1,308 townships, attend the annual conference. Conference goers include elected officials, i.e., trustees and fiscal officers, as well as township administrators, road and cemetery superintendents, zoning officials and legal counsel. Booth Information Vendor registration fee includes a 10x10 booth with drape, company identification sign, free power wash for heavy equipment exhibitors, and listing in conference program and new conference app. Booth rental is $700 if paid on or before Dec. 31, 2014, and $800 thereafter. Subsequent booths are $400. Registration and payment must be received on or before Friday, Jan. 12, 2015, for name to appear in conference program. Trade Show registration grants your company representatives access to all educational sessions. Optional events, including a Casino Night and Luncheon, require tickets, to be purchased separately. See page 7 for ordering information, or tickets may be purchased onsite. Decorator Excel is the 2015 Trade Show decorator. You will receive a service kit via from Excel within one week of registering. The kit includes information and pricing on furniture, carpet, shipping, labor, cleaning, electrical and other services. If you do not receive a service kit, please contact Excel at Aramark Aramark is the exclusive caterer for the Columbus Convention Center. If your company wishes to provide food/beverage of any sort during the Trade Show, please contact Kaitlin Hayhurst at com or Hotel Registration The OTA provides block rates at six hotels in the downtown Columbus area. See page 6 for more details. Registration opens Thursday, Nov. 13, at 10 a.m. Sponsorship The OTA has expanded its sponsorship opportunities this year to further benefit you! See page 5 for more information on how your company can profit!

2 Schedule of Events 2015 Conference Schedule *All events will occur in Hall C of the Columbus Convention Center or the Hyatt Regency Tuesday, Jan. 27, :00-8:00 p.m. Bulk Exhibitor Installation (by appointment only) Wednesday, Jan. 28, :00 a.m. - 11:30 a.m. Exhibitor Installation 11:30 a.m. - 5:00 p.m. Registration 12:00-5:00 p.m. Trade Show Hours 1:00-4:15 p.m. Public Records Training 1:00-2:15 p.m. Workshops 2:30-3:45 p.m. Workshops 4:00-5:00 p.m. Trade Show Reception Thursday, Jan. 29, :00 a.m. - 5:00 p.m. Trade Show Registration 9:00-10:30 a.m. General Session 11:00 a.m. - 12:15 p.m. Workshops 1:30-2:45 p.m. Workshops 3:00-4:15 p.m. Workshops 6:00-10:00 p.m. Casino Night (Hyatt Regency) Friday, Jan. 30, :30-8:30 a.m. Donuts with DeTemple 8:00 a.m. - 12:00 p.m. Trade Show 8:00 a.m. - 2:00 p.m. Registration 8:30-9:45 a.m. Workshops 9:45-10:15 a.m. Trade Show Open House 10:15-11:30 a.m. Workshops 11:45 a.m. - 1:15 p.m. Luncheon 12:00-5:00 p.m. Exhibitor Dismantle 1:45-2:45 p.m. Workshops 3:00-4:00 p.m. Workshops Exhibit Area Rules and Regulations Exhibit Standards - Show Management, including the OTA, shall have the right to prohibit any exhibit or part of an exhibit that in its opinion is not suitable for, or does not keep with the character or purpose of, the exhibition. The fastening of materials to booth drapery, or to building walls, ceilings, floors, carpeting or columns, is expressly prohibited. Assignment of Space - Space is assigned to each applicant on a first come first serve basis, and is not done so until payment is received. Confirmations, with booth numbers, will be sent at least two weeks prior to the show. Trade Show Hours - It is expected that Trade Show exhibitors abide by Trade Show hours. Exhibits must be maintained by at least one company representative at all times. Dismantling is not permitted until the exhibit hall closes at 12 p.m. on Friday, Jan. 30, Doing so will result in future penalties affecting booth location and ability to exhibit. Hospitality Rooms - There shall be no exhibitor entertainment, meetings and/or other activities aimed at general attendees during exhibit hours or during conference sessions. Safety - All materials must conform to the requirements of the building and inspection authorities having local jurisdiction. Most notably, all decorative materials must be nonflammable, and display vehicles must have fuel tanks drained, batteries disconnected, and fuel filler openings must be locked or taped shut.

3 Registration COMPANY NAME **You may also register online at by clicking on Vendors SERVICE CONTACT ADDRESS CITY/STATE/ZIP PHONE Exhibit Fees First Booth $800 ($700 if paid by Dec. 31, 2014) Subsequent Booths $400 No. of Booths Heavy Equipment Y N Floor plan enclosed. Booth assignment is on a first come Heavy equipment is permitted and there are no weight first serve basis. Assignment will not be made until limits. Heavy equipment must be installed Tuesday, payment is received. Jan. 27, 2015, between 12 and 8 p.m. Call Excel at to schedule a move-in time. Per fire code Booth Preference regulations, equipment may not overflow into aisles - please select adequate space for your equipment *Please note: Heavy equipment areas have been designated as such on the floor plan. Fuel tanks must be drained and batteries disconnected to enter show floor. Payment Check Credit Card CREDIT CARD NO EXPIRATION CSC BILLING ADDRESS (IF DIFFERENT FROM ABOVE) Name Badges - Please list those who will represent your company at the Trade Show. PLEASE RETURN TO: 6500 Taylor Road, Suite A Blacklick, Ohio Fax: Questions: Contact Kaitlin Hall at or

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5 Sponsorship **You may also register online at by clicking on Vendors There are several ways in which your company can gain exposure, access to members, and recognition at this year s event, including NEW features, such as product demonstrations, a trade show reception, and a conference app! Payment must be received at time of commitment. OVERALL CONFERENCE EXPENSES $500 Company name listed on event signage and higlighted in conference app Thank you ad on OTA website, in bi-monthly magazine and monthly newsletter $501 - $1,500 Items listed above, plus: A list of pre-registered attendees, to be ed immediately following the conference Eligible to place company item in attendee bags - can include pen, notepad, etc. (1,700 of selected item must be received in OTA office by Friday, Jan. 9, 2015) $2,000+ Items listed above, plus: One free booth at Trade Show Company name listed on bench in Trade Show Business card size ad in conference program (please to by Friday, Jan. 9, 2015) *Sponsorships are accepted on a first come first serve basis and amounts are commensurate with above benefits. Higher priced opportunities (Water Coolers, Trade Show Reception, Registration and Donuts with DeTemple) are eligible for more than one sponsor so long as sponsors are in agreement. If you wish to provide partial sponsorship to one of the above named items, simply check the appropriate box and put your desired amount in the Total line below (minimum $1,000). Conference App - Four banner ads are available, and include a preferred listing in Exhibitor section, call out on exhibit hall map and listing in Sponsor section $500 each Product Demonstrations - Two opportunities for product demonstrations in Trade Show Wednesday, Jan. 28, :00-5:00 p.m. Friday, Jan. 30, :45-10:15 a.m. $1,000 each Water Coolers - OTA provides water coolers in each workshop session throughout conference; includes signage next to each cooler and ability to order your own cups with logo (call Kaitlin for more details) $5,000 Trade Show Reception - A first-time event, appetizers will be available throughout Trade Show; includes name/logo on event signage $7,000 Registration - For the first time, the OTA will have a registration company handling on-site registrations; includes name/logo on registration booths $7,000 Donuts with DeTemple - Includes name on event signage $7,000 COMPANY NAME CONTACT ADDRESS CITY/STATE/ZIP PHONE TOTAL Check Credit Card CREDIT CARD NO EXPIRATION CSC BILLING ADDRESS (IF DIFFERENT FROM ABOVE)

6 Housing Information More than 1,000 hotel rooms at six hotels are reserved for the OTA conference. Please note that if you attempt to make your reservation outside of the Association s block, the OTA can suffer financial penalties due to contracts entered into in order to ensure lower rates for conference participants. Hotel reservations are handled by the Columbus Housing Bureau, and must be made online at Housing registration opens Thursday, Nov. 13, at 10 a.m. Please note: Do not call the hotels until Jan. 21, 2015, as they will not have your information on file. The hotel reservation cut off date is Jan. 5, After this date, availability may be limited and room rates subject to change. Changes and cancellations prior to Jan. 20, 2015, can be made using the online reservation system or ed to To cancel your reservation after Jan. 20, 2015, contact your hotel directly. You will be charged a $25 fee. No shows will be billed for one room night. Hotel information can be found below, and prices are listed according to single (1 person/1 bed), double (2 people/1 bed or 2 people/2 beds), triple (3 people/2 beds) and quad (4 people/2 beds) occupancy. Crowne Plaza $156/$156/$156/$ E. Nationwide Blvd Columbus Convention Center accessible via skywalk. Drury Inn & Suites $142/$142/$152/$ E. Nationwide Blvd Complimentary breakfast; adjoins the Columbus Convention Center. Hampton Inn & Suites $138/$138/$138/$ N. High St Across from Columbus Convention Center, includes free hot breakfast. Hilton Columbus Downtown $159/$159/$159/$ N. High St Built in 2012; Hall C of Columbus Convention Center directly across the street via a heated skywalk! Includes restaurant. Hyatt Regency $154/$164/$164/$ N. High St Host hotel for conference; directly attached to Columbus Convention Center. Red Roof Inn $88/$88/$88/$ E. Nationwide Blvd Recently renovated. Lowest rate in OTA block and includes free continental breakfast.

7 Optional Events Two optional events will occur at the 2015 conference. Events will further your access to attendees in a more relaxed atmosphere. THURSDAY, JANUARY 29, 2015 Casino Night, 6:00-10:00 p.m. (Hyatt Regency Ballroom) Back by popular demand, this year s event will feature a NASCAR theme. Attendees will have the chance to play poker, blackjack and more (with play money of course). Heavy appetizers and free drinks will be available. $25 No. of tickets: **You may also register online at by clicking on Vendors FRIDAY, JANUARY 30, 2015 Luncheon, 11:45 a.m. - 1:15 p.m. (Battelle South, accessible via the third floor of the Hyatt Regency) This year s keynote speaker is Michael Franzese, a former mob boss for the Colombo crime family. After escaping four indictments, he walked away from the life of crime. He is the highest ranking mob official to ever walk away, without protection, and live to tell about it. Come hear his inspirational story of second chances. $30 No. of tickets: COMPANY NAME CONTACT ADDRESS CITY/STATE/ZIP PHONE TOTAL Check Credit Card (Visa or MasterCard) CREDIT CARD NO EXPIRATION CSC BILLING ADDRESS (IF DIFFERENT FROM ABOVE) PLEASE RETURN TO: 6500 Taylor Road, Suite A Blacklick, Ohio Fax: Questions: Contact Kaitlin Hall at or

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