ARKANSAS COUNSELING ASSOCIATION. YOU LL NEVER WALK ALONE A Counselor s Promise

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1 ARKANSAS COUNSELING ASSOCIATION Celebrating Over 70 Years! YOU LL NEVER WALK ALONE A Counselor s Promise We want YOU to help through: Program Booklet Advertising Fall Conference Exhibits Break-out Session Sponsorship Expecting over 700 attendees from ALL over the state of Arkansas!!! BEING A PART OF ArCA PROVIDES AN EXCELLENT OPPORTUNITY TO REACH OUT AND COMMUNICATE WITH PROFESSIONAL COUNSELORS THROUGHOUT ARKANSAS! Priscilla Stillwell, BSE,MA,MSE Carol Heavin ArCA Office Manager 2015 Conference Chairman (phone) (home) (Fax) (cell) (work) (Fax) or Professional Counselors serving the needs of others for over 69 years! 1

2 Dear Friends and Supporters, As the 2015 ArCA Conference Chairman, I would like to invite you to become a part of our conference in Hot Springs, AR this fall. I would guess at some point in your life you had some interaction with a counselor. Those counselors are working throughout our state in the schools, universities, agencies, JDC s, prisons and private practice. Our organization represents counselors dedicated to continuing to learn, grow, and provide the highest quality of services to our communities, clients and students that we can. This conference is about improving the skills of our state counselors to better provide enhanced services, in all facets of the counseling profession, to the people of the state of Arkansas! The Arkansas Counseling Association welcomes you to be an intricate part of our 2015 Conference: You ll Never Walk Alone, a Counselor s Promise. The theme will address the fact that every person a counselor tries to help is saying I am here. I will be here for you. However, at times counselors forget to ask, seek or accept support from their colleagues and families. Counselors must realize that they do not have to walk alone either. The Arkansas Counseling Association (ArCA) strives to furnish professional development for our members. This conference is a great place to promote your organization and recruit quality employees or students. You ll be in contact with both the decision makers and the line staff of a wide variety of Arkansas organizations including the state hospitals and universities, military and community agencies, mental health educational and resource displays and publishers, and consumer decorative and boutique items. Exhibit tables are located in the hub of activity, providing a central location for maximum contact and accessibility. Showcase your business or organization through 1) advertising in the fall conference program booklet and 2) exhibiting at the fall conference. We continue to grow in membership and in conference attendance. Our advertisers have helped to make it happen, and we appreciate you! ArCA reserves the right to refuse to sell exhibit space or advertising to any company or organization. Additionally, ArCA reserves the right to require individuals or organizations to remove materials from the ArCA Conference venue. Sincerely, This is YOUR chance to make a difference with one of the greatest helping organizations in the state! Help counselors be better prepared to do their jobs every day in every corner of our state.in the schools, colleges, private practices, rehabilitation centers, & agencies to name a few. We are everywhere!! Pricilla Stillwell Carol Heavin Donna Wilchie ArCA Office Manager 2015 Conference Chair Exhibit Co-Chair Professional Counselors serving the needs of others for over 69 years! 2

3 2015 ArCA Fall Conference Program Booklet & Back Cover Advertising The Arkansas Counseling Association offers advertising in its annual conference program booklet. This year s ArCA conference will be held November 18-20, 2015 and we expect to have approximately 700 mental health and school counselors in attendance. Advertising in the program booklet informs counselors of goods and/or services that you offer. The program booklet is 8 1/2" wide by 11" tall in size. (Black and White only) The advertising rate schedule for inside the booklet is as follows: Size: Cost: Full Page 7 1/2" wide x 10" tall $200 Half Page 7 1/2" wide x 4 3/4" tall $125 1/4 Page $ 75 1/8 Page (business card size) $ 50 The conference folder (outside) is 9 1/4" wide by 11 1/4" tall. A full-page ad on the back cover in color - would be 8" x 10 1/4" tall in size. The cost for this advertising opportunity is $500. Don t miss out on this preferred spot!!! Ads need to be furnished in camera-ready form. New addition this year is the opportunity to advertise your business card! Don t miss out! All ads (with the attached form) are due no later than August 31, Questions? Contact Carol Heavin at the following: or Cellphone: Mail: Heinke Road, Mabelvale, AR *Cancellation of advertising orders must be made in writing to ArCA before September 15, A $50.00 service fee will be charged on all refunds. After September 30, 2015 all ads will be printed as ordered and will be subject to full payment. Arkansas Counseling Association is an NBCC-Approved Continuing Education Provider (ACEP) and may offer NBCC-approved clock hours for events that meet NBCC requirements. The ACEP solely is responsible for all aspects of the program. Arkansas Counseling Association is an Approved Professional Development Provider for Arkansas Department of Education, Supervision, Ethics, Technology, and Content. Professional Counselors serving the needs of others for over 69 years! 3

4 2015 Fall Conference Program Booklet Advertisement Form Please complete the form below. Mail with your check and with your camera-ready artwork/etc. Today s Date: Name of Organization/Firm Address: City: State: Zip: Contact Person: Phone: ( ) Fax: ( ) Size (circle one) Full Page $200 Half Page $125 ¼ Page $ 75 1/8 Page (business card) $ 50 Back Cover $500 Please check that you have completed everything needed: Check attached/enclosed Camera-Ready Ad/Artwork Enclosed Duplicate Last Year s Ad Mail to: Carol Heavin, Conference Chair Heinke Road Mabelvale, AR Deadline: August 31, 2015 Professional Counselors serving the needs of others for over 69 years! 4

5 2015 Fall Conference Exhibits Exhibit space in the convention center s Exhibition Hall A is available for organizations, publishers, schools, the military, agencies, and other vendors. Vendor Move In 1:00 pm 6:00 pm Tuesday, November 17 Display of Exhibits 7:30 am 6:30 pm Wednesday, November 18 7:30 am 5:00 pm Thursday, November 19 Vendor Move Out 5:00 pm 6:00 pm Thursday, November 19 Note: All exhibits are closed during general sessions Wednesday 10:00 am 12:00 pm Thursday 10:00 am 12:00 pm Free wireless available throughout the convention center Electricity is provided through the convention center. See attached form. Shipping questions; contact AR Counseling Association or Southwest Designs The exhibit hall will not close for lunch on Wednesday or Thursday. Please be sure to wear your badge at all times when you are in the exhibit hall. In order to maximize counselor participation, hospitality happenings will be held in the exhibit hall. We will also continue the ArCA drawing for exhibitor donated prizes. If you or your organization wish to donate a prize for the drawing, please check yes on the application form. Donors names will be announced during the drawings, which will take place during exhibit hall hours and at general sessions. We invite exhibitors to attend our two general sessions. We especially hope all exhibitors attend the first general session on Wednesday morning so that we may recognize you for your support of our conference. To guarantee exhibit space, please respond no later than August 31, Refunds will be granted if ArCA receives a cancellation notice by September 15, We look forward to seeing you in Hot Springs. If you have any questions please contact us at Professional Counselors serving the needs of others for over 69 years! 5

6 2015 Fall Conference Exhibit Application Please complete the form below and return by September 15, Mail registration to: Hot Springs Convention Center % Elaine Musil, 134 Convention Blvd., Hot Springs, AR Mail payment to: Priscilla Stilwell 2410 Spring Lake Road, Paragould, AR For assistance in using our registration application please contact Elaine Musil at Hot Springs Convention Center: or Date Name of Organization/Firm Address City State Zip Contact Person Phone ( ) Fax( ) How many people will be working at your booth? (Limit 4) The ArCA Governing Board determined that the conference (including the exhibit hall) is only for adults who register for the conference or purchase tickets for specific events. Please make arrangements for any children you may bring with you to have a place to stay other than the exhibit hall. ***** Yes, count on us to donate a gift to be given away during one of the ArCA drawings. Early Bird Discount: Single educational booth - $175. Double booth $325 Early Bird Discount: Single business booth $275. Double booth $525 (Application & payment must be received by September 1, 2015.) Exhibit Fee: Single educational booth - $200.Double booth - $350 Exhibit Fee: Single business booth - $300 Double booth - $550 (Application & payment must be received by October 1, 2015.) After October 15, 2015 : Single educational Booth - $250 Double booth - $450 Single business booth - $350 Double booth - $650 Requests for refunds must be made in writing to ArCA prior to September 15, A $50 service fee will be charged on all refunds. Cancellations made after September 30, 2015, will be subject to full booth rental payment. Register through the ArCA website: For assistance using our registration application please contact: Elaine Springs Convention Center: or Professional Counselors serving the needs of others for over 69 years! 6

7 Become a Sponsor for one of the most giving professions in the state of Arkansas!! Please consider one of the following ways that YOUR company/business can help! P L A T I N U M S P O N S O R $ Benefits include: Opportunity to include one full-page ad in Conference Program Company name listed in conference program Placement of SPONSOR Placard indicating level of sponsorship placed in high traffic areas during conference Special recognition of sponsorship during keynote or break Opportunity to sponsor a speaker Opportunity to co-sponsor a break Facility name and logo recognition by break stations Facility literature displayed at break stations Two complimentary Conference Registrations Exhibit Space includes 10 x 30 space, Pipe and drape, three 8 tables, six chairs, includes electrical drop One line sign indicating company name Two complimentary meals for Wednesday and Thursday Lunches G O L D S P O N S O R $ Benefits include: Company name listed in conference program Placement of SPONSOR Placard indicating level of sponsorship placed in high traffic areas during conference Special recognition of sponsorship during break Opportunity to co-sponsor a break Complimentary Conference Registration Exhibit Space includes 10 x 20 space, Pipe and drape, two 8 tables, four chairs, includes electrical drop One line sign indicating company name Complimentary meal for Wednesday and Thursday Lunches SILVER SPONSOR $1000 Benefits include: Company name listed in conference program Placement of SPONSOR Placard indicating level of sponsorship placed in high traffic areas during conference Special recognition of sponsorship during break Opportunity to co-sponsor a break Exhibit Space includes 10 x 10 space, 1 8 table, 2 chairs Pipe and drape One line sign indicating company name Two complimentary meals for Wednesday and Thursday Lunches BRONZE SPONSOR $500 Benefits include: Company name listed in conference program Placement of SPONSOR Placard indicating level of sponsorship placed in high traffic areas during conference *One line sign indicating company name Complimentary meal ticket for Wednesday and Thursday Lunches *10 x 10 Exhibit space, one 8 table and two chairs, pipe and drape Professional Counselors serving the needs of others for over 69 years! 7

8 2015 Fall Conference Break Out Session/Sponsor Application Please complete the form below and return with your payment to: Priscilla Stillwell, 2410 Spring Lake Road, Paragould, AR ArCA Office Manager (phone) (Fax) Make check payable to: ArCA Date: Name of Organization/Firm Address: City: State: Zip: Contact Person: Phone: ( ) Fax: ( ) Sponsor:(circle one) Cost Bronze Sponsor $ 500 Silver Sponsor $1000 Gold Sponsor $1500 Platinum Sponsor $2000 (see previous page for details) Deadline: September 15, 2015 Cancellation of advertising orders must be made in writing to ArCA before September 15, A $50.00 service fee will be charged on all refunds. After September 30, 2015 all ads will be printed as ordered and will be subject to full payment. Professional Counselors serving the needs of others for over 69 years! 8

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