Vendor Exhibitor Training - New Hampshire Sample Sponsorship Requirements
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- Neil Rice
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1 Association of Counties April 5, 2016 Dear Vendor: We are looking forward to our annual New Hampshire Association of Counties Conference and Trade Show this year. It is being held September 21-24, 2016 at the beautiful Sheraton Portsmouth Harborside Hotel in Portsmouth, NH. Portsmouth is gorgeous in late September, and is a setting that creates a very warm and enticing environment to show off the goods and services you offer. This is an amazing opportunity for Vendors to showcase their companies and products to all of the key decision makers from all ten counties of New Hampshire. We have broadened the sponsorship opportunities significantly this year from an ad placement in our brochure all the way up to being the Lead Conference I Trade Show & Keynote Sponsor of the entire event. Sponsorships are available and awaiting your confirmation. The deadline for sponsorship is September 2, Please don't miss this great opportunity - sponsorships will go fast. Please see the attached description of the sponsorship choices and the associated costs. Lisa Fioravante, our Vendor Coordinator at Rockingham County will be pleased to assist you with any questions you may have. Her contact information is: Phone: More than 250 people are anticipated to attend this year's Conference and Trade Show over the four days. We look forward to working with you and giving you a great opportunity to feature your company in the way that makes the most sense for you. We thank you in advance for your consideration and support. We look to make your involvement and commitment recognized to all of attendees. Sincerely, Sponsorship Co-Chair ~JL '-teven E. Woods Sponsorship Co-Chair
2 2016 Sponsorship Levels Lead Conference / Trade Show & Keynote Sponsor $10,000 only one (1) available Booth in the Grand Ballroom / Additional Premier Booth location in Vendor Exhibitor Area First listing and continuous recognition on ALL retreat promotions Podium time at one (1) key Grand Ball Room event (3 minutes in length) Enjoy one (1) complimentary luxury suite at the Portsmouth Harborside Hotel for two (2) nights. Banner prominently displayed throughout the entire Conference / Trade Show (banner must be provided by vendor) Preferred Grand Ballroom booth during all special. Your booth has supreme display space, including 6 skirted table, two comfortable chairs, 7 x 40 company ID sign, waste basket, wireless access, and access to power An additional booth space in the Exhibitor Area; 6 skirted table, two comfortable chairs, 7 x 40 company ID sign Logo and 3-slide introduction of company on scrolling presentation during all Grand Ballroom Full-page, color ad space in a prime location within the Conference / Trade Show guide Receive four (4) Conference / Trade Show participant passes for representatives within your Opportunity to submit a one-page informational flyer to be included in the Conference / Trade Show tote bag going to each participant A complete participant listing provided by before the event Special thanks during announcements at the opening of the Conference / Trade Show and throughout the day
3 Premium Sponsor - Portsmouth Harbor Cruise $8,000 only one (1) available Premier Booth location in Vendor Exhibitor Area Podium time at the Cruise event (2 minutes in length) Enjoy one (1) complimentary luxury room at the Portsmouth Harborside Hotel for two (2) nights. Banner prominently displayed on the Harbor Cruise boat (banner must be provided by vendor) Premium booth location in the Exhibitor Area; 6 skirted table, two comfortable chairs, 7 x 40 company ID sign, wastebasket, wireless access, and access to power Logo and 2-slide introduction of company on scrolling presentation during all Grand Ballroom Full-page, color ad space in a prime location within the Conference / Trade Show guide Receive two (2) Conference / Trade Show participant passes for representatives within your Opportunity to submit a one-page informational flyer to be included in the Conference / Trade Show tote bag going to each participant A complete participant listing provided by before the event Special thanks during Conference / Trade Show announcements Benefactor Friday Banquet Dinner & Entertainment Sponsor $7,000 only one (1) available Premier Booth location in Vendor Exhibitor Area Exclusive Podium time at Friday s Dinner Event (3 minutes in length) Banner prominently displayed at the Banquet Dinner & Entertainment Event (banner must be provided by vendor) Exclusive company tent cards on tables during Banquet Dinner Company promotional item at tables during Banquet Dinner Premium booth location in the Exhibitor Area; 6 skirted table, two comfortable chairs, 7 x 40 company ID sign, wastebasket, wireless access, and access to power Logo and 2-slide introduction of company on scrolling presentation during all Grand Ballroom Half ( ½ ) page, color ad space in a prime location within the Conference / Trade Show guide Receive two (2) Conference / Trade Show participant passes for representatives within your Opportunity to submit a one-page informational flyer to be included in the Conference / Trade Show tote bag going to each participant A complete participant listing provided by before the event Special thanks during Conference / Trade Show announcements
4 Elite Friday Evening Reception Sponsor $6,000 only one (1) available Premier Booth location in Vendor Exhibitor Area Exclusive Podium time at Friday s Reception (2 minutes in length) Banner prominently displayed at the Reception Event (banner must be provided by vendor) Premium booth location in the Exhibitor Area; 6 skirted table, two comfortable chairs, 7 x 40 company ID sign, wastebasket, wireless access, and access to power Logo and 2-slide introduction of company on scrolling presentation during all Grand Ballroom Half ( ½ ) page, color ad space in a prime location within the Conference / Trade Show guide Receive two (2) Conference / Trade Show participant passes for representatives within your Opportunity to submit a one-page informational flyer to be included in the Conference / Trade Show tote bag going to each participant A complete participant listing provided by before the event Special thanks during Conference / Trade Show announcements Patron Breakfast Sponsor / Luncheon Sponsor $4,000 Breakfast Sponsor: two (2) available (Thursday / Friday) $4,000 Luncheon Sponsor: two (2) available (Thursday / Friday) Premier Booth location in Vendor Exhibitor Area Banner prominently displayed during the Breakfast/Luncheon breakouts (banner must be provided by vendor) Exclusive company tent cards on tables during your selected Breakfast or Luncheon Premium booth location in the Exhibitor Area; 6 skirted table, two comfortable chairs, 7 x 40 company ID sign, wastebasket, wireless access, and access to power Logo and 1-slide introduction of company on scrolling presentation during all Grand Ballroom Half ( ½ ) page, black & white ad in the Conference / Trade Show guide Receive two (2) Conference / Trade Show participant passes for representatives within your Opportunity to place a promotional item in the Conference / Trade Show tote bag going to each participant Post-event list of all conference participants Special thanks during Conference / Trade Show announcements on the day of sponsored Breakfast/Luncheon
5 Supporter An Evening Flavor of Portsmouth $3,000 Hors d oeuvres & Beverages: four (4) available only 3 now available Signage acknowledging your sponsorship of the Evening Flavor of Portsmouth Event Booth location in the Exhibitor Area; 6 skirted table, two comfortable chairs, 7 x 40 company ID sign, wastebasket, wireless access, and access to power Logo and 1-slide introduction of company on scrolling presentation during all Grand Ballroom Quarter ( ¼ ) page, black & white ad in the Conference / Trade Show guide Opportunity to place a promotional item in the Conference / Trade Show tote bag going to each participant Post-event list of all conference participants Special thanks during Conference / Trade Show announcements on Thursday Donor Tote Bag Sponsor $2,500 only one (1) available Exclusive logo, in prime position, on quality tote bag given to 300 attendees Logo on scrolling presentation during all Grand Ballroom Quarter ( ¼ ) page, black & white ad in the Conference / Trade Show guide Company Name on Conference / Trade Show guide Sponsor Listing Opportunity to place a promotional item in the Conference / Trade Show tote bag going to each participant Post-event list of all conference participants Special thanks during Conference / Trade Show announcements on Thursday Notepad & Pen Sponsor $1,600 only one (1) available 300 custom printed notepads and pens distributed to all registered Conference/Trade Show attendees Exclusive name and logo on 300 notepads and pens distributed to attendees Quarter ( ¼ ) page, black & white ad space in a prime location within the Conference / Trade Show guide Company Name on Conference / Trade Show guide Sponsor Listing Opportunity to place a promotional item in the Conference / Trade Show tote bag going to each participant Post-event list of all conference participants
6 Barista Station Sponsor $1,500 two (2) available (Thursday / Friday) Signage acknowledging your sponsorship of the Coffee/Tea /Beverage Station during programming schedule Thursday or Friday Logo in Conference / Trade Show guide directory Special thanks during Conference / Trade Show announcements $500 only one (1) available County Cup Sponsor Signage acknowledging your sponsorship of the County Cup Company Name on Conference / Trade Show guide Sponsor Listing Special thanks during Conference / Trade Show announcements on the day of Event 2016 Booth Exhibitor Packages Primary Exhibitor Package $1,300 Primary booth location in Vendor Exhibitor Area Includes 6 Skirted Table, two chairs, 7 x 40 company ID sign, wastebasket Logo on scrolling presentation during all Grand Ballroom Events Quarter ( ¼ ) page, black & white ad in the Conference / Trade Show guide 25-word Company description in Conference / Trade Show guide Exhibitor Directory Two (2) Staff Passes: Staff Passes include exhibitor area, name badge, and breakfast on Thursday & Friday Special thanks during Conference / Trade Show announcements on Thursday & Friday $800 Booth location in Vendor Exhibitor Area Basic Exhibitor Package Includes 6 Skirted Table, two chairs, 7 x 40 company ID sign, wastebasket Logo on scrolling presentation during all Grand Ballroom Events 25-word Company description in Conference / Trade Show guide Exhibitor Directory Special thanks during Conference / Trade Show announcements on Thursday & Friday
7 2016 Conference Extras Conference / Trade Show Guide Ads & Promotional Item Inserts Full Page Ad Half ( ½ ) Page Ad $600 Quarter ( ¼ ) Page Ad Tote Bag Insert $375 (300 items; must be provided by vendor) $225 $300
8 2016 Sponsorship / Exhibitor Form Please fill out the below form and return with payment to secure your sponsorship and/or exhibition booth space. Due to limited, please call Lisa Fioravante at , to ensure desired sponsorship is still available. Questions on sponsorships and exhibitor space may also be directed to Lisa. Form / Payment Payable to: NH Association of Counties Mail to: Rockingham County Attn: Lisa Fioravante 111 North Road Brentwood, NH Tote Bag Promotional Inserts Contact: Lisa Fioravante lfioravante@co.rockingham.nh.us / Company Logos / Descriptions / Advertisements to: Laura Collins lcollins@co.rockingham.nh.us Company Name Contact Information Company Address Contact Name Phone * form continues next page
9 Item Sponsorships Unit Price Lead Conference / Trade Show & Keynote Sponsor $10,000 Premium Sponsor - Portsmouth Harbor Cruise $8,000 Benefactor Friday Banquet Dinner & Entertainment Sponsor $7,000 Elite Friday Evening Reception Sponsor $6,000 Patron Breakfast Sponsor / Luncheon Sponsor $4,000 Supporter An Evening Flavor of Portsmouth $3,000 Donor Tote Bag Sponsor $2,500 Notepad & Pen Sponsor $1,600 Barista Station Sponsor $1,500 County Cup Sponsor $500 Exhibitor Packages Primary Exhibitor Package $1,300 Basic Exhibitor Package $800 Full Page Ad Half ( ½ ) Page Ad Quarter ( ¼ ) Page Ad Tote Bag Insert (300 items; must be provided by vendor) Extras $600 $375 $225 $300 Quantity Grand Total $ Total Price
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