Medical Group Management Association Oklahoma. Elements of Success. Teamwork. the formula for better practice management

Transcription

1 Medical Group Management Association Oklahoma Elements of Success Le Leadership Tw In Innovation Teamwork the formula for better practice management OKMGMA Annual Educational Conference Exhibitor Prospectus May 7-8, 2015 Hard Rock Hotel & Casino Tulsa, OK

2 about OKMGMA The Oklahoma Medical Group Management Association (OKMGMA) invites you to participate in its annual educational conference in Tulsa, OK. OKMGMA is the leading association in the state of Oklahoma that is dedicated to providing educational opportunities to promote professionalism and improve the quality of healthcare to the patients and communities we serve. OKMGMA has more than 260 members and represents more than 1,800 physician practices throughout Oklahoma. These practice types include: academic, hospital, single- and multi-specialty practices, and private practices. Our membership is quite diverse. about the annual educational conference This year s conference will be held at the Hard Rock Hotel & Casino in Tulsa, OK. You will have the opportunity to network with management professionals who are instrumental in purchasing and implementing major equipment and services into their practices. Many of our members anticipate this annual conference to stay abreast of new products, services, and equipment availability in their field. The OKMGMA s Annual Educational Conference features nationally recognized speakers covering relevant healthcare management topics, including: Coding, Financial Management, Human Resources, Marketing, Personal and Professional Development, Practice Management. about the show location: hard rock hotel & casino tulsa, ok The OKMGMA Annual Educational Conference will take place May 7-8, 2015, at the Hard Rock Hotel & Casino Tulsa. Each of the 454 rooms and suites at the Hard Rock Hotel & Casino Tulsa offers some of the best state-of-the-art amenities in Oklahoma. Posh, sleek and stylishly comfortable, it s no surprise that some guests never want to leave. Enjoy on-site shopping, a fitness center, indoor/outdoor pool (including adult-only hours from 8 p.m. to 12 a.m. nightly), in-room dining and more. You can also choose to dine at several restaurants, including HWY 66 Diner, McGill s on 19, Toby Keith s I Love This Bar & Grill and much more. exhibitor schedule partner with OKMGMA to build a better future Wednesday, May 6 4:00 p.m.-7:00 p.m. Business Partner Exhibitor Setup Thursday, May 7 7:00 a.m.-7:45 a.m. Breakfast with Exhibitors (in Exhibit Hall) 10:00 a.m.-10:30 a.m. Refreshment Break with Exhibitors (in Exhibit Hall) 11:45 a.m.-1:00 p.m. Networking Lunch (NOT in Exhibit Hall) 3:00 p.m.-3:30 p.m. Refreshment Break with Exhibitors (in Exhibit Hall) 6:00 p.m.-7:00 p.m. Welcome Reception (in Exhibit Hall) with Exhibitor Drawings Friday, May 8 7:00 a.m.-7:45 a.m. Breakfast with Exhibitors (in Exhibit Hall) 10:30 a.m.-11:00 a.m. Refreshment Break with Exhibitors (in Exhibit Hall) with Periodic Table of Success Drawings 11:00 a.m. Exhibitor Tear Down 2 okmgma 2014 annual educational conference

3 facts about the conference More than 50% of attendees indicated that they attend the OKMGMA Annual Educational Conference every or every other year. 57.1% of 2014 attendees have been members of OKMGMA for at least six years. attendee purchasing power attendee breakdown by title Attendee Breakdown by Title 6.23% 14.57% 22.22% 18.52% Office Manager Administrator 31.26% Provide contact with vendors/ companies Research and/or recommend purchases Approve major purchases 3.7% 7.41% CEO Billing Office Manager Vice President Other 27.09% Approve minor purchases I am not involved with purchasing 7.41% 40.74% 20.86% number of physicians managed practice type 24% 12.92% 22.57% 44% % Private Academic Single- Specialty Multi- Specialty Vendor 24% 16.1% Other 12.92% 8% 19.38% elements of success may 7-8,

4 There are three different levels of Business Partners: bronze, silver and gold. The amount of exposure and opportunities vary for each level; however, all business partners receive booth space for our conference. Below is an overview of the items received by each level. BRONZE ($1,000) SILVER ($1,500) GOLD ($2,000) Booth at State Conference Attending Reps at State Conference Pre-Conference Attendee Mailing List (One-Time Use Only)* Newsletter Ad Buyer s Guide (published September 2014) One (1) 1/4-page ad in issue of choice One (1) 1/2-page ad in issue of choice Two (2) 1/2-page ads or one (1) full-page ad in issues of choice Listing** Listing** Listing** Website Ad 3 months 6 months 12 months Booth at Chapter Luncheon Standard Business Partner Membership Deluxe Business Partner Membership Membership Mailing List (One- Time Use Only)* Element on Periodic Table of Success business partner information *Mailing content must be approved by OKMGMA Board of Directors. ** Listing in Buyer s Guide will include: company name; contact name and information; website; and a 75-word company description. Listing enhancements will be distributed in early summer examples of past business partners AB SCIEX Aegis Sciences Corp. Agency of Credit Control, Inc. Agility Medical Group American Fidelity Assurance Company The ArcLight Group Arvest Private Banking athenahealth Bank of Oklahoma ClientTell CommunityCare of Oklahoma DST Health Solutions Eide Bailly Fifth Avenue Physician Services First Oklahoma Bank F&M Bank & Trust Company Frates Insurance & Risk Management, LLC Fulcrum Strategies Greenway Medical Technologies Health Choice HealthPort HireCall Infinedi, LLC INSURICA Integrated Business Technologies MC-Imaging McKesson Medical Waste Services Medical Protective Medicus Insurance Company Medline Industries, Inc. NextGen Healthcare OSMA Health PCIS Gold PLICO Financial Premier Staffing, Inc. ProAssurance Promote 2 Win Advertising Titan Data Safe Transworld Systems, Inc. Underground Vaults & Storage UnitedHealthcare Vitera Healthcare Voice Products, Inc. 4 okmgma 2014 annual educational conference

5 business partner opportunities basic booth space and attending representatives All exhibitors attending the conference receive the following: 6 skirted table, chairs and wastebasket in the exhibitor area. Participation in all educational sessions, breaks, lunches and receptions (number of reps depends on level). Company listing in conference proceedings. Option to participate in exhibitor drawing. pre-conference attendee mailing list Each Business Partner will receive a full conference attendee mailing list in Excel format for one-time use. booth at chapter luncheon The OKMGMA is divided into two regional chapters: Eastern (Tulsa) & Oklahoma City. Each member chooses his or her chapter upon becoming a member. Chapters hold regular networking luncheons, which members can attend for a small fee. Rural members of the Oklahoma City Chapter (OKCMGMA) can also visit a site to participate in the monthly luncheons virtually. Exhibitors have the option of sponsoring a luncheon. Sponsors can set up a booth, distribute marketing materials, welcome attendees and introduce speakers. newsletter ad The OKMGMA publishes the biannual newsletter Medical Directions, which includes articles on assorted practice management topics as well as association news and updates. Medical Directions is sent to all members electronically. All editions are full color and ads are linked to the company website in the PDF format. buyer s guide listing Again this year the OKMGMA will produce, print and mail a full-length Buyer s Guide to inform our members of the terrific services and products available to them through their membership. All Business Partners will receive a basic listing in the guide, to be mailed in September A basic listing includes: company name; contact name and information; website; and a 75-word company description. You can upgrade your listing to include a logo, advertisement and more. More information regarding this will be released in June business partner membership A Business Partner Membership is for those whose organization is actively engaged in supporting medical groups and healthcare organizations to perform their duties through the provision of support functions, services or supplies. A Standard Business Partner Membership entitles the Business Partner access to the website and provides the same membership opportunities and benefits as our Practice Manager Members. A Deluxe Business Partner Membership entitles the Business Partner the same benefits as a Standard Membership plus attendance to the monthly luncheons for one of OKMGMA s Chapters. thursday reception exhibitor drawing your choice On Thursday during the Welcome Reception from 6:00-7:00 p.m., exhibitors are invited to raffle off an item of their choice! Exhibitors will collect business cards from attendees as they visit their booths. During the reception, exhibitors will have the opportunity to draw from their own collection of cards to raffle off an exciting prize of their choice. website ad Business Partners can place an ad on the OKMGMA s website, which will be visible on the right side of the page. The ads will rotate as people navigate through the pages of the website or when a page is refreshed. The specifications for the ad are 200 pixels wide x 350 pixels high, minimum 100 dpi and must be in.jpg format. Ads received in the wrong format or with the wrong size specifications will NOT be posted. membership mailing list Gold Business Partners will receive a full membership mailing list in Excel format for one-time use. elements of success may 7-8,

6 additional conference opportunities Maximize your annual educational conference experience by adding on one or more of the great sponsorship opportunities below. We are also willing to work with you on a custom sponsorship to help you get the most out of the conference. keynote speaker $1,000 Receive signage outside the entrance of the room and introduce the meeting s keynote speaker. Your logo will also be displayed on the screen prior to the session. Sponsor will receive recognition in conference brochure if confirmed before brochure goes to print. breakout speaker $500 Receive signage outside the entrance of the room and introduce one of the meeting s non-keynote speakers. Sponsor will receive recognition in conference brochure if confirmed before brochure goes to print. conference brochure $1,000 Sponsor our conference brochure! Sponsorship will entitle you to an exclusive full-page black and white ad in our brochure, which is mailed to nearly 700 prospective attendees. conference bags/totes $800 Conference bags/totes with your logo and the OKMGMA logo will be distributed to each attendee. badge holders/lanyards $300 Your company s logo will be prominently displayed on the badge holders given to all attendees at check-in. conference bag/tote insert $100 Include a promotional insert in the conference bags/totes distributed to all attendees. pens $450 Pens with your company logo and the OKMGMA logo will be included in attendee conference bags. thursday continental breakfast $850 thursday morning refreshment break $700 thursday lunch $1,000 Your company will receive signage outside the entrance of the room and on all tables as well as the opportunity to greet attendees and give a 3-minute elevator speech at the beginning of lunch. thursday afternoon dessert break $700 thursday welcome reception $2,500 Your company will receive signage outside the entrance of the room, a banner hung inside the room, your logo on complimentary drink tickets and the opportunity to greet attendees and give a 3-minute elevator speech during the reception. friday continental breakfast $850 friday morning refreshment break $700 friday lunch $1,000 Your company will receive signage outside the entrance of the room and on all tables as well as the opportunity to greet attendees and give a 3-minute elevator speech at the beginning of lunch. element on the periodic table of success $200 Following with this year s OKMGMA Annual Educational Conference theme, you can purchase an element on the Periodic Table of Success! During the conference, attendees will use their Periodic Table of Success to collect different elements from exhibitors booths (stickers with exhibitors logos) as they visit the Exhibit Hall. Once the table is complete, attendees will return to the registration desk. On Friday during the final Refreshment Break wtih Exhibitors, companies that purchase an element will pull from the completed pile of tables to raffle off a $25 gift card, provided by the OKMGMA, to a lucky winner. This is a terrific way to drive traffic directly to your booth while rewarding attendees! NOTE: This opportunity is included in the Gold Business Partner package. complete your application online! New this year, ALL OKMGMA Business Partner applications will be completed online via a secure form. You will have the option to send a check or call the office to pay by credit card. No payment info is required at the time of registration but must be paid in full prior to the conference. Submit by Jan. 15, 2015, for inclusion in our conference brochure! click here to register 6 okmgma 2014 annual educational conference

7 year-round sponsorship opportunities In addition to what you receive with your Business Partner level, consider adding some additional year-round advertising opportunities to create the ultimate customized marketing plan suited best for your company. dedicated eblast* $300 You send us your content and we ll work with you to put together an that will go out to our entire distribution list. OKMGMA Office will provide additional details. membership mailing list* $350 Gold Business Partners receive one full membership mailing list, but Silver and Bronze Business Partners may purchase a mailing list in Excel format for one-time use as well. new & prospective member packets* $500 Your logo will be displayed on the front cover of our New & Prospective Member Packets. You can also provide us with your own informational insert to include. Packets are distributed throughout the year and include information about the organization. buyer s guide ad $150 Enhance your Buyer s Guide experience with a half-page ad. The Buyer s Guide will be printed and mailed to all OKMGMA members in July. All Business Partners receive a basic listing, but purchasing an ad gives you even more flexibility to show off your company s products and services. If you would like to purchase the back inside cover, please contact the OKMGMA Office for pricing. newsletter ad price varies (see below) All Business Partners receive an ad in our biannual newsletter, Medical Directions, but you may also purchase additional space. Please review the ad rates and specifications below. 1/4 Page 3.75 (width) by 5 (height); full color; no less than 300 DPI 1/2 Page 7.5 (width) by 5 (height); full color; no less than 300 DPI Full Page 7.5 (width) by 10 (height); full color; no less than 300 DPI NEWSLETTER ADVERTISING PRICING: may 2015 august issue package 1/4 Page $50 $50 $85 1/2 Page $125 $125 $210 Full Page $200 $200 $350 Only digital files will be accepted. Files MUST be in.pdf format. Dimensions must be in accordance with the above sizes. Any ads that do not follow the sizes above will need to be resubmitted with the correct dimensions. It is the Business Partner s responsibility to submit advertising in a timely manner in accordance with the deadlines and sizes indicated for chosen issues. DEADLINES FOR SUBMISSION*: May 2015 issue March 27, 2015 August 2015 issue June 26, 2015 *All Business Partners MUST submit ad artwork at the time of application submission. The OKMGMA Office is not responsible for or required to print any ads NOT received with the formal Business Partner application. elements of success may 7-8,