1 International Conference on Forensic Nursing Science and Practice Exhibitor Prospectus October 2015
2 International Conference on Forensic Nursing Science and Practice The International Association of Forensic Nurses invites you to be part of the International Conference on Forensic Nursing Science and Practice at the Hilton Orlando Bonnet Creek, Orlando, Florida October 28-31, 2015 More than 75% of conference attendees have the authority to purchase, specify, and recommend services and products to their hospitals, organizations, or institutions. Reach this highly specialized population of forensic nurses at the 2015 Forensic Marketplace and connect with more nearly 700 forensic health professionals! Forensic nurses provide direct services to individual patients, consultation services to nursing, medical and legal agencies, and expert court testimony in areas dealing with trauma and/or questionable deaths. Access the decision makers, researchers, and front-line practitioners in the field! Professional concentrations within forensic nursing include: Forensic Clinical Nurse Specialist, Forensic Nurse Investigator, Nurse Coroner/Death Investigator, Sexual Assault Nurse Examiner, Legal Nurse Consultant, Forensic Gerontology Specialist, Forensic Psychiatric Nurse, Correctional Nursing Specialist, and Arson Investigation. With nearly 700 forensic health professionals, conference attendees represent the range of forensic specialties: More than 85% are Sexual Assault Nurse Examiners 40% work in emergency/trauma or critical care 38% work with intimate partner violence and child abuse and neglect 24% work in education, research, consulting & epidemiology 11% work in legal consulting 9% work in death investigation/coroners 4-5% work in psychiatric/mental health with adults and adolescents Learn more about sponsorship opportunities by reading this prospectus, reviewing information available online at or calling Andrea Cavanagh at (410) , ext. 108.
3 Forensic Marketplace Hours* Sponsorship Opportunities Tuesday, October 27, :00 am 4:00 pm Exhibitor Set-up Wednesday, October 28, :00 am 4:00 pm Marketplace Open 6:00 pm 9:00 pm Reception in Marketplace Marketplace Open Thursday, October 29, :00 am 4:00 pm Marketplace Open Friday, October 30, :00 am 3:15 pm Marketplace Open 3:30 pm 5:00 pm Exhibitor Teardown *hours subject to change Exhibit in the Forensic Marketplace $1,100 (early rate)/$1,250 after June 12, 2015 Marketplace Booth space includes: 10 x 10 ft. booth w/ pipe and drape one skirted table, two chairs, and wastebasket one standard identification sign one Post-Conference electronic copy attendee list (name, affiliation, address, city, state, zip code, ) company/institution listing in the onsite program. Draw even more attendees to your booth with a description in the official Conference Notebook. All exhibitors must submit a 50-word description by August 3, See advertisement opportunities on page 5 of this Prospectus. Forensic Marketplace Layout/Exhibitor Rules & Regulations The Forensic Marketplace layout will be confirmed in early 2015 and updates posted on the Association website. Rules & Regulations will be posted on the Association website for download and will be ed with exhibitor registration confirmation. Foundation Silent Auction Highlight your company or institution by donating an item to be auctioned! A Silent Auction will be open during exhibit hours at the Conference, and final auction sales will occur at the closing of the Marketplace. Proceeds benefit the Foundation whose mission is to promote the legacy of forensic nursing by supporting forensic nurses and the ongoing advancements in nursing practice. CONFERENCE SPONSORSHIP OPPORTUNITIES! A variety of Conference Sponsorship Opportunities are offered to ensure added exposure for your company or institution. The benefits of a Conference Sponsorship include: Acknowledgement in the onsite Conference materials (subject to deadline). Company/institution name and logo on signage at the event(s) or on the item(s) that are sponsored. Conference Sponsorship ribbons for exhibitor personnel badges. Logo recognition and hyperlink to company/ institution website on the Association website (limited time). Acknowledgement in show slides that run during each General Session and Luncheon.
4 Conference Sponsorship Opportunities Registration Tote Bags $4,500 Provide each attendee with a tote bag in which to carry their Conference materials. Your logo will be printed on bags that literally travel around the world! Lanyards for Badge Holders $1,000 Provide each attendee with a lanyard printed with your organization/institution name and logo. Items to Include in Attendee Totes $ Want to send invitations to all attendees? Want to provide an extra push for your latest/greatest product? We can add your item in the Conference tote bags so your materials will get into the hands of every attendee! Invitations/Announcements to Run in Show Slides : General Sessions & Luncheons $ Want to make an announcement to all attendees or invite them to your evening event? We can run it in the show slides, which are run on the big screen during the general sessions and luncheons! Food & Beverage Sponsorship Partner with the Association to provide the food and beverage that brings attendees into the exhibit hall! Opportunities are available to provide a single meal, an AM or PM coffee break, or a full day of food and beverages. Contact Carol Dunn at (410) , ext. 104 for further details. Signs will be placed in the area recognizing your company/ institution as the food and beverage partner for that event. Recognition will also be given in the Conference Notebook, on the website, and in the show slides displayed throughout the Conference. Exhibitor Sessions (Demo) $650 The Exhibitor Sessions will come complete with a podium, standard A/V equipment, and seating for approximately 50 attendees. The exhibitor will receive a 30-minute time slot during which to conduct his or her session. These sessions are a great way to demonstrate proper use of your product to a live audience, generate interest in your new product, and build traffic to your booth. Spots are limited and fill up quickly, so reserve your session today. Registration Area Advertising $350 Want higher visibility at the Conference? Grab the attention of all attendees by displaying signage in the registration area that conveys your message (booth location, exhibitor session) to all conference attendees. Hotel Room Key Card Sleeves $1,500 Be the first to greet attendees upon check-in by sponsoring each room key sleeve with your company s logo. Your information will be on display throughout the entire conference and every time a guest reaches for a room key! Guest Room Drops $1,500/$2,000 Want to capture the attention of our attendees before the sessions begin? Let us schedule a delivery to each conference attendee's hotel room highlighting your organization s booth location or exhibitor session. Want to step it up even more? Include a raffle ticket, a tchotchke, or a business card. In-Kind Sponsorship Donations This is a great opportunity to donate goods or services that benefit the forensic nursing science. Please contact the Home Office directly at for more information.
5 Sponsorship Opportunities Advertisement Opportunities Opportunity Conference Year-Round Price Journal of Forensic Nursing Rate Card Forensic Nursing News Media Kit Member Community $ $1,000 Advertisement on IAFN Site $ $1,500 $450 1/2-page black and white ad $650 full-page, black and white ad Advertisement in Conference Notebook $900 inside front or back cover ad color $1,200 outside back cover ad, color Not sure which opportunity will best fit your organization s needs? Consider these Sponsorship packages for exceptional visibility and value. If you don t see the perfect package, take a look at the a la carte menu and create your own. Conference Sponsorship Packages Successful Conference Package $675 ($75 savings off A la carte) Exclusive Conference Package $2151 ($239 savings off A la carte) Elite Conference Package - $ (up to $333 savings off A la carte) Totebag Inserts Conference Exhibitor Booth (prior to 06/1/15) Conference Exhibitor Booth (prior to 06/1/15) Conference Slideshow Announcements Registration Area Advertising Two Luncheon Tickets Demo Session Two Luncheon Tickets Registration for two Guests (nonmbr rates apply) Registration Area Advertising Demo Session Totebag Inserts Registration Area Advertising Advertisement in Conference Notebook (1/2 page B&W ad.) Conference Slideshow Announcements
6 2015 Marketplace Space Exhibit Dates: Oct , 2015 Application & Contract Application & Contract Due No Later than August 3, 2015 I. Exhibitor Information: Company/Institution name to be listed in the program as follows: Company/Institution Name: Address: City: State: Zip Code: Phone: Fax: Website: Please indicate the individual to whom we should direct all correspondence regarding your exhibit. Contact Person: Phone: II. Exhibit Fee: Please check all that apply $1,100 booth space by June 12, 2015 (early rate) $1,250 booth space after June 12, 2015 ($100 discount for first-time exhibitors!) Total: III. Conference Sponsorship Opportunities Please call Andrea Cavanagh at (410) to discuss your Conference Sponsorship preference. IV. Preferred Booth Locations * 1st choice 3rd choice 2nd choice 4th choice (A diagram will be posted on the website in early 2015.) V. Method of Payment (IAFN Tax ID No ) Check enclosed (made payable to IAFN in U.S. funds) Visa MasterCard American Express Discover Card Number Name (as it appears on card) Exp Date / CID# Signature If billing address is different from address listed above, please provide: Exhibitor and exhibitor staff members agree to abide by all terms, conditions, and regulations set forth in the Rules & Regulations of the IAFN Exhibitor Prospectus. As an exhibitor or exhibitor staff member, I agree to indemnify and defend the IAFN for any injury, loss, or damage except for that caused by negligence of the IAFN. Authorized Signature Name (please print) Date Title
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