GUEST BEE OUR. January 6-10, 2015 Disneyland Hotel Anaheim, CA North American Beekeeping Conference & Tradeshow

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1 BEE OUR GUEST 2015 North American Beekeeping Conference & Tradeshow January 6-10, 2015 Disneyland Hotel Anaheim, CA SPONSORSHIP, EXHIBITOR & ADVERTISING PROSPECTUS

2 Sponsorship, Exhibitor & Advertising Prospectus The Conference: The 2015 North American Beekeeping Conference & Tradeshow will feature: Anticipated attendance of more than 600 beekeepers Various educational sessions and hands-on workshops led by industry experts Visit to Sioux Honey A Tradeshow full of the latest and greatest innovations in beekeeping Many exciting networking opportunities with attendees Something for everyone, from the small-scale beekeeper to the seasoned professional Why Exhibit: Meet with more than 600 beekeepers all under one roof Four (4) days to showcase your products and services to industry-specific attendees Conduct face-to-face meetings with existing and future customers Introduce new products and services to a knowledgeable audience Why Sponsor/Advertise: Your sponsorship dollars go to support the conference and help keep expenses low for all attendees Additionally, sponsorship dollars will help support the ABF with their annual initiatives Great opportunity to get your company name in front of more than 600 beekeepers Sponsors receive recognition on the conference Website, on-site signage, and rotating slides in General Session What s Happening in the Tradeshow? Here s how we can help bring traffic to your booth: ABF Exhibitors showcasing products and services Welcome reception in the Tradeshow All refreshment breaks in the Tradeshow Live and Silent Auction Ladies Auxiliary Tables Interactive Tradeshow Game Trade show activities and entertainment Need some ideas on how you can drive traffic to your booth? Contact ABF Show Management and we ll be happy to help! Questions? Contact Katie Pereira, ABF Sponsor & Tradeshow Manager, at or

3 Sponsorship Packages Platinum Sponsor...$10,000 (1) 16 X 30 exhibit pavilion (6 8 X 10 booths) (10) Complimentary conference registrations 15-minutes of stage time during general session (1) Full-page ad in the conference guide Recognition as a Platinum sponsor in the conference guide Recognition as a Platinum sponsor on PowerPoint slide displayed during general session Recognition as a Platinum sponsor on event Website w/link to your (2) Conference bag inserts (5) Complimentary room nights at the Disneyland Hotel Pre- and post-conference attendee list* Gold Sponsor...$7,500 (1) 16 X 20 exhibit booth (4 8 X 10 booths) (8) Complimentary conference registrations 10-minutes of stage time during general session (1) 1/2-page ad in the conference guide Recognition as a Gold sponsor in the conference guide Recognition as a Gold sponsor on PowerPoint slide displayed during general session Recognition as a Gold sponsor on event Website w/link to your (2) Conference bag inserts (3) Complimentary room nights at the Disneyland Hotel Pre- and post-conference attendee list* Silver Sponsor...$5,000 (1) 8 X 20 exhibit booth (2 8 X 10 booths) (6) Complimentary conference registrations 5-minutes of stage time during general session (1) 1/4-page ad in the conference guide Recognition as a Silver sponsor in the conference guide Recognition as a Silver sponsor on PowerPoint slide displayed during general session Recognition as a Silver sponsor on event Web-site w/link to your (1) Conference bag insert Pre- and post-conference attendee list* Bronze Sponsor...$2,500 (1) 8 X 10 exhibit booth (4) Complimentary conference registrations (1) 1/4-page ad in the conference guide Recognition as a Bronze sponsor in the conference guide Recognition as a Bronze sponsor on PowerPoint slide displayed during general session Recognition as a Bronze sponsor on event Website w/link to your (1) Conference bag insert Pre- and post-conference attendee list* *Pre- and post-conference attendee list will NOT include phone number and address. Questions? Contact Katie Pereira, ABF Sponsor & Tradeshow Manager, at or

4 Exclusive A La Carte Opportunities Conference Mobile App (Limit 1)... $5,000 This offers an exciting sponsorship to get your brand/company information in front of conference attendees even before they arrive at the Disneyland Hotel! Smartphone users will download the meeting app before they arrive to the conference to view the meeting events, create their own personalized schedule of the sessions/events they ll attend and determine which exhibitors they want to see. Sponsorship includes the following: (1) 10 X 10 exhibit booth (4) Complimentary conference registrations Logo and Banner Ad on Mobile App Recognition as a sponsor in the conference guide Recognition as a sponsor on PowerPoint slide displayed during general session Recognition as a sponsor on event Web-site w/link to your Conference Bag w/logo (Limit 1)... $3,500 Company logo imprinted on conference bag and distributed to all attendees Recognition as a conference sponsor on event Website w/link to your Recognition as a conference sponsor in the conference guide Recognition as a conference sponsor on PowerPoint slide displayed during general session (1) Complimentary conference registration (2) Conference bag inserts Conference Notebook w/logo (Limit 1)... $3,500 Company logo imprinted on conference notebook and distributed to all attendees Recognition as a conference sponsor on event Website w/link to your Recognition as a conference sponsor in the conference guide Recognition as a conference sponsor on PowerPoint slide displayed during general session (1) Complimentary conference registration (2) Conference bag inserts Name Badge Lanyard w/logo (Limit 1)... $2,500 Company logo imprinted on conference name badge lanyard and distributed to all attendees Recognition as a conference sponsor on event Website w/link to your Recognition as a conference sponsor in the conference guide Recognition as a conference sponsor on PowerPoint slide displayed during general session (1) Conference bag insert General Session Keynote Sponsor (Limit 2)... $1,000 Three minutes of stage time to promote your company s services or products and the opportunity to introduce the keynote speaker Exclusive sign recognition during opening general session Recognition as a conference sponsor on event Website w/link to your Recognition as a conference sponsor in the conference guide Recognition as a conference sponsor on PowerPoint slide displayed during general session Coffee Break Sponsor (Limit of 6)... $1,000 Exclusive sign recognition during one coffee break Recognition as a conference sponsor on event Website w/link to your Recognition as a conference sponsor in the conference guide Recognition as a conference sponsor on PowerPoint slide displayed during general session Questions? Contact Katie Pereira, ABF Sponsor & Tradeshow Manager, at or

5 Non-Exclusive A La Carte Opportunities Each of the following sponsorship options include: Recognition on signage at sponsored event Recognition as a conference sponsor on event Website Recognition as a conference sponsor in the conference guide Recognition as a conference sponsor on PowerPoint slide displayed during general session Welcome/Honey Queen Reception Sponsor...Recognition for amount sponsored (your choice) Friday Night Trade Show Entertainment Sponsor...Recognition for amount sponsored (your choice) Auxiliary Breakfast/Meeting Sponsor... $250 Foundation Luncheon Sponsor... $250 Optional Evening Activity Sponsor... $250 ABF Annual Banquet Sponsor... $250 Coffee Break Sponsor... $250 Vendor Session in the Tradeshow... $300 This is a great opportunity to be on stage in the tradeshow for 30 minutes during the dedicated floor hours to promote why your company s product or service is the best in the business. Sponsors will be provided a microphone, and session will be promoted in the onsite program guide (if information is submitted by a specified deadline). Attendance is not guaranteed. Create Your Own Opportunity: The 2015 North American Beekeeping Conference & Tradeshow offers a variety of unique opportunities to increase your visibility and maximize your exposure. If you have an idea for a unique sponsorship that is not listed in this prospectus, we will be happy to customize something to meet your marketing objectives. Please contact Katie Pereira Advertising Opportunities Full-page ad outside back cover of conference program guide... $800 Full-page ad inside front cover of conference program guide... $750 Full-page ad inside back cover of conference program guide... $750 Full-page ad in the conference program guide... $550 ½-page ad in the conference program guide... $450 ¼-page ad in the conference program guide... $350 Sponsor a broadcast (logo included)... $500 Conference bag insert... $250 Questions? Contact Katie Pereira, ABF Sponsor & Tradeshow Manager, at or

6 Exhibitor Opportunities Premium/Standard Exhibit Booth Package: Each exhibit booth includes the following: (1) 8 X 10 with 8 high back drape, 3 high side drapes (1) ID sign w/company name (1) 6 table (2) Chairs (1) Wastebasket (2) Complimentary conference registrations. Note: For each additional booth reserved, one additional employee may be registered without cost. Company name with link to Website on the conference Website Pre- and post-conference attendee list* Table-Top Package: (1) 6 table (2) Chairs (1) Wastebasket (1) Complimentary conference registration Company name with link to Web-site on the conference Website Pre- and post-conference attendee list* *Pre- and post-conference attendee list will NOT include phone number and address. Booth Assignments: Booth pavilions have been reserved for those who purchase a sponsorship package. All other booths will be assigned on a first-come, first-served basis determined by receipt of exhibitor agreement with payment. Exhibit space will not be assigned until payment is received in full. The Tradeshow Manager will make every effort to ensure the booth you selected is the booth you will have on-site. However, final booth placement is at the discretion of the exhibit hall manager. The floor plan is subject to change to accommodate other functions of the conference. Table-Top Assignments: Assignment of tables will be made by the Tradeshow Manager. Rates: CATEGORY EARLY RATE (Contract received by 10/15/14) REGULAR RATE (Contract received after 10/15/14 and on or before 12/10/14) Premium Booths $ $ Standard Booth $ $ Table-Top Display $ $ Note: Premium booths are defined as those within a high-traffic area (i.e., entrance, near coffee breaks and near lounge) and are subject to availability. Table-top displays are limited in quantity. Questions? Contact Katie Pereira, ABF Sponsor & Tradeshow Manager, at or

7 Sponsorship, Exhibit and Advertising Agreement Contact Information (please print:) Company: Company Website: Primary Contact Name: Cell: Mailing Address: City: State: Postal Code: Country: Telephone: Address: Sponsorship Packages: Platinum Sponsor...$10,000 Gold Sponsor...$7,500 Exclusive A La Carte Sponsorship Options: Conference Bag w/logo (Limit 1)...$3,500 Conference Notebook w/logo (Limit 1)...$3,500 Name Badge Lanyard w/logo (Limit 1)...$2,500 Non-Exclusive A La Carte Sponsorship Options: Welcome/Honey Queen Reception... Friday Night Trade show Entertainment... Auxiliary Breakfast/Meeting...$250 Foundation Luncheon...$250 Optional Evening Activity...$250 Advertising Opportunities: Full-Page Ad Outside Back Cover...$800 Full-Page Ad Inside Front Cover...$750 Full-Page Ad Inside Back Cover...$750 Full-Page Ad Within...$550 Exhibit Booths: Early Rate (contract received by 10/15/14): Premium Booth...$700 Standard Booth...$600 Table-Top Display...$375 Regular Rate (contract received 10/16/14-12/10/14): Premium Booth...$800 Standard Booth...$700 Table-Top Display...$475 Payment Information: Full Payment Amount: Check or Money Order (made to American Beekeeping Federation) Mail to: Meeting Expectations (ABF) Attn: Katie Pereira 3525 Piedmont Road Bldg. 5, Ste. 300 Atlanta, GA Fax to: Silver Sponsor...$5,000 Bronze Sponsor...$2,500 General Session Keynote Sponsor (Limit 2)...$1,000 Coffee Break Sponsor (Limit 6)...$1,000 Conference Mobile App (Limit 1)...$5,000 ABF Annual Banquet...$250 Coffee Break Sponsor...$250 Vendor Session in the Tradeshow...$300 Create Your Own Opportunity Half Page Ad...$450 Quarter Page Ad...$350 Sponsor a Broadcast ...$500 Conference Bag Insert...$250 Booth Preference: First Choice: Second Choice: Third Choice: Visa Mastercard American Express Name (as it appears on credit card) Exp. Date Credit Card Number Security Code Billing Address Signature: Questions? Contact Katie Pereira, ABF Sponsor & Tradeshow Manager, at or

8 ABF Conference Program Guide Information This information will be included in the onsite program guide. Please return this page along with your contract. Company Name: Contact Phone Number: Address: Website: Please include your company s 150 word description in the space below. Questions? Contact Katie Pereira, ABF Sponsor & Tradeshow Manager, at or

9 2015 N. American Beekeeping Conference & Tradeshow Rules and Regulations 1. Exhibit Space Agreement: By submitting the agreement for exhibit space, the exhibitors releases ABF (hereby referred to as Show Management) from any and all liabilities to exhibitor, its agents, licensees or employees that may arise as a result of submission of an agreement or participation in this exhibit. Acceptance of an agreement does not imply endorsement by Show Management of the exhibitor s products, nor does rejection imply lack of merit of product or manufacturer. Show Management has the sole right to determine eligibility of any company or product for inclusion in the tradeshow. Show Management has the right to move any Exhibitor s location in the tradeshow for any reason. 2. Cancellation Policy: If Exhibitor, for any reason, must cancel participation in the tradeshow, Exhibitor must notify Show Management in writing and refunds will be issued based on the following schedule: Cancellation Received by October 15, 2014 December 10, 2014 After December 10, Tradeshow Hours: The Tradeshow will have the following schedule. Tradeshow schedule is subject to change. Monday, January 5, 2015: Noon 11:59 PM: Tuesday, January 6, 2015: 8:00 AM 12:00 PM: Decorator Set-Up 12:00 PM 6:00 PM: Exhibitor Set-Up Refund Amount 75% Refund 50% Refund No Refund Decorator Load-in/Tradeshow Set-Up Wednesday, January 7, 2015: 8:00 AM Noon: Exhibitor Set-Up Noon 8:00 PM: Tradeshow Open 6:00 PM 8:00 PM: Welcome Reception in the Tradeshow Thursday, January 8, 2015: 8:00 AM 3:00 PM: Tradeshow Open Friday, January 9, 2015: 8:00 AM 7:00 PM: Tradeshow Open Saturday, January 10, 2015: 8:00 AM 12:00 PM: Tradeshow Open 12:00 PM 6:00 PM: Exhibitor Tear Down/Decorator Load-Out 4. General Contractor: Exhibitor is responsible for placing all orders for the booth with the show s general contractor, Shepard Exposition Services. Exhibitor is also responsible for coordinating shipping items to the conference. 5. Exhibit Space: Exhibitor shall not harm, deface or damage the tradeshow or any other area of The Disneyland Hotel or any of its contents, or cause or permit the same to be done. Exhibitor shall not place or permit to be placed any nails, hooks, tacks, screws or any device into any portion of The Disneyland Hotel. Exhibitor shall not use or permit the use of any tape, glue, cement or any other compound to fasten signs, banners, or any other form of display or advertisement to any position of The Disneyland Hotel. Exhibitor is liable for any damage caused by Exhibitor, or its representatives to building floors, walls, or columns, or to the property of other exhibitors. Exhibitors may not apply paint, lacquer, adhesive or other coating to building columns or floors or to standard booth equipment. 6. Dismantling: Exhibitors are required to remain open during the scheduled times listed in the Tradeshow Hours section. Exhibits may not be dismantled before Show Management officially closes the show floor at 12:00 PM on Saturday, January 10, Exhibits must be removed by the exhibitor from the show floor at the conclusion of the conference. Exhibitor agrees to return and restore the exhibit space, at its sole expense, to the same condition in which it existed prior to the Exhibitor s occupancy. Exhibitor shall be liable for all storage and handling and cleaning charges resulting from the failure to remove exhibit material from the tradeshow by 6:00 PM on Saturday, January 10, Noise Levels: Exhibitors agree that noise levels must be kept to a minimum as not to interfere with other exhibits. Noise from any equipment of any kind must be kept within the confines of the exhibit booth. Exhibitors may not demonstrate any equipment or cause any noise that may be objectionable to surrounding exhibitors. 8. Fire and Safety Regulations: Exhibitor agrees to comply with and accept full responsibility for compliance with all federal, state, and municipal fire and safety regulations. 9. Equipment or Machinery: Exhibitor assumes all responsibility for equipment and machinery that is to be part of their exhibit. Exhibitor understands that he/she must work with the show s General Contractor for placement of this equipment and to obtain any necessary permits and is solely responsible for the cost associated with installation and dismantling equipment. 10. Alcoholic Beverages: The use of alcoholic beverages by exhibitors on the Tradeshow floor is prohibited, except by permission of Show Management. 11. Tradeshow Admission: Show Management shall have sole control over tradeshow admission at all times. 12. Indemnity: Exhibitor agrees to indemnify Show Management, The Disneyland Hotel, members, officers, directors, agents, and employees of each of these entities and official general contractor against and hold them Questions? Contact Katie Pereira, ABF Sponsor & Tradeshow Manager, at or

10 2015 N. American Beekeeping Conference & Tradeshow Rules and Regulations harmless for any claims arising out of the acts or negligence of the Exhibitor, his agents, or employees, or out of labor disputes. Exhibitor further agrees to assume all risk and indemnify and hold harmless Show Management, The Disneyland Hotel, members, officers, directors, agents, and employees of each of these entities and official general contractor from an against any and all claims, liability expenses and damages of any kind or nature arising out of or in connection with damage to or loss of any property belonging to Exhibitor or Exhibitor s employees, agents, contractors, representatives, patrons and/or guests. 13. Americans with Disabilities Act: Exhibitor acknowledges its responsibilities under the Americans with Disabilities Act (ADA) to make its booth accessible to handicapped persons. Exhibitors shall also indemnify and hold Show Management, The Disneyland Hotel, members, officers, directors, agents and employees of each of these entities harmless against cost, liability, or damage which may be caused by Exhibitors failure to comply with the requirements of this Act. 14. Tradeshow Traffic: No demonstration or activity that blocks aisles or prevents ready access to other booths shall be permitted. Show Management reserves the right to remove any such activities or equipment that in their sole opinion creates an obstruction within the tradeshow. 15. Union Restriction: Exhibitors are required to observe all union contracts in effect between Show Management, its official contractors, all venues and facilities and any other organizations. Show Management cannot take the responsibility for interference with the show caused by disputes involving union personnel and individual exhibitors. 16. Exhibitor Activities: Exhibitor agrees not to schedule meetings or activities that encourage the absence of attendees from the conference or tradeshow during official exhibit or conference hours. 17. Behavior/Good Neighbor Policy: Exhibitors are required to keep all booth activities within the confines of their exhibit space and not interfere with aisle traffic flow or access to neighboring exhibits. Activities may not disturb neighboring booths. Demonstrations, booth giveaways and literature must directly relate to the exhibiting company product, business or mission and not be offensive in any manner. Exhibitors are required to conduct themselves and operate their exhibit so as not to annoy, endanger or interfere with the rights of others at the show. Show management reserves the right to deny access to the exhibition floor to exhibitors not conducting themselves in a professional, ethical and otherwise appropriate manner. Unsportsmanlike, unethical, illegal or disruptive conduct, such as tampering with another party s exhibit, another party s contracted sponsorship activity and/or materials, or engaging in corporate espionage is strictly prohibited. 18. Literature Distribution/Giveaways Policy: Circulars, catalogs, magazines, folders, promotional, educational or other giveaway matter may be distributed only at the exhibitor s display and must be related strictly to the products and/or services on display or eligible for display, and for products which are directly available from the exhibitor. Distribution from booth to booth or in the aisles is forbidden, and exhibitors must confine their exhibit activities to the space for which they have contracted. No exhibitor may distribute or leave behind merchandise, signs, or printed materials in the registration areas, meeting rooms, or public areas of the event site, including hotels, shuttle buses, parking garages, etc., without written prior approval of show management. Only literature published or approved by show management may be distributed in the registration area, meeting rooms, exhibit hall (outside the individual displays) or on transportation provided by show management. Canvassing on any part of the facility property is strictly prohibited and any person doing so will be requested to leave the premises, and their material will be removed at the same time. 19. Raffles/Drawings and Contests Policy: Raffles, drawings and contests, if permitted by law, are allowed in an exhibitor s booth but will be regulated by show management. Show management reserves the right to limit the promotional activity anywhere on the exhibition floor as they see fit to ensure a professional and safe atmosphere. These activities include and are not limited to, handouts, contests, lotteries, promotional activities, entertainment, raffles and drawings. 20. Exhibitors must refrain from using any Disney character or likeness of Disney characters, names, designs, etc. in conference materials, exhibit materials, promotional material and exhibit booth design due to Disney s strict policy to not use images, names, designs and other likeness of Disney characters and names. 21. Exhibitor Agreement: Exhibitor acknowledges receipt of the tradeshow rules and regulations and by submitting the agreement agrees to abide by these rules and regulations as set by Show Management. Signature: Date: Print Name: Signature is confirmation of commitment. I have read agreement and am authorized by my company to make this commitment. By signing this contract, our company and its representatives are also agreeing to abide by 2015 North American Beekeeping Conference & Tradeshow Rules and Regulations. Questions? Contact Katie Pereira, ABF Sponsor & Tradeshow Manager, at or

11 2015 N. American Beekeeping Conference & Tradeshow Booth Staff Registration You may register your booth staff online at If you prefer to send this form, please see the instructions below. In addition to the Sponsorship, Exhibit and Advertising Agreement, to be registered for the conference please complete this form and return with your contract via fax to or mail to: ABF, 3525 Piedmont Road, Building 5, Suite 300, Atlanta, GA Should you have any questions, please contact the ABF office at or All exhibitors must be registered no later than December 10, Exhibiting Company Contact Information (Please print clearly): Company Name: Mailing Address: City: State Postal Code: Country: Company Web Address: Please complete the following information for each of your complimentary registrations (Please print clearly): Last Name: First Name: Address: Telephone: Cell: Emergency Contact: Cell: Special Needs/ Dietary Considerations: Last Name: First Name: Address: Telephone: Cell: Emergency Contact: Cell: Special Needs/ Dietary Considerations: How did you hear about the 2015 North American Beekeeping Conference? (select all applicable options): Mailer Website ABF Other Which of the following would best describe your operation? (check all that apply) Honey Producer/Pollinator Package Bee and Queen Bee Breeder Honey Producer/Packer Small Scale/Sideliner Equipment Supplier Service Provider *If a wire transfer is needed, please send request to Jon Magee, **Registration Cancellation Policy: Cancellations received in writing on or prior to 12/10/14 will be refunded minus a $50.00 administrative fee. Registration cancellations received after 12/10/14 will not be refunded. Donations: Honey Queen Fund $25 $50 $75 $100 $200 Honey Defense Fund $25 $50 $75 $100 $200 Preservation of Honey Bees Foundation $25 $50 $75 $100 $200 Optional Activities: ABF Ladies Aux. Breakfast Thursday, 1/8/15 1 Adult - $ Adults - $85 Foundation Luncheon Friday, 1/9/15 1 Adult - $45 2 Adults - $90 Optional Evening Activity Thursday, 1/8/15 1 Adult - $80 2 Adults - $160 ABF Annual Banquet Saturday, 1/10/15 1 Adult - $70 2 Adults - $140 Legislative Fund $25 $50 $75 $100 $200 Friends of the Bee Fund $25 $50 $75 $100 $200 Conference Registration Payment (please print clearly): Registration Rate (ABFEXCOMP): Donations: Activities: Total Due: Check Enclosed (made to American Beekeeping Federation) Visa Mastercard American Express Name (as it appears on credit card): Billing Address: City: State: Postal Code: Country: Credit Card Number: Security Code: Expiration Date: Card Holder s Signature: Questions? Contact Katie Pereira, ABF Sponsor & Tradeshow Manager, at or

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