SPONSORSHIP PROSPECTUS 2015 EXHIBIT OR AND May 31 June 2, 2015

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1 May 31 June 2, 2015 SPONSORSHIP PROSPECTUS 2015 EXHIBITOR AND

2 Table of Contents Attendee Demographics...1 Why Sponsor? Sponsorship Opportunities Host City Sponsorship...2 Registration Sponsorships...2 Mobile App Sponsorships...3 Exhibit Hall Sponsorships...3 Networking Sponsorships...4 Meeting Events/Functions...4 Sponsorship Benefits Comparison...6 Overview AAEI s Annual Conference & Expo provides a forum for trade service providers to reach decision-making exporters and importers with new systems and products to facilitate supply chain logistics. AAEI is the leading trade association for technical expertise. We have the latest information on a wide variety of topics, from some of the top experts in the industry. Exhibitor Information Exhibit Hall Schedule...7 Registration Information What s Included...8 Pricing...8 AAEI Annual Conference and Expo - Floorplan...9 Registration Process...9 Booth-Only Staff Registration...9 Exhibitor Kit...9 Payment Policies...9

3 AAEI has been a fantastic partner throughout the years. We have found the AAEI conference to stand out among other conferences we attend on a regular basis. We look forward to hearing relevant topics and networking with the importers and exporters attending these events. AAEI is a central place for international trade community to come together to learn and exchange ideas! Attendee Demographics AAEI gives you a multitude of ways to reach trade professionals. Our event has an unprecedented momentum in the industry and you don t want to miss out on this opportunity! 23% 6% 16% CEO/COO/President Directors Managers Rachel Pisani, VP Marketing and Business Development Sandler & Travis Trade Advisory Services 1% 7% 24% Anaylysts Coordinators Consultants 23% Other Why Sponsor? Enhance your company s visibility at the premier conference for import and export trade professionals! AAEI offers a wide range of sponsorship, advertisement, and promotional opportunities to increase our attendees awareness of your company. Our attendees are highly focused professionals seeking innovative products and expert knowledge. 1

4 2015 Sponsorship Opportunities Host City Sponsorship Host City Sponsorship: $5,000 (Hotel Key Card and Room Drop) Welcome your colleagues to Washington, D.C.! As they arrive to the host hotel, attendees will be given a personalized key card with your logo. After the welcome reception there will be a room drop of your choice with a special note welcoming guests to the city! Registration Sponsorships Registration is the first point of visibility for your company at our conference, and by sponsoring one of our registration items you will have the perfect opportunity to get your name in front of all of our attendees. You can choose one of the following registration sponsorships: z Presentation Flash Drive - $9,000 (Co-Sponsorship also available) The flash drive includes all presentations from the conference, so what better way to get your company in front of attendees than by becoming a presentation sponsor? Your logo will be included on the flash drive, as well as a one-page company info sheet. z Conference Swag Bag - $8,000 (Exclusive opportunity) z Badge Lanyard - $8,000 (Exclusive opportunity) z Pocket Conference Agenda Card - $5,000 (Exclusive opportunity) Livingston was thrilled to have the opportunity to be a sponsor at AAEI in Not only were we able to connect with potential customers at our booth, but our sponsorship of the Livingston Cyber Café really made this event an outstanding forum to showcase our strengths in the industry. AAEI, as always, is very supportive of our organization and we pride ourselves on being associated with such a professional organization. z Registration Website - $3,000 (Exclusive opportunity) Start your visibility when registration opens! The website will feature a clickable banner with your company logo and special message throughout the site. z Coffee Mug or Water Bottle - $3,000 z Leather Notepads - $3,000 z Conference Bag Inserts - $1,000 (Includes your personally selected promotional item to be included in the conference bag.) z Seat Drops - $1,000 (6 available) Provide attendees with a branded gift or flyer that makes an impression. Your item will be placed on each seat during your time of choosing. 2

5 Mobile App Sponsorships z Premiere Mobile App Sponsor - $3,000 (Exclusive opportunity) The exclusive sponsorship includes logo featured on a splash screen. Enhanced exhibitor profile, clickable banner, and (2) pre-scheduled alerts. z Banner Ads - $750 (3 available) Be one of the three companies to have a customized banner ad that rotates throughout the app. Includes Clickable banner, (2) pre-scheduled alerts z Enhanced Exhibitor Profile - $500 (3 available) Enhance your profile and become a featured exhibitor in the app directory. This advertisement features: Standard description and logo at the top of the directory, Video Feature, Downloadable Documents such as: product information, flyers, etc, Videos. Also includes one (1) pre-scheduled alert. z Sponsored Alert - $300 (multiple available) Alerts are a great way to move attendees into action! Alerts can be used to announce prize drawings or discounts, product demonstrations, or anything you want to notify attendees about. Drive attendees to your booth with scheduled custom branded alerts! Exhibit Hall Sponsorships z Exhibit Hall Central - The Hub - $7,000 The Hub is the upgraded Re-fresh and Re-Charge Lounge, where all the attendees will gather to network, refresh, and recharge their batteries after attending the conference sessions. Centrally located in the exhibit hall, The Hub is where you can entertain attendees as they network with your company and each other. The Hub will include lounge seating, café tables, computer stations, and specialty treats throughout the day. Signage will be placed throughout the lounge, and your company logo will be the backdrop on the computers. z Exhibitor Passport - $2,500 (Exclusive opportunity) Participate in the fun and bring traffic to your booth! All attendees will receive a passport, which will have a list of all participating companies. Attendees must stop by the booth to get it stamped for the chance to win fabulous prizes! 3

6 Networking Sponsorships z Morning Wellness - $4,000 (2 available) Choose from Monday, June 1 or Tuesday, June 2 Yoga, Zumba it s your call! Get attendees to wake up and get energized. Each morning we will have a special instructor join us to get attendees ready for the conference day. Each attendee will receive a company branded item (i.e. water bottle, yoga mat, ear buds or workout bag), and you will have the opportunity to hand out materials, and join in on the fun with your company representatives. z AAEI After-Hours - $3,000 (3 available) Be the official co-sponsor of the AAEI After-Hours. This year s event is bigger and better; as we introduce The AAEI Experience, an up-tempo, high-energy dance lounge with elaborate food stations, photo booth fun, and musical entertainment! The sponsorship includes 10 free tickets for your reps or clients to join in on the fun, logo placement at the venue, your company s signature cocktail, and more! Meeting Events/Functions z Opening Night Reception Sponsorship - $8,000 (Exclusive opportunity) Sunday, May 31, 2015 The one and half- hour reception is the official welcome to the 2015 Annual Conference. Be the host of all conference attendees, speakers, exhibitors and guests. Increase visibility with signage throughout the hall, a specialty drink named after your company, logo placed throughout the hall, as well as a speaking opportunity to welcome the guests. The opening reception is held in the exhibit hall on Sunday, May 31, z Keynote Luncheon Sponsorship - $8,000 (2 available) Monday, June 1, 2015 or Tuesday, June 2, 2015 At this event, attendees build new relationships, visit with old friends, and enjoy a high-profile keynote speaker sure to attract a large crowd! Present your company s name and message through introductions, collateral distribution, signage, and introduce the keynote speaker for the lunch. z Keynote Breakfast Sponsorship - $8,000 (Exclusive opportunity) Tuesday, June 2, 2015 At this event, attendees build new relationships, visit with old friends, and enjoy a high-profile keynote speaker sure to attract a large crowd! Present your company s name and message through introductions, collateral distribution, and signage, and introduce the keynote speaker for the breakfast. 4

7 z Monday Continental Breakfast Sponsorship - $5,000 (Exclusive opportunity) The early bird catches the worm! Sponsor a continental breakfast and gain early exposure to seminar attendees. The sponsorship includes signage at breakfast, mobile alert reminding attendees of the sponsored break, and recognition throughout breakfast. z Monday Morning OR Afternoon Refreshment Breakfast Sponsorship - $2,500 (2 available) Sponsor one of the morning or afternoon breaks! Signage will be placed throughout the exhibit hall and near food stations. The sponsorship includes one mobile app alerting attendees of the sponsored break. z Tuesday Morning Refreshment Breakfast Sponsorship - $2,500 (1 available) Sponsor one of the morning or afternoon breaks! Signage will be placed throughout the exhibit hall and near food stations. The sponsorship also includes one mobile app alerting attendees of the sponsored break. z Breakfast or Lunch Table - $1,000 (multiple available) Invite attendees to join you during the keynote lunch on Monday or Tuesday, or the Keynote Breakfast on Tuesday morning. Table will include signage displaying company name and logo. (Tables are seats of 10) 5

8 Sponsorship Benefits Comparison:* Based on spend-value Diamond Sponsor $8,000+ Platinum Sponsor $5,000 - $7,000+ Gold Sponsor $0- $4,000+ Benefits Pre-Conference Registration List - 4 weeks and 1 week out Company Highlight in E-Newsletter Company Mention in Press Releases Logo on Event Website with link to company page Logo on All Promotional Materials Opportunity to submit video on AAEI s YouTube Channel On-Site Full-Conference Registrations % discount Exclusive Sponsor Recognition on Digital Boards Podium Acknowledgment Logo on Sponsor Banners Exhibit Hall Acknowledgment Sponsor Ribbons Company and logo listing in mobile app Complimentary Bag Insert Full Page Ad in Conference Program Half Page Ad in Conference Program Quarter Page Ad in Conference Program 20% discount Post-Conference Inclusion in Thank You Ad- Post Conference Final Registration List- One Week After Event *Level is determined by amount spent. 6

9 Exhibitor Information AAEI s tradeshow floor is perfect for customs brokers, logistics providers, software companies, trade consultants, and lawyers, or any company with products or services to importers, exporters, and the international trade community. Most of the interaction amongst guests happens on the tradeshow floor as this is where the majority of the meal functions and networking opportunities take place. If you need to meet with corporate decisions makers, then exhibiting is perfect for you! Exhibit Hall Schedule* Tentative Sunday, May 31 Exhibitor Set-Up 12:00 p.m. 5:00 p.m. Sunday, May 31 Exhibit Hall Open 5:00 p.m. 7:30 p.m. Sunday, May 31 Opening Reception 5:00 p.m. 7:00 p.m. Monday, June 1 Exhibit Hall Open 7:30 a.m. 6:00 p.m. Monday, June 1 Continental Breakfast 7:30 a.m. 8:30 a.m. Monday, June 1 Mid-morning Break 10:15 a.m. 10:45 a.m. Monday, June 1 Afternoon Break 3:15 p.m. 3:45 p.m. Monday, June 1 Reception 5:00 p.m. 6:00 p.m. Tuesday, June 2 Exhibit Hall Open 7:30 a.m. 3:00 p.m. Tuesday, June 2 Power Hour 10:15 a.m. 11:15 a.m. Tuesday, June 2 Exhibitor Tear Down 3:00 p.m. 7:00 p.m. New: The exhibit hall power hour will be an extended break on Tuesday morning. Use this time to drive attendees to your booth with fun games or activities (e.g. putting contest, corn-hole, massage chairs), contests, or demos. The new power hour will be a sure-fire way to get attendees energized and motivated to learn about your products and services. 7

10 Registration Information What s Included Each booth will be 8 x 10 and will be outfitted with pipe and drape, a skirted table, a waste-basket and two chairs. You will also receive: z One free full conference registration. z Three complimentary booth only attendee passes. z Promotional item of your choice to be placed in conference bags. z Logo displayed on promotion material and conference website with a link to your webpage. z Company listing in the conference mobile app z Electronic copy of attendee list 4 and 2 weeks prior to event with final list 1 week after. Pricing AAEI is introducing a new pricing structure for the exhibit hall. Each booth is placed where attendee traffic is accessible and clear for all exhibitors, providing a more dynamic and seamless traffic flow throughout the exhibit hall. Exhibitor Registration* Early Bird Ends March 31, 2015 Regular Rates End May 1, 2015 Single Booth $3,000 $3,500 Double Booth $5,000 $6,000 Sponsor Booth* $2,500 $2,500 Sponsor Double Booth* $4,000 $4,000 Additional Booth Only Attendees $100 $100 *Includes one full conference attendees, and 3 booth-only staff. Sponsors have a special selection of booths to choose from, because of this, selections will be made internally by AAEI. Booth only attendees will receive access to the exhibit hall, which includes networking receptions, Monday continental breakfast, and all refreshment breaks. 8

11 AAEI Annual Conference and Expo - Floorplan Food Station ' 8' 8' 8' Entrance FOYER AREA CBP Global Entry Pavilion ' ' The Hub ' Entrance Food Station 8' Sponsor Booths AAEI sponsorships are not deductible as charitable contributions for federal tax purposes. However sponsorship payments may be deducted as an ordinary and necessary business expense. This advice is general guidance only and not legally binding as AAEI does not offer legal advice. It is recommended sponsors seek advice from their own tax professionals Registration Process You will have the opportunity to register completely through the AAEI online registration portal! Here you will be able to submit your deposit or full payment, select your booth, and register additional staff. Here you will also find the link to make your hotel reservations. Booth-Only Staff Registration Booth-only staff refers to those company representatives who will not be attending sessions, but who will staff the company booth. They must register on-line. Booth-Only staff is the attendee type you should choose from the menu. There will be no charge for this type of registrant, and there is no limit in booth-only registrants. There will be 3 booth only passes included in the registration. If you wish to purchase additional passes the cost is $100. Exhibitor Kit Shepard Exposition Services is the general services contractor for the 2015 and 2016 annual conferences. The Shepard On-line Exhibitor Kit and AAEI Exhibitor Guide will be available to all paid exhibitors no later than January 31, Payment Policies Once you choose a booth you will have 10 business days to pay a 20% non-refundable deposit on your booth space to hold the spot. If the deposit is not received the booth will be released for another company. Also, your logo will not appear on the website or in any communications until the deposit is paid. The balance will be due by May 1, *If your corporate payment policy does not comply with our payment structure please contact AAEI. 9

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