NOVEMBER San Antonio, Texas Exhibitor guide

Transcription

1 NOVEMBER San Antonio, Texas Exhibitor guide

2 Where will you be exhibiting in 2015? Past TSAS Exhibitors 806 Technologies, Inc. ADT Security Services, Inc. Alcohol, Tobacco, and irearms CyberBully Hotline Dallas County Schools Edwards Risk Management orward Edge, Inc. G.R.E.A.T. ISIS Surveillance Systems JABIS Security Systems KeepnTrack Kid Gloves LENSEC Notication Technologies ProPac, Inc. ProSecCon, Inc. Raptor Technologies, Inc. REM4ed, LLC Response Options, LLC School Check IN School Tipline, Inc. Stryker Technical Response Planning Corporation (TRPC) Texas Alcoholic Beverage Commission (TABC) Texas Association Against Sexual Assault (TAASA) Texas Association of Regional Councils Texas Department of State and Health Services Video Insight Voice Products, Inc. Mark Your Calendar! Mark your calendar for an outstanding school safety event! The Texas School Administrator Safety Conference (TSAS) is scheduled to take place on November 1-4, 2015 at the Omni San Antonio at the Colonnade in San Antonio, Texas. With more than 300 participants expected to attend, the TSAS Conference provides an opportunity for exhibitors to spend quality time and marketing efforts showcasing new products and services to potential clients. Exhibitors also gain valuable one-on-one networking opportunities with school personnel (e.g.,, school educators and administrators, school-based law enforcement officers, and safety personnel) thus enhancing customer relationships. This means more of everything for you - more company recognition, more show sponsorships, more show traffic and, most of all, more sales! Exhibit Schedule Times are subject to change. Please visit for conference updates Setting Up, Exhibit Hours & Dismantling: Exhibit set-up hours are from 4:00 PM - 7:00 PM on Sunday, 11/1/15 at the Omni San Antonio at the Colonnade (1st loor). Exhibitors may dismantle their display at 4:30 PM on Tuesday, 11/3/15 or wait until Wednesday morning, but must be down by 12:00 PM. Exhibitor Registration & Set Up Daily Exhibit Hall Hours Sunday November 1 Monday November 2 4:00-7:00 PM 7:00-8:00 AM Tuesday November 3 Wednesday November 4 7:00-4:30 PM 7:30-4:30 PM 7:30-12:00 PM (Optional) Conference Quick acts General Information TSAS Conference November 1-4, 2015 Exhibitor Deadline September 11, 2015 Exhibit acility Omni San Antonio at the Colonnade 9821 Colonnade Blvd. San Antonio, Texas Hotel Transportation: Complimentary shuttle service to and from the airport to the Omni San Antonio at the Colonnade Hotel will be provided for all attendees and exhibitors staying at the hotel. Parking Information: Complimentary self parking will be provided for all guests staying at Omni San Antonio at the Colonnade.

3 Sponsorship and Advertising Packages Sponsorship Levels Gold Level ($5,000) Company name and logo on signs Company name recognition in the conference program Recognition in opening slide show at all three general sessions Complimentary full page advertisement in the conference program Receive 5 complimentary conference registrations Identification sign Name badge for each registrant Silver Level ($3,000) Company name and logo on signs Company name recognition in the conference program Recognition in opening slide show at all three general sessions Complimentary 1/2 page advertisement in the conference program Receive 3 complimentary conference registrations Identification sign Name badge for each registrant Bronze Level ($2,000) Company name and logo on signs Company name recognition in the conference program Recognition in opening slide show at all three general sessions Complimentary 1/4 page advertisement in the conference program Receive 1 complimentary conference registration Identification sign Name badge for each registrant Basic Exhibitor Registration ee $600 Identification Sign Name badge for registrant Ad Sizes Additional individuals assisting at exhibitor booth, must pay a registration fee of $250 per person. Why Advertise in TSAS Program? The conference program serves as a valuable reference, listing program sessions, exhibitors, social events and much more Conference program information spans all three days of conference Advertise your company, products, and highlight your exhibitor showcase presentation Advertising Opportunities Conference Program Ad Rates Cost ull Page (B&W) $ 400 Half Page (B&W) $ 300 Quarter Page (B&W) $ 200 Conference Packet Inserts $ 450 Conference Packet Inserts: Place your company flyer, coupon or postcard in the hand of every TSAS attendee with a conference packet insert. (Exhibitors are responsible for providing flyer, brochure, etc.) Inserts must be received by 10/2/15 to guarantee inserts are placed in conference packets. Conference Program Ads: Artwork/Conference Ad (.jpg image) is due by 9/18/15. All sponsors will receive the following benefits: On-Site Visibility Print Recognition Sponsor recognition via signage Sponsor ribbons for booth staff Thank You Sponsor recognition in the conference program Call , or cj19@txstate.edu to secure your sponsorship package.

4 Important Dates TSAS AQ s Q: Who hosts the TSAS Conference? Q: What is the TSAS Conference? The Texas School Administrator Safety Conference (TSAS) serves as a venue for school administrators and educators, school-based law enforcement, school safety personnel, and other educational stakeholders to gain knowledge pertaining to current trends and practices in violence prevention, school safety, emergency management, and various campus safety issues. September 11, 2015 September 18, 2015 October 2, 2015 October 2, 2015 October 7, 2015 October 26, 2015 Deadline to submit Exhibitor Registration orm and Agreement Deadline to submit artwork/logo if advertising in conference program Payment deadline for exhibitor registration(s) Last day to receive conference packet inserts ull sponsorship payment is due Last day to request cancellations and refunds San Antonio irst loor La Joya Exhibit Hall - Ballroom oyer SERVICE CORRIDOR San Antonio irst loor La Joya Q: Who attends the conference? Approximately 85% of our participants are school educators and/or administrators Average conference attendance is Attendees include school-based law enforcement, safety/security personnel, emergency management coordinators, administrators, and educators G GSERVICE CORRIDOR E D C PREUNCTION AREA GRAND E D C GRAND A B A B O Y E R O Y E R Q: Why exhibit at TSAS Conference? Enhance Customer Relationships. Exhibitors gain valuable one-on-one networking opportunities. Maximize your Time & Marketing Dollars. Reach Potential Clients. Unveil new products and services. Increase Visibility. Enhance your company s image and create brand awareness. PREUNCTION AREA Contact Information 415 N. Guadalupe #164 San Marcos, Texas Phone: ; ax: LA JOYA LA JOYA The (TxSSC) is an official university-level center at Texas State University, a member of the Texas State University System. TxSSC is funded in part through a direct appropriation from the Texas Legislature within Texas State University s budget. Additional funding is secured via grants and contracts from other funding sources to include the Texas Department of State Health Services, Office of the Governor, Criminal Justice Division, and the U.S. Department of Justice, Bureau of Justice Assistance.

5 2015 Texas School Administrator Safety Conference EXHIBITOR REGISTRATION ORM November 1-4, 2015 Omni San Antonio at the Colonnade San Antonio, Texas EXHIBITOR REGISTRATION EE: $600 SPONSORSHIP LEVELS: ADVERTISEMENT EE: OTHER: Gold Sponsor - $5,000 ¼ Page Advertisement - $200 Conference Packet Inserts - $450 Silver Sponsor - $3,000 ½ Page Advertisement - $300 Additional Registration -$250 (per person) Bronze Sponsor - $2,000 ull Page Advertisement - $400 Agency: Name of Person Attending Conference: Agency Address: City: State: County: Zip: Phone: ax: Company Webpage Address: Description of product or service for TxSBLE Conference program (50 words or less attach description on additional page if needed) T-Shirt Size: (Circle one) Adult S M L XL 2XL 3XL SERVICE: Sponsorship ee: $ Exhibitor Registration: $ Advertisement: $ Handout Distribution: $ Additional Registration: X $250 Other: $ TOTAL: $ $ EE: **Each additional attendee must pay reduced registration fee of $250 and complete a registration form. Make check or money order payable to: Attn: TSAS Exhibitor Registration 415 N. Guadalupe #164 San Marcos, Texas Toll ree: ax: Hold Harmless Clause We submit the following Hold Harmless Clause, which is part of our exhibit rules and regulations. The exhibitor assumes the entire responsibility and liability for losses, damage and claims arising out of injury or damage to the exhibitor s display, equipment, and other property brought upon the premises of the Omni at the Colonnade Hotel, and shall indemnify and hold harmless and the conference, agents, and employees from any and all such losses, damage, and claims. Signature Date

6 2015 TERMS & CONDITIONS AGREEMENT OR EXHIBIT SPACE Texas School Administrator Safety Conference Omni San Antonio at the Colonnade Hotel San Antonio, Texas November 1-4, 2015 Contact: Cynthia J. Arredondo or Krista Salas Mail or fax completed form with payment to: Phone: ax: N. Guadalupe # San Marcos, Texas EXHIBITOR REGISTRATION EE: Exhibitor registration fee includes: one 6 ft. skirted table with two chairs, identification sign, standard 110 voltage, one registration fee, name badge, and access to conference sessions. Additional individuals assisting at exhibitor booth must pay a reduced registration fee of $250. Exhibitor Registration deadline is September 11, EXHIBITOR INORMATION: All correspondence will be sent to the contact information provided in the Exhibitor Registration orm. This information will appear in the TSAS Conference Program exactly as it is provided. Deadline for listing information in the TSAS Conference Program is September 11, Other conditions include: 1. Exhibitors must confine their activities to the booth space. Exhibitor displays will not be allowed to extend beyond booth space into the aisle. 2. Please make your lodging reservations with the Omni San Antonio at the Colonnade Hotel at by October 11, 2015 to reserve at the conference rate of $115/single and $115/double. Room block is limited. 3. It is mandatory that each exhibitor carries adequate liability and property insurance. Liability insurance should provide public liability coverage for bodily injury and property damage occurring from an accident in your exhibit booth. Property insurance should cover theft or damage of your property from the time the materials leave their point-of-origin until they reach their post-show destination including the time on the show floor. Special on-site security will not be available. 4. Due to the short time period of the exhibition, the frequently crowded condition of the exhibit facility, and the vital importance of avoiding disruption in the orderly operation of the exhibition that might adversely affect other exhibitors, the reserves the right to resolve any dispute or disagreement as they see fit and the decision shall be final. 5. Raffle prizes will be awarded to attendees throughout the conference. We encourage prizes be donated by all exhibitors. SETTING UP, EXHIBIT HOURS, & DISMANTLING: Exhibit set-up hours are from 4:00 PM 7:00 PM on Sunday, November 1, 2015 at the Omni San Antonio at the Colonnade Hotel. Exhibit Hall will be located on the 1 st loor (oyer). Exhibiting hours are: Monday, 11/2 7:00 AM 4:30 PM Tuesday, 11/3 7:30 AM 4:30 PM Wednesday, 11/4 7:30 AM 12:00 PM (optional) Exhibitors may dismantle their display at 4:30 PM Tuesday or wait until Wednesday morning, but must be down by 12:00 PM. EXHIBITOR CANCELLATION: ull refunds will be granted less a $50.00 service fee. All refunds must be requested in writing and post-marked on or before October 26, No refunds will be granted for booth space or advertisements canceled after October 30 th. EXHIBITOR PAYMENT: We accept checks or credit cards. Credit cards will be debited for full booth payment unless otherwise indicated. ull payment is due October 2, Please enclose check made payable to. If you would like to pay by credit card, you must complete, sign and fax/mail the Exhibitor Credit Card Authorization orm. CONERENCE PACKET INSERTS: Must be received by October 2, 2015 to guarantee inserts are placed in packets. SPONSORSHIP PAYMENT: ull sponsorship payment is due by Wednesday, October 7, AUTHORIZED SIGNATURES: We agree to abide by the provisions set forth in the agreement including without limitation the exhibitor rules and regulations attached. The person signing on behalf of the Exhibitor represents and warrants to Texas School Safety Center that he or she has full authority to sign this form. However in the event he or she is not so authorized, he or she will be personally liable for the faithful performance of this agreement. Representative Signature Name (print or type) Date Title

7 Exhibitor Credit Card Authorization orm I,, authorize a one- time payment of $ to my credit card,, (Card Type) (Card Number) for the 2015 Texas School Administrator Safety Conference (TSAS). (Expiration Date) Sponsorship ee Exhibitor Registration ee Page Advertisement Handout Distribution Additional Conference Registrations The TSAS Conference is scheduled on November 1-4, 2015 in San Antonio, Texas. (Signature) (ull Name) (Title) (Phone #) ( Address) Mail/ax Credit Card Authorization orm to: Attn: TSAS Conference 415 N. Guadalupe #164 San Marcos, Texas ax: N. Guadalupe #164 San Marcos, Texas Phone ax