Sponsor and Exhibitor Prospectus. acce august

Transcription

1 acce august Connect with 1.2 million businesses by reaching people who lead businesses executives of local chambers of commerce. In Montréal this summer you ll find 1,000 chamber executives, each with direct connections to hundreds or thousands of businesses, and they ll be looking for new ideas. acce ASSOCIATION OF CHAMBER OF COMMERCE EXECUTIVES Sponsor and Exhibitor Prospectus

2 ACCE s 2015 Convention The 2015 ACCE Convention in Montréal will be the largest gathering of chamber professionals in North America. This is your once-a-year opportunity to show top chamber executives from the U.S. and Canada how your organization can help them lead their businesses and shape their communities. Attendee Profile With more than 1,200 member organizations, ACCE represents the leading chambers in 91 of the top 100 metro areas in the U.S., as well as in many smaller communities throughout North America. The combined budgets of ACCE members exceed $1 billion. For many ACCE sponsors and exhibitors, it s not just chambers of commerce that are a key market; it s the members of those chambers businesses of every size and description. In 2014, several exhibitors measured the leads they received at the convention (via scanned badges in a system they rented from an outside provider). The median number of leads received was 62, with the high 229 and the average 99. Of course, ACCE cannot guarantee results or traffic, but we do what we can to make the exhibit hall hop! ACCE member chambers represent 1.2 million businesses Nearly 3 million executives 70 million employees Worthy Business Partners Chamber members are considered by the general public to be quality businesses, according to a recent study conducted by the Schapiro Group, an Atlanta-based marketing consulting firm. The study said that consumers who believed a company to be a chamber member were: 80% more likely to BUY from it 73% more likely to be AWARE of it 68% more likely to THINK HIGHLY of its local reputation A study by Cortera, Inc., a Boca Raton, Fla.-based company that provides credit information for businesses, has shown that chamber members have credit ratings 70 points higher than the average company. When you use ACCE to extend your market reach to businesses that are chamber members, you connect with a quality audience. Who Sponsors ACCE? World-renowned companies, such as Google, Microsoft, American Express, Constant Contact, and leading companies specializing in the chamber marketplace, such as Market Street Services and ecertify, are all proud sponsors of ACCE.

3 The Exhibit Hall ACCE offers large blocks of time in which the Convention Exhibit Hall is the only scheduled activity for attendees. Lunch will be served in the Exhibit Hall on both days of the show, providing an additional attraction for attendees Exhibit Hall Schedule Tuesday, August 11 Noon 5 p.m. Booth setup Wednesday, August 12 8 a.m. Noon Noon 3 p.m. 3 4 p.m. Booth setup Show-only hours* Bonus show hours Thursday, August 13 Noon 3 p.m. 3 7 p.m. Show-only hours* Booth breakdown *Except for planned sessions designed to keep traffic in the exhibit hall. Floor Plan Food Service Food Service ACCE

4 Sponsorship Opportunities ACCE s Convention is the best venue to market anything chamber-related. This unique event helps your company reach hundreds of chamber decision makers. Sponsorship opportunities are highly coveted and space designated for exhibitors at the convention is limited. It is important to reserve your space quickly! We will maintain a waiting list as booths are sold. ACCE offers multiple levels of sponsorship, as well as customized options for sponsorship that meet the distinctive needs of your organization. All sponsorship opportunities include recognition and exposure on ACCE s convention website, onsite guide, and popular convention app. All booths include full carpeting. Exhibitor: $3,495 for ACCE members $4,495 for non-members One 10 x 10 exhibit booth with skirted table, two chairs and a wastebasket Up to two complimentary convention registrations Attendee registration list with addresses and phone numbers Exhibitor ribbon for all staff attending the event Silver: $7,500 Exposure on convention signage One 10 x 10 exhibit booth with skirted table, two chairs and a wastebasket Option to provide printed promotional items to all convention attendees (size restrictions apply) One half-page color ad in the Convention Guide Invitation to the exclusive Chairman s Reception Up to four complimentary convention registrations Attendee registration list with addresses and phone numbers Silver sponsor ribbons for all staff attending event Gold: $15,000 Prominent exposure on convention signage Two 10 x 10 exhibit booths with two skirted tables, four chairs and a wastebasket Option to provide printed promotional items to all convention attendees (size restrictions apply) One full-page color ad in the Convention Guide Invitation to the exclusive Chairman s Reception Up to five complimentary convention registrations Prominent exposure on convention signage Attendee registration list with addresses and phone numbers Gold sponsor ribbons for all staff attending event Platinum: $25,000 Two 10 x 10 exhibit booths with two skirted tables, four chairs and a wastebasket Option to provide printed promotional items to all convention attendees (size restrictions apply) One full-page color ad in the Convention Guide Invitation to the exclusive Chairman s Reception Up to six complimentary convention registrations Prominent exposure on convention signage Sponsorship of an event at the convention (e.g. coffee break) Option to place promotional materials on lunch tables (one day only) Platinum sponsor ribbons for all staff attending event Titanium: $50,000 Display on a prominent banner hanging above the approach to the exhibit hall Two 10 x 10 exhibit booths with two skirted tables, four chairs and a wastebasket Option to provide printed promotional items to all convention attendees (size restrictions apply) One full-page color ad in the Convention Guide Invitation to the exclusive Chairman s Reception Up to three minutes of speaking time in front of the full convention audience Up to seven complimentary convention registrations Prominent exposure on convention signage Sponsorship of a major event at the convention (e.g. convention breakfast) Option to place promotional materials on lunch tables (one day only) Titanium sponsor ribbons for all staff attending event

5 Special Sponsorship Options ACCE offers large blocks of time in which the Convention Exhibit Hall is the only scheduled activity for attendees. Lunch will be served in the Exhibit Hall on both days of the show, providing an additional attraction for attendees. Island Booths (four booths in a square with open space on all four sides) $20,000 Convention Guide Advertisements (Onsite guide is distributed to all attendees) Half-page Ad- $1,000 (exhibitors that are not sponsors) Full-page Ad- $2,000 (exhibitors that are not sponsors) Back Cover - $4,000 Inside Front Cover - $2,500 Inside Back Cover - $2,500 Back of Table of Contents - $2,250 Sponsor upgrades to Full Page - $1,000 Hotel Room Key: $4,000 Your company s name and logo will appear on the room keys for all the attendees staying at the convention hotel. Badge Lanyards: $4,000 Sponsor will have its one-color logo on cloth strips (lanyards) that hold attendees badges. Special Options Chris Mead, ACCE s Senior Vice President, will help you select or create the best opportunity to reach the members of ACCE. Contact him at (800) ext or cmead@acce.org if you have questions about the sponsorship opportunities mentioned here or about ACCE and its annual convention. Advertising Opportunities on ACCE s 2015 Convention App Hundreds of convention attendees rely on the continuously updated convention app. On your smartphone, go to: Use the app to get the latest updates about the convention; create your own profile and view profiles of fellow attendees and presenters; download session handouts; view maps and floor plans; evaluate sessions; access exclusive app-only content; receive important alerts. Banner Ads Banner ads populate pages across the entire app, appearing randomly on the bottom of every page except maps. Your banner can link to your exhibitor listing within the app or to an external website. The banner must be 300 x 50 pixels, maximum size 500K, and it must be a jpg, gif or png file. Banners will appear on the app from July 30 until Sept. 30, 2015, at which time all banners will be removed. Banner ad pricing: $400 for 1 $750 for 2 $1,000 for 3 $1,300 for 4 $1,500 for 5 $1,600 for 6 Alerts Alerts are plain text messages that are sent to all attendees. Messages may include links. The message headline is limited to 100 characters, and the body of the message is limited to 200 characters. Alerts can be preloaded and scheduled for delivery on a date and time you choose. This will be done on a first come, first served basis. Delivery of alerts depends on each user s connectivity: any time a user with an internet connection opens the app, it will automatically refresh with new data. Please note: we cannot guarantee delivery times while we are on site (Tuesday, August 11, through Friday, August 14) but we will do our best to accommodate alert orders. Alerts remain on the app for at least 24 hours. After 24 hours, some alerts may be deleted depending on volume and the discretion of ACCE. Alert Pricing: $300 each. Banner Ad App Orders Send an to convention@acce.org. Include your name, company, cell phone number and address, plus any graphic files (banner ads must be 300 x 50 pixels, maximum size 500K, and they must be jpg, gif or png files). Use the same address if you have any questions. Alert

6 Rules and Regulations Exhibiting Codes and Agreements Exhibitor hereby agrees to be bound by all exposition rules and regulations. Exhibitor further agrees to adhere to and be bound by (i) all applicable fire, utility and building codes and regulations; (ii) any rules or regulations of the facility where the exposition is held; (iii) the terms of all leases and agreements between ACCE and the managers or owners of said facility; and (iv) the terms of any and all leases and agreements between ACCE and any other party relating to the exposition. Exhibitor shall not do, nor shall Exhibitor permit others to do, anything to the booth or do anything in the facility which would cause a difference in conditions from those previously approved by the insurance carriers of ACCE, or the owners or managers of said facility, or which will in any way increase premiums payable by any of said parties for any such increase resulting from violation of this section. Space Assignments: It is ACCE s policy to award placement consideration first to official corporate sponsors and convention sponsors, and then according to the date exhibitors provide payments for their respective registrations. ACCE will use its best efforts to locate a booth in one of the locations requested by exhibitor within the ACCE booth placement priority policy. Notwithstanding the above, ACCE reserves the right to change location assignments at any time. Exhibitor: 1. May not schedule private functions or events which conflict with officially scheduled ACCE educational, social or sponsor designated events, including receptions and networking opportunities. 2. Must confine activities to its provided exhibit space, including distribution of samples, souvenirs, and the use of entertainers. Models and artisans are not permitted to perform or appear outside of the contracted booth space during show hours. 3. Agree to refrain from using objectionable amplifying equipment, intrusive lighting, equipment and/or decorations, live animals, and displays that obstruct other exhibits. 4. Will use only flame-retardant materials when decorating exhibit space. 5. Will not move or alter trade booth space. 6. Will set up and break down its exhibit ONLY during official times designated by ACCE. If said company chooses to close up shop early and leave the event before the official tear-down times, the company will be fined $ Will not dismantle or abandon reserved exhibit space during the hours the Exhibit Hall is officially open. Food and Beverage: ACCE considers food and beverage a very important part of the convention and for this reason accepts it as part of the exhibitors marketing tools. Food and beverage may be dispensed from exhibitors booths within the following guidelines: 1. Exhibitor must receive written approval from ACCE. 2. The distribution area must be kept clean and attractive. 3. Exhibitor must provide all attendees the opportunity to sample. 4. Any food or beverage distributed by exhibitors must be arranged through the Convention Center in Montréal with prior approval by ACCE. Equipment: Booth equipment provided by ACCE and its contractors shall be returned to ACCE at the end of the term thereon, complete and in good condition. Exhibitor shall have no right, title or interest in such equipment, but only the right to use it under the lease. All other equipment shall be provided by exhibitor at its own expense. All draping and decorative materials used by exhibitor shall be flameproof. All booth equipment shall be in keeping with and consistent with all rules, codes and regulations referred to under Exhibiting Codes and Agreements above. All demonstrations and displays shall be confined to the booth. Exclusion: ACCE shall have the right to exclude or to require modification of any display or demonstration which, at its sole discretion, it considers unsuitable or not in keeping with the character of the exhibit hall. ACCE shall have the right to demand modification of the appearance or dress of persons or mannequins used in connection with displays or demonstrations. Assignment and Sublease: Exhibitor shall not sublet the booth or any equipment provided by ACCE, nor shall exhibitor assign this lease in whole or in part, without written notice and approval from ACCE. Liability: This agreement shall not constitute or be considered a partnership, employer-employee relationship, joint venture, or agency between ACCE and exhibitor. Exhibitor hereby agrees to and does indemnify, hold harmless and defend ACCE from and against any and all liability, responsibility, loss, damage, cost, or expense of any kind whatsoever (including but not limited to cost, interest and attorney s fees) which ACCE may incur, suffer, pay or be required to pay, incident to or arising directly or indirectly from any intentional or negligent act or omission by exhibitor or any of its employees, servants, or agents. Exhibitor further agrees that ACCE and its representative agents and employees shall not be responsible for (i) damage, loss or destruction of property of exhibitor or (ii) injury to exhibitor or its representatives, agencies, employees, licensees, or invitees. Cancellation or Postponement of Exhibition: In the event that the exhibit hall is postponed due to any occurrence not occasioned by the conduct of ACCE or exhibitor, whether such occurrence be a natural disaster or the common enemy or the result of war, riot, civil commotion, sovereign conduct, or the act or conduct of any person or persons not part of or privy to this lease, then the performance of the parties under this agreement shall be excused for such period of time as it is reasonably necessary after such occurrence to remedy the effects thereof, and in any event for the duration of such postponement. In the event that such occurrence results in cancellation of the exhibit hall, the obligations of the parties under this agreement shall be automatically terminated and all rental payments made under this lease shall be refunded to the exhibitor, less pro rata share of expenses actually incurred by ACCE in connection with the exhibit hall. Handling and Storage: ACCE and the owners or managers of the facility where the exhibit hall is to be held shall not accept or store display materials or empty crates, and exhibitor shall make its own arrangements for shipping, delivery, receipt and storage of such materials and empty crates. Items Covered by ACCE: For exhibitors, ACCE will provide one skirted table, two chairs, wastepaper basket, piping and draping of booth and a small sign (in addition to benefits outlined elsewhere in the prospectus). Items NOT covered by ACCE that must be ordered from the general services contractor include: electrical hookup, Internet connectivity, telephone, and extra furniture. ACCE will provide contact information and packets from the general services contractor Cancellation of Lease: Exhibitor shall have the right to cancel this agreement at any time by written notice to ACCE. Any booth space cancelled prior to May 15, 2015 will receive a full refund of all payments, minus a $125 processing fee. Beginning May 15, 2015, no refunds will be made. Under all circumstances, ACCE retains the right to resell any booth space cancelled by exhibitor or forfeited where a balance or contract is overdue more than seven (7) business days.

7 Exhibition & Sponsorship Booth Contract Please make sure the information below is exactly what you want published in conference materials such as the online exhibitors directory and the convention guide. Organization Name Address City State Zip Telephone Number Organization Web Address Organization Address Contact Person and Title Type of Business (index category) Contact Information for Event Coordinator Name of Booth Coordinator Telephone Number Title Address Convention registrations covered by your contract package vary. (See the "Sponsorship Opportunities" page.) Additional staff registrations are $425. Convention Guide/Online Directory Description ACCE will provide your company name and contact information on marketing brochures as well as our onsite Convention Guide. While ACCE will make every effort to ensure the accuracy of your organization s listing, errors may occasionally occur. In no event shall ACCE be liable due to the occurrence of any such errors in any of these listings. Contract Terms We agree to provide ACCE with a minimum booth space payment of 50 percent by either check or credit card prior to April 17, Contracts will be accepted after April 17, 2015 as space permits. Any exhibit or sponsorship cancelled prior to May 15, 2015 will receive a full refund minus a $125 processing fee. Beginning May 15, 2015, no refunds will be made. Final payment is due May 31, The balance must be paid in full by May 31, 2015, or there will be a $500 late fee. The terms and conditions appearing within the prospectus or on the reverse side of this agreement are hereby incorporated by reference and Exhibitor/Sponsor agrees to be bound thereby. I have read the above and the ACCE 2015 Prospectus and accept the terms under which I will be conducting business as an ACCE Exhibitor and/or Sponsor. Signature Name Title Date To Reserve Your Space Fax, or mail this reservation form and contract with credit card information or a check payable to ACCE to secure priority exhibit placement within ACCE s space assignment policy. Please send to the attention of Tenja Young at ACCE. Fax: (888) tyoung@acce.org Mail: 1330 Braddock Place, Suite 300; Alexandria, VA Sponsorship Levels Titanium: $50,000 Platinum: $25,000 Gold: $15,000 Silver: $7,500 Exhibitor (ACCE Member $3,495) Exhibitor (Non-member $4,495) NOTE: for information about joining ACCE as an associate member ($495), please contact Dana Ketterling at dketterling@acce.org; (703) Convention Guide Advertisements Back Cover ($4,000) Inside Front Cover ($2,500) Inside Back Cover ($2,500) Back of Table of Contents ($2,250) Sponsor Upgrade to Full Page ($1,000) Full Page ad ($2,000) Half Page ad ($1,000) Mobile App Advertisements Exclusive Sponsorship ($8 per user; $2,000 deposit required) Rotating Banner Ad ($400 per day or $1000 for 3 days) Additional Sponsorship Items (Available to Sponsors and Exhibitors) Hotel Room Key ($4,000) Badge Lanyards ($4,000) Total Amount Payable to ACCE: Amount to be Charged Upon Submission of Contract: Visa MasterCard AmEx Check Card Number Exp. Date Name CVV Signature By checking here I request that I NOT be contacted by an electronic badge reader/leads generation company working with ACCE for the convention.

8 acce august For many ACCE sponsors and exhibitors, it s not only chambers of commerce that are key prospects. It s the members of those chambers: businesses of every size and description. MONTRÉAL COMPLÈTEMENT CiRQUE, Tim Hussin Michel Caty acce ASSOCIATION OF CHAMBER OF COMMERCE EXECUTIVES 1330 Braddock Place, Suite 300 Alexandria, VA