23 rd Annual Convention: Chicago, IL ~ April 23-26, 2015 Chicago Marriott Downtown Magnificent Mile SPONSOR REGISTRATION
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1 23 rd Annual Convention: Chicago, IL ~ April 23-26, 2015 Chicago Marriott Downtown Magnificent Mile SPONSOR REGISTRATION Yes, our company hereby agrees to participate as a Sponsor of NACBA s 23 rd Annual Convention: Platinum Early Bird (Before 12/1/2014) $19,500 Platinum (After 12/1/2014) $21,000 Gold Early Bird (Before 12/1/2014) $15,000 Gold (After 12/1/2014) $ 14,500 Silver Early Bird Silver Bronze Early Bird Bronze (Before 12/1/2014) (After 12/1/2014) (Before 12/1/2014) (After 12/1/2014) $10,500 $12,000 $8,500 $10,000 Yes, our company hereby agrees to purchase these A La Carte Sponsorship Opportunities: Audio Materials $12,500 Lanyards $3,500 Elevator Wrap $12,500 Flash Drive $10,000 Grand Prize Raffle $2,000 Key Cards $5,000 Key Note Address $20,000 Tote Bag Insert $1,500 Vendor Track Session $5,000 Welcome Reception & Casino Night $10,000 Wifi $10,000 Company Address Contact Person Contact Phone Contact Company Website: Signature of Authorized Person Check here if this is your first time at a NACBA event as a Sponsor or Exhibitor. If so, please describe the nature of your company s business: MY COMPANY WILL BE PARTICIPATING IN THE EXHIBITOR-RUN RAFFLE AT OUR BOOTH (You raffle off whatever you want, whenever you want no extra charge) We would like to include the following brief tagline (limit: 60 characters) on the Exhibitor list so that attendees will know what service/product we offer (i.e., Offering website services to attorneys since 2003):
2 SPONSORSHIP REGISTRATION (cont d) for: Name of Sponsor PAYMENT: Sponsorship Fee(s): $ Additional Representative(s) over 2: # x $ = $ TOTAL: $ Check made payable to NACBA enclosed OR Bill my credit card: Discover American Express MasterCard Visa Card number: Exp. date: Name on card (print): Signature: Total to be charged: $ Sponsor Submission Checklist: Completed Sponsorship Registration Acknowledgement Form for Sponsors & Exhibitors Logo twitter handle has been ed to admin@nacba.org Payment to: National Association of Consumer Bankruptcy Attorneys 2200 Pennsylvania Avenue, NW 4 th Floor Washington, DC Fax: (202) admin@nacba.org Phone: FOR OFFICE USE ONLY: Application Received Check/Money Order # Entered in Computer Invoice
3 23 rd Annual Convention: Chicago, IL April 23-26, 2015 Chicago Marriott Downtown Magnificent Mile ACKNOWLEDGMENT FORM FOR SPONSORS & EXHIBITORS MUST BE SIGNED AND RETURNED BY ALL SPONSORS AND EXHIBITORS 1. SET-UP AND REMOVAL OF EXHIBITS Exhibit set up: Thursday, April 23, 2013 from 1:30 p.m. to 5:00 p.m. Exhibits dismantle: Sunday, April 26, 2013 from 12:00 p.m. to 2:00 p.m. 2. EXHIBIT HALL HOURS Thursday, April 23: Friday, April 24: Saturday, April 25: Sunday, April 26: 5:00 p.m. 8:00 p.m. 7:00 a.m. 7:00 p.m. 7:00 a.m. 5:00 p.m. 7:00 a.m. 12:00 p.m. 3. PROPER USE OF EXHIBIT SPACE Sponsors and Exhibitors may not move their assigned exhibit space or place display materials that exceed their allotted booth space or infringe on the booth space of any other Sponsor or Exhibitor. NACBA shall have the right to move and/or remove any displays that violate this prohibition. Sponsors and Exhibitors may not reassign, sublet or allow other companies to use the whole or a part of the space assigned to them. This rule will be STRICTLY ENFORCED. Sponsors and Exhibitors may not display or advertise any goods or services not manufactured, distributed or otherwise provided by the exhibiting company during the normal course of business. Sponsors and Exhibitors shall not cause any apparatus or device to be placed in the exhibit which shall produce any undue noise, interfere with wireless communication or internet connections, create a fire hazard, or in any way interfere with, or be objectionable to, any other Sponsor or Exhibitor and NACBA shall have the right to require the removal of any such apparatus or device. Sponsors and Exhibitors shall not utilize any scheme or device which is illegal, in bad taste, or detracts from the professionalism of the event. Sponsors and Exhibitors shall comply with terms of union contracts with the Hotel, as applicable. 4. BOOTH PLACEMENT Sponsors who have paid their sponsorship deposit by Friday, October 10, 2014, will have first option to select booth space. On Monday, October 13, 2014, exhibitors will be able to register and begin selecting booth space.
4 5. SHIPPING ADDRESS: Information regarding shipment of materials to the Chicago Marriott Downtown Magnificent Mile will be distributed to registered Sponsors and Exhibitors prior to the event. 6. LIABILITY The National Association of Consumer Bankruptcy Attorneys (NACBA) shall not, in any manner or for any cause, be liable or responsible for any damages that may occur to a Sponsor or Exhibitor, or to the Sponsor or Exhibitor s directors, officers, employees, agents, licenses or guests. Any damage to the goods or other property of the Sponsor or Exhibitor that the Sponsor or Exhibitor or the Sponsor or Exhibitor s directors, officers, employees, agents, licensees, or guests or for any loss or injury and all claims for such injuries are hereby waived. Each Sponsor and Exhibitor is responsible for protecting and providing the security for its exhibit, demonstration, goods, materials and/or equipment during conference times. Each Sponsor and Exhibitor is responsible for taking all measures necessary to protect other parties and property from any harm, which might result from or be caused by its exhibit, demonstration, goods, materials, and/or equipment. Each Sponsor and Exhibitor shall be solely liable for any and all damages, costs or expenses which the Sponsor or Exhibitor may incur, suffer, or be required to pay by reason of injury to persons or loss of or injury to property which may be caused by or result from any act of omission on the part of the Sponsor or Exhibitor, or caused by or result from any demonstrations or exhibit of the Sponsor or Exhibitor. Each Sponsor or Exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor/sponsor s activities on the premises of the Chicago Marriott Downtown Magnificent Mile ( Hotel ) and will indemnify, defend, and hold harmless the Hotel, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims. Sponsor or Exhibitor hereby indemnifies and holds NACBA and Hotel and its owners, its operator, and each of their respective parents, subsidiaries, affiliates, officers, directors, shareholders, employees, and agents, free, clear and harmless from any and all liability, judgments, claims cost, expenses (including attorneys' fees), government charges or fines, and demands of any kind, including damages for personal injury or property damage or both, arising out of or caused by its transportation, installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the negligence of the Hotel and its employees and agents. 7. INSURANCE Sponsor or Exhibitor acknowledges that neither the Hotel, its owners, its operator, nor NACBA, maintain insurance covering Sponsor or Exhibitor's property and that it is the sole responsibility of Sponsor or Exhibitor to obtain business interruption and property damage insurance insuring any losses by Sponsor or Exhibitor. 8. HOST HOTEL Sponsor or Exhibitor agrees to comply with requirements of the hotel regarding use of the exhibit space. 9. CANCELLATION AND RELOCATION The National Association of Consumer Bankruptcy Attorneys (NACBA) reserves the right to cancel or relocate the event. If NACBA cancels or relocates the event due to circumstances within NACBA s control, the liability shall be limited to a refund of payment for rental costs paid by the Sponsor or Exhibitor in accordance with the payment section of the agreement. In the event that NACBA has no control over the cancellation or relocation of the exhibition, NACBA has no liability of any kind but may, in its discretion, refund any payments for rental costs paid by the Sponsor or Exhibitor. In any event, NACBA s maximum and sole liability, if any, to the Sponsor or Exhibitor in the event of cancellation or relocation shall be for the return of the rental fee, or a portion of the fee, as NACBA, in its discretion, determines. 10. COMPANY REPRESENTATIVES AT ANNUAL CONVENTION In order to create a registration and nametag for each of your representatives at the Annual Convention, we need to receive no later than Friday, March 27, 2015, a list of your authorized representatives at the Annual Convention. Please submit this information by fax or to: Rachael Hodgen, Director of Events rachael.hodgen@nacba.org Fax:
5 11. ACKNOWLEDGEMENT I have read and agree to abide by the Terms and Conditions of NACBA s 23 rd Annual Convention Rules and Regulations as set forth below: The rules and regulations are a part of the application and contract for exhibit space for Sponsors and Exhibitors. By signing the contract, a Sponsor or Exhibitor agrees to abide by these rules and regulations. The National Association of Consumer Bankruptcy Attorneys (NACBA) shall have full power to interpret or amend these rules and regulations. The Sponsor or Exhibitor agrees to abide by any rules or regulations that may be adopted hereafter by NACBA. The rules and regulations become a part of the contract between the Sponsor or Exhibitor and NACBA. They have been formulated in the best interest of the Sponsor and Exhibitors. NACBA s Board of Directors respectfully asks the full cooperation of the Sponsors and Exhibitors in complying with these rules and regulations. Any points not covered are subject to the decision of NACBA. All Sponsors and Exhibitors attending NACBA events are required to wear their nametags at all times. Signed and acknowledged by: Signature: Print Name: Company: Date: RETURN COMPLETED SPONSOR/EXHIBITOR ACKNOWLEDGMENT FORM: o By to: admin@nacba.org OR o By fax to: (no cover sheet needed)
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