THE EDGE FCCFA ANNUAL CONVENTION & TRADE SHOW Hyatt Regency Coconut Point Resort & Spa - Bonita Springs, FL July 16 18, 2015

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1 GAINING THE EDGE 2015 FCCFA ANNUAL CONVENTION & TRADE SHOW Hyatt Regency Coconut Point Resort & Spa - Bonita Springs, FL July 16 18, EXHIBITOR PROSPECTUS & SPONSORSHIP OPPORTUNITIES

2 AN INVITATION TO EXHIBITORS AND SPONSORS On behalf of the Florida Cemetery, Cremation & Funeral Association, it is my pleasure to invite your company to participate in the 2015 FCCFA Annual Convention & Trade Show. The convention will take place July 16 18, at the beautiful Hyatt Regency Coconut Point Resort & Spa in Bonita Springs, Florida. The theme for the 2015 convention is Gaining the Edge. We believe your participation in the FCCFA convention will not only be a great investment for your company, but will also provide you with valuable networking opportunities. Please note the revised schedule for the 2015 convention. It is our expectation that the revamped schedule as well as some new social activities will increase your return on investment as an exhibitor and/or sponsor. The trade show hall and general sessions will all take place in one location, with lunch on Friday, breakfast on Saturday as well as other fun activities taking place in the trade show hall. We have also scheduled trade show breaks each day between the educational sessions to provide your company networking opportunities with the attendees while showcasing your products and services. This convention is a great time to meet the most providers in one location during 2015 and provide an exceptional experience for your company. We invite you to participate in this excellent opportunity! Please return your signed Exhibitor / Sponsor Agreement by to fax to or mail to 325 John Knox Road, Suite L103, Tallahassee, FL If you need additional information or would like to discuss additional sponsorship opportunities, please contact Jill Jackson, CMP, FCCFA Senior Meeting Planner, at or via at executiveoffice.org. I look forward to seeing you in July! Sincerely, Ty Lohman FCCFA President NEW 2015 TRADE SHOW HALL SCHEDULE OF EVENTS THURSDAY, JULY 16 2:00 p.m. 5:00 p.m. Exhibits Registration & Setup 3:00 p.m. 5:00 p.m. FCCFA Board of Directors Meeting 6:00 p.m. 8:00 p.m. FCCFA Board of Directors Dinner FRIDAY, JULY 17 8:00 a.m. 10:30 a.m. Exhibits Registration & Setup 10:00 a.m. 5:30 p.m. Registration Desk Open 11:30 a.m. 1:00 p.m. Lunch with Exhibitors in Trade Show Hall 11:30 a.m. 5:30 p.m. Trade Show Hall & Silent Auction Open 1:15 p.m. 1:30 p.m. President s Welcome 1:30 p.m. 2:30 p.m. Educational Session 2:30 p.m. 3:30 p.m. Educational Session 3:30 p.m. 4:30 p.m. Trade Show & Beverage Break 4:30 p.m. 5:30 p.m. Educational Session 5:30 p.m. 6:30 p.m. Networking Reception 6:30 p.m. Dinner On Your Own / Vendor Client Dinners SATURDAY, JULY 18 8:30 a.m. 12:30 p.m. Registration Desk Open 9:00 a.m. 10:30 a.m. Trade Show Hall Open / Breakfast with Exhibitors in Trade Show Hall 10:00 a.m. 10:30 a.m. Legal Issues Updates 10:30 a.m. - 10:45 a.m. Break 10:30 a.m. 12:00 p.m. Exhibit Breakdown 10:45 a.m. - 12:00 p.m. FCCFA Business Meeting & Elections / Legislative & Regulatory Panel 12:00 p.m. - 12:30 p.m. Silent Auction Winner Pickup at Registration Desk 1:00 p.m. 5:30 p.m. Golf Tournament 6:30 p.m. 7:00 p.m. Reception 7:00 p.m. 7:30 p.m. Celebration of Remembrance 7:30 p.m. 10:30 p.m. Closing Dinner Note: Each exhibit booth package includes (2) tickets to the Reception & Banquet Dinner on Saturday evening FCCFA Annual Convention & Trade Show

3 EXHIBIT BOOTH PACKAGE INFORMATION Exhibit Booth Fees: FCCFA Member $995 Non-Member $1, Exhibit Booth Package Includes: (1) 8 X 10 exhibit booth including draping on three sides, 6ft. skirted table, two chairs, wastebasket and identification sign (2) Exhibitor name badges with full access to all sessions and events in trade show hall (2) Tickets to the Reception & Banquet Dinner on Saturday Evening (Must RSVP by July 1) Recognition in the convention program and on signage during convention Recognition as an exhibitor on the FCCFA website Hall Security: The exhibit area will be locked at the close of each day for the protection of the exhibits. Only authorized personnel will have access to the exhibit area during non-show hours. The hotel management and FCCFA will take all reasonable precautions to avoid the loss of exhibitor s property by theft or fire, but under no circumstances shall the hotel management or FCCFA be responsible for such losses. It is recommended that exhibitors cover their property with suitable insurance. Children are allowed in the exhibit areas. Please take the necessary precautions for their safety as well as for your display. Any additional booth furnishings and equipment may be ordered by the exhibitor at their own expense through the contracted trade show decorator. An exhibitor kit with order forms, deadlines and additional information will be ed to each confirmed exhibitor. All shipping and any other additional expenses will be at the expense of the exhibitor. (NOTE: All booths will be assigned on a first-come, first-served basis upon receipt of payment in full. Additional exhibitor name badges may be purchased once you receive your exhibitor confirmation and booth information.) 2015 FCCFA ANNUAL CONVENTION & TRADE SHOW FLOOR PLAN Hyatt Regency Bonita Springs Calusa Ballroom 2015 FCCFA Annual Convention & Trade Show 3

4 2015 FCCFA SPONSORSHIP OPPORTUNITIES (as of 3/12/15) Every sponsorship option will receive the following, in addition to what is listed under the individual sponsorships: Recognition on the FCCFA Convention webpage Recognition in convention promotional s to all FCCFA members Company recognition in the bi-monthly electronic newsletter Complete list of all FCCFA attendees and contact information (one month after convention) Recognition in the onsite convention program given to all attendees Recognition on signage at the annual convention PowerPoint recognition slide run in general session FCCFA BOARD OF DIRECTORS MEETING $500 - SOLD CONVENTION KEYNOTE SPEAKERS $5,000 - SOLD FRIDAY LUNCH IN THE TRADE SHOW HALL $2,000 (5 available) FRIDAY PM BEVERAGE BREAK $1,000 FRIDAY NETWORKING RECEPTION $2,000 (5 available) SATURDAY BREAKFAST IN THE TRADE SHOW HALL $1,750 (4 available) FCCFA GOLF TOURNAMENT $1,250 - SOLD (1) Full paid golf tournament registration GOLF TEE SIGNS $150 (18 available) Tee sign at golf hole with sponsor logo SATURDAY EVENING RECEPTION $1,500 (3 available) SATURDAY EVENING BANQUET DINNER $2,500 (6 available) CONVENTION TOTE BAGS $2,000 - SOLD Sponsorship of the convention tote bags given to all attendees at the convention Company logo printed along with FCCFA logo on all bags (1) Complimentary promotional item to go in all convention bags ATTENDEE LANYARDS $1,250 - SOLD Sponsorship of lanyards given to all attendees at the convention Company logo imprinted on lanyards given to all attendees HOTEL KEY CARDS $2,500 - SOLD Sponsorship of hotel key cards given to all attendees at the convention Company logo imprinted on key cards given to all attendees in the room block (NOTE: Sponsorships will be assigned based on the date contract is received with payment in full. All sponsorships must be paid in full to receive benefits described in sponsorship details. All sponsorships will be reserved on a first-come, firstserved basis.) For more information on sponsorship opportunities, please contact Jill Jackson, CMP, FCCFA Senior Meeting Planner, at or SATURDAY EVENING BANQUET DINNER ENTERTAINMENT $1, FCCFA Annual Convention & Trade Show

5 FCCFA TERMS OF EXHIBITOR / SPONSOR AGREEMENT AGREEMENT: The following terms shall become binding upon acceptance of this agreement between the applicant and his/ her employees and the Florida Cemetery, Cremation and Funeral Association (FCCFA), the meeting and exhibits host. BOOTH ASSIGNMENT: Exhibit space will be assigned based on the date contract is received with payment in full. In the case of multiple contracts received on the same date, priority will be given to those exhibitors who are also sponsors and to those who have previously exhibited with the FCCFA. SPONSORSHIPS: Sponsorships will be assigned based on the date contract is received with payment in full. All sponsorships must be paid in full to receive benefits described in sponsorship details. All sponsorships will be reserved on a first-come, firstserved basis. PUBLIC POLICY: Exhibitors are charged with knowledge of all ordinances and regulations pertaining to taxes, health prevention, customs and public safety while participating in this event. Compliance with such laws is mandatory for exhibitors and the responsibility of the exhibitor. DISMANTLING: No part of an exhibit shall be removed during show hours. Exhibits must be kept intact until 10:30 a.m. on Saturday, July 18, All exhibits must be dismantled and removed by 12:00 p.m. on Saturday, July 18, 2015; otherwise FCCFA reserves the right to remove the exhibit at the exhibitor s expense. EXHIBIT DIMENSIONS: The height of any part of the display may not exceed 8 from the floor, nor may the display come forward by more than 10. Sides must not block view of other booths. All booth spaces will be an 8 x 10 booth. Please review the exhibitor section for more information. USE OF EXHIBIT SPACE: Exhibitors shall reflect their company s highest standards of professionalism while maintaining exhibit space during exhibit show hours. No exhibitor shall assign, sublet or share exhibit space. CANCELLATION: No cancellation shall be acknowledged unless received in writing by the FCCFA executive office. Should an exhibitor wish to cancel 30 days before the trade show booth set-up date (6/16/15), a 50% refund will be given by FCCFA. Should a sponsor wish to cancel after receipt of signed agreement, a 50% refund will be given by FCCFA. No refunds will be given for cancellations requested after June 16, FIRE AND SAFETY REGULATIONS: All local regulations will be strictly enforced and the exhibitor assumes all responsibility for compliance with such regulations. Fire hose cabinets and fire exits must be left accessible and in full view at all times. All disposable materials and decorations must be flameproof and are subject to inspections. LIABILITY AND INSURANCE: The exhibit area will be locked at the close of each day for the protection of the exhibits. Only authorized personnel will have access to the exhibit area during non-show hours. The hotel management and FCCFA will take all reasonable precautions to avoid the loss of exhibitor s property by theft or fire, but under no circumstances shall the hotel management or FCCFA be responsible for such losses. It is recommended that exhibitors cover their property with suitable insurance. Children are allowed in the exhibit areas. Please take the necessary precautions for their safety as well as for your display. ELIGIBLE EXHIBITS: FCCFA reserves the right to determine the eligibility of any company or product(s) for inclusion in the convention and/or trade show. FCCFA reserves the right to reject, evict or prohibit any exhibit in whole or in part, or any exhibitor, or his representatives, with or without giving cause. NOISY AND OBNOXIOUS EQUIPMENT: Exhibitors are not allowed to disrupt the booths around them and all noise must be contained within the exhibit booth areas. LITERATURE DISTRIBUTION: All literature must be distributed within the booth space assigned. No materials may be placed on tables or chairs, attached to meeting space walls or ceilings, or left in public places or distributed in aisles, lounge areas or other exhibitor booths. Items found in these places will be disposed of without question. DAMAGE TO PROPERTY: Exhibitors are liable for any damage caused to building, floors, walls, columns, or to standard exhibit equipment or to other exhibitor s property FCCFA Annual Convention & Trade Show 5

6 HOTEL INFORMATION Hyatt Regency Coconut Point Resort & Spa 5001 Coconut Road Bonita Springs, FL Located on 26 lush, tropical acres overlooking Estero Bay and the Gulf of Mexico in Bonita Springs, you ll find a casual environment that invites limitless recreation and relaxation. With a championship golf course and world class spa on property, the Hyatt Regency Coconut Resort & Spa is the ideal Florida Gulf Coast destination for work or play. Set out for an unforgettable escape to the best of Bonita Springs and Southwest Florida. Hotel Reservations: Make your reservations directly with the Hyatt by calling Please state you are with the FCCFA to receive the reduced rate of $149 per room per night. The reduced rate includes in-room high speed internet, complimentary selfparking, resort ferry to private secluded island, beach chairs, towels & umbrellas, resort activities and a 24-hour fitness center. The Hyatt will only be able to offer this rate for rooms to the FCCFA until Wednesday, June 24, Make your reservations today! FCCFA Annual Convention & Trade Show

7 FCCFA EXHIBITOR / SPONSOR AGREEMENT JULY 16 18, 2015 HYATT REGENCY COCONUT POINT RESORT & SPA BONITA SPRINGS, FL (Note: The pre-show contact will receive the exhibitor kit and other pre-show materials. The information completed in the second section will be listed in the convention information.) Company Pre-Show Contact Person Title Address City State Zip Phone PLEASE COMPLETE THE NEXT SECTION AS IT SHOULD APPEAR IN THE CONVENTION INFORMATION: Show Contact Person Title Address City State Zip Phone Fax Website Description of Products and Services (25 words or less). PLEASE CHECK YOUR EXHIBIT AND / OR SPONSORSHIP SELECTIONS: EXHIBIT BOOTH(S) SELECTION: 1 st Choice 2 nd Choice 3 rd Choice If possible, do not place us next to the following companies (specific names) Note: FCCFA will assign booth preferences to companies whose payment is received in full. If your company requests a booth that is already assigned, FCCFA reserves the right to assign your company to the next best available booth location. SPONSORSHIP SELECTION: 1 st Choice 2 nd Choice BOOTH FEES $ + SPONSORSHIPS $ = TOTAL AMOUNT DUE $ PAYMENT INFORMATION: r Check enclosed (payable to FCCFA) Check # Amount $: Credit Card: r Visa r MC r AMEX _Charge Amount $: Card # Expiration Date Sec. Code* *The 3 digit number found next to the signature panel on the back of the card. AMEX ONLY This is the four digit number found on the front of your card. Credit Card Billing Address (only if different from above) Name on Card Signature CONTRACT AGREEMENT: The authorized signer understands that this agreement becomes a contract when signed below and is accepted by FCCFA. The company then agrees to abide by the terms and conditions stated on page 5 in this agreement. Authorized Signer (Print Name) Signature Date (NOTE: Your signature acknowledges compliance to the terms and conditions set forth in the Exhibitor / Sponsor Agreement.) OPTIONS TO REGISTER FOR THE CONVENTION: >> to (credit card payments only) >> FAX to (credit card payments only) >> MAIL: Return this form with payment to: FCCFA, 325 John Knox Rd, Ste L103, Tallahassee, FL FCCFA Annual Convention & Trade Show 7

8 SILENT AUCTION & GOLF TOURNAMENT SILENT SILENT We encourage everyone to participate in these excellent networking opportunities. For more information on the convention as it becomes available, please continue to visit the FCCFA website at or contact the FCCFA office at A Silent Auction will take place again this year in the Trade Show Hall during the Friday trade show hours only. Be sure to sign up to participate and place your bids on the great items! Make plans now for a Saturday afternoon round of golf at the Raptor Bay Golf Club on property at the Hyatt Regency Coconut Point. Don t miss this excellent networking opportunity on this prestigious course! Also see page 4 for golf sponsorship opportunities FCCFA ANNUAL CONVENTION & TRADE SHOW Hyatt Regency Coconut Point Resort & Spa Bonita Springs, FL July 16 18, 2015 Florida Cemetery, Cremation & Funeral Association 325 John Knox Road, Suite L-103 Tallahassee, Florida FCCFA Annual Convention & Trade Show

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