SLA Board of Directors Position Descriptions

Transcription

1 Glbal Headquarters 331 Suth Patrick Street Alexandria, VA USA Fax: SLA Bard f Directrs Psitin Descriptins Psitin Descriptin f the Bard f Directrs Functins As representatives f the membership f the assciatin, the Bard f Directrs is the primary frce wrking t realize the Assciatin s pprtunities fr service and the fulfillment f its bligatins t the membership, t the assciatin as a single entity, and t the library and infrmatin services prfessin. 1. Planning Apprves the assciatin's missin, visin, and values and reviews assciatin management's perfrmance in achieving it. Assciatin management is defined as the President, the Bard f Directrs, and the Chief Executive Officer. Annually assesses the ever-changing envirnment in which the assciatin functins and apprves the assciatin's strategy in relatin t it. Annually reviews and apprves the assciatin's plans fr funding its strategy. Reviews and apprves the assciatin's prgrams, plans, and directins. 2. Organizatin Regularly discusses with the Chief Executive Officer matters that are f cncern t him/her r t the Bard f Directrs. Is assured that management cntinuity is prperly prvided. Is assured that the status f rganizatinal strength and staffing is equal t the requirements f the SLA Strategic Plan. Apprves apprpriate cmpensatin and benefit plicies and practices. Determines the eligibility f candidates fr the nminatin f fficers and directrs as submitted by the Nminating Cmmittee and apprves the reprt f the Nminating Cmmittee fr the nminatin f fficers and directrs. Annually reviews the perfrmance f the Bard f Directrs and takes steps (including recmmendatins fr its cmpsitin, rganizatin, and respnsibilities) t imprve its perfrmance. Updated 8/21/2013 1:58 PM Page 1 f 11

2 3. Operatins Reviews the results achieved by management as cmpared with the assciatin's missin, the assciatin's prgram plans, and the SLA Strategic Plan as well as in cmparisn with thse f similar rganizatins. Ascertains that the financial structure f the assciatin is adequate fr its current needs and the implementatin f the SLA Strategic Plan by apprving the assciatin's annual budget. Prvides candid and cnstructive criticism, advice and cmments t the President, ther members f the Bard f Directrs, and the Chief Executive Officer. Apprves majr actins f the assciatin, such as capital expenditures n all prjects ver authrized limits r majr changes in prgrams and services. 4. Audit Is assured that the Bard f Directrs and its cmmittees are adequately and currently infrmed thrugh reprts and ther methds f the financial cnditin f the assciatin. Is assured that published reprts prperly reflect perating results and the financial cnditin f the assciatin. Ascertains that management has established apprpriate plicies t define and identify cnflicts f interest thrughut the assciatin, and is diligently verseeing the enfrcement f thse plicies. Apprves independent auditrs. Reviews cmpliance with relevant material laws affecting the assciatin. 5. Additinal fr Specific Directrs: President President-elect Secretary Treasurer Chair, Chapter Cabinet Chair-Elect, Chapter Cabinet Past Chair, Chapter Cabinet Chair, Divisin Cabinet Chair-Elect, Divisin Cabinet Past Chair, Divisin Cabinet Psitin Descriptin f President Functins 1. As Chair f the Bard f Directrs and Chief elected fficer, accepts respnsibility fr the success r failure f the enterprise. Assumes respnsibility fr the assciatin's cnsistent achievement f its missin and financial bjectives. 2. Gives directin t the frmulatin, and leadership t the achievement, f the assciatin's philsphy, missin, and strategy, and t its bjectives and gals. Assures that the assciatin is making cnsistent and timely prgress tward the fulfillment f the SLA Strategic Plan. 3. As Chair f the Bard f Directrs, assures that the Bard f Directrs fulfills its respnsibilities fr the gvernance f the Special Libraries Assciatin. Updated 8/21/2013 1:58 PM Page 2 f 11

3 4. As a partner with the members f the Bard f Directrs, ptimizes the relatinship between the Bard and the management f the assciatin. 5. As a partner with the Chief Executive Officer, helps him/her t achieve the missin f the assciatin. Chairs the meetings f the Bard f Directrs. Sees that the Bard functins effectively, interacts with management ptimally, and fulfills all f its duties. As described in the Bylaws f the Assciatin appints members and designates the chair f all Standing Cmmittees, Advisry Cuncils, and Task Frces as needed. Recmmends cmmittee chairs with an eye t future successin. Wrks with the Executive Cmmittee and the Chief Executive Officer in recruiting members f the Bard and ther talent fr whatever vlunteer assignments are needed. Gets the best thinking and invlvement f each Bard member, stimulating each ne t give his/her best. Reflects any serius cncerns the Chief Executive Officer has in regard t the rle f the Bard f Directrs r individual Bard members. Reflects t the Chief Executive Officer the cncerns f the Bard f Directrs and ther cnstituencies. Presents t the Bard f Directrs an evaluatin f the pace, directin, and rganizatinal strength f the assciatin. Annually fcus the attentin f the Bard f Directrs n matters f rganizatinal gvernance which relate t its wn structure, rle, and relatinship t the management f the assciatin. The President must be assured that the Bard f Directrs is satisfied that it has fulfilled its respnsibilities. Acts as an additinal set f eyes and ears fr the assciatin. In crdinatin with the Chief Executive Officer, serves as an alternate spkespersn fr the assciatin. Fulfills such ther assignments as the President, the Bard f Directrs and the Chief Executive Officer agree are apprpriate and desirable fr the President t perfrm. Recmmends a directr f the Bard t serve as secretary. The Bard shall elect a directr t serve as secretary. The Executive Cmmittee fr the evaluating year (president, past president, president-elect, treasurer and secretary) is respnsible fr cnducting the evaluatin f the Chief Executive Officer, with the evaluating year s president taking the lead. She/He may chse t seek input frm the Bard f Directrs n the perfrmance review f the Chief Executive Officer. Psitin Descriptin f President-Elect The President-elect is the secnd-ranking elected fficer in the Special Libraries Assciatin and assumes the highest elected psitin at the cnclusin f his r her term. He r she supprts the President in fulfilling the gals and bjectives f the Bard f Directrs by prviding cntinuity t established prgrams and frmulating future prgrams fr his r her wn presidency. Specific duties Assumes the respnsibilities f the President in his r her absence. Updated 8/21/2013 1:58 PM Page 3 f 11

4 Attends Bard f Directrs, Executive Cmmittee, and Business meetings f the assciatin. Accepts respnsibilities delegated by the President, such as representing the President at allied rganizatin meetings, and any ther duties as apprpriate t the presidency. Shares with the President visits t SLA Chapters during his r her term as President-Elect, up t six chapter visits, except in the case f a Chapter anniversary celebratin. Serves as a vting member f the Awards & Hnrs Cmmittee. Serves as Liaisn t the frthcming Cnference Prgram Cmmittee, which takes place during his r her tenure as President f SLA. The Executive Cmmittee fr the evaluating year (president, past president, president-elect, treasurer and secretary) is respnsible fr cnducting the evaluatin f the Chief Executive Officer, with the evaluating year s president taking the lead. She/He may chse t seek input frm the Bard f Directrs n the perfrmance review f the Chief Executive Officer. Descriptin f Past President Serves n Awards & Hnrs Cmmittee as a member; will be chair f cmmittee the fllwing year. May be asked t cnduct rientatin fr new Bard members at January meeting. Supprts gals and activities f the President. Prvides advice, guidance, and assistance t President -- but nly if asked! Similarly, is available t ther Bard members, cmmittee chairs, and ther assciatin leadership and membership t prvide infrmatin and suggestins as needed. Plays a leadership rle n the Bard by encuraging cperatin and teamwrk. Ideally, shuld serve as a cnsensus-builder. Uses experience as previus chair f the Bard t help t mve Bard deliberatins alng cnstructive, prductive lines. As a member f the Bard f Directrs, utilizes and shares experience gained as President-Elect and President frm chapter visits, ther cntacts with the membership and the chapter and divisin leadership, cntacts with cmmittees, dealings with assciatin staff, and dealings with ther rganizatins as SLA's elected leader. The Executive Cmmittee fr the evaluating year (president, past president, president-elect, treasurer and secretary) is respnsible fr cnducting the evaluatin f the Chief Executive Officer, with the evaluating year s president taking the lead. She/He may chse t seek input frm the Bard f Directrs n the perfrmance review f the Chief Executive Officer. Psitin Descriptin: Directr The rle f each Directr is t serve a three-year term by leading, advising and supprting the activities f the Special Libraries Assciatin. Each Directr participates by: Attending all bard meetings prepared t further the success f the assciatin and t supprt the assciatin's missin, visin, values and gals. Mnitring and mentring standing cmmittees and advisry cuncils as assigned and n an as needed basis prviding advice, encuragement and a vice fr the cmmittees t the Bard. Updated 8/21/2013 1:58 PM Page 4 f 11

5 Respnsible fr nminating the Nminating Cmmittee in their third year. Accepting special assignments frm the President. Remaining current with the activities f the assciatin by fllwing its publicatins, issues and interests. Infrming the Bard and staying practive in helping psitin the assciatin t supprt its members. Acting as a rle mdel, change agent and prfessinal exemplar. Psitin Descriptin f Secretary t the Bard f Directrs Each year the Bard elects ne directr, recmmended by the President, t serve as secretary t the Bard. Prepares Bard cnference call and in-persn meeting agendas in cnsultatin with the President and Chief Executive Officer. Takes minutes at all Bard meetings. Submits written draft f minutes, within tw weeks f meetings, fr apprval by Bard f Directrs. Psts agendas and minutes t the Bard wiki. The Executive Cmmittee fr the evaluating year (president, past president, president-elect, treasurer and secretary) is respnsible fr cnducting the evaluatin f the Chief Executive Officer, with the evaluating year s president taking the lead. She/He may chse t seek input frm the Bard f Directrs n the perfrmance review f the Chief Executive Officer. Psitin Descriptin: Treasurer Serves a three-year term. Functins The Treasurer shall perfrm the usual duties f the ffice and thse assigned by the Bard and, at the Annual Business Meeting, shall reprt t the members n the financial status f the assciatin. Aside frm attending all Bard meetings, ther duties f the Treasurer are: Act as the Bard's "mney cnscience." Help prepare the assciatin's annual budget. Mnitr expenditures and incme, usually thrugh mnthly financial statements. Mnitr the assciatin's lng-term investments. Stay abreast f assciatin activities and be prepared t ffer practical suggestins and advice. Cnsult with headquarters staff n prgrams and services (new and ld) which impact n the budget; including mnthly telephne cnversatins with the Chief Administrative Officer. Updated 8/21/2013 1:58 PM Page 5 f 11

6 Chairs Finance Cmmittee. Presents Treasurer's reprt t the membership at the Annual Business Meeting during annual cnference. The Executive Cmmittee fr the evaluating year (president, past president, president-elect, treasurer and secretary) is respnsible fr cnducting the evaluatin f the Chief Executive Officer, with the evaluating year s president taking the lead. She/He may chse t seek input frm the Bard f Directrs n the perfrmance review f the Chief Executive Officer. Relatinships Maintains regular cntact with the Chief Administrative Officer. Time Cmmitment An average f ne hur per week is needed t read mnthly financial statements, prepare reprts and cnduct cnference calls with assciatin staff leaders. Psitin Descriptin: Divisin Cabinet Chair-Elect Functins The Divisin Cabinet Chair-Elect serves n the SLA Bard f Directrs and wrks clsely with the Divisin Cabinet Chair and the Divisin Cabinet Past-Chair t prvide a fcus fr Divisin cncerns. The Divisin Cabinet Chair-Elect is elected by the membership fr a three-year term, serving the first year as Divisin Cabinet Chair-Elect, the secnd year as Divisin Cabinet Chair and the third year as Divisin Cabinet Past- Chair. T serve as a full member f the SLA Bard f Directrs and t lead, advise, and supprt the activities f the Special Libraries Assciatin. T attend all Bard meetings prepared t further the success f the assciatin and t supprt the assciatin s missin, visin, values and gals. T serve as secretary at the Divisin Cabinet meetings and disseminate the minutes t Divisin leadership. T secnd mtins brught t the Bard f Directrs by the Divisin Cabinet Chair. T rganize Leadership Orientatin and Leadership Summit activities, in cnjunctin with the Chapter Cabinet Chair-Elect (and ther vlunteers), fr the annual cnference and Leadership Summit Meeting. T pst infrmatin and establish dialgue n Leadership discussin list and ther SLA cmmunicatin channels as needed. In cnjunctin with Leadership staff, t answer questins, address cncerns and generally advise Divisin fficers thrugh phne calls, , fax, and persnal cntacts at meetings. T wrk clsely with Leadership staff t mnitr and assist Divisin membership thrughut the year. T be available t Divisin leadership. T assist the Divisin Cabinet Chair as needed with leadership training and supprt thrughut the year, including practive supprt fr unit reprting. T represent Divisin cncerns t the Bard f Directrs and the assciatin staff. T wrk clsely with the Divisin Cabinet Chair in rder t be prepared t assume that ffice. Updated 8/21/2013 1:58 PM Page 6 f 11

7 T serve n, mnitr and mentr cmmittees as assigned. On an as needed basis prvide advice, encuragement and a vice fr the cmmittees t the Bard. T read all Divisin bulletins and annual reprts. T attend Divisin pen huses at annual cnference. T rganize all bard liaisns fr the Divisin Annual Business Meetings. T persnally liaise with at least tw Divisin annual meetings and reprt back t the Divisin Chair. T reprt Divisin prgramming and ther activities t the Bard. Psitin Descriptin: Divisin Cabinet Chair T serve as a full member f the SLA Bard f Directrs and t lead, advise, and supprt the activities f the Special Libraries Assciatin. T attend all Bard meetings prepared t further the success f the assciatin and t supprt the assciatin s missin statement and gals. T serve as Chair f the Divisin Cabinet meetings. T serve as Chair f all Jint Cabinet Meetings (if held frm June thrugh December. T serve as Secretary f all Jint Cabinet meetings (if held) frm January thrugh May. T bring the meetings and actins f the Divisin Cabinet t the Bard Directrs meetings. T assist the Chapter and Divisin Chairs-Elect (and ther vlunteers) with the Leadership Orientatin and Leadership Summit activities at the Leadership Summit and annual cnference meetings. T wrk clsely with the Chapter Cabinet Chair, ther Cabinet fficers and Leadership staff t crdinate leadership training and supprt thrughut the year, including practive supprt fr unit reprting. T pst infrmatin and establish dialgue n the Leadership discussin list and ther SLA cmmunicatin channels as needed. In cnjunctin with Leadership staff, t answer questins, address cncerns and generally advise Divisin fficers thrugh phne calls, , fax, and persnal cntacts at meetings. T be available t Divisin leadership. T read all Divisin bulletins and annual reprts. T represent Divisin cncerns t the Bard f Directrs and the assciatin staff. T wrk clsely with the Divisin Cabinet Chair-Elect in rder t prepare him r her t assume the ffice. T serve n, mnitr and mentr cmmittees as assigned. On an as needed basis, prvide advice, encuragement, and a vice fr the cmmittees t the Bard. T attend Divisin pen huses at annual cnference. T persnally liaise with at least tw Divisin annual meetings, gather the reprts f ther Bard prctrs, and reprt back t the Bard. Updated 8/21/2013 1:58 PM Page 7 f 11

8 T remain current with the activities f the assciatin by fllwing its cmmunicatins, issues and interests. T act as a rle mdel, change agent and prfessinal exemplar. Psitin Descriptin: Divisin Cabinet Past-Chair Functin The rle f each past-chair is t mentr and assist the Divisin Cabinet Chair and Chair-Elect and t lead, advise and supprt the activities f the Special Libraries Assciatin. T attend all bard meetings, prepared t further the success f the assciatin and t supprt the assciatin's missin, visin, values and gals. T mnitr and mentr standing cmmittees as assigned and n an as needed basis prviding bth advice, encuragement, and a vice fr the cmmittees t the Bard. T accept special assignments designated by the President. T remain current with the activities f the assciatin by fllwing its publicatins, issues and interests. T infrm the Bard and stay practive in helping psitin the assciatin t supprt its members. T act as a rle mdel, change agent and prfessinal exemplar. T attend all Divisin and Jint Cabinet meetings. T assist the Chapter and Divisin Chairs-Elect and Chairs (and ther vlunteers) with Leadership Orientatin and Leadership Summit activities held at the Leadership Summit and Annual Cnference meetings. T pst infrmatin and establishes dialgue n the Leadership discussin list and ther SLA cmmunicatin channels as needed. In cnjunctin with leadership staff, t answers questins, addresses cncerns and generally advises Divisin fficers thrugh phne calls, , fax, and persnal cntacts at meetings. T be available t the Divisin leadership. T assist the Divisin Cabinet Chair as needed with leadership training and supprt thrughut the year, including practive supprt fr unit reprting. T represent Divisin cncerns t the Bard f Directrs and the assciatin staff. T read all Divisin bulletins and annual reprts. T attend Divisin pen huses at annual cnference. T nminate the Nminating Cmmittee members during the year when there are n third-year directrs. T persnally liaise with at least tw Divisin Annual Business Meetings and reprt back t the Divisin Cabinet Chair. Updated 8/21/2013 1:58 PM Page 8 f 11

9 Psitin Descriptin: Chapter Cabinet Chair-Elect Functins The Chapter Cabinet Chair-elect serves n the Special Libraries Assciatin Bard f Directrs and wrks clsely with the Chapter Cabinet Chair and the Chapter Cabinet Past-Chair t prvide a fcus fr Chapter cncerns. The Chapter Cabinet Chair-elect is elected by the membership fr a three-year term, serving the first year as Chapter Cabinet Chair-Elect, the secnd year as Chapter Cabinet Chair and the third year as Chapter Cabinet Past-Chair. T serve as a full member f the SLA Bard f Directrs and t lead, advise, and supprt the activities f the Special Libraries Assciatin. T attend all Bard meetings, prepared t further the success f the assciatin and t supprt the assciatin s missin, visin, values, and gals. T serve a Secretary at the Chapter Cabinet meetings and disseminate the minutes t Chapter leadership. T secnd mtins brught t the Bard f Directrs by the Chapter Cabinet Chair. T rganize Leadership Orientatin and Leadership Summit activities, in cnjunctin with the Divisin Cabinet Chair-Elect and vlunteers, fr the annual cnference and January Meeting. T pst infrmatin and establish dialgue n Leadership discussin list and ther SLA cmmunicatin channels as needed. In cnjunctin with Leadership staff, t answer questins, address cncerns, and generally advise Chapter fficers, mstly thrugh telephne calls, , fax, r Chapter visits when pssible. T be available t the Chapter leadership. T wrk clsely with Leadership staff t mnitr and assist Chapter leaders thrughut the year. T assist the Chapter Cabinet Chair as needed with leadership training and supprt thrughut the year, including practive supprt fr unit reprting. T represent Chapter cncerns t the Bard f Directrs and the assciatin headquarters staff. T wrk clsely with the Chapter Cabinet Chair in rder t be prepared t assume that ffice. T serve n, mnitr, and mentr Standing Cmmittees as assigned and n an as-needed basis prvide advice, encuragement and a vice fr the cmmittees t the Bard. T attend Chapter functins at Annual Cnference. T assist in reprting Chapter activities t the Bard f Directrs. T remain current with the activities f the assciatin by fllwing its publicatins, issues and interests. T infrm the Bard and stay practive in helping psitin the assciatin t supprt its members. T act as a rle mdel, change agent and prfessinal exemplar. Psitin Descriptin: Chapter Cabinet Chair Functins Chapter Cabinet Chair serves n the SLA Bard f Directrs and serves as the fcus fr Chapter cncerns and t lead, advise, and supprt the activities f the Special Libraries Assciatin. Updated 8/21/2013 1:58 PM Page 9 f 11

10 T serve as a full member n the SLA Bard f Directrs, t serve as the fcus fr Chapter cncerns and t lead, advise, and supprt the activities f the Special Libraries Assciatin. T attend all Bard meetings, prepared t further the success f the assciatin and t supprt the assciatin s missin, visin, values and gals. T serve as Chair f the Chapter Cabinet meetings. T serve as Chair f all Jint Cabinet meetings (if held). frm January thrugh May. T serve as secretary f all Jint Cabinet meetings (if held) frm June thrugh December. T summarize Chapter activities and bring the actins f the Chapter Cabinet t the Bard f Directrs meetings. T assist the Chapter and Divisin Chairs-Elect (and ther vlunteers) with Leadership Orientatin and Leadership Summit activities held at the Leadership Summit and Annual Cnference meetings. T pst infrmatin and establish dialgue n the Leadership discussin list and ther SLA cmmunicatin channels as needed. In cnjunctin with Leadership staff, t answer questins, address cncerns, and generally advise Chapter fficers, mstly thrugh telephne calls, , r fax. T be available t the Chapters leadership. T wrk clsely with the Divisin Cabinet Chair, ther Cabinet fficers and Leadership staff t crdinate leadership training and supprt thrughut the year, including practive supprt fr unit reprting. T represent Chapter cncerns t the Bard. T wrk clsely with the Chapter Cabinet Chair-Elect. T serve n, mnitr and mentr standing cmmittees as assigned and n an as needed basis prviding advice, encuragement and a vice fr the cmmittees t the Bard. T read all Chapter newsletters and annual reprts. T attend as many Chapter functins as pssible during Annual Cnference. T remain current with the activities f the assciatin by fllwing its publicatins, issues and interests. T infrm the Bard and stay practive in helping psitin the assciatin t supprt its members. T act as a rle mdel, change agent and prfessinal exemplar. Psitin Descriptin: Chapter Cabinet Past-Chair Functin The rle f each past-chair is t mentr and assist the Chapter Cabinet Chair and Chair-Elect and t lead, advise, and supprt the activities f the Special Libraries Assciatin. T attend all bard meetings, prepared t further the success f the assciatin and t supprt the assciatin's missin, visin, values and gals. T mnitr and mentring standing cmmittees as assigned and n an as needed basis prvide advice, encuragement and a vice fr the cmmittees t the Bard. Updated 8/21/2013 1:58 PM Page 10 f 11

11 T accept special assignments designated by the President. T remain current with the activities f the assciatin by fllwing its publicatins, issues and interests. T infrm the Bard and staying practive in helping psitin the assciatin t supprt its members. T act as a rle mdel, change agent and prfessinal exemplar. T attend all Chapter and Jint Cabinet meetings. T assist the Chapter and Divisin Chairs-Elect and Chairs (and ther vlunteers) with Leadership Orientatin and Leadership Summit activities held at the Leadership Summit and annual cnference meetings. T pst infrmatin and establish dialgue n the Leadership discussin list and ther SLA cmmunicatin channels as needed. In cnjunctin with Leadership staff, t answer questins, address cncerns and generally advise Chapter fficers thrugh phne calls, , fax, and persnal cntacts at meetings. T be available t the Chapter leadership. T assist the Chapter Cabinet Chair as needed with leadership training and supprt thrughut the year, including practive supprt fr unit reprting. T represent Chapter cncerns t the Bard f Directrs and the assciatin staff. T read all Chapter Newsletters and annual reprts. T attend as many Chapter functins as pssible during Annual Cnference [Nte: Mst Chapters d nt hld annual business meetings during Annual Cnference, and Bard members d nt frmally prctr the meetings this is just an inapprpriate cut-and-paste frm the Divisin descriptin.] T nminate the Nminating Cmmittee members during the year when there are n third-year directrs. Updated 8/21/2013 1:58 PM Page 11 f 11