WASHINGTON STATE UNIVERSITY EXTENSION NEW EMPLOYEE CHECKLIST

Transcription

1 PRIOR TO START DATE Receive letter f ffer. Cnfirm acceptance f ffer, start date and wrk hurs. Review schedule and dates fr department s ne-n-ne, unit-specific rientatin with new hire and new Emplyee and Benefits Orientatin. Review and cmplete payrll paperwrk n-line Cmplete W-4 and I-9 frms YOU MUST SUBMIT THESE FORMS PRIOR TO START DATE Netwrk ID access, AIS access, WSU NetID Infrmatin, and WSU AD will be set up fr yu. FIRST DAY Meet yur Supervisr r an appinted persn t learn abut ffice setting and meet yur cwrkers Discuss ffice standards and prcedures Tur f department/building, including restrms, break rm, etc Watch the New Emplyee Safety Vide (apprx 18 minutes lng) and cmplete the Safety Checklist Review the Safety features (fire extinguisher, emergency exits, first aid kit, stairs, etc.) Review payrll dates and direct depsit frm Review wrk hur plicies (flex time, Cmp time, Overtime, Office hurs, Lunch and break hurs, time dcumentatin, etc) If yu are a bargaining unit cvered emplyee secure a cpy f cntract Cmplete paperwrk fr key issuance Secure a Cugar Card if applicable Secure a Parking Permit if applicable WSU Pullman, WSU Spkane, WSU Vancuver Review Cmputer lg-in, usage, cmputer use plicies and laws, etc. WSU Extensin Prfessinal Develpment, revised Nv

2 Secure a Netwrk ID Cmputer Accunts; address Learn abut phne usage, phne card and prcesses fr lng-distance calls, n-line phne directries Set up yur utging message n Vic FIRST WEEK Review an verview f all pertinent prcedures WSU Extensin Organizatinal chart Reprting relatinships Review Extensin Overview Review links t the Business Plicies and Prcedures Manual (BPPM), the Executive Plicy Manual (EP), and the Safety Plicies and Prcedures Manual (SPPM). As a WSU Extensin emplyee, yu are respnsible t adhere t all the plicies/prcedures f WSU. Discriminatin and Sexual Harassment plicy Executive Plicy #15 Take the n-line Sexual Harassment training Hw t file a Sexual Harassment claim Wrkplace Vilence plicy BPPM Drug and Alchl plicy Executive Plicy #20 Use f University Resurces Universal Prperty BPPM Persnal use f University Prperty BPPM Electrnic Use plicy (cmputer resurces) Executive Plicy #4 Take the State Ethics Law n-line training Accident Preventin Respnsibility SPPM Emplyee Assistance Prgram (EAP) Web site BPPM 60.86: Ombudsman Office: WSU Extensin Prfessinal Develpment, revised Nv

3 Center fr Human Rights web site Learn abut interffice cmmunicatins prcedures (internal ruting/infrmatin systems, incming and utging mail, mem ruting, infrming staff f schedule, etc) Review supprt staff respnsibilities and prcedures fr getting wrk cmpleted (preparing dcuments, filing, etc) Review departmental expectatins/standards as apprpriate (apprpriate dress) Learn abut ffice prcedures regarding equipment, supplies and materials Office and audi visual equipment, manuals and peratin Lcatin f stred materials/supplies Main ffice telephne system and fax prcedures, usage and etiquette (hw t answer phne and take messages) Learn abut accessing ffice supplies and yur wrk envirnment Review yur Psitin Descriptin Review Perfrmance Expectatins (required fr civil service and bargaining unit cvered emplyees) Review yur prject assignments as apprpriate Review leave reprting and prcessing prcedures Review annual leave and sick time accrual Discuss the prcess fr requesting time ff with yur direct supervisr Discuss hliday scheduling and persnal hliday with yur direct supervisr Describe prbatinary r trial service (applicable t civil service and bargaining unit cvered staff) Cntract infrmatin fr Bargaining Unit cvered emplyees Discuss with supervisr perfrmance review prcess Discuss educatinal/training pprtunities including release time and tuitin fee waiver/reimbursement FIRST MONTH WSU Extensin Prfessinal Develpment, revised Nv

4 Make sure required Benefit frms are cmpleted and submitted t HRS within the first mnth f emplyment Review Extensin Plicies and Prcedures Access any required training fr entry level supervisrs, chairs and directrs, payrll prcedures, Business Objects, AIS, Travel, Purchasing, Persnnel, Van Driver, etc Attend New Emplyee and Benefits Orientatin If significant wrk place cncerns arise, cntact yur direct supervisr r district directr Discuss with yur supervisr, State Prgram Leader, and c-wrkers yur specific jb descriptin List yur majr duties and/r respnsibilities List areas f jint respnsibility with ther staff members Identify required reprting Identify lines f accuntability and evaluatin Discuss hw yu will be evaluated n the duties and respnsibilities identified Meet with yur direct supervisr peridically t review prgress, assess training needs, and receive feedback and questins. This may be in persn r via technlgy. Review rientatin materials, nte questins yu have and arrange t call/meet with apprpriate peple t get the answers Review prgram area s previus year s reprts Read c-wrker s WORQS reprts and identify areas where cllabratin with yur prgram area maybe prductive Discuss yur Prfessinal Develpment Plan set gals and plan fr needed in-service training and prfessinal develpment during yur first and secnd years Review Prfessinal Develpment Materials: Statewide in-service pprtunities Infrmatin regarding graduate schl and fee waivers, schlarship pprtunities (as apprpriate) Review HRS On-line Training curses and ther Prfessinal Develpment pprtunities WSU Extensin Prfessinal Develpment, revised Nv

5 Blck dates n yur calendar fr majr cunty, reginal, and state events in which yu will be invlved Review available ffice sftware prgrams Learn abut yur ffice filing system Review yur prgram area s existing mailing list Visit with key leaders, vlunteers, ther prfessinals t learn mre abut the cmmunity and prgram Review prgram area s advisry cmmittee minutes and rsters Arrange t participate in shadwing f peers and subject matter specialists Discuss ptential mentr relatinships with yur direct supervisr Acquaint yurself with the gegraphic characteristics, scial characteristics, ecnmic characteristics f the cunty, district r regin that yu serve, as necessary fr yur jb FIRST QUARTER Meet with supervisr peridically t review prgress, assess training needs, receive feedback and ask questins. This may be in persn r via technlgy. Review Behavir Matrix, Strategic Framewrk, Cre Cmpetencies as applicable Schedule develpment/skill enhancement training If there are significant wrk place cncerns arise cntact yur direct supervisr r district directr FIRST SIX MONTHS Meet with yur direct supervisr peridically t review prgress, assess training needs, and receive feedback and questins. This may be in persn r via technlgy. Discuss Perfrmance Evaluatin prcedures with yur direct supervisr If significant wrk place cncerns arise cntact yur direct supervisr r district directr FIRST YEAR Prepare required reprts as utlined by yur direct supervisr WSU Extensin Prfessinal Develpment, revised Nv

6 Review psitin descriptin and perfrmance expectatins with yur direct supervisr and revise psitin descriptin if necessary Meet and discuss Annual Perfrmance Evaluatin; prvide cpy f current psitin descriptin and perfrmance expectatins Discuss Prfessinal Develpment and training pprtunities Emplyee Name: Date f Hire: Title: Prbatinary r Trial Service End Date (applicable t civil service emplyees): WSU Extensin Prfessinal Develpment, revised Nv