OPERATIONAL HANDBOOK FOR THE MANCHESTER COLLEGE ACCREDITATION PARTNERSHIP

Transcription

1 OPERATIONAL HANDBOOK FOR THE MANCHESTER COLLEGE ACCREDITATION PARTNERSHIP Academic Year: Date f publicatin: 29 September 2014 Authr: Jayne Hughes UK Partnerships Office University f Salfrd

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3 Changes t the Accreditatin Handbk 2014/15 The fllwing changes have been incrprated int the Accreditatin Handbk fr 2014/5: Sectin Change Apprved 2 Rles and Respnsibilities new rles intrduced and sme amended titles and descriptins 4.2.2/7/7.3/7.4 Remval f reference t University CPPARCs and replacement with University Standing Panels USPs 5.2 Membership f TMCASC TMCASC Schedule f Business 6.3 Staff Student Cmmittee nte t say that a new apprach using Student C-Chair is being trialled 2014/ Reprting Requirements inclusin f Review f Scheme f Delegatin 7.2 Prgramme Apprval clarificatin f stages f apprval 8 Data Integrity expanded t shw what is held in EBS TMCSC 12/6/14 APPC 26/3/14 TMCASC 12/6/14 TMCASC 12/6/14 N/A N/A TMCASC Chair s Actin 25/9/14 N/A 9.3 PMC Reviewing change t prcess TMCASC 12/6/ Student Supprt detailed cntent included. Title amended frm Student Supprt, persnal Tutring and Persnal Develpment Planning (PDP) Via agreement with Gvernance Services Unit 10.2 Student Participatin detailed cntent included Via agreement with Gvernance Services Unit Title changed frm Student Participatin Plicy 3

4 11.1 Academic Miscnduct change t cmpsitin f AM Panel 12.2 Admissins & Retentin Plicy altered t Admissins Plicy as Retentin is cvered in 10.1 Student Supprt TMCASC Chair s actin 21/7/14 Via agreement with Gvernance Services Unit APPENDIX A Cntacts updated Operatinal APPENDIX E JBS Agenda and Guidance Ntes updated TMCASC 12/6/14 APPENDIX G Template fr the Annual Reprt n the Scheme f Delegatin Via TMCASC actin June 2014 and discussins with Gvernance Services Unit APPENDIX H Accredited Prgrammes 2014/15 updated N/A APPENDIX I Prgressin Opprtunities - updated N/A APPENDIX J Prcess fr distributin f External Examiners Reprts and Cmpilatin f Respnses t External Examiners New fr 2014/15 4

5 Cntents page Sectin Page Changes t the Accreditatin Handbk 2013/ Purpse 8 2 Rles and Respnsibilities 10 3 Academic Regulatins fr Taught Prgrammes (ARTP) University Academic Handbk and the Scheme f Delegatin University Academic Handbk Scheme f Delegatin Academic Gvernance Academic Gvernance The Manchester Cllege Accreditatin Sub-Cmmittee (TMCASC) Quality Management and Enhancement Prgramme Mnitring & Enhancement Prcedure (PREP) Jint Bard f Study (JBS) Staff-Student Cmmittee (SSC) Evaluating the Student Experience the Student Vice Reprting Requirements Prgramme Design, Apprval, Amendment, Review and Withdrawal Prgramme Design Prgramme Apprval Prgramme Amendment Prgramme Review Withdrawal f prgrammes and nn-recruitment t prgrammes Definitive dcumentatin Student Recrds Setting up prgramme infrmatin n banner Student Registratin Changes t Student s Registratin status Assessment Transcripts/Certificates Assessment Assessment and Feedback fr Taught Awards Late Submissin f Wrk

6 Persnal Mitigating Circumstances (PMC) Bards f Examiners External Examining fr All Taught Prgrammes Academic Appeals Prcedure Student Supprt and Guidance Student Supprt Student Participatin Plicy Student/prgramme and mdule handbks Student Cnduct Academic Miscnduct Prcedure, including Preventative Measures against Academic Miscnduct Student Disciplinary Prcedure Fitness t Study Prcedure Fitness fr Prfessinal Practice Prcedure Other related prcedures Student Cmplaints Prcedure Admissins Plicy Cnsideratin f Reprts frm Prfessinal, Statutry and Regulatry Bdies (PSRBs) Resurces Staffing Staff Develpment Library, learning subject-specific resurces Publicity and Public infrmatin Publicity Infrmatin/Marketing materials Key Infrmatin Set (KIS) Jint Academic Cding System (JACS cdes) Prgressin pprtunities APPENDICES A List f key cntacts 55 B Quality Calendar C Cnstitutin and Terms f Reference fr Accredited Prgramme Apprval and Review Panels (APARPS) 73 6

7 D TMCASC Reprt Prfrma 75 E Standardised agenda fr Jint Bards f Study meeting (JBS) 76 F Standardised agenda fr Staff-Student Cmmittee meeting (SSC) 81 G Template fr the Annual Reprt n the Scheme f Delegatin 85 H Accredited prgrammes frm September I Prgressin Opprtunities 88 J Prcess fr distributin f External Examiners Reprts and Cmpilatin f Respnses t External Examiners 93 7

8 1. Purpse The purpse f this Handbk is t detail the Quality Assurance and supprting prcedures that will underpin the accreditatin relatinship between the University f Salfrd and The Manchester Cllege. It is intended t be used by staff frm the University and The Manchester Cllege wh have a rle in the delivery, management, quality assurance and peratinal aspects f the prgrammes validated under the Accreditatin Agreement. The Handbk prvides hyperlinks t the University f Salfrd website, which shuld be externally accessible t all staff frm The Manchester Cllege. It als prvides hyperlinks t the University f Salfrd v-drive. Access t this v-drive has been granted t all members f The Manchester Cllege Accreditatin Sub-Cmmittee and HE Managers at The Manchester Cllege. Within the University, University Link Tutrs, Assciate Head (Academic), Schl Operatins Managers, Cllege Teaching and Learning Supprt Managers, the Library and Student Infrmatin Directrate have als been granted access t the v-drive. The fllwing infrmatin is stred n the v-drive V:\University\Gvernance\The Manchester Cllege: Definitive dcumentatin (prgramme specificatins, mdule specificatins) Apprved Resurces frms and staff CVs Agenda, minutes and papers fr The Manchester Cllege Accreditatin subcmmittee Accredited Prgramme Apprval and Review reprts (APARP) Accredited Prgrammes A list f prgrammes validated under the Accreditatin Agreement is prvided in Appendix I f this dcument. Prgrammes are apprved fr delivery nly at campuses f The Manchester Cllege. Any ff-campus delivery must be apprved by TMCASC prir t delivery f the prgrammes. The Partnership Manager (Partnerships Office) will maintain a lg f validated prgrammes, which will frm part f the Cllabrative Prvisin Register. Definitins The fllwing definitins will be in use thrughut the dcument: University Cllege Schl TMC TMCASC APPC LTEC ARTP APARP MOL University f Salfrd University f Salfrd Cllege University f Salfrd hst Schl The Manchester Cllege The Manchester Cllege Accreditatin Sub-Cmmittee Academic Prgrammes and Partnerships Cmmittee Learning and Teaching Enhancement Cmmittee Academic Regulatins fr Taught Prgrammes Accredited Partner Apprval & Review Panel Manchester On-line Learning 8

9 SA USP Student Administratin (at University f Salfrd) University Standing Panel Quality Calendar A Quality Calendar is referenced at Appendix B and details the key deadline dates thrughut the Academic Year. 9

10 2. Rles and Respnsibilities 2.1 University Partnership Manager(UK Partnerships Office) First pint f cntact fr staff frm the University and Directr f HE/HE Partnership Manager at TMC in relatin t the accreditatin link; Overseeing disseminatin f infrmatin relating t changes t the ARTP/University Academic Handbk/QA systems/relevant plicies and prcedures; Secretary t TMCASC; Organisatin f APARP events, including attendance at events as Secretary, pst-event fllw up wrk; Overall respnsibility fr the strage f definitive dcumentatin; Maintenance f the lg f validated prgrammes & amendments; Oversight f quality assurance mechanisms in relatin t the accreditatin link; Wrk with the HE Partnership Manager t prduce the Quality calendar; Receipt f marketing materials frm TMC Marketing Department, checking f cntent and liaisn with University Marketing Department regarding brand Oversight f lg f External Examiners appinted t TMC prgrammes Cnduit fr External Examiner applicatins within the University s appintment system (via Assciate Head, Academic) Liaisn with External Examiners fr welcme, cntract and payment issues (cntract and payment in liaisn with US Student Administratin) Oversight f arrangements fr and attendance at Exam Bard meetings University Link Tutrs in the University Hst Schl The University Link Tutrs shuld refer t the Academic Rles Manual fr full details n their rle as Link Tutr. Fr the benefit f TMC staff, the key areas are detailed belw: Fcal pint within the Schl fr cmmunicatin with TMC and in particular with Academic Staff at TMC; Liaisn with the TMC Link Tutr and prviding advice in respect f quality assurance and the interpretatin and implementatin f University prcedures, practices, regulatins and requirements as detailed in the scheme f delegatin; Liaisn with TMC Link Tutr in cmpletin f respnse t External Examiners Reprts Respnsibility fr the cmmunicatin f all necessary reprts t TMC; Liaisn with TMC n teaching and learning strategies, arrangements fr assessment and feedback; Respnsible fr verseeing the verificatin and mderatin f assessment by the University; Attendance at Staff/Student Cmmittee (SSC) and Jint Bard f Study (JBS) meetings; Attendance at Bard(s) f Examiner meetings; ; Prducingapprpriate and useful feedback n the cllabratin with TMC within the academic cycle University f Salfrd Cllege Teaching and Learning Supprt Managers Managing the apprval f External Examiners. 10

11 Head f University Hst Schl Agreeing new prgramme apprvals in line with the strategic directin f the University f Salfrd Assciate Head (Academic) (r equivalent accrding t Schl rganisatin) Overseeing the validatin, amendment & quality assurance f prgrammes in their hst Schl (where nt delegated accrding t the Scheme f Delegatin), as part f their verall respnsibility fr Teaching and Learning within the Schl; Prgressing External Examiner applicatins thrugh the University s appintment prcess Sending Annual Respnses t External Examiners Reprts Deputising fr the Head f Schl, as apprpriate. 2.2 The Manchester Cllege (TMC) Directr f Higher Educatin Annual reprt n the Scheme f Delegatin; Perfrmance reprts (student achievement, retentin, prgressin); Preparatin f reprts and data as/when required by TMCASC;Partnerships Manager Higher Educatin Partnerships Manager Apprval f Annual mnitring reprts (PREP) Apprval f External Examiner Nminatins Apprval f respnses t External Examiners Reprts Chairing f JBS as required Attendance at TMCASC meetings JBS reprts t TMCASC Preparatin f reprts as/when required by TMCASC Apprval f dcumentatin fr Prgramme Apprval and Review Frwarding utcmes f students cmplaints, disciplinary cases t the University Liaising with the University fr apprval f publicity/marketing materials Apprval f Annual Quality Calendar with us Partnership Manager TMC Quality Assurance PMC Reviewer Panel member at Academic Miscnduct Panels Apprval f cmpliance with ARTP Higher Educatin Managers Management f Annual mnitring reprts (PREP) Surcing and Liaising with External Examiners t cmplete nminatin prcess Wrking with External Examiners t ensure cmpliance with rle Management f respnses t External Examiners Management f cmpletin f External Examiner Fee Frm Chairing f JBS; 11

12 JBS reprts t Partnership Manager Management f cmpletin f dcumentatin fr Prgramme Apprval and Review; Liaising with the link tutrs fr apprval f publicity/marketing materials; Quality calendar deadlines; TMC Quality Assurance; PMC Reviewer; Attendance at Academic Miscnduct panels as required Management f cmpliance with ARTP. Student Engagement Manager Chairing f SSCs SSC Reprts t Partnerships Manager Management f Student Vice mechanisms including NSS and Mdule Evaluatins Management f students cmplaints and disciplinary cases Ensuring all student representatives are in place fr all prgrammes Managing cmpliance with Quality Calendar deadlines Management f interruptin f study prcedure TMC Quality Assurance PMC Reviewer Attendance at Academic Miscnduct Panels as required Oversight f cmplaint with ARTP Liaisn with Student Life Directrate at University TMC Link Tutr Attendance at JBS Attendance at SSC Attendance at Mdule Bards and Prgramme Bards Attendance at ther key meetings r develpment sessins as indicated in the Quality Calendar and as required Prductin f the Annual Mnitring Reprt (PREP) Prductin f an annual link tutrs reprt Prductin f the respnse t the External Examiners Reprt Prductin f External Examiner Fee Frm Liaisn with External Examiners t ensure that external mderatin takes place Liaisn with UOS link tutrs in respect f advice and interpretatin f assessment and feedback and quality assurance practices at the University Prductin f dcumentatin fr Prgramme Apprval and Review; Prductin f Prgramme Handbks Prductin f Mdule Handbks and c-rdinatin f Internal Verificatin and External Mderatin f handbks by bth External Examiner and US Link Tutr Internal Verificatin and External Mderatin f all Student Submissins Cmpletin f entry f all assessment grades nt EBS t deadlines inducated in quality calendar Mnitring prgramme delivery. Prductin f Curse infrmatin fr marketing and publicity purpses HE Senir Academic Supprt Officer Secretary/rganisatin f Jint Bard f Study (JBS) meetings; Secretary/rganisatin f Staff-Student Cmmittee (SSC) meetings; 12

13 Secretary/rganisatin f Mdule Bards and Prgramme Bards Secretary/rganisatin t Academic Miscnduct Panel (AMP) Liaising with US, student recrds and Prgramme Teams t ensure accuracy f Data Integrity Reprts fr all prgramme infrmatin. C-rdinatin f inputting f assessment data fr mdule bards and prgamme bards C-rdinate central PMC prcess, including receipt f PMC applicatins and cmmunicatin f utcmes t students / bards f examiners C-rdinate central Academic Miscnduct prcess including receipt f suspected cases and cmmunicatin f utcmes t students / bards f examiners C-rdinate central Interruptin f Study (IOS) prcess, including receipt f IS applicatins and cmmunicatin f utcmes t students/bards f Examiners C-rdinate central Student Disciplinary prcess including referrals and cmmunicatin f utcmes fr learners C-rdinate cmmunicatin f utcmes f Prgramme Bards and results letters t students C-rdinate accurate cntact lists fr all apprved prgrammes, TMC link tutrs, US Link Tutrs and External Examiners A list f all key cntacts bth at the University and TMC is prvided in Appendix A f this dcument. 2.3 All rles and respnsibilities must be undertaken in line with the relevant prcedures as detailed and/r referenced in this handbk. 13

14 3. Academic Regulatins fr Taught Prgrammes (ARTP) All accredited prgrammes validated by the University fr delivery at TMC (as detailed in Appendix I) are gverned by the University s Academic Regulatins fr Taught Prgrammes (ARTP). The ARTP are updated annually and are published in September fr the frthcming academic year. A summary f the key changes is als psted here. The ARTP are accessible n-line at the fllwing link and are given t all TMC Higher Educatin staff in hard cpy at the start f the academic year Academic Regulatins fr Taught Prgrammes 14

15 4. University Academic Handbk and the Scheme f Delegatin 4.1 University Academic Handbk The University has in place an Academic Handbk, which cvers all areas f academic gvernance, quality assurance and prvides details f the University s plicies prcedures in place in these areas. The University Academic handbk is reviewed n an annual basis and the updated versin upladed t the web by the start f the Academic Year. The Academic Handbk is accessible n-line at the fllwing link: University Academic Handbk This is different t the TMC Academic Handbk. As part f the Accreditatin f The Manchester Cllege (TMC), a scheme f delegatin has been agreed. As part f the agreement between the University and TMC, it has been agreed that, in sme instances, TMC plicies and prcedures can be used, in relatin t sme aspects f Academic Gvernance and Quality Assurance, instead f the University s plicies and prcedures applying, as detailed in the University Academic Handbk. Sectin 4.2 prvides mre details f the scheme f delegatin. The sectins f the University Academic Handbk are as fllws (the clur cding is t highlight the status f sectins f the Academic Handbk in terms f the scheme f delegatin): Key: RED = Academic Plicies and Prcedures where authrity is delegated t TMC. BLUE = Academic Plicies and Prcedures where authrity is delegated t TMC, subject t cnditins. ORANGE = Academic Plicies and Prcedures where authrity is nt delegated t TMC and which the University s plicies and prcedures will be applied by TMC, subject t them duly reflecting their peratin, mutatis mutandis 1, in the Cllege. GREEN = Academic Plicies and Prcedures where authrity is nt delegated t TMC. PURPLE = Academic Plicies and Prcedures nt relevant t TMC. BLACK = Other prcedures which frm part f the Academic Handbk, that are nt assigned a delegatin status, but are f direct relevance t the Accreditatin relatinship. Table 1 University Academic Handbk Part Sectin Plicy/prcedure Delegatin status A Curriculum Design, Apprval, Evaluatin and Review A1 A2 A3 A4 Prgramme Design, Apprval, Amendment, Review and Withdrawal Placement Learning Persnal Develpment Planning (PDP) Evaluating the Student Experience - the student vice Delegated with cnditins Delegated Delegated Delegated 1 Fr these prcedures, TMC will assume the rle f the Schl and carry thrugh the prcedures in line with the respnsibilities assigned t the Schl. 15

16 A5 A6 A7 B Admissins and Retentin B1 B2 B3 C Assessment C1 C2 C3 C4 C5 C6 D Student Cnduct D1 E F G Research Prgrammes Management and Gvernance f Clleges and Schls Partnerships and Cllabrative Prvisin D2 D3 D4 E1 E2 F1 F2 F3 F4 Annual Prgramme Mnitring and Enhancement (APME) Prcedure Cnsideratin f Reprts frm Prfessinal, Statutry and Regulatry Bdies (PSRBs) Academic Audit: Membership and Methdlgy Admissins and Retentin Plicy Persnal Tutring Student Participatin Plicy Assessment and Feedback fr Taught Awards Late Submissin f Wrk Persnal Mitigating Circumstances (PMCs) Bards f Examiners External Examining fr All Taught prgrammes Academic Appeals Prcedure Student Disciplinary Prcedure Fitness fr Prfessinal Practice Prcedure (FfPP) Academic Miscnduct Prcedure (incrprating Preventative Measures against Academic Miscnduct) Fitness t Study Prcedure Research Award Regulatins Cde f Practice fr the Cnduct f Pstgraduate Research Degrees Scheme f Academic Gvernance Strategic Schl Review Scheme Infrmatin Held and Prvided by Schls Guide fr Cllege and Schl Staff n Cllege and Schl Cmmittees Delegated with cnditins Delegated with exceptins Nt applicable Delegated with cnditins Delegated Delegated Nt delegated Nt delegated Nt delegated Nt delegated Nt delegated Nt delegated Delegated with cnditins Nt delegated Nt delegated Delegated Nt applicable Nt applicable Nt delegated Nt applicable Nt delegated G1 Cllabrative Prvisin Prcedures Nt delegated H Related Publicatins H1 H2 H3 H4 Academic Regulatins fr Taught Prgrammes (ARTP) Student Cmplaints Prcedure Cmmittee Handbk Develping yur Prgramme thrugh Academic Prtfli Review: A Prgramme Develper's Guide Nt delegated Delegated with cnditins Nt delegated Nt delegated 16

17 4.2 Scheme f Delegatin The scheme f delegatin will perate frm the academic year 2012/13 and will be subject t review by the University after tw years f peratin (cmmencing in 2014/15). Belw is a brief verview f the scheme f delegatin. This will be expanded and peratinalised, as apprpriate, in the relevant sectins f this Handbk Academic Plicies and Prcedures where authrity is delegated t TMC are as fllws; Evaluating the Student Experience the Student Vice; Student Supprt and Persnal Tutring; Fitness t Study Prcedure; Student Participatin Plicy. Persnal Develpment Planning (PDP) Academic Plicies and Prcedures where authrity is delegated t TMC, subject t cnditins (as detailed belw) are as fllws; Plicy/Prcedure Student Cmplaints Prcedure Cnditin: TMC t ldge utcmes f cmplaint cases where relevant t University f Salfrd prgrammes with the University s Gvernance Services Unit via the Secretary t the TMCASC If the cmplaint relates t a University service, it shuld be dealt with by the University thrugh the University s Student Cmplaints Prcedure. If the cmplaint is cnsidered by TMC, and if students are dissatisfied with the utcme nce they have exhausted all stages f the prcedure, they have a right t appeal t the University fr a review f their cmplaint. Decisins relating t the withdrawal f Prgrammes and nn-recruitment t Prgrammes Admissin and Retentin Plicy (including appeals against admissins decisins), Cnsideratin f Reprts frm Prfessinal, Statutry and Regulatry Bdies (PSRBs). Student Disciplinary Prcedure Must be taken in cnsultatin with the US thrugh TMCASC Subject t TMC cmpliance with the University s minimum General Entry Requirements. See the University s Admissins and Retentin plicy fr further details. Delegated t TMC except fr prgrammes in the Cllege f Health and Scial Care. Nte: currently n prgrammes have PSRB accreditatin. Delegated t TMC but TMC will take accunt f University 17

18 guidance when applying disciplinary penalties arising frm referral under the Academic Miscnduct Prcedure. The academic penalties applied will be thse within the Academic Miscnduct Prcedure which has nt been delegated t TMC. Prgramme Design, Apprval, Amendment, Review and Withdrawal Outcmes f disciplinary cases shuld be ldged with the University s Gvernance Services Unit via the Secretary t the TMCASC. The TMC internal system fr Prgramme Design, Apprval, Amendment and Peridic Review and Re-apprval will remain in place t enable TMC t prepare its HE prvisin fr cnsideratin by the US. In additin, prgramme apprval (and, as necessary, amendment and review) events will be held at TMC and will perate with similar authrity t that accrded the University Standing Panel (USP) Prgramme Mnitring and Enhancement Prcedure (PMEP) using the TMC PREPPrgramme Review Evaluatin & Planning. TMC is required t prvide an verview t TMCASC at the cmpletin f each stage f the PREP, f generic issues arising n prgrammes accredited by the University f Salfrd and The Manchester Cllege s respnse t thse issues. The verview will be supplemented by three sample prgramme level PREPs, selected by the University, as cmpleted fr that stage. A particular fcus f the Sub- Cmmittee s cnsideratin will be hw the PREP prcess has factred in cmment and advice frm External Examiners. Where sample prgramme level PREPs are at the stage f addressing External Examiner reprts thse sample PREPs will be accmpanied by the relevant External Examiner reprts Academic Plicies and Prcedures where authrity is nt delegated t TMC are as fllws. In this instance, the University s plicies and prcedures will be applied by TMC, subject t them duly reflecting their peratin, mutatis mutandis 2, in the Cllege; Assessment and Feedback fr Taught Awards; Late Submissin f Wrk; Persnal Mitigating Circumstances; 2 Fr these prcedures, TMC will assume the rle f the Schl and carry thrugh the prcedures in line with the respnsibilities assigned t the Schl in US Prcedures. 18

19 Bards f Examiners; External Examining fr All Taught Prgrammes; Academic Appeals Prcedure; Academic Miscnduct Prcedure, including Preventative Measures against Academic Miscnduct Academic Plicies and Prcedures where authrity is nt delegated t TMC and where TMC will link t the University which will be respnsible fr the peratin f the plicies/prcedure are as fllws; Authrity in relatin t the Fitness fr Prfessinal Practice Prcedure will be retained by the Cllege f Health and Scial Care at US; Decisins relating t the academic prgrammes which will cmprise the prgramme prtfli will be retained by US and decisins will be jintly in cnjunctin with TMC. 19

20 5. Academic Gvernance This sectin f the handbk will cver: Academic Gvernance The Manchester Cllege Accreditatin Sub-Cmmittee (TMCASC) The Senate f US will retain verall respnsibility fr the academic management and cntrl f the prgrammes and fr the versight, maintenance, mnitring and evaluatin f academic standards and quality. Respnsibility fr the maintenance f academic standards will be exercised thrugh TMCASC f the APPC f the US Senate, which will cnsider the academic standards and quality f the Prgrammes in a similar manner as ther prvisin within the University. 5.1 Academic Gvernance The University has in place a scheme fr academic gvernance. The Scheme f Academic Gvernance attempts t specify the way the Scheme f Academic Gvernance wrks and utline the verall shape f the Scheme at Senate, Cllege and Schl level at the University. The way in which Senate and its Cmmittees perate is described in detail in the University Cmmittee Handbk which sets ut infrmatin n such matters as the rles f the cmmittee and membership, the frm f publicatin and circulatin f cmmittee papers and guidance fr cmmittee secretaries. In brief, Senate discharges its remit f academic gvernance thrugh fur standing cmmittees: Research, Academic Audit and Gvernance, Learning, Teaching and Enhancement and f particular relevance t TMC, The Academic Prgrammes and Partnerships Cmmittee (APPC). The University Cmmittee Handbk is intended t act as a supprting tl t the wrk f Cmmittees and as an advice tl fr Cmmittee members. It includes infrmatin n the standing rders which relate t Cmmittees and their peratin. The wrk f TMCASC will be gverned by the University Cmmittee Handbk. The Guide Cllege and Schl Staff n Cllege and Schl Cmmittees is als f relevance, in particular t the wrk f the Jint Bards f Study and Staff-Student Cmmittee (See Sectin 6.2/6.3). 5.2 The Manchester Cllege Accreditatin Sub-Cmmittee (TMCASC) TMCASC has verall respnsible fr all peratinal matters relating t the accreditatin link between the TMC and the University. The list f members f this sub-cmmittee is as fllws: Appinted by the University The nminee f the Chair f LTEC (Chair) An Assciate Dean (Academic) and tw Assciate Heads (Academic): ne frm each Cllege f the University A Cllege Teaching and Learning Supprt Helen Marshall (Deputy Vice- Chancellr) Jnathan Carsn(ADA (E) A&M) Gerard Wd (AHA SOBE) Debbie Whittaker (AHA- HS) 20

21 Manager Ex ffici TMC Vice Principal (Adult & Higher Educatin) Directr f HE Appinted by TMC A Curriculum Lead Manager HE Partnerships Manager Other A student nminee f the University Students Unin Trustee Bard A student nminated by the TMC Student Cuncil TBC Lisa O Lughlin Phil Nickissn Elizabeth Peters Susan Hlden Tdd Hewitt TBC This sub-cmmittee is the cnduit fr all matters relating t the Academic Quality Assurance prcedures which underpin this accreditatin relatinship. The subcmmittee reprts its decisins t the Academic Prgrammes and Partnerships Cmmittee (APPC) f the University Senate. The Cmmittees schedule f wrks each academic year is as fllws: 21

22 The Manchester Cllege Accreditatin Sub-Cmmittee scheduled business agenda 2014/15 sessin Apprved by TMCASC Meeting Date Agenda Item Octber (late) December (late) March (late) July (late) Recruitment Retentin Snapsht f recruitment fr new sessin Cnfirmatin f HESA return numbers Retentin/Drp Out rate in S1, included in PREP Annual Mnitring Snapsht f ttal applicatins, ffers made and decisins Update n December figures Snapsht f ttal applicatins, ffers made and decisins Retentin/Drp Out rate in S2, included in PREP Annual Mnitring Prgressin (internal t Cllege) Snapsht f prgressin L3 t L4, L4 t L5 and L5 t L6 prvided by TMC Actual prgressin L3 t L4, L4 t L5 and L5 t L6 prvided by TMC Indicative prgressin frm L4 t L5 and L5 t L6 based n exam bard results Prgressin frm Cllege t US (tracking f students frm L5 at cllege t L6 at US t be cnfirmed by US Planning and Student Admin) Assessment Annual Quality Mnitring & Reprting Snapsht f prgressin L3 t L4, L4 t L5 and L5 t L6 prvided by US Reprt n hw activities fr imprved prgressin between TMC and US went (Int and Ext verificatin f assessment materials in year. Results/ perfrmance frm S2 and Resits in prev year) Headlines frm Annual Reprt n Scheme f Delegatin (including PREP Stage 3 Reprt) Actual prgressin L3 t L4, L4 t L5 and L5 t L6 prvided by US Reprt n planned activities fr prgressin between TMC and US Finalised Annual Reprt n Scheme f Delegatin Mdule Bard Reprt Semester 1 t include: Int and Ext mderatin fr S1, Achievement, peratin/prcess Semester 1 Annual Mnitring Reprt t include: JBS Reprt S1 SSC Reprt S1 Actual prgressin frm L3 t L4, L4 t L5 and L5 t L6 based n exam bard results Semester 2 Annual Mnitring Reprt t include: JBS Reprt S2 SSC Reprt S2 22

23 PREP Stage 1 Reprt PREP Stage 2 Reprt Meeting Date Agenda Item Octber (late) December (late) March (late) July (late) Public Infrmatin Prgramme Develpment/ Apprval External Examiners Student Vice Cnfirmatin f review and arising actins fr marketing and public infrmatin cmpleted in previus sessin Cnfirmatin f all new prgrammes/ mdificatins fr fllwing sessin, apprval t deliver APARP events Cnsideratin f respnses t EE Reprts (previus year) Outcme f Semester 2 mdule feedback and arising actins NSS results Reprt n all cmpleted APARP events t date Cnsideratin f late respnses t EE Reprts (previus year) Prgress update n Marketing and Public Infrmatin Reprt n all cmpleted APARP events t date Overview f current appintments and identificatin f thse entering final year f cntract Outcme f S1 mdule feedback and arising actins) (included in PREP Stage 2 Reprt) Discussin f all new prgrammes/ mdificatins fr fllwing sessin The reprt prfrma fr TMCASC is included at Appendix D. 23

24 6. Quality Management and Enhancement This sectin f the handbk will cver: Prgramme Mnitring & Enhancement Prcedure (PMEP) Jint Bard f Study (JBS); Staff-Student Cmmittee (SSC); Evaluating the Student Experience the Student Vice; Reprting requirements. 6.1 Prgramme Mnitring and Enhancement Prcedure (PMEP) As detailed in the Scheme f Delegatin, Prgramme Mnitring and Enhancement Prcedure (PMEP) will be cnducted using the TMC Prgramme Review, Evaluatin and Planning (PREP) prcess, in place f the University system f PMEP. The PREP analyses prgramme data, learning and teaching, External Examiner (EE) reprts, public infrmatin, quality assurance and assessment, student feedback, feedback frm emplyers, and student prgressin and supprt. Frm this strengths are identified t infrm sharing gd practice and a detailed actin plan fr imprvement is cmpiled. The PREP is cmpleted in three phases thrughut the academic year with an actin plan after each phase s that it becmes a wrking dcument fr prgramme teams and a key tl fr quality imprvement. The stages and timings f the PREP system are as detailed in Table 2. TABLE 2 TMC PREP system fr PMEP PREP stage Reviews Cmpleted by TMCASC meeting Stage 1 Previus Academic Year Nvember Via JBS S1 Spring meeting EE Respnse December Stage 2 Semester 1 March Via JBS S2 Summer meeting (fllwing academic year) Stage 3 Semester 2 July Via Annual Reprt & Scheme f Delegatin Autumn meeting (fllwing academic year) At the cmpletin f each stage f the PREP, TMC is required t submit the fllwing t TMCASC: An verview f generic issues arising n University prgrammes; TMCs respnse t thse generic issues; Three sample prgramme level PREPs, selected by the University. In additin, at Stage 1, the prgramme level PREPs will be accmpanied by the relevant External Examiner reprts. 24

25 A particular fcus f the Sub-Cmmittee s cnsideratin will be hw the PREP prcess has factred in cmment and advice frm External Examiners. Respnses t recmmendatins frm APARP events Thrugh PMEP, TMC will als be required t frmally respnd t the recmmendatins set by the panel at the APARP events. This will be cmpleted at Stage 3 f the PREP (see deadline fr cmpletin abve) at the end f the first year f peratin f the prgramme. Reprts frm APARP events, which detail the recmmendatins made by the panel at the APARP events, can be accessed at this link: V:\University\Gvernance\The Manchester Cllege\TMCASC\APARP 6.2 Jint Bard f Study (JBS) The JBS has verall respnsibility fr the management f the prgrammes validated at TMC and will deal with academic matters specific t the delivery f the prgrammes at TMC. A minimum f tw Jint Bards f Study meetings (ne in each semester) must be held,. A standardised agenda fr JBS meetings is prvided at appendix E. The JBS will be rganised, chaired and serviced by staff frm TMC, with the Link Tutr frm the University and a representative frm the US library in attendance. TMC shuld cntact the Library rep (see Appendix 1) t advise them f the dates f the JBS meeting and t request the attendance f a representative frm the University library. The membership f the JBS will be as fllws: Directr f HE/HE Manager (Chair) Heads f US hme Schl (ex ffici) TMC Curriculum Lead Manager (ex ffici) TMC Divisinal Lead Manager (ex ffici) TMC Senir Vice Principal (ex ffici) US Link Tutr TMC Link Tutr TMC Academic staff teaching n the Prgrammes TMC Elected student representatives frm the Prgrammes A representative f the TMC s Library A representative f US s Library Serviced by a member f Staff frm TMC The Jint Bards f Study will be rganised by TMC Divisin as fllws (hst Salfrd Schl shwn in brackets): Sprt & Public Services(Salfrd Business Schl, Health Sciences and Nursing, Midwifery & Scial Wrk)) Business and MOL; (Salfrd Business Schl) Perfrming Arts Arden (Schl f Arts & Media) Perfrming Arts Music (Schl f Arts & Media) IT (Cmputing, Science & Engineering) 25

26 Hair and Beauty Therapy (Schl f Arts & Media) Media (Schl f Arts & Media) Visual Arts: (Schl f Arts & Media) A reprt frm each JBS must be frwarded t the TMCASC fr infrmatin. The reprt will cntain extracts frm the minutes f the JBS meeting, as apprpriate fr infrmatin/cnsideratin by the sub-cmmittee. The minutes frm JBS meetings will be frwarded t the Secretary f TMCASC fr strage n the v-drive. V:\University\Gvernance\The Manchester Cllege\Quality Assurance\Jint Bards f Study (JBS) Nte fr 2014/15 A new standard agenda was agreed by TMCASC fr use frm 2014/15 which takes the sectins f the PREP dcument as agenda items. This will enable PREP t be used mre cmpletely as the single vehicle fr annual prgramme mnitring and lessen the level f variance in detail that currently exists within reprting and discussin at JBS. 6.3 Staff-Student Cmmittee (SSC) A minimum f tw Staff-Student Cmmittee (SSC) meetings (ne in each semester) must be held,. A standardised agenda fr SSC meetings is prvided at appendix F. The SSC will be rganised, chaired and serviced by staff frm TMC, with the Link Tutr frm the University in attendance. Either the SSC meeting shuld be held immediately prir t the JBS meeting r the minutes f SSC meetings must be frwarded t the JBS fr cnsideratin. The membership f the SSC will be as fllws: Directr f Higher Educatin / HE Manager US Link Tutr TMC Link Tutr TMC Academic staff teaching n the prgrammes TMC Elected student representatives frm the prgrammes Serviced by a member f staff frm TMC Nte: (1) Apprximately equal numbers f academic staff and students. Student membership shuld be representative f all levels f a prgramme and f all prgrammes cvered by the Staff/Student Cmmittee. (2) TMC may establish ne verall Staff/Student Cmmittee, may grup cgnate prgrammes in a Staff/Student Cmmittee r may cnvene a Staff/Student Cmmittee fr a single prgramme. The minutes frm SSC meetings will be frwarded t the Secretary f TMCASC fr strage n the v-drive. V:\University\Gvernance\The Manchester Cllege\Quality Assurance\Staff-student Cmmittee (SSC) Sme changes t the peratin f the Staff Student Cmmittee including intrductin f the rle f a Student C-Chair will be trialled during 2014/15 26

27 6.4 Evaluating the Student Experience the Student Vice In this area, authrity has been delegated t TMC. The University prcedure includes details n the Student Representative system. Whilst this has been delegated t TMC, there is an expectatin that student representatives will be in place fr all University prgrammes and that they will be invlved in the quality assurance f the prgrammes thrugh the JBS and SSC meetings. 6.5 Reprting requirements Perfrmance reprting (Student Achievement reprt) TMC t prvide fr TMCASC an analysis f student achievement, including retentin (withdrawals, interruptins f study and failures) and prgressin (prgressin t next level, awards, classificatins as apprpriate) n University prgrammes at TMC, benchmarked against the University and acrss the sectr, at prgramme level. TMC shuld wrk with relevant staff frm the University (Assciate Deans Academic, staff frm the Planning & Perfrmance Unit) t prduce this reprt. See TMCASC Scheduled Business fr 2014/15 in Sectin 5.2 fr details Annual Mnitring (thrugh the PREP prcess) (See sectin 6.1) Annual Reprt n the Scheme f Delegatin TMC is required t submit an annual reprt t TMCASC, n the peratin f the Accreditatin, against all areas f the scheme f delegatin, including thse areas where TMC has delegated authrity. The template fr the reprt is included at Appendix H. The reprt shuld be submitted t the Secretary f TMCASC. Headlines frm the Reprt shuld be available at the Octber meeting f TMCASC with the Finalised Annaul Reprt being cnsidered at the December meeting. See TMCASC Scheduled Business fr 2014/15 in Sectin University Link Tutrs reprt University Link Tutrs will be required t submit an annual reprt n the cllabratin Jint Bards f Study reprt The Chair f the JBS is required t prduce a reprt fr TMCASC, fllwing each JBS meeting. The reprt shuld cntain extracts frm the minutes f the JBS meeting, as apprpriate fr infrmatin/cnsideratin by the sub-cmmittee. The JBS reprts will be cnsidered by the sub-cmmittee as fllws (see Sectin 5.2 f this handbk which gives detail n the schedule f wrks fr the TMCASC): 27

28 Meeting Mnth Items fr cnsideratin Spring March JBS reprt (Semester 1) Summer May/June JBS reprt (Semester 2) Quality Assurance verview reprts The Secretary f TMCASC will be respnsible fr reviewing Annual Mnitring reprts, JBS reprts and External Examiner reprts and prducing an verview reprt f issues arising frm TMC. This reprt will be cnsidered by the sub-cmmittee at the Autumn meeting (see Sectin 5.2 f this handbk which gives detail n the schedule f wrks fr the TMCASC) NSS reprt TMC is required t submit an verview reprt/analysis f NSS results Reprts frm TMCASC t APPC The Secretary f TMCASC, fllwing each TMCASC meeting will make a reprt t APPC, referring items fr infrmatin/cnsideratin, as apprpriate and appending minutes f the meetings fr the infrmatin f APPC6.5.9 Review f Scheme f Delegatin The university is required t review the Scheme f Delegatin after 2 years f peratin (see 4.2) This will be dne via a reprt t TMCASC in December

29 7. Prgramme Design, Apprval, Amendment, Review and Withdrawal The TMC internal system fr Prgramme Design, Apprval, Amendment and Peridic Review and Re-apprval will remain in place t enable TMC t prepare its HE prvisin fr cnsideratin by the US. In additin, prgramme apprval (and, as necessary, amendment and review) events will be held at TMC and will perate with similar authrity t that accrded the University Standing Planel (USP).. This panel is knwn as The Accredited Prgramme Apprval and Review Panel (APARP). The panel fr thse events will nrmally cmprise; a Chair frm the University; a minimum f tw academic staff frm a University Cllege with relevant disciplinary expertise fr the prgrammes under cnsideratin; a minimum f tw external advisers, nminated by TMC fr endrsement by the University and then appintment by TMC; a nminee f the University Librarian; a student member nminated by the University f Salfrd Students Unin Trustee Bard; TMC staff as nminated by TMC (wh are nt members f the Prgramme Team); a student member nminated by the Cllege s Student Cuncil; and will be recrded by the University s Gvernance Services Unit fr reprt and recmmendatin fr validatin t TMCASC f Academic Prgrammes and Partnerships Cmmittee (APPC). The terms f reference fr the APARP is lcated at Appendix C. External adviser nminatins will be apprved by the Chair f TMCASC. 7.1 Prgramme Design All prgrammes brught frward fr validatin must be designed in accrdance with the University s ARTP and the University prgramme design principles. The Prgramme Develpers Guide and the ARTP are the key reference pints fr prgramme design. 7.2 Prgramme Apprval Fr prgrammes t cme frward t an APARP fr cnsideratin, they need t frm part f the partner cllege planning framewrk frm 2014/15. TMC will cmplete the Accredited prgrammes prpsal frm, in liaisn with the Salfrd Hst Schl and will frward t the Secretary f TMCASC. The Secretary f TMCASC will liaise with the Head f the Salfrd Hst Schl. Once initial apprval is granted by the University, the schedule will be apprved by the TMCASC and the APARP events scheduled by the Secretary f TMCASC. TMC shuld liaise with the US Link Tutr in respect f the draft prgramme and mdule specificatins prir t their submissin fr apprval/validatin. 29

30 The fllwing dcumentatin will be submitted t the APARP panel, via the Secretary f TMCASC, a minimum f three weeks prir t the scheduled APARP event: Prgramme specificatin; Mdule specificatins; Overview f Resurces, including staff CVs; Academic Regulatins fr Taught Prgrammes (ARTP), including infrmatin n the credit framewrk and mdular scheme. Curse Infrmatin Leaflet The APARP meeting will be structured as fllws: Private meeting f the panel, including agenda setting; Panel discussin with the prgramme team; Meeting with current students n prgrammes in cgnate areas; Private meeting f the panel t frmulate the panel decisin and identify any cnditins/recmmendatins; Panel feedback t the prgramme team. The panel will feedback the utcme f the APARP event t the prgramme team identifying in rder: 1) The panel decisin as whether t recmmend apprval t the sub-cmmittee respnsible fr validating the prgrammes n behalf f Senate; 2) Any areas t be cmmended as gd practice; 3) Any cnditins; 4) Any recmmendatins. The prgramme team will be respnsible fr respnding t the cnditins set by the APARP panel and the Chair f the APARP panel takes respnsibility t review the respnse. If the respnse t cnditins is deemed satisfactry, the Chair f the panel will make a recmmendatin fr Validatin t TMCASC. The decisin will als be reprted t Senate s Academic Prgrammes and Partnerships Cmmittee (APPC) fr infrmatin. 7.3 Prgramme Amendment The prgramme amendment prcedure, as detailed in the Prgramme Design, Apprval, Amendment, Review and Withdrawal prcedure applies t validated prgrammes at TMC. The main difference being that the cnsideratin f all prgramme amendments is thrugh the APARP and nt the USP, as is the case fr University delivered prgrammes. TMC is required at the start f the academic year t prvide t the Secretary f TMCASC, a list f prgrammes requiring amendments t be apprved fr the next academic year t enable them t be reprted t TMCASC at the Autumn meeting and scheduled int the wrk f the APARP. TMC is required t cmplete the fllwing: Accredited Prgrammes Amendment frm Updated prgramme specificatin Update mdule specificatins 30

31 Resurces frm (if resurce implicatins are identified as a result f the amendments). Curse Infrmatin Leaflet TMC shuld cnfirm with the US link tutr all prpsed prgramme amendments prir t their submissin fr apprval/validatin. Apprval f amendments will be made as fllws, dependent n the type f amendments prpsed: Amendment Type Apprval Mechanism Majr Amendment via an APARP meeting* Minr Amendment via sign-ff frm Assciate Dean, Academic f the hst Cllege at US Editrial Amendment via sign-ff frm Assciate Dean, Academic f the hst Cllege at US *Dcumentatin fr prgramme amendment is required t be submitted t the TMCASC Secretary three weeks in advance f the APARP which will cnsider the amendments. 7.4 Prgramme Review (knwn as PPRR) The Prgramme Review prcedure, as detailed in the Prgramme Design, Apprval, Amendment, Review and Withdrawal prcedure applies t validated prgrammes at TMC. The main difference being that the cnsideratin f prgramme review is thrugh the APARP and nt the USP, as is the case fr University delivered prgrammes. The Secretary f TMCASC will advise the Sub-Cmmittee at the end f the preceding Academic Year f prgrammes due t review in the fllwing academic year t enable TMC sufficient time t prepare dcumentatin fr review and the APARP events t be scheduled. TMC is required t cmplete the fllwing: Peridic Prgramme Review and Reapprval Reflective Analysis template Updated prgramme specificatin Update mdule specificatins Resurces frm (if resurce implicatins are identified as a result f prgramme amendments made as part f the review). TMC shuld cnfirm with the US link tutr all prpsed prgramme amendments being brught frward as part f PPRR prir t their submissin fr apprval/validatin. Dcumentatin fr PPRR is required t be submitted t the TMCASC Secretary three weeks in advance f the APARP which will cnsider the amendments. 7.5 Withdrawal f prgrammes and nn-recruitment t prgrammes Respnsibility fr this is delegated t TMC in cnsultatin with the apprpriate University Schl. 31

32 TMC is required t reprt t TMCASC any prgrammes which will be withdrawn frm the prtfli f validated prgrammes, using the University Prgramme Design, Apprval, Amendment, Review and Withdrawal prcedure with a recmmendatin t TMCASC t endrse this decisin. This is prgressed by cmpleting the Frm PW - Wthdrawal f Prgrammes frm. Dcumentatin fr Prgramme Withdrawal is required t be submitted t the TMCASC Secretary three weeks in advance f the Sub-Cmmittee meeting which will cnsider the withdrawal. TMC is required t reprt t TMCASC any prgrammes fr which students have nt been recruited. 7.6 Definitive dcumentatin Definitive dcumentatin cnsists f the fllwing dcumentatin when validated by TMCASC: Prgramme Specificatins; Mdule Specificatins. Fllwing validatin by TMCASC the definitive dcumentatin is stred centrally at the University, by University Schl at V:\University\Gvernance\The Manchester Cllege\Definitive dcumentatin.. When string prgramme and mdule specificatins nt the v-drive, the fllwing naming cnventin must be adpted: 32

33 33

34 8. Student Recrds This sectin f the handbk will cver: Setting up prgramme infrmatin n Banner; Student registratin; Changes t a student s registratin status; Assessment; Transcripts/Certificates. The University uses the BANNER student recrds system t stre student recrds. Each student studying n a University prgramme at TMC will be required t be registered nt the University student recrds system. 8.1 Setting up prgramme infrmatin n Banner This will be the respnsibility f the University and will managed by Student Administratin (SA). Fllwing prgramme validatin thrugh TMCASC, the Secretary f TMCASC will frward all prgramme infrmatin (mdule specificatins, prgramme specificatins) t SA t enable prgrammes t be set up n the BANNER system. Data integrity check SA will frward t TMC via the UK Partnerships Office by prgramme, the mdules, semester f delivery, cmpnents f assessment, assessment weightings, final cmpnent f assessment t enable TMC t run a data integrity check against their system and cnfirm that they cmply. TMC student recrds will enter all prgramme infrmatin as abve nt the TMC EBS system and crss check against the definitive data list. 8.2 Student Registratin The student registratin prcess is the respnsibility f TMC. Once students have registered with TMC n University prgrammes, TMC will need t prvide this infrmatin t the University t enable students t be frmally registered with the University. All students undertaking University prgrammes will need t be registered with the University. In rder fr students t be registered nt the University student recrds system (BANNER), TMC will need t prvide the fllwing infrmatin t the University: US student ID (fr returning students ONLY) Full name Permanent address Telephne number Date f birth Gender Mdules enrlled n Prgramme f study Mde f study Year f study 34

35 Address This infrmatin will be prvided t the University by TMC electrnically in a excel file (cmma separated file when electrnic transfer is achieved). Deadline: The deadline fr TMC t send this infrmatin t the University will be the end f Nvember in any given year. The nly exceptin t this is the MA Strategic Human Resurces Management and Develpment prgramme which des nt run t the standard academic year. On receipt f the student registratin infrmatin frm TMC, the prcess f registering students with the University will be handled by SA. Data integrity check Once the student registratin infrmatin has been inputted by SA int the banner student recrds system, a students and mdules reprt will be frwarded t TMC by the end f December in any given year the University f Salfrd Student ID frm BANNER will als be included. On receipt f the students and mdules reprt, TMC is respnsible fr checking the accuracy and prviding cnfirmatin t the University that this is crrect within 2 weeks f receiving the infrmatin fr checking (i.e. mid January). TMC will als be able t enter the students US ID int their student recrds system. 8.3 Changes t Student s Registratin status/infrmatin required fr registratin TMC needs t ntify the University f any changes t a student s registratin status (fr example as a result f withdrawing frm their prgramme f study r interrupting their studies) r when they are ntified f any changes t the infrmatin submitted at registratin (fr example students address). TMC need t ensure that the students name/registratin number is included in the . This shuld be prvided n a frtnightly basis (n alternate Friday s) t the UK Partnerships Business Supprt and Develpment Officer by t l.rwlandssmith1@salfrd.ac.uk wh will liaise with SA t actin changes. 8.4 Assessment As detailed in Sectin 9.4, tw tiered exam bards will perate at TMC. Mdule Bards f Examiners Will perate using reprts generated by the University f Salfrd BANNER system TMC Academic Supprt Team will input data frm TMC EBS system directly int US BANNER system. The fllwing infrmatin will be presented t the mdule Bards f Examiners by mdule Mdule cde, title, credit rating, semester Student ID Student Name Individual assessment cmpnent marks Weighting f assessment cmpnents Overall mdule mark 35