Mid North Coast Health Research Collaborative. APPLICATION GUIDELINES - Research Support Program

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1 Mid Nrth Cast Health Research Cllabrative APPLICATION GUIDELINES - Research Supprt Prgram Versin 1.0 Jul 2015

2 Cntents Backgrund... 2 Purpse... 3 Key Dates MNCHRC Research Pririties... 3 Eligibility... 4 Use f Funds... 4 FAQs... 5 Administratin... 6 Ntificatin and Acceptance f Award... 6 Payment f Funds... 6 Carry Frward Request... 6 Variatin f Expenditure Request... 6 Backgrund The Mid Nrth Cast Health Research Cllabrative (MNCHRC) is a partnership f lcal healthcare prviders and universities with the gal f prmting and fstering lcally driven and relevant research fr the emplyees and students f their rganisatins. The MNCHRC is administered by the (MNCLHD) which is cmmitted t supprting staff in their research endeavurs fr prfessinal and persnal develpment and t benefit the healthcare service and lcal cmmunity. Whilst research degrees d nt currently attract tuitin fees (as at July 2015), there are a number f ther csts that may be assciated with these studies. The list belw is nt exhaustive; hwever is an indicatin f the csts that may be invlved: Cnference expenses Thesis preparatin Research resurces Interview transcriptin Galambila Abriginal Medical Service Rural Clinical Schl, University f NSW University f Newcastle Suthern Crss University Page 2 f 6

3 Purpse The purpse f this dcument is t utline a package that will define the eligibility, criteria and administratin f a Research Supprt Funding Prgram ffered by the MNCLHD t emplyees. The gals f the MNCHRC Higher Degree Research Supprt Prgram are t: T prvide emplyees f the MNCLHD wh are undertaking Higher Research Degrees with the means t enhance their pstgraduate research experience T gain firsthand experience f the grant writing prcess Key Dates Applicatins Open Applicatins Clse Ntified Final Receipts Accepted 24 th August 7 th September 21 st September 31 st March MNCHRC Research Pririties Applicants will be asked t reprt hw their research addresses the Research Pririties f the MNCHRC. These are as fllws: Abriginal Health Aged Care and Ageing Cmmunity Engagement Health Behaviurs and Envirnments Integrated Care and Chrnic Disease Management Maternal and Child Health Mental health and Drug and Alchl Specialty Disease Management Translatinal/Implementatin Research and ehealth Wrkfrce Fcus Research Galambila Abriginal Medical Service Rural Clinical Schl, University f NSW University f Newcastle Suthern Crss University Page 3 f 6

4 Eligibility The fllwing criteria must be satisfied t be eligible t apply: 1. Current MNCLHD emplyee a. Full time r part time b. Permanent r Temprary Fr Temprary emplyees, the emplyment cntract must be current at the end f the funding perid c. Must nt be in receipt f a Research Supprt Grant within the current financial year d. Applicatins will nt be cnsidered if the applicant was nt an emplyee f the MNCLHD at the time the expense was incurred. 2. Currently enrlled in a Higher Degree Research (HDR) at an Australian University and able t prvide evidence f enrlment. a. HDRs include: Masters by Research, Master f Philsphy r Dctrate (PhD) prgram b. Applicatins will nt be cnsidered if the emplyee has nt demnstrated satisfactry prgress and/r have exceeded the nrmal perid f candidature 1 c. Supprt by the applicant s supervisr/s 3. Applicants can nly be awarded a maximum f three (3) successful Research Supprt Grants (t a maximum f $4,500) during their degree candidature. 4. The research questin shuld address the MNCHRC Research Pririties Use f Funds Funding applicatins may include, but are nt limited t: 1. Cnference expenses Fr the purpse f presenting a paper r pster f which the emplyee is the authr and in in cnnectin with his/her research. Cnference attendance withut presenting, r presentatin f a paper r pster f which the student is nt the authr is nt eligible. Expenses eligible t be claimed include: registratin fees, travel and accmmdatin. Official cnfirmatin f the acceptance f the candidate s paper/pster, r an invitatin t the candidate t present at a cnference shuld be included with the applicatin. Where such evidence is nt available at this time, it must be submitted 1 Nrmal perid f candidature fr HDR: Masters by Research: 2 years full-time equivalent; Master f Philsphy: 1.5 years full-time equivalent; PhD: 3 years full-time equivalent Galambila Abriginal Medical Service University f Newcastle Rural Clinical Schl, University f NSW Suthern Crss University Page 4 f 6

5 t the MNC Research Office as sn as it is received. Funds will nt be released withut this dcumentatin. 2. Expenses in cnnectin with a visit t specialist facilities, r t learn specialist technique/s directly related t the emplyee s research, but are beynd thse nrmally prvided by the University 2 r the MNCLHD. 3. Human Research Ethics submissin and review fees 4. Purchase f specialist bks, peridicals, sftware that is essential t the emplyees research, but are nt available thrugh the University 2 r MNCLHD. 5. Purchase f cmputers r ther equipment Must be essential t the emplyees research and are abve and beynd the nrmal infrastructure prvided by the University 2 r MNCLHD. 6. Thesis prductin expenses FAQs What is the maximum amunt fr an applicatin? Applicants may apply fr a maximum f $1,500 per grant rund. When des the mney need t be spent? The expenditure must have been incurred r will be incurred during the financial year f the applicatin. Funds will be release upn submissin f applicable invices/receipts. What will nt be supprted? Research csts that are nrmally prvided by the University r MNCLHD are nt supprted. Fr example: In cases where the university ffers a laptp/cmputer fr HDR students, emplyees may nt apply fr funding fr these items. Labratry investigatins frming an integral part f the research prject Educatin and training nrmally ffered by the university r MNCLHD as part f the HDR prgram Hw ften can an emplyee apply fr supprt? Each eligible emplyee can ldge nly ne applicatin in any rund during a financial year. Hw are the funds paid fr successful applicants? Payment f funds is upn submissin f an invice fr the expenditure cmmitted directly t the emplyee via electrnic funds transfer (EFT) thrugh the Oracle financial system. 2 University refers t the University the emplyee is currently enrlled fr their Higher Degree Research Galambila Abriginal Medical Service Rural Clinical Schl, University f NSW University f Newcastle Suthern Crss University Page 5 f 6

6 What if my request fr funding item is nt listed? Cntact the MNC Research Office r / Where can I get further infrmatin? Cntact the MNC Research Office r / Hw d I submit the applicatin? Submit an electrnic cpy (signed and scanned) f the applicatin frm nly t the MNC Research Office Administratin The fllwing frms will be distributed t successful applicants: Ntificatin and Acceptance f Award Applicants will be frmally ntified f the utcme f their submissin by (supplied in the applicatin) sent by the MNC Research Office. Successful applicants will receive a Letter f Offer detailing their award, a Research Supprt Acceptance Frm (RSAF) and a Transfer f Funds Frm (TFF) fr cmpletin. The RSAF and TFF must be cmpleted, signed and returned t the MNC Research ffice at which time the funds will becme available. Payment f Funds It is the respnsibility f RSP recipients t check the implicatins fr incme tax liability r Centrelink payments f accepting a grant. Payment f funds is upn submissin f an invice fr the expenditure cmmitted directly t the emplyee via electrnic funds transfer (EFT) thrugh the Oracle financial system. Carry Frward Request If an extensin f time beynd the timeframe fr expenditure f the funds is required the grant hlder must apply t the Research Grant Cmmittee fr apprval using the apprpriate frm (Carry Frward Request Frm). A detailed justificatin must be given n the frm. Variatin f Expenditure Request Funds granted may nt be spent fr purpses ther than thse detailed in the riginal applicatin budget unless the permissin f the Research Grant Cmmittee has been btained using the apprpriate frm (Variatin f Expenditure Request Frm). Galambila Abriginal Medical Service Rural Clinical Schl, University f NSW University f Newcastle Suthern Crss University Page 6 f 6

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