Satisfactory Academic Progress Policy

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1 Satisfactry Academic Prgress Plicy Lakeview Cllege f Nursing (LCN) awards the Bachelr f Science in Nursing degree upn recmmendatin by the faculty and presentatin t the Bard f Directrs after the student has cmpleted the degree requirements. Once a student at Lakeview Cllege f Nursing, as degree seeking, the degree requirements must be cmpleted within three calendar years fr a fulltime student and six years fr a part-time student. Cmpletin time may vary fr students changing frm full-time status t any ther status, withdrawing frm curses, r being granted a Leave f Absence; hwever, a student will never have mre than six years t cmplete the BSN degree requirements. In additin, all transfer nursing cursewrk must be at a B r higher in rder t transfer int the LCN prgram. The general educatin requirements must be cmpleted with a grade f C r abve. All general educatin requirements and transcripts must be submitted prir t taking Level IV curses fr students t be enrlled in the final semester. All students must be making satisfactry prgress t remain in attendance at the Cllege. All curses attempted in a specific semester r cmparable time frame will be used t measure academic prgress. Curse withdrawals may affect academic prgress if the hurs earned d nt meet the criteria fr quantitative and/r qualitative measures fr satisfactry prgress. Nt meeting satisfactry academic prgress will have an adverse effect fr student aid eligibility. A student wh wishes t take three clinical curses (5 cr. hrs. each) must have the prir apprval frm the Dean f Nursing in rder t maintain their prgram plan. Upn apprval a student may nly enrll in the three clinical curses during the fall and spring semesters (summer excluded). Nte: All students are required t meet the same minimum Standards regardless f eligibility fr Title IV funding. Standards f Academic Prgress (SAP) als applies t Financial Aid Recipients Lakeview Cllege f Nursing (LCN) Office f Financial Aid is required by federal regulatin (HEA Subpart B, 34 CFR (e), Subpart C, CFR , , , ) t mnitr academic prgress tward a degree fr all degree seeking aid applicants. As a result, the Office f Financial Aid receives frm the Recrds ffice the academic histry f all attempted credit hurs f all applicants prir t the awarding f Title IV Federal Student Aid and/r Illinis State Student Aid. These standards must have cmpnents f a Quantitative Measure (the Pace at which the student must be cmpleting their Prgram f Study) and a Qualitative Measure (the grades a student must be btaining in their cursewrk) and be reviewed at stated intervals. At LCN SAP is reviewed at the end f each enrllment perid. Academic prgress is evaluated the first time a student is awarded student financial aid and at the end f each term thereafter.

2 The Standards f Academic Prgress (SAP) apply t the fllwing prgrams: Federal Title IV Prgrams: Pell Grant and the Direct Lan Prgram (Staffrd Lan Prgram), and the Direct Parent Lan fr Undergraduate Students Illinis Student Assistance Cmmissin Prgrams: Mnetary Award Prgram Veteran s Educatinal Benefits: All Chapters and Pst 9/11 Benefits Cmpletin Rate and Grade Pint Average Requirement Cmpletin f a minimum f 124 semester hurs credit with at least 60 semester hurs in general educatin curses and 64 semester hurs in nursing curses in accrdance with the curriculum plan is required. All grades earned in curses taken while a student is enrlled at the Cllege will be used as the criteria fr determining academic standards. The student is required t meet the standards listed belw r therwise eligibility t receive student financial aid will be placed in a Financial Aid SAP WARNING/Academic Prbatin status (the first time the minimum SAP is nt met) r a Financial Aid SAP SUSPENSION status (academically dismissed) r a Financial Aid SAP PROBATION status (if a frmal Appeal is apprved). T be in SAP GOOD STANDING a student must be meeting the minimum standards each enrllment perid by having and maintaining a cumulative G.P.A. f 2.5 and nt exceed the permitted number f withdrawals and/r failures t avid academic dismissal ( suspensin) and cmplete their prgram f study within the published time frames frmatted in credit hurs. PACE- MINIMUM CREDIT HOUR COMPLETION (Quantitative Measure) Once a student enrlls in a curse at Lakeview Cllege f Nursing, the degree requirements must be cmpleted within three calendar years fr a fulltime student and six years fr a part-time student. Cmpletin time may vary fr students changing frm full-time status t any ther status, withdrawing frm curses, r being granted a Leave f Absence; hwever, a student will never have mre than six years t cmplete the BSN degree requirements. At the end f each enrllment perid SAP is reviewed. Cumulatively a student must successfully cmplete a minimum percentage f all credit hurs attempted t stay n pace fr cmpleting their prgram befre reaching the maximum time frame allwed. Attempted credit hurs include any credit hurs in which the student was enrlled in after the refund perid is ver. If the student accepted Federal Title IV aid fr days attended during the refund perid (tuitin and fee charges are cancelled) but then ttally withdrew frm all credit hurs the student will be placed n SAP Suspensin. Hwever, this actin will nt result in Academic Dismissal but the student wuld need t reapply fr admissin t the cllege and submit in writing a SAP Appeal that has Cmmittee apprval t be reinstated fr student aid eligibility. Successful cmpletin f a class is a letter grade f A, B, C. Unsuccessful cmpletin f a class is defined as D (Pr/Failure), F (Failure ), W (Withdrawal), WP (Withdrawal Passing), WF (Withdrawal Failing) r I (Incmplete).

3 A student wh receives a D, F r U in labratry /clinical experience that causes them t fail the curse must retake the curse in the next semester the curse is ffered. In the secnd time thrugh a curse, students must receive at least an verall grade C t pass the curse. A student may nly repeat a curse ne time in which they received a grade f W r failing grade. Any student wh has withdrawn frm tw curses will be placed n financial aid warning/academic prbatin. A student withdrawing frm three different curses will be dismissed frm the Cllege. A student may nt withdraw frm mre than 2 different curses while pursuing the BSN degree unless the student is requesting a LEAVE f ABSENCE and has apprval by the Dean. The student may nt withdraw frm a curse if there is a Student Cde f Cnduct issue r a Grievance is pending r being investigated. Transfer Credit A student wh has attended ther pst-secndary institutins is required t have an fficial grade transcript frm these schls n file in the LCN Recrds ffice. Transfer credit that is evaluated t apply twards their prgram f study at LCN will be included in the ttal credit hurs attempted and earned as part f the quantitative measure (the Pace) f maximum time frame allwance. LCN s Academic Frgiveness plicy takes in t cnsideratin that a student may have had difficult times in his/her life resulting in a sub-standard academic perfrmance at a previus institutin. This can cause the cumulative GPA t fall belw the required 2.5/4.0 fr admissin int the cllege. A student wh finds themself in this situatin can write a statement asking the Admissin's Cmmittee t exclude this previus cursewrk frm the cumulative GPA calculatin. After the situatin has been assessed and deemed apprpriate, the cumulative GPA will then be figured using the last 48 credit hurs f cursewrk, which must be a 2.5/4.0. Hwever, any curse in which a grade f "C" r better has been earned may be evaluated and accepted fr transfer credit. All attempted cursewrk accepted will cunt in the quantitative measure. Minimum Percentage - A student is expected t cmplete all credit hurs attempted t be n pace fr cmpletin f prgram. Please see infrmatin regarding Academic Prbatin/Financial Aid (SAP) Warning and Academic Dismissal/Financial Aid Suspensin. The first time a student fails t cmplete prgressin standards they must be placed n financial aid WARNING fr the next term f enrllment. Ttal withdrawal (a grade f W psted t transcript) r ttal failure (a grade f F psted t transcript) will result in SUSPENSION. This includes the refund perid if Title IV funds were accepted fr the days in attendance (regardless if tuitin and/r fee charges were cancelled).

4 Minimum Grade Pint Average (GPA) Requirement (Qualitative Measure) - The student is required t earn and maintain a 2.5 Cumulative grade pint average ut f a pssible 4.0 scale. All LCN grades and all semester hurs cunt n the student s grade pint average in determining schlastic eligibility t remain in the Cllege. A student must earn a minimum f C in each LCN curse. In a nursing curse cntaining thery and labratry r clinical cmpnents, a student must earn a grade f at least 77% = C in thery and 77% = C r S (satisfactry) in the labratry/clinical cmpnents t receive degree credit fr the curse. If the student s clinical grade is satisfactry, the grade fr the curse is the thery grade. An unsatisfactry clinical perfrmance results in failure r an F grade fr the curse. Additinally, all students must achieve a 77% cumulative average n prctred in class and final exam(s) and a 77% cumulative average n all clinical written wrk. This des nt include take hme exams and pen bk exams. This will be cvered in the syllabus fr each class. Academic Prbatin/ Financial Aid (SAP) Warning A SAP Warning status ccurs the first time a student fails t meet the minimum standard in any ne f the cmpnents. If a student is placed n SAP Warning they will still be eligible t receive Student Financial Aid fr ne mre term withut appealing the circumstances. All grades earned within the nursing curriculum while a student is enrlled at the Cllege will be used as the criteria fr determining academic prbatin. The fllwing criteria will result in financial aid warning/academic prbatin: Any student receiving a "D" r "F" grade n their semester grade reprt. If a student has withdrawn frm 2 curses at any time during their academic prgram. If a student's LCN GPA falls belw a 2.5 at any time during their academic prgram. Any student placed n academic prbatin fr failing a curse MUST take the failed curse in the next semester it is ffered (summers excluded). Althugh an effrt will be made t meet the needs f students wh retake curses, enrllment is dependent n the number f students wh can be reasnably accmmdated by the available facilities. Lakeview students wh are n academic prbatin are nt permitted t represent the Schl in any student rganizatin r cmmittee r hld ffice in any student rganizatin. A student may repeat the same curse nly nce in the BSN prgram whether the student has failed r withdrawn. N mre than a ttal f three different curses may be repeated. N curse can be taken mre than twice. Grades f C r greater may nt be replaced under the Repetitin f Curses Plicy because these grades are cnsidered acceptable wrk. Repeating a curse in which a "D" r "F" was received des nt remve the grade frm the transcript. The secnd grade earned is figured int the GPA.

5 A student wh wishes t repeat a curse must d s at LCN: Curses taken at anther cllege r university may nt be used t repeat LCN curses unless specific apprval frm the Dean f Nursing and Curse Crdinatr is btained and placed in writing in the student's file. Ttal withdrawal (a grade f W, WP, WF psted t transcript) r ttal failure (a grade f F psted t transcript) will result in SAP SUSPENSION/Dismissal. This includes the refund perid if Title IV was accepted fr the days yu were in attendance. A student placed n academic prbatin/ financial aid warning fr failing a curse MUST take the failed curse in the next semester it is ffered (summers excluded). Althugh an effrt will be made t meet the need f a student wh retakes curses, enrllment is dependent n the number f students wh can be reasnably accmmdated by the available facilities. A student may repeat the same curse nly nce in the BSN prgram whether the student has failed r withdrawn. N mre than a ttal f three different curses may be repeated. N curse can be taken mre than twice. If upn the end f the student s next perid f enrllment they have nt met the minimum standards they will be in a SAP Suspensin (Academic Dismissal) status. An Appeal f the circumstances wuld need t be submitted fr any future cnsideratin f using Title IV and/r State student aid at LCN. Academic Dismissal/ Financial Aid (SAP) Suspensin Failure t cmplete the minimum cumulative standards f either cmpnent while n a SAP Warning r Prbatin will result in the Academic Dismissal/SAP SUSPENSION f a student s future aid eligibility. The fllwing will be criteria fr academic dismissal frm the Cllege: 1. A student n academic warning r prbatin wh des nt shw prgressin by raising his/her LCN semester GPA the next semester enrlled. 2. A student wh has failed (D r F) a nursing curse and fails it again. 3. A student wh withdraws frm a nursing curse and then fails the nursing curse. 4. A student wh withdraws frm the same nursing curse twice. 5. A student wh fails tw different nursing curses. 6. A student wh has withdrawn frm three different curses. Repeating a curse in which a "D" r "F" was received des nt remve the grade frm the transcript. The secnd grade earned is figured int the GPA. A student placed n Academic Dismissal/SAP Suspensin is NOT eligible fr future Federal and/r State student aid at Lakeview Cllege f Nursing.

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8 WITHDRAWAL frm the COLLEGE A student withdrawing frm the Cllege must cmplete an fficial Status Change Frm btained frm the Registrar's Office. If a student withdraws frm the Cllege by the fficial withdraw date a W will be psted n the student transcript. If student withdraws after the fficial withdraw date a WP withdraw passing r WF withdraw failing will be psted fr each class. WF s are calculated int a student s GPA. Students wh have been awarded financial aid must cntact the Financial Aid Office prir t fficially withdrawing frm the Cllege. All bligatins t the Cllege must be cleared at the time f withdrawal. A student wh withdraws frm the Cllege and wishes t return at a later time must re-apply. Shuld a student re-apply t the Cllege and is accepted, the student will be admitted and accuntable t the plicies and prcedures f the current academic year Student Handbk under which they were readmitted. READMISSION POLICY A student wh has academically been dismissed r wh has withdrawn frm the nursing prgram may apply fr readmissin. The readmissin plicies are: 1. A student wh is academically dismissed is encuraged t schedule an appintment with the Dean f Nursing and cmplete an exit interview at the time f dismissal r withdrawal alng with prper dcumentatin. Failure t cmplete the exit interview prcess may hinder the readmissin prcess. 2. A student must request in writing t the Registrar t be cnsidered by the Admissin Cmmittee accrding t the fllwing schedule: (a) Apply by July 1 fr readmissin int the fall semester; (b) Apply by Nvember 1 fr readmissin int the spring semester; (c) Apply by April 1 fr readmissin int the summer semester. The student will be ntified by letter f the date their file will be reviewed by the A Admissin Cmmittee. It is the respnsibility f the student t ensure the nursing prgram has the crrect mailing address. 3. A student s applicatin fr readmissin may be reviewed by the Admissin Cmmittee n mre than tw (2) times. If readmissin is nt granted after the secnd applicatin, the student becmes ineligible fr readmissin. 4. If health cncerns are a factr fr the student leaving the Cllege, then dcumentatin fr ability t cntinue in the prgram must be prvided with readmissin paperwrk. 5. A student may nly be readmitted int Lakeview Cllege f Nursing nce. 6. A student must meet all current admissin criteria. 7. A student repeating a clinical nursing curse must repeat bth the thery and clinical cmpnents f the curse. 8. The Admissin Cmmittee must apprve any exceptins t the abve plicies. A student wh has failed a nursing curse r wh has withdrawn frm the Nursing Prgram must submit the fllwing dcuments t the Registrar t be cnsidered by the Admissin Cmmittee fr readmissin:

9 Letter addressed t the Admissins Cmmittee requesting readmissin int (semester, year). Recmmendatins frm Tw (2) Lakeview Nursing Faculty wh have taught the student in class r clinical and One (1) additinal prfessinal recmmendatin. Fllw instructins n the attached Faculty Reference frms and submit them t the Registrar by due dates. Develp a written actin plan fr success cnsisting f: Descriptin f the reasn(s) yu left the prgram Analysis f factrs that lead t this utcme Gals t be accmplished during yur remaining time at Lakeview Cllege f Nursing Plan f actin t meet yur gal(s); be specific. A student that is readmitted int Lakeview Cllege f Nursing is required t meet the readmissin curse prgressin requirements. Any LCN classes that are being repeated due t a previus failure r withdraw must be passed with a C r higher. In rder t remain in the prgram a student cannt withdraw r fail ne f these curses. A readmitted student is allwed t withdraw frm ne class that has nt previusly been taken. The remainder f the cursewrk must be passed with a C r higher. Graduatin requirements must als be met as stated in the student handbk. Readmissin int Lakeview Cllege f Nursing will be dependent n the clinical space available t accmmdate additinal students. If the number f applicants exceeds available space, the decisin will be based n LCN GPA, admissins GPA, admissins science GPA and HESI (A2), and applicants may be deferred t a subsequent semester. Re-admitted students will be required t update their criminal backgrund check and drug screen befre the first day f class. Check with the Recrds ffice regarding currency f immunizatins, TB skin test, and CPR certificatin. All clinical curses in the Lakeview Cllege f Nursing prgram must be taken within a six year perid. Thse curses taken mre than six years prir t a student s graduatin must be repeated. This rule applies t ALL students f Lakeview Cllege f Nursing including thse readmitted t the prgram after a dismissal, withdrawal, r leave f absence. MAXIMUM HOURS ATTEMPTED (Cumulative Quantitative Measure) Each full-time student is required t cmplete all prgram cursewrk within 3 years. Each part-time student r a student wh has bth full-time and part-time status during the prgram is required t cmplete all prgram cursewrk within 6 years. This applies t ALL students f Lakeview Cllege f Nursing, including thse readmitted t the prgram after dismissal, withdrawal, r leave f absence.

10 Time f Cmpletin: Title IV and/r Illinis State Student Aid eligibility will be suspended if the student exceeds the 150% cmpletin f the published prgram time frame fr all cumulative credit hurs attempted (nt earned). The student is advised t wrk with their academic advisr t stay n pace t cmplete their educatinal gal. A student n SAP Suspensin due t exceeding the maximum time frame (nt remaining n pace in cumulative attempted hurs) is n lnger eligible fr student aid funding. The student may submit a persnal letter (an Appeal) explaining and dcumenting why they did nt stay n pace and cmplete their prgram f study within the published timeframe. REINSTATEMENT OF AID ELIGIBILITY (Appeal Prcedures) If the student feels there were circumstances beynd their cntrl that affected their academic perfrmance, they may appeal the SAP Suspensin. An appeal is a written statement frm the student with supprting dcumentatin explaining yur circumstances and yur plans t be successful in the future semesters. Other supprt dcumentatin culd include: A physician wh can dcument that an illness r accident prevented the student frm successfully cmpleting their studies and that the student is nw able t successfully resume their studies. A physician/clergy/cunselr wh can verify that the death r life-threatening illness f an immediate family member prevented the student frm successfully cmpleting their curse wrk and the family circumstance is n lnger applicable. An academic advisr/cunselr r an emplyer, childcare prvider, etc. wh knws abut circumstances beynd the student s cntrl that prevented the cmpletin f curse wrk and these circumstances have been reslved FINANCIAL AID (SAP) PROBATION If the student s Appeal decisin is apprved fr reinstatement they will be placed n SAP Prbatin and be awarded frm Title IV and/r State student aid prgrams fr which they are eligible. A student shuld be aware that appeal apprvals may have certain limitatins and specific cnditins that must be fllwed t cntinue using financial aid funding. An Academic Imprvement Plan (AIP) may be mandated by the Appeals Cmmittee. The AIP wuld be prepared by the student s academic advisr/cunselr (r ther pertinent LCN staff) and the student wuld need t agree t the plan befre further student aid wuld be awarded. The student must be successful with their AIP each semester t cntinue receiving student aid fr which they may be eligible. Refer t the Academic Imprvement Plan sectin in the Curse Catalg fr detailed infrmatin. DEADLINES TO SUBMIT APPEALS The deadline t submit an appeal is the same as the readmissin plicy deadlines. If the student misses the appeal deadline the appeal WILL NOT be cnsidered fr that semester. It is t the student s advantage t submit an Appeal immediately after being ntified f their SAP status. Appeal decisins are sent in writing t the student. An interview with the Dean f Nursing may be scheduled r requested by the student. In rder t prtect a student s privacy these matters will nt be discussed ver the phne. The student is nt privy t wh serves n the Appeals Cmmittee and will nt have an pprtunity t meet members in persn r via r phne cmmunicatin. The Cmmittee cnsists f faculty, staff and administrative persnnel.

11 *THE DECISION OF THE APPEAL COMMITTEE IS FINAL* These requirements are mandated by federal regulatins - satisfactry academic prgress is the law. The SAP plicy applies t all students including first time financial aid recipients. Past academic histry (if any) at LCN is evaluated befre financial aid is awarded. Satisfactry Academic Prgress Plicy Glssary f Terms: Standards f Academic Prgress (SAP) - a Federal requirement applied t all students wh have Federal Student Aid funding (pending, actual r estimated awards). LCN has ne plicy that applies t all students. Prgram f Study - The educatinal prgram the student has indicated they are pursuing at the Cllege. LCN has ne prgram, the BSN Degree. Quantitative Measure - the Pace at which the student must be cmpleting their Prgram f Study which must be mnitred fr cmpletin befre maximum time alltted fr prgram is reached. The Pace varies by level f enrllment each term but has set maximums. Time f Cmpletin - the PACE: the Maximum time frame is 150% cmpletin f the published prgram time frame. This calculatin cnsiders all cumulative credit hurs attempted (nt earned). GOOD STANDING a student is meeting the minimum standards each enrllment perid Minimum Standards - student has a Cumulative Grade Pint Average (GPA) f 2.5 and is staying n pace with a success rate f cmpleting all credit hurs attempted and is cmpleting (n pace) their prgram within the published time frames frmatted in credit hurs. Academic Dismissal/ SAP SUSPENSION student failed t meet minimum standard by ttal withdraw in a semester and/r being n a warning status previusly and/r reaching maximum time frame fr Prgram f Study Academic Prbatin/ SAP WARNING - first time a student fails t meet the minimum standard in any ne f the cmpnents. Academic Prbatin/ SAP PROBATION (Re-admitted Status) - The student has an apprved Appeal fr readmissin t the Cllege and reinstatement f Title IV and/r State student aid fr ne additinal term unless an Academic Imprvement Plan (AIP) is being met. Academic Imprvement Plan (AIP) - prepared by the student s academic advisr/cunselr (r ther pertinent LCN staff). The student must agree t the plan befre further student aid wuld be awarded.

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