Financial Accounting Officer

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1 Financial Accounting Officer (Full-time, Permanent) JobDetails-Contents Page 2 Page 3 Page 5 Page 7 Page 9 Advertisement Job Description Person Specification Conditions of Service Summary and Staff Benefits Information on Trinity Laban Conservatoire of Music and Dance Page 1

2 FINANCIAL ACCOUNTING OFFICR Salary: 27,456-32,948 (Including LWA) Full-time (Permanent) Trinity Laban Conservatoire of Music and Dance is a forward thinking, contemporary and world-class Higher ducation Institution with a vision to redefine the conservatoire for the 21 st century. At the leading edge of music and dance training, it provides specialist education of the highest quality, which reflects the increasingly collaborative world of artistic practice and supports the lifelong career development of students and professional performing artists. Working within the Finance department and reporting directly to the Financial Controller, this is a key role within the team, responsible for processing the day to day financial transactions of the Conservatoire. The role will be flexible and be expected to work across the whole of the financial accounting team. This work will involve accounts payable, accounts receivable, credit control, producing bank reconciliations and/or answering general queries to do with any financial accounting activity. You will work closely with senior staff within the institution generally. You will have AAT or an equivalent qualification and have experience of working in a customer focused team. A good knowledge of financial reporting standards and financial governance is essential alongside an understanding of best practice for financial accounting. xperience with agresso (our financial system) and working within the higher education sector is desirable. For an information pack and application form, please go to the Job Opportunities page of our website at or contact Paula mms, HR Officer, on mail: Closing date: 12 Noon, Monday, 15 th April 2013 (no agencies) CVs will not be accepted unless accompanied by ompleted application form. Trinity Laban Conservatoire of Music and Dance is committed to equal opportunities and diversity. City University London validates Trinity Laban s postgraduate diploma and degree programmes across music and dance, including the Research Degree Programme. Within the validation partnership Trinity Laban is responsible for the delivery and management of the provision and City University for assuring the quality and standards of the programmes. Trinity Laban Conservatoire of Music and Dance is ompany limited by guarantee registered in ngland and Wales Company No Registered Charity No Page 2

3 JOBDSCRIPTION Post: Department: Reporting to: Financial Accounting Officer Finance Financial Controller Grade: 6 MAIN DUTIS AND RSPONSIBILITIS Analysis, coding and entry of transactions onto the purchase ledger (including supplier invoices, staff expenses, student payments, credit card payments). Make timely and accurate purchase ledger payments (including supplier invoices, staff expenses, student payments, credit card payments). Scrutinize invoices and expenses forms to ensure payments accord to Trinity Laban s financial regulations and procedures. nsure purchase ledger financial controls are followed to ensure the integrity of financial records Deal with supplier / budget-holder, staff, student queries as required in a professional manner Reconciliation of supplier statements to purchase ledger Analysis, coding and entry of transactions onto the sales ledger including grants from external bodies (i.e. HFC), fees, bursaries, student loan income, commercial income Issue sales invoices and sales receipts as required; and ensure this accords to Trinity Laban s financial regulations and procedures nsure sales ledger financial controls are followed to ensure the integrity of financial records Deal with adhoc customer / budget-holder, staff, student queries as required in a professional manner Process student refunds and issue credit notes Complete credit control processes as required and ensure activities are in line with the debt collection policy and procedure Cash management activities, including receiving, recording and promptly banking all monies received by Trinity Laban Page 3

4 Complete bank reconciliations as required (daily, weekly or monthly) Maintenance of imprest petty cash system and petty cash reconciliations. Issuing cash to authorised persons Assist with the preparation of working papers for year end accounts and assist with internal / external audit queries as required Attend student registration and assist in all financial processes stablish and maintain effective working relationships and work closely with the Head of departments ensuring financial transactions are processed correctly Work with the Payroll Officer to support payroll-related processes and procedures; Work with the Financial Controller and Head of Financial Accounting to contribute towards the assessment and development of the various transactional processes to continually improve efficiency and to enhance the operational effectiveness of the Conservatoire; Any other duties consistent with both the grade and scope of the post. The post holder must: At all times be committed to Trinity Laban s quality and Diversity Policy. Adhere to all policies and procedures relating to Health and Safety in the workplace. The above list is not exclusive or exhaustive and the post holder will be required to undertake such duties as may reasonably be expected within the scope and grading of the post. All members of staff are required to be professional, co-operative and flexible in line with the needs of the Conservatoire. Trinity Laban has a no smoking policy on its premises. Page 4

5 FINANCIAL ACCOUNTING OFFICR PRSON SPCIFICATION RQUIRMNTS The post holder must be able to demonstrate: Be AAT qualified or equivalent qualification SSNTIAL () or DSIRABL (D) RQUIRMNTS MASURD BY: a) Application Form b) Test/xercise c) Interview a ducated to degree level or equivalent D a Pro-active use of technology including xcel, Word and Outlook xcellent knowledge and use of finance packages (Agresso experience desirable) xperience of Higher ducation institutional accounting Knowledge of best practice in financial systems xperience of working in a multifunctional/ flexible finance department and of team membership xperience of Working in accounts payable Working in accounts receivable Completing bank reconciliations Credit control D a b c a b c a, b, c xperience of working on processes payroll-related D Knowledge of charity/h VAT D xcellent analytical skills a,b,c xperience of problem solving a,b,c Page 5

6 xcellent standards of written and verbal communication including interpersonal skills and the ability to negotiate and influence others xperience of imprest petty cash systems and petty cash reconciliations A proactive, customer focused and results orientated approach Well organised with the ability to remain effective when working under pressure and achieve deadlines without sacrificing attention to detail a, b c Applicants for this role must be eligible to work legally in the United Kingdom. If you do not have the necessary permissions to do so, unfortunately we are unable to consider your application. Page 6

7 FINANCIAL ACCOUNTING OFFICR CONDITIONS OF SRVIC SUMMARY AND STAFF BNFITS Contract: Permanent, Full-time, subject to a six-month probationary period. Salary Scale: Trinity Laban Staff Salary Scale, Incremental Points 22 29, 27,456-32,948 p.a. inclusive of a London Weighting Allowance of 3,407 p.a. Salaries are paid on the last working day of the month into bank or building society accounts. Hours: Location: Holidays: 35 hours per week (with a daily lunch break of one hour), usually from 9.00am to 5.00pm. You will be based across the Conservatoire at the Faculty of Music building (Trinity, King Charles Court, Old Royal Naval College) and at the Faculty of Dance building (Laban Creekside). 25 days p.a. in addition to Statutory, Bank and Public Holidays. Pension Scheme: The successful candidate, upon completion of their probationary period, will be eligible to join the Universities Superannuation Scheme. mployees contribute at the rate of 6.5% of their pensionable salary. The Conservatoire pays the mployers contribution currently at the rate of 16% of pensionable salary. Sick Pay: Staff Development: Car Parking: Cafeteria: Classes: vents: Childcare: Trinity Laban operates the Statutory Sick Pay Scheme, and staff may be eligible for benefits in excess of this under Trinity Laban s own sick pay scheme. A range of Staff Development opportunities are available. A limited number of parking spaces are available at both sites, subject to availability. Our recently refurbished Cafeterias on both sites serve a range of hot and cold meals plus drinks and snacks. Reduced rates access to Adult Classes & Pilates Classes. There are a wide range of music and dance performances each week, many of which are free to members of staff. Trinity Laban operates the denred childcare voucher scheme. Details are available on request from the HR Department. Page 7

8 ye Care: Vouchers for eye tests are available for VDU users. Health: Reduced rates for Health services and access to the Cash 4 Health plan. Details are available from the Health Department. Page 8

9 INFORMATION ABOUT TRINITY LABAN CONSRVATOIR OF MUSIC AND DANC In 2005, Laban joined nearby Trinity College of Music to form Trinity Laban Conservatoire of Music and Dance. The pairing of these two leading organisations has created a diverse community of performers, choreographers, composers, designers, teachers, researchers and writers. As the traditional divisions between art forms blur, Trinity Laban provides its students with unique collaborative opportunities in an environment of creative and technical excellence. We encourage our students to explore the ever-evolving art forms of music and dance, and provide the real-world skills they need to become the artistic leaders of the future. The Conservatoire runs a vibrant programme of performances and festivals as well as ground-breaking education, community and social-inclusion schemes. Faculty of Dance Trinity Laban is one of urope s leading centres for the training of professional contemporary dance artists, attracting students from around the globe. We have the largest team of specialist contemporary dance teachers in the world as well as exceptional facilities. Our state-of-the-art building won the UK s highest architectural award - the RIBA Stirling Prize for Building of the Year - and recently topped The Daily Telegraph s list of the most inspiring buildings in Britain. We are training the leading dance artists of tomorrow - we provide our students with the best artistic training and the skills they need to succeed in the professional world. Trinity Laban was the highest ranked dance institution in the Guardian Higher ducation/university League Tables Faculty of Music Located in the beautiful Wren designed King Charles Court at the Old Royal Naval College in Greenwich, Trinity Laban s music faculty is one of the UK s leading centres for the training of professional musicians. It is reative and cosmopolitan community of performers, composers, teachers and researchers. Page 9

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