HR SYSTEMS AND INFORMATION PROJECT OFFICER

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1 The Royal British Legion HR SYSTMS AN INFORMATION PROJCT OFFICR Application Pack Page 1 of 6

2 TH ROYAL BRITISH LGION JOB SCRIPTION Job Title: Reporting To: Role Purpose: HR Systems and Information Project Officer Fixed Term HR Systems and Information Manager To support the development of HR Systems projects, through providing technical support to scope, build and deploy required system and reporting developments and upgrades, including training documentation and delivery. Key Responsibilities: 1. To set up and implement HR systems developments that supports the service delivery of the HR and Organisational evelopment team. 2. Assist the HR Systems and Information Manager with maintaining the project records, with particular reference to the project plan, risk analysis graph, daily work sheets and weekly management update logs. 3. Liaise with systems providers to ensure full use of automated processes are used to the best advantage. 4. ata cleanse information where needed for project delivery. 5. esign testing data and documentation with the end user to ensure deliverables will meet the scope requirements. 6. Conduct acceptance testing, supporting the end users were required. 7. Create training documentation and rollout training to all users of released projects. This is to include Guidance, Process Maps and Self Help movies. 8. evelop reporting capabilities to meet scoped requirements of the projects. 9. Update the HR sections of the MyLegion Intranet where project work has an impact. 10. Work as a team member, providing support to wider HR related projects which impact on the Systems team as and when required. Perform other relevant activities pertinent to the HR epartment as directed by HR management. 11. Travel as required. Current Projects: 1. New Starter Creation devolvement 2. Computerised Training Records 3. Break Centres Restructure 4. Recruitment Module 5. Review of all Pay lements Page 2 of 6

3 6. Payroll Feasibility Study 7. PoppyScotland Transfer 8. Pay and Reward Project General: To implement the qual Opportunities Policy into your daily activities. To be responsible for your own health & safety and that of your colleagues, in accordance with the Health & Safety at Work Act (1974) and relevant C irectives To work in accordance with the ata Protection Act (1998) and to ensure all new systems are reported to the ata Protection Officer. Conditions of Service: Staff in the Human Resources epartment will have access to material which is confidential, staff-in-confidence, or sensitive in some way. It is a condition of their contract of employment that they use great discretion at all times and ensure that no confidential or staff-in-confidence material is leaked from the department to unauthorised members of staff. Attendance at department and external meetings as appropriate. UK travel to other RBL sites may be required. Any other duties as are within the scope, spirit and purpose of the job, the title of the post and its grading as requested by the line manager or Head of epartment/ivision. Please note this job description reflects the current requirements of the role. As duties and responsibilities change and develop, this will be reviewed and will be subject to amendment in consultation with the post holder. Page 3 of 6

4 Person Specification for HR Systems and Information Project Officer QUALIFICATIONS CRITIRIA SSNTIAL/ SIRABL Good standard of ducation Application KNOWLG AN XPRINC Proven experience of developing HR/Payroll processes (using ITrent) xperience of developing the operational efficiency of an HR/Payroll database (itrent) xcellent IT skills ITrent, Outlook, Word, Access, MS SharePoint and Advanced xcel xperience of working with reporting tools (such as Business Objects) and providing accurate meaningful data emonstrable experience of effective data analysis emonstrable experience of project support and accrete documentation xperience of liaising and working with internal/external clients HOW TO B MASUR APPLICATION, INTRVIW, TST, OTHR (please specify) /Assessment /Assessment /Assessment vidence of working cross functionally xperience of delivering training, preferably IT systems related xperience of creating user friendly training documentation SKILLS AN ATTIBUTS Notable attention to detail Interview/Assessment Highly organised, self disciplined, capable of self managed working and proactively deal with changing priorities Ability to work alone and as an effective team player Interview Interview mpathy with Legion objectives and values Interview Able to operate cross functionally / across levels COMPTNCIS Interview ffective Communications (Level 2) Interview Customer Service (Level 1) Interview Planning and Organising (Level 1) Interview Page 4 of 6

5 Analytical Problem Solving (Level 2) Result Focus (Level 1) Interview Page 5 of 6

6 INFORMATION ON TRMS AN CONITIONS Contract type: Fixed term for 6 months Salary: 32,480 plus 4,452 London Weighting per annum PRO-RATA Annual Leave: 22 days per annum plus bank holidays PRO-RATA Hours to be worked: 35 Hours per Week Location: Haig House, 199 Borough High St, London S1 1AA 6 month probationary period mployment subject to satisfactory references and medical clearance. Benefits mployee Assistance Helpline Life Assurance Voluntary Benefits Childcare Vouchers Group Pension Plan Page 6 of 6

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