Application Information Pack Film and Photography Producer

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1 Application Information Pack Film and Photography Producer

2 Introduction to Girlguiding Thank you for your interest in the role of Film and Photography Producer. This document provides information relating to the above vacancy and should be used for information purposes only. The information does not form part of the terms and conditions of employment. Girlguiding is the leading charity for girls and young women in the UK. Thanks to the dedication and support of 100,000 amazing volunteers, we are active in every part of the UK, giving girls and young women a space where they can be themselves, have fun, build brilliant friendships, gain valuable life skills and make a positive difference to their lives and their communities. We build girls confidence and raise their aspirations. We give them the chance to discover their full potential and encourage them to be a powerful force for good. We are a registered charity with a Royal Charter and Bye Laws. Our income comes from: Membership Subscriptions Trading Income Fundraising Investments We have over 240 employees based throughout the UK: at our Headquarters in central London, Trading Service in Cheshire, and Activity Centres in London, Hampshire, Sussex and Lancashire. In 2013, Girlguiding had more than half a million members including both girls and adults. We are a member of WAGGGS (World Association of Girl Guides and Girl Scouts), which operates in 145 countries and has 10 million members.

3 Organisational chart Chief Executive Deputy Chief Executive Director of Guiding Services Director of Communications & PR IT Services Finance Human Resources Projects Trading Service Activity Centres Youth Programmes Quality & Membership Development Volunteer Support Digital Communication Fundraising & Marketing Executive Directorate SMT

4 The role of Film and Photography Producer Girlguiding is recruiting a Film and Photography Producer, reporting to the Design Manager, to work within our Communications & PR Directorate. The Film and Photography Producer will be required to organise, produce or commission photo and video shoots in various locations around the UK that fulfil the requirements of the organisation s projects, sourcing and briefing freelancers where necessary, liaising with volunteers and parents, completing necessary paperwork regarding venues, ensuring parental sign-off for every girl featured, and preparing contracts and invoices. He or she will also be required to manage the day-to-day development of Girlguiding s media library, including the sourcing, cataloguing and backing up of video and photographic material as well as act as the organisation s videographer/photographer when appropriate. The post holder must have experience in all stages of video production from preproduction, camera work (Canon, Black Magic), audio and video editing to final delivery, as well as interviewing on camera with all age groups and writing and working to scripts. He or she must also have the ability to communicate with people at all levels as well as knowledge of digital photography, photo-editing and photolibraries, and video filming and editing (showreel). Due to the nature of the work, weekend working will be required, at sites outside of London, for which time off in lieu will be taken. Applications The closing date for applications is 9am Tuesday 7 October Please complete the application form and equal opportunities monitoring form and return by to Alternatively, post to Human Resources, Girlguiding, Buckingham Palace Road, London SW1W 0PT. Candidates will be shortlisted on the basis of the application form. Those who are successful at this stage of the process will be invited to attend an interview. Unfortunately we are unable to give feedback to those who are not shortlisted; however, we will, if required, provide feedback to those who have attended an interview. Interviews Interviews will be held in the week commencing 13 October 2014 at Girlguiding, Egginton House, Buckingham Gate, London SW1E 6LD. Please note that it is not Girlguiding s policy to reimburse applicants in respect of travel expenses to attend interviews.

5 Job Description Basic job details Job Title: Film and Photography Producer Department: Design and Communications Reports to: Design Manager Directorate: Communications & PR Overall purpose of job To be responsible for the film and photography used by everyone in Girlguiding, especially those dealing with the organisation s PR and PA, Fundraising and Marketing, Publications, Magazine and Digital Communications. Main areas of responsibility To organise, produce or commission photo and video shoots in various locations around the UK that fulfil the requirements of the organisation s projects, sourcing and briefing freelancers where necessary, liaising with volunteers and parents, completing necessary paperwork regarding venues, ensuring parental sign-off for every girl featured, and preparing contracts and invoices. To act as the organisation s videographer/photographer when appropriate. To develop an in-depth awareness of the organisation s video and photographic stock and to provide suitable selections for projects and external requests through selecting pre-existing imagery or commissioning new material. To manage the day-to-day development of Girlguiding s media library, including the sourcing, cataloguing and backing up of video and photographic material. To manage the video and photography budget to include delivery of video projects on behalf of and for the organisation including project management, scheduling, budgeting, creative concepts and in-house editing. To keep up to date with relevant legislation, copyright laws and technology and cascade this to the team. To undertake any other duties that may reasonably be required to fulfil the duties of this post. To undertake travel throughout the UK to support the business function. Knowledge and skills To shoot, edit and produce high quality photo and video projects, as well as manage agencies and freelancers to work on behalf of Girlguiding. To be able to manage the organisation s ongoing photo and video work with minimal supervision, and also work with multiple stakeholders on large, public-facing projects. To act as an advice and guidance point for all Girlguiding staff and volunteers on all photo and video work offering information and support on taking, storing, recording, cataloguing, editing and using both photographs and video footage.

6 Problem solving To respond to and solve problems promptly while ensuring that the organisation s photo and video objectives are met at all times. To make decisions and act on them on behalf of the organisation in respect to photo and video work. To balance the needs of the project and/or organisation with both time and budget constraints, and deliver a product that is fit-for-purpose. Innovation To be responsible for researching, evaluating, selecting and managing freelancers for photographic and video projects. To introduce new techniques and improvements to the existing systems and procedures as well ensuring Girlguiding is kept up to date with new technology within the field of photography and video. To lead brainstorming sessions regarding photo and video projects and execute the ideas generated. To keep up to date with current video trends and set out to create work that reflects Girlguiding as a modern and relevant charity. Planning & decision-making To plan project proposals ensuring they are strategically and tactically balanced. To adapt quickly to changes in circumstances and effectively negotiate around issues and communicate appropriately to all project stakeholders to ensure ongoing engagement and delivery for the project. Interpersonal skills To work with senior management on the planning of projects as well as with other staff on the delivery of the projects. To deal with external agencies including production companies, freelance photographers/videographers and sound recordists. To engage both adults and children while shooting photos and video footage. People development and leading To be responsible for the selection and coordination of freelance staff and to coordinate the work of a range of Girlguiding staff, agencies and volunteers. To be responsible, on an ad hoc basis, for work experience and intern positions for those wishing to work/gain experience.

7 Monetary responsibility: To manage a set amount (est. 20k+) from the Design and Communications budget line and for reporting and evaluating on activities associated with this. Additional information The post holder will need to work evenings and weekends as part of this role. This will be between 10 and 20 days per annum, for which time off in lieu is given. To undertake any other duties required to fulfil this role.

8 Person Specification Criteria *Assessment Essential, Desirable Skills Excellent computing skills including Photoshop, Final Cut Pro 7 (and A/I/P Essential associated programs), Creative Cloud (Premiere, Photoshop) digital asset management/photolibrary software (Portfolio) and PowerPoint. Ability to recognise, create, source and commission high quality and A/I Essential creative digital film and photographic material. Ability to work with and relate to staff and volunteers at all levels and A Essential achieves positive outcomes. Requires excellent interpersonal negotiation and relationship building skills. Excellent organisational skills. A/I Essential Excellent oral and written communication skills the ability to convey A/I Essential information accurately and handle sensitive situations positively. Ability to work independently, set own priorities and use initiative. A/I Essential Ability to manage routine work and projects successfully and keep to A/I Essential deadlines. Ability to resolve general queries relevant to the position. A Essential Ability to work on Macs. A/I Essential Excellent video editing skills. A/I/P Essential Ability to record clear audio for video projects. A/I Essential Ability to colour correct/grade video footage. A Essential Experience Experience of organising complex workloads. A/I Essential Experience in all stages of video production from pre-production, camera A/I Essential work (Canon, Black Magic), audio, video editing to final delivery. Experience of setting up, developing and managing video and photography A/I Essential projects of all sizes. Experience of interviewing on camera with all age groups as well as A/I/P Essential writing and working to scripts. Experience of working effectively in a customer-focused environment. A Desirable Experience of working in a proactive and varied environment. A Desirable Experience of working with people of all ages, including children of a A/P Desirable young age. Experience of working with DAM/Photo-library software A/IP Desirable Knowledge Knowledge of digital photography, photo-editing and photolibraries A/I/P Essential (Portfolio preferable). Knowledge of video filming and editing (showreel). A/I/P Essential Completed a course of study in the field of video/film-making and/or A/I Essential photography. Knowledge of video formats, encoding and Black Magic workflow. A/I Essential Values A commitment and enthusiasm for working in a communicationsorientated A Essential role. A commitment to team working. A/I Essential Understanding of working in an equal opportunities environment. I Essential A commitment to the aims of Girlguiding. I Desirable A = Application Form I = Interview T = Test

9 Terms & Conditions Contract Type This post is a full-time permanent post. Location You will be based at Girlguiding, Buckingham Palace Road, London SW1W 0PT. However, on occasions you may be required to perform your duties, on a temporary or permanent basis, from any other Girlguiding premises within a reasonable travelling distance of this location. You will be required to travel inside the UK on business of the charity. Salary/Rate Your salary for the position is 28, per annum (including London Weighting). Working Hours Normal hours of work are Monday to Friday 9am to 5pm with one hour for lunch. However, you may be required to work at times other than and in addition to your normal hours of work. Probationary Period The post will be subject to a probationary period of 26 weeks. Medical and Criminal Records Check This post may involve substantial access to young people and it is a requirement under The Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 that you submit a criminal record disclosure check. Upon successful appointment, you will be required to complete a medical questionnaire. Employment is subject to satisfactory receipt of a medical and criminal records disclosure check. Holidays 25 days paid holiday per annum plus bank holidays. This increases after two years services as on 1 January to 26 days, and then a further one day for every two years of service, up to a maximum of 30 days for 10 years service and above. Holidays and bank holiday allowance will be pro-rata for part-time and fixed-term employees.

10 Terms & Conditions Notice Period During the probationary period, the period of notice required is one week by either party; it will be four weeks thereafter. Benefits Pension Scheme Upon completion of three months service you will be eligible to join the Girlguiding Group Personal Pension scheme. The scheme is contributory. Full details are available from Human Resources. Interest-Free Season Ticket Loan You may apply for a loan to assist you with your journey to work upon successful completion of the probationary period. Simply Health You will have access to a voluntary healthcare plan that provides cash to employees to cover the cost of everyday healthcare, dental and optical bills. For more information regarding the employee benefits at Girlguiding, please refer to the Employee Benefits Guide in the benefits section of the website.

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