Application Information Pack Governance Manager

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1 Application Information Pack Governance Manager

2 Introduction to Girlguiding Thank you for your interest in the role of Governance Manager. This document provides information relating to the above vacancy and should be used for information purposes only. The information does not form part of the terms and conditions of employment. Girlguiding is the leading charity for girls and young women in the UK. Thanks to the dedication and support of 100,000 amazing volunteers, we are active in every part of the UK, giving girls and young women a space where they can be themselves, have fun, build brilliant friendships, gain valuable life skills and make a positive difference to their lives and their communities. We build girls confidence and raise their aspirations. We give them the chance to discover their full potential and encourage them to be a powerful force for good. We are a registered charity with a Royal Charter and Bye Laws. Our income comes from: Membership Subscriptions Trading Income Fundraising Investments We have over 240 employees based throughout the UK: at our Headquarters in central London, Trading Service in Cheshire, and Training and Activity Centres in London, Hampshire, Sussex and Lancashire. In 2014, Girlguiding had more than half a million members including both girls and adults. We are a member of WAGGGS (World Association of Girl Guides and Girl Scouts); which operates in 145 countries and has 10 million members.

3 Organisational Chart Chief Executive Deputy Chief Executive Director of Guiding Services Director of Communications & PR IT Services Finance Human Resources Projects Trading Service Training & Activity Centres Youth Programmes Quality & Membership Development Volunteer Support Digital & Creative Communication Fundraising & Marketing PR & Advocacy & Marketing Executive Directorate SMT

4 The role of Governance Manager Girlguiding is recruiting a Governance Manager, reporting to the Chief Executive, to work within our Strategic Resources department. The Governance Manager will be responsible for ensuring sound processes and systems are in place for organisational governance, as well as ensuring Girlguiding adheres to the highest standards of good governance practice and complies with relevant statutory regulation including charity law and charity governance. The post holder must be able to demonstrate expert knowledge of corporate governance with a good understanding of charity law and regulation, organisational management and control. They are to act as the company secretary, displaying in depth understanding of corporate administration, meeting management and the requirements of effective secretariat support. Due to the nature of the work, regular weekend and evening working will be required, at sites outside of London on occasion, for which time off in lieu will be taken. Applications The closing date for applications is 11 May 2015 at 9am. Please complete the application form and equal opportunities monitoring form and return by to Alternatively, post to Human Resources, Girlguiding, Buckingham Palace Road, London SW1W 0PT. Candidates will be shortlisted on the basis of the application form. Those who are successful at this stage of the process will be invited to attend an interview. Unfortunately we are unable to give feedback to those who are not shortlisted; however, we will, if required, provide feedback to those who have attended an interview. Interviews Interviews will be held on 28 May 2015 at Girlguiding, Portland House, Bressenden Place, London SW1E 5RS Please note that it is not Girlguiding s policy to reimburse applicants in respect of travel expenses to attend interviews.

5 Job Description Basic job details Grade: 24 Job Title: Governance Manager Reports to: Chief Executive Department: Chief Executive Overall purpose of job To ensure sound processes and systems are in place for organisational governance To ensure Girlguiding adheres to the highest standards of good governance practice and complies with relevant statutory regulation including charity law and charity governance To maintain statutory records and ensure quality secretariat support, record keeping and communications for Girlguiding s various governance forums including Board of Trustees, Audit & Risk Committee, Nominations & Governance committee, Remuneration Committee, PPP Committee and the annual Council meeting To ensure that the Chief Commissioners Meetings are co-ordinated appropriately to feed into governance meetings as necessary Main areas of responsibility To produce and manage an annual schedule of governance meetings, in accordance with the agreed schedule of delegated authority To take leadership for oversight and co-ordination of documents and ensure appropriate cross referencing of different groups To plan meeting agendas in consultation with the relevant chair, key staff and committee members and ensure that agendas are within the agreed terms of reference and delegated authority for the committees To administer meetings; this includes booking suitable rooms and facilities for all meetings and ensure the notification of meeting dates and locations are sent well in advance to ensure optimal attendance To manage the collation of reports and papers for all meetings ensuring papers are ready on time and are prepared to a high standard in a consistent style and are filed in a professional and accessible manner inducing using online sharing tools such as glasscubes and dropbox To minute meetings or ensure that another minute taker is available and that minutes meet required standards To manage the action log and report on progress of them to the next committee meeting.

6 To maintain accurate and up-to-date records of people holding governance roles. Provide support to Senior volunteers and staff to ensure governance succession planning, including any election processes necessary, as well as advertising, selecting and comprehensive induction arrangements To ensure that the Council meetings and AGM are run according to requirements laid out in the Royal Charter To ensure that governance information areas of the Girlguiding intranet and website are up to date Knowledge and Skills To demonstrate expert knowledge of corporate governance with a good understanding of charity law and regulation, organisational management and control To act as the company secretary, displaying in depth understanding of corporate administration, meeting management and the requirements of effective secretariat support Problem solving To find solutions to problems that occur when setting up of large meetings involving volunteers Innovation To develop effective systems and identify ways of working to ensure a smooth administration of governance meetings Planning & decision making To plan all governance meetings Interpersonal skills To build and maintain highly effective and collaborative relationships with senior governance volunteers and senior staff To handle confidential and sensitive matters with tact, diplomacy and confidentiality. To represent Girlguiding well to external audiences

7 People development and leading This role has no line management responsibility. Monetary responsibility To set and manage the annual budget for governance meetings, processing payments of invoices and expenses.

8 Person Specification Criteria Assessment Essential or Desirable Experience of Working in a governance environment at Board and Executive Team level with demonstrable experience gained from previous similar roles A & I Essential High quality minute taking A Essential Experience of handling confidential and sensitive matters A & I Essential and situations with tact, diplomacy and confidentiality Advanced user of Microsoft Office including Word, Excel A & Test Essential and Powerpoint. Budgetary management of 100K or more A & I Essential Qualifications ACIS or FCIS qualified Chartered Company Secretary A Desirable Skills Excellent written and oral communication skills the A & I Essential ability to convey complex information clearly and succinctly Excellent organisation and planning capability, managing A&I Essential multiple cyclical priorities alongside longer-term projects Ability to build highly effective and collaborative A&I Essential relationships with senior governance volunteers and senior staff including strong influencing persuasion and negotiation skills Personal qualities Driven, energetic and hard working I A pro-active, hands-on and a can-do attitude I Essential Cool headed and consistently performs well under A pressure Commitment to the values and aims of Girlguiding I Essential Ability and willingness to be flexible in terms of working hours including frequent evening and weekend work A Essential

9 Terms & Conditions Contract Type This post is a full-time permanent post. Location You will be based at Girlguiding, Buckingham Palace Road, London SW1W 0PT or Trading Services, Altrincham, Manchester or home based. However, on occasions you may be required to perform your duties, on a temporary or permanent basis, from any other Girlguiding premises within a reasonable travelling distance of this location. You may be required to travel inside the UK on business of the Charity. Salary/Rate Your salary for the position is 42, per annum (including London Weighting if based in London). Working Hours Normal hours of work are Monday to Friday 9am to 5pm with one hour for lunch. However we would consider for the successful post holder to work compressed hours over 3.5 or 4 working days. You may be required to work at times other than and in addition to your normal hours of work. Probationary Period The post will be subject to a probationary period of 26 weeks. Medical and Criminal Records Check This post may involve substantial access to young people and it is a requirement under The Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 that you submit a criminal record disclosure check. Upon successful appointment, you will be required to complete a medical questionnaire and criminal records check. Employment is subject to satisfactory receipt of a medical and criminal records disclosure check. Holidays 25 days paid holiday per annum plus bank holidays. This increases after two years services as on 1 January to 26 days, and then a further one day for every two years of service, up to a maximum of 30 days for 10 years service and above. Holidays and bank holiday allowance will be pro-rata for part-time and fixed-term employees.

10 Terms & Conditions Notice Period During the probationary period, the period of notice required is one week by either party; and four weeks thereafter. Benefits Pension Scheme Upon completion of three months service you will be eligible to join the Girlguiding Group Personal Pension scheme. The scheme is contributory. Full details are available from Human Resources. Interest-Free Season Ticket Loan You may apply for a loan to assist you with your journey to work upon successful completion of the probationary period. Simply Health You will have access to a voluntary healthcare plan that provides cash to employees to cover the cost of everyday healthcare, dental and optical bills. For more information regarding the employee benefits at Girlguiding, please refer to the Employee Benefits Guide in the benefits section of the website.

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