Sponsorship and Trade Exhibition Opportunities

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1 Is the price right? Markets, Services, Values and Efficiencies 9 11 September 2015 Esplanade Hotel Fremantle by Rydges Western Australia Sponsorship and Trade Exhibition Opportunities $ Courtesy City of Swan PLATINUM SPONSOR WASTE AUTHORITY WA...TOO GOOD TO WASTE

2 invitation The Waste & Recycle 2015 Committee invites you to participate in the Conference held in Fremantle on 9-11 September. Hosted by the Department of Environment Regulation, Waste Management Association of Australia and the Western Australian Local Government Association, this premier event will bring together guest speakers and delegates from some of the world s leading waste management organisations to exchange ideas and information about the latest international and local waste and recycling methods. Increase your industry exposure, generate new leads and maintain relationships with current clients by networking and entertaining at the Waste & Recycle Conference The Conference attracts over 400 delegates (industry, Local and State Government) with approximately one third of those being new to the industry and who will all network in the ideal surrounds of the Conference s Sponsors and Exhibition Area and at social functions. As the major event in the Western Australian waste and recycling calendar, this Conference provides the perfect opportunity to keep up personal contact with your clients while showcasing your organisation to a wider audience. Our event offers cost effective ways to outline your products and services to a dedicated audience, promote or establish your brand and build new relationships in an environment conducive to networking. Sponsoring is the perfect opportunity to reinforce your brand to industry decision-makers, including product manufacturers, federal, state and local government offi cials, and community members amongst other attendees. Exhibiting allows that face-to-face, one-on-one time that is often needed to seal negotiations. Should you wish to discuss a particular package please feel free to contact Rebecca Pereira at The Waste & Recycle Conference looks forward to the opportunity to partner with you and showcase your organisation. PLATINUM SPONSOR WASTE AUTHORITY WA...TOO GOOD TO WASTE Conference Secretariat Keynote Conferences 308 Berwick Street, East Victoria Park WA 6101 t (08) f (08) e HOST ORGANISATIONS 2

3 sponsorship opportunities Platinum Sponsorship Opportunity Being a Platinum Sponsor of the Waste & Recycle Conference is a unique opportunity to have a key position in the conference at the highest level. This exclusive sponsorship package combines marketing and branding before the event and extensive exposure during the Conference. Only one Platinum Sponsorship will be available. Package is already sold. Platinum $20,900 ALREADY SOLD! Conference Passes Exhibition Website Signage Conference Proceedings Promotional Material Literature and promotional material Acknowledgements A PLATINUM SPONSOR will be offered two (2) complimentary attendee passes for Thursday and Friday sessions with the option to purchase additional registrations at the early bird rate. Included in this are four (4) passes for the Thursday Cocktail Function and Friday Conference Dinner. Display within the Exhibition Hall. Your PLATINUM SPONSORSHIP package offers access to a PLATINUM LOCATION 3 m x 2 m display booth within the exhibition hall. Included within this offer is a trestle table, two chairs, GPO outlet, two lights and 2.4 m high walls covered with Velcro-friendly fabric. You will also be recognised as an Exhibitor within the Conference Program, Conference website and Conference Proceedings. There are no other entitlements attached with this booth as outlined within the exhibitor packages. Your organisation will be featured on the Conference website from the time a sponsorship agreement is made or from the time the Conference is announced, whichever is appropriate. You are entitled to promote your organisation as a PLATINUM SPONSOR to the Conference. A PLATINUM SPONSOR may provide and display appropriate signage in the main Conference rooms and the Conference registration area. Your organisation name/logo will also be included in all Conference sponsorship signage including the Conference lecterns, Conference satchels and within the Trade Exhibition. As a PLATINUM SPONSOR your organisation s name/logo will appear in the Conference Proceedings. As a PLATINUM SPONSOR your organisation s name/logo will be featured in the Registration brochure, Conference Proceedings, Conference Program and on the Conference website, on a display board in the Conference registration area and on all other pre-conference promotional material. As a PLATINUM SPONSOR you have the opportunity to include two company brochures and/or gift/giveaways in the attendee pack that is distributed to participants upon registration. You are also entitled to provide the Conference Secretariat with print ready artwork of your A4 advert for inclusion into the Conference Program and Conference Proceedings. You also have the option to provide a short (1 minute) promotional video to be played on a rotational basis within the main trade exhibition hall. As a PLATINUM SPONSOR you will be recognised in the proceedings and thanked during the Conference by the Conference Convenor. 3

4 Gold Sponsorship Opportunities A Gold Conference Sponsorship package combines marketing and branding before the event and exposure during the Conference. As a Gold Plus Sponsor you will receive all the benefits of a gold sponsorship plus the added benefits of a Gold located trade booth space in a sought after location. Gold Plus $7000 Gold $5500 Conference Passes and Social Tickets Exhibition (Gold Plus only) Website Signage Conference Proceedings Promotional Material Literature and promotional material A GOLD SPONSOR will be eligible for two (2) complimentary full registration passes including social tickets. Display within the Exhibition Hall. Your GOLD PLUS SPONSORSHIP package offers access to a GOLD LOCATION 3 m x 2 m display booth within the Trade Exhibition hall. Included within this offer is a trestle table, two chairs, GPO outlet, two lights and 2.4 m high walls covered with Velcro-friendly fabric. You will also be recognised as an exhibitor within the Conference Program, Conference website and Conference Proceedings. There are no other entitlements attached with this booth as outlined within the exhibitor packages. Your organisation will be featured on the Conference website from the time a sponsorship agreement is made or from the time the Conference is announced, whichever is appropriate. You are entitled to promote your company as a GOLD SPONSOR to the Conference. As a GOLD SPONSOR your organisation s name/logo will be included in all Conference sponsorship signage. As a GOLD SPONSOR your organisation s name/logo will appear inside the Conference Proceedings. As a GOLD SPONSOR your organisation s name and logo will be featured in the Registration brochure, Conference Proceedings, Conference Program, on the Conference website and on all other pre-conference promotional material. As a GOLD SPONSOR you have the opportunity to include one brochure and/or gift/giveaway in the attendee pack that is distributed to participants upon registration at the Conference. You are entitled to provide the Conference Secretariat with print ready artwork of your A5 advert for inclusion into the Conference Program and Conference Proceedings. You also have the option to provide a short (1 minute) promotional video to be played on a rotational basis within the main Trade Exhibition hall. Silver Sponsorship Opportunities A Silver Conference Sponsorship package combines marketing and branding before the event and exposure during the Conference. As a Silver Plus Sponsor you will receive all the benefits of a silver sponsorship plus the added benefits of a Silver located trade booth space. Silver Plus $4500 Silver $3500 Conference Passes and Social Tickets Exhibition (Silver Plus only) Website Signage Conference Proceedings Promotional Material Literature and promotional material A SILVER SPONSOR will be eligible for one (1) complimentary full registration pass including social tickets. An additional ticket to each of the social functions (Thursday Cocktail Function and Friday Conference Dinner) is also included. Display within the Exhibition Hall. Your SILVER PLUS SPONSORSHIP package offers access to a SILVER LOCATION 3 m x 2 m display booth within the Trade Exhibition hall. Included within this offer is a trestle table, two chairs, GPO outlet, two lights and 2.4 m high walls covered with Velcro-friendly fabric. You will also be recognised as an exhibitor within the Conference Program, Conference website and Conference Proceedings. There are no other entitlements attached with this booth as outlined within the exhibitor packages. Your organisation will be featured on the Conference website from the time a sponsorship agreement is made or from the time the Conference is announced, whichever is appropriate. You are entitled to promote your company as a SILVER SPONSOR to the Conference. As a SILVER SPONSOR your organisation s name/logo will be included in all Conference sponsorship signage. As a SILVER SPONSOR your organisation s name/logo will appear inside the Conference Proceedings. As a SILVER SPONSOR your organisation s name/logo will be featured in the Registration brochure, Conference Proceedings, Conference Program, on the Conference website and on all other pre-conference promotional material. As a SILVER SPONSOR you are entitled to provide the Conference Secretariat with print ready artwork of your A6 advert for inclusion into the Conference Program and Conference Proceedings. You also have the option to provide a short (1 minute) promotional video to be played on a rotational basis within the main Trade Exhibition hall. 4

5 Bronze Sponsorship Opportunities A Bronze Conference Sponsorship package combines marketing and branding before the event and exposure during the Conference. As a Bronze Plus Sponsor you will receive all the benefits of a bronze sponsorship plus the added benefits of a Bronze located trade booth space in a sought after location. Bronze Plus $3100 Bronze $2000 Conference Passes and Social Tickets Exhibition (Bronze Plus only) Website Signage Conference Proceedings Promotional Material Literature and promotional material A BRONZE SPONSOR will be eligible for one (1) complimentary full registration pass including social tickets. An additional ticket to each of the social functions (Thursday Cocktail Function and Friday Conference Dinner) is also included. Display within the Exhibition Hall. Your BRONZE PLUS SPONSORSHIP package offers access to a BRONZE LOCATION 2 m x 2 m display booth within the Trade Exhibition hall. Included within this offer is a trestle table, two chairs, GPO outlet, two lights and 2.4 m high walls covered with Velcro-friendly fabric. You will also be recognised as an exhibitor within the Conference Program, Conference website and Conference Proceedings. There are no other entitlements attached with this booth as outlined within the exhibitor packages. Your organisation will be featured on the Conference website from the time a sponsorship agreement is made or from the time the Conference is announced, whichever is appropriate. You are entitled to promote your company as a BRONZE SPONSOR to the Conference. As a BRONZE SPONSOR your organisation s name/logo will be included in all Conference sponsorship signage. As a BRONZE SPONSOR your organisation s name/logo will appear inside the Conference Proceedings. As a BRONZE SPONSOR your organisation name and logo will be featured in the Registration brochure, Conference Proceedings, Conference Program, on the Conference website and on all other pre-conference promotional material. As a BRONZE SPONSOR you have the option to provide a short (1 minute) promotional video to be played on a rotational basis within the main Trade Exhibition hall. Comparison of entitlements between Platinum, Gold, Silver and Bronze Sponsorship Opportunities Entitlements Platinum Gold Plus Gold Silver Plus Silver Bronze Plus Bronze Registrations to Thursday and Friday Sessions Early Bird registration access Unlimited No No No No No No Tickets to Thursday Cocktail Function Tickets to the Friday Conference Dinner Complimentary Booth Space Advertisement in the Conference Program and Proceedings 3 x 2 m Platinum Booth Space 3 x 2 m Gold Booth Space No 3 x 2 m Silver Booth Space No 2 x 2 m Bronze Booth Space 1 x A4 1 x A5 1 x A5 1 x A6 1 x A6 No No Literature/Gift in the Conference Satchels No No No No Logo and Company listing in the Conference Program Sponsorship level recognition via logo on Conference banners/screens etc Prominent logo recognition within the Trade Exhibition Yes Yes sponsor and exhibitor Yes Sponsor only Yes sponsor and exhibitor Yes Sponsor only Yes sponsor and exhibitor No Yes Sponsor only Yes Yes Yes Yes Yes Yes Yes Yes No No No No No No Website logo and hyperlink recognition Prominent Yes Yes Yes Yes Yes Yes of 1 minute promotional video Yes Yes Yes Yes Yes Yes Yes 5

6 Interactive Social Sponsorships Friday Conference Dinner Sole Sponsorship OR Friday Conference Dinner Shared Sponsorship Thursday Sunset Cocktail Function Sponsor Every year we host several evening events. This year we have narrowed the fi eld down to the top two events which year-in, year-out are rated by the attendees as the must attend events: the Conference Dinner and the Sunset Cocktail Function. As a sponsor of either you will receive: Logo recognition on the promotional material relating to your evening event, including tickets, menus, and the Conference Program, where applicable; Verbal acknowledgement by the convenor; The opportunity for a 5 minute presentation during the event; The opportunity to supply a gift or takeaway bag at the event; The option to insert one piece of literature into the conference satchels; Four (4) complimentary tickets to your event (if Dinner Shared Sponsorship then two tickets only); The option to provide committee approved signage within the venue of the event; and Logo recognition on the Sponsors banner and Conference website. Daily Catering and Gourmet Café Sponsor There will be an onsite gourmet café again this year within the Trade Exhibition supplying our delegates with continual daily catering and a place to meet, network or relax and enjoy their lunch. By sponsoring this site you will receive: Logo recognition on the Conference website, Sponsors banner and Program; Verbal acknowledgement by the chairperson of each session before a break (morning tea, lunch and afternoon tea); The opportunity to supply a short (1 minute) promotional video to be played on a rotational basis within the main Trade Exhibition hall; and The option to place banners (sponsor supplied) within the gourmet café area and/or literature on the tables for delegates to read. Please note there are no sponsored registration passes with this package. Dinner Sole Sponsor $6600 Dinner Shared Sponsor $3300 Sunset Cocktail Function $5000 Catering & Gourmet Café $5500 Cappuccino Station Sponsor A cappuccino station will be onsite at the Conference on Thursday and Friday to serve fresh drinks. The station will be branded and instantly recognisable as being sponsored by your organisation. Staff at the station will be provided with two aprons displaying your organisation s logo. Delegates will be free to approach at any time throughout these two days for a complimentary beverage. Please note there are no sponsored registration passes with this package. You have the opportunity to supply your own cups for this station. Cappuccino Station $4950 Massage Station Sponsor Now running successfully for the last three years, this station is a highly attended opportunity in the Trade Exhibition for delegates and exhibitors! As with the Cappuccino Station, signage for this station is supplied however, clever additions by the sponsor could ensure that as the delegates are relaxing, they could also be reading your promotional material. Please note there are no sponsored registration passes with this package. Massage Station $3300 6

7 Conference Specific Sponsorships Keynote Speaker Sponsorship All delegates will be attending the Keynote Addresses, sponsoring our high profi le and much sought after Keynote Speakers will guarantee your Company a unique and expansive method of promotion. Major benefi ts are: Recognition in the Registration brochure; Recognition in the Conference Program; One (1) full-page advertisement in the Conference Program; Acknowledgement by every Chairperson prior to the introduction of each International Keynote Speaker; and One (1) insertion of literature into the Conference Satchel. Name Badge Sponsor OR Name Badge and Lanyard Sponsor Your organisation s logo will feature alongside the Conference Logo on all 2015 double-sided Conference name badges. This sponsor has the option to upgrade this package to include lanyards for a more highly visible logo acknowledgment. Should the double be taken then Conference Secretariat will arrange for logoed lanyards to be printed on colour-coded stock to match the registration categories of Sponsor, Exhibitor, Speaker, Delegate etc. Program and Proceedings Sponsor By sponsoring the Conference Program and Proceedings your organisation will have: The exclusive logo rights to the front page/screen of the Conference Proceedings and front cover of the Conference Program. One full back page advert within the Conference Program and two full A4 pages will be reserved within the Conference Proceedings for your advertisements. Your logo will be recognised on both the Sponsors banner and Conference website. Access to the Early Bird registration rate at all times for one (1) of your organisation s participants. Keynote Speaker $2200 Name Badge $2200 Name Badge and Lanyard $3300 Program & Proceedings $3300 Wednesday Tour Sponsor Wednesday Tour sponsorships provide the opportunity to exclusively link your organisation with one of the offsite Conference Tours. Included in this package is: The opportunity for a half-hour product launch or display on your selected tour; Your organisation s logo featured next to your selected activity within the Conference Program, on the Conference website and within each delegate s confi rmation letter; and Verbal acknowledgement at the beginning and end of the tour by the tour leader. Wednesday Tour $825 Pen OR Pad Sponsor Insertion of an A4 pad or pen into the Conference Satchel. All stock is to be supplied by the sponsor and delivered to the Conference Secretariat no later than one (1) month prior to the start of the Conference. Products may display your company name or logo. Only one of each type of sponsorship is available. Literature Sponsor Insertion of one (1) piece of literature into the Conference Satchel. All literature is to be supplied by the sponsor and delivered to the Conference Secretariat no later than one (1) month before the start of the Conference. Pen OR Pad $990 Literature $275 Sponsorship Cancellations All sponsorship cancellations must be made in advance in writing and are subject to fees. Cancellations on or before 31 July 2015 will incur a cancellation fee equal to 50% of the sponsored item/s. No refund will be given to cancellations requested after 31 July

8 exhibitor guidelines Booth sizes Within the Trade Exhibition area, booths are available in two different sizes. Gold and Silver booths are both 3 m x 2 m with the gold booths being located in a prominent position. Bronze booths are slightly smaller at 2 m x 2 m. All trade booths include the following features: Shell scheme exhibition booth as per nominated size. Vertical fascia identifi cation sign. One GPO outlet and spotlights. A skirted table. 2 side chairs. All confi rmed exhibitors will be contacted by our contractors who will confi rm your specifi c booth designs and additional furniture requirements. Please note additional furniture will be at your own expense. Booth Representation When booking a booth at the Waste & Recycle 2015 Conference, rather than receiving one registration then paying for additional representatives, exhibitors are given the fl exibility to book their booth based on the booth location and number of people they wish to attend. Depending on your chosen option, your booth will be entitled to one, two or three onsite representatives. If you require any further additional booth representatives, they will be required to register as Conference delegates. Please note that anyone not displaying a Conference name badge will be asked to leave the Conference fl oor. NEW! Combined Booth and Sponsorship packages As a new feature this year exhibitors are being given the option to combine a booth and sponsorship package at a substantially discounted rate. Maximise your exposure at this year s Conference and have a look at the savings Gold Plus Booth and Sponsorship Package $7000 You save $2200 Silver Plus Booth and Sponsorship Package $4500 You save $2000 Bronze Plus Booth and Sponsorship Package $3100 You save $1500 Please see the sponsorship section of the brochure for more details and inclusions. The registration and social entitlements for exhibitors will be dependent on the style of Exhibition selected. 1: One Booth Representative plus two tickets to each of the Thursday Sunset Cocktail Function and Friday Conference Dinner. 2: Two Booth Representatives plus two tickets to each of the Thursday Sunset Cocktail Function and Friday Conference Dinner. 3: Three Booth Representatives plus two tickets to each of the Thursday Sunset Cocktail Function and Friday Conference Dinner. 4: Three Booth Representatives plus three tickets to each of the Thursday Sunset Cocktail Function and Friday Conference Dinner. 8

9 Exhibition floorplan Booth size PLATINUM: 3 m x 3 m booth Orion Room m Gourmet Café/Lunch 1.5m x 5m GOLD: 3 m x 2 m booth SILVER: 3 m x 2 m booth BRONZE: 2 m x 2 m booth Booth type for 3 m x 2 m and 2 m x 2 m booths Registration Desk Cappuccino Station 34 Massage Station Admiralty Gulf Room 9

10 Exhibition Booth Sizes and Rates Entitlements 1 2 x 2 m Bronze Booth 3 x 2 m Silver Booth 3 x 2 m Gold Booth Price (including GST) $2600 $3100 $3500 $3700 $3000 $3400 $3900 $4100 $3200 $3700 $4100 $4300 Late registration fee received after 31 July 2015 (including GST) 1, 2 or 3 enclosed walls depending on location (see map) All enclosed walls covered in Velcro-compatible fabric Number of booth representatives (Registrations) including access to onsite sessions on Thursday and Friday Conference satchel including Program, Proceedings and delegate listing Number of tickets to Thursday Cocktail Function Number of tickets to Friday Conference Dinner Parking bay allocation for Thursday and Friday Actual Booth Cost Comparison exhibiting vs sending delegates only 4 $500 $500 $500 $500 $500 $500 $500 $500 $500 $500 $500 $500 Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes $1000 $350 You save $410 You save $425 $1400 $650 You save $10 You save $25 $1610 $950 $190 $175 EOI: Pre-Conference Offsite Heavy Equipment Display The Conference committee is committed to continually improving services for our sponsors, exhibitors and delegates. In keeping up with this practice, we are exploring the possibility of an offsite Pre-Conference Expo showcasing heavy equipment unable to be brought into the trade exhibition area. If you would like to be involved, please contact Keynote Conferences to express your interest. 10

11 Trade Exhibition Hours Wednesday 9 September Exhibitors can set up their booths any time between am 3.00 pm. Thursday 10 September 8.30 am 5.00 pm We strongly recommend that exhibitors be onsite all day. Friday 11 September 8.30 am 3.00/3.30 pm Again we strongly recommend that exhibitors be onsite all day. All exhibitors are required to dismantle their booths after lunch and before the closing drinks. Please ensure that you have pre-arranged a courier collection for your goods if needed. Should you require your goods to be stored for pick up post-event, please arrange this directly with The Esplanade Hotel. Exhibition Set up and Dismantle All exhibitors can set their displays up on the Wednesday between am 3.00 pm. Please note there is street access from Collie Street into the Trade Exhibition hall. Dismantling can only occur after the close of Friday s lunch. Please ensure that you have arranged for either immediate removal or alternatively appropriate storage of your material. Liability and Security Exhibiting companies are required to assume all responsibility for any loss or injury related to their display, and that they shall indemnify Keynote Conferences, the Western Australian Local Government Association, the Department of Environment Regulation and the Waste Management Association of Australia from any and all liability which may ensue, for any cause. Be advised that valuables should not be left unattended at any time. Exhibitors are solely responsible for the security of their exhibit and equipment. It is also understood that exhibitors must carry their own insurance required to cover loss, damage or liability for their own display. Exhibition Cancellations All exhibition cancellations must be made in advance in writing and are subject to fees. Cancellations on or before 31 July 2015 will incur a cancellation fee equal to 50% of the booth/s fee. No refund will be given to cancellations requested after 31 July

12 $ Courtesy City of Swan Conference Secretariat Keynote Conferences 308 Berwick Street, East Victoria Park WA 6101 t (08) f (08) e Disclaimer: The information within this document is correct at the time of publication. Keynote Conferences, the Organising Committee and Host Organisations reserve the right to alter or delete items from the Conference. None shall be held liable for any costs or damage arising from any action based on the information herein. Image of waste collection vehicle courtesy of the City of Swan.

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