AMSA National Convention Melbourne Partnership. Prospectus

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1 AMSA National Convention Melbourne 2015 Partnership Prospectus

2 Contents Melbourne Convention & Exhibition Centre 5-12 July Welcome from the Convenor 2 Packages/Partnership Tiers 5 Academic Items 8 Intervarsity Items 11 Gala Events 12 Publications & Promotions Items 16 Tradeshow Items 22 Sponsorship Order Form 24 Provisional Timetable

3 Welcome from the Convenor Dear Prospective Partner, Thank you for your interest in becoming a partner of the 56th Annual Australian Medical Students Association (AMSA) National Convention. The Australian Medical Students Association (AMSA) is the peak representative body for the 17,000 medical students across Australia and New Zealand and its key mandate is to connect, inform and represent its members. AMSA National Convention is the pinnacle event of the AMSA Calendar, with well over 1,000 medical students in attendance each year. Through the commitment and dedication of medical students, Convention has grown to become the largest entirely student run conference in the southern hemisphere. It is with great pleasure that I invite you to join with AMSA as a partner of the 56th AMSA National Convention to be held in Melbourne from 5th 12th July Melbourne 2015 will be a spectacular week, drawing on Melbourne s world-class venues and internationally renowned speakers. True to AMSA s key mandates, the academic program will seek to inform delegates through challenging plenaries and engaging workshops; connect delegates through networking opportunities and social functions; and allow AMSA to continue debate. Convention has expanded in to the event it is today through the support of our partners. Our Sponsorship Coordinators are dedicated to creating company s needs. AMSA National Convention is one of the many events and activities that AMSA hosts throughout Australia so if your business is interested in other opportunities to partner with AMSA or would like to become an AMSA Major Partner, please contact our Sponsorship Coordinators. Thank you once again for your interest in partnering with AMSA at the 2015 AMSA National Convention, we look forward to working with you. Yours sincerely, Fiona Stenning Convenor, AMSA National Convention, Melbourne,

4 Platinum Sponsor Exclusive opportunity Price on Application Exclusive sponsorship of the Opening Ceremony including a 3-minute address to all delegates Ceremony and throughout Convention Opportunity to purchase a Workshop Session (see Sponsor-Run Workshop Sessions) Premium placement of Tradeshow Booth for maximum delegate exposure Recognition as the Platinum sponsor on all Convention publications, including promotional brochures and Delegate Magazine Exclusive full-page inside back cover advertisement in Delegate Magazine (valued at $1,750.00, artwork supplied by sponsor) One full page advertisement in delegate magazine (valued at $1,250.00, artwork supplied by sponsor) Sponsor logo included in all Convention delegate E-Newsletters Prominent sponsor logo and hyperlink on the Convention website Exclusive sponsor logo inclusion on Convention promotional banners around Australia Continual banner advertising in Melbourne Convention Centre foyer One piece of merchandise to be distributed in delegate satchel at registration (valued at $1,200.00, content to be approved by Promotions team) content to be approved by Promotions team) Inclusion in Digital Sponsorship Trail challenge 2

5 Gold Sponsor Price on Application Opportunity to purchase a Workshop Session (see Sponsor-Run Workshop Sessions) Premium placement of Tradeshow Booth for maximum delegate exposure (after Platinum Sponsor) Recognition as Gold sponsor on all Convention publications, including promotional brochures and Delegate Magazine One full-page advertisement in Delegate Magazine (valued at $1,250.00, artwork supplied by sponsor) One piece of merchandise to be distributed in delegate satchel at registration (valued at $1,200.00, content to be approved by Promotions team) Sponsor logo included in all Convention delegate E-Newsletters Prominent sponsor logo and hyperlink on the Convention website content to be approved by Promotions team) Inclusion in Digital Sponsorship Trail challenge 3

6 Silver Sponsor $ Recognition as Silver sponsor on Convention publications, including promotional brochures and Delegate Magazine One half-page advertisement in delegate magazine (valued at $850.00, artwork supplied by sponsor) Sponsor logo and hyperlink on the Convention website approved by Promotions team) Inclusion in Digital Sponsorship Trail challenge bronze Sponsor $7, Ceremony Recognition as Bronze sponsor on Convention publications, including promotional brochures and delegate magazine Sponsor logo and hyperlink on the Convention website Inclusion in Digital Sponsorship Trail challenge 4

7 Academic Plenary Sessions MAJOR $4, MINI $ Run as both major plenaries and miniature plenaries in 2015, these sessions are run in the mornings and afternoons of the academic program. your criteria. If you wish to discuss potential speakers further and collaborate with the Academic Naming rights to the session 5 minute presentation from your company to delegates in plenary hall Company banner to be displayed on stage during session 5

8 Workshop Sessions $3, Held each day after plenary sessions, these are run alongside miniature plenary sessions for a more intimate presentation setting. The Academic Committee wants to help you sponsor a speaker that aligns with your goals. If you wish to discuss potential speakers further and collaborate with the Academic Naming rights to the session 5 minute presentation from your company to delegates in the breakout sessions Company banner to be displayed inside breakout room, in full view of participating delegates Sponsor-Run Workshop Sessions Price on Application Conduct a 1 hour student-focussed Workshop Session with a speaker of your choice (workshop content and theme is subject to approval by Academic Committee) Naming rights to Workshop session Company banner display at Workshop session Acknowledgement in Delegate Magazine Only available for Platinum, Gold or AMSA Major Sponsors 6

9 Convention Morning Show $4, A short update on the previous day s events, held every day of the Academic Program in the main plenary hall of the Melbourne Convention Centre. This daily stage production also serves to provide the delegates with information about the coming day s opportunities. Naming rights to the Convention Morning Show Spoken acknowledgement during Convention Morning Show by presenter Company banner on stage during Convention Morning Show Acknowledgement in Convention Delegate Magazine Academic Field Trips $1, An exciting opportunity that allows delegates to explore and enjoy all delegates. Field Trips are organised by our Academic Committee, and suggestions from potential partners regarding locations and activities are welcome. If you would like to conduct your own Field Trip at the they will do their best to accommodate your request. Naming rights to Field Trip session Field trip attendance by up to 2 representatives from your company 5 minute verbal presentation to delegates before Field Trip begins Distribution of one piece of merchandise to all attending delegates Acknowledgement in Delegate Magazine 7

10 Intervarsity Sports Day EXCLUSIVE SPONSOSHIP $13, Traditionally held on the Wednesday of Convention, Sports day hosts many intervarsity competitions throughout the day, with the main event being the Emergency Medical Challenge Finale. Exclusive sponsor to all Sports Day competitions during event (see Sports Day Competitions, next page) Company banners displayed at venue across each competition Company logo displayed on venue big screen (when not in use) Provision of prizes for events Acknowledgement in all Convention media Does not include Sports Day Relaxation Lounge Sports Day Relaxation Lounge EXCLUSIVE SPONSORSHIP $3, Traditionally held on the Wednesday of Convention, Sports day hosts many intervarsity competitions throughout the day, with the main event being the Emergency Medical Challenge Finale. The Sports Day Relaxation lounge is a designated area away from the main activity area that allows delegates to take a break from the day s strenuous events. Naming rights to Relaxation Lounge Acknowledgement in Convention social media Company banner display in Lounge Company advertisements on big screen (when not in use) Distribution of promotional items within Loung 8

11 Sports Day Competitions Emergency Medical Challenge EXCLUSIVE SPONSORSHIP $7, Australia s Brawniest Medical Student EXCLUSIVE SPONSORSHIP $3, Naming rights to the EMC Option for sponsor involvement in the creation of up to 5 stations Company banners displayed at all stations Naming rights to competition Prize provision to the top two delegates Company banner to be displayed in the competition area during the event 5 minute verbal presentation to delegates before Prize provision to the winning team Acknowledgement in Convention Delegate Magazine State vs. State Tournament EXCLUSIVE SPONSORSHIP $4, Naming rights to the competition Prize provision to the winning delegates Company banner to be displayed in the tournament area during the event 9

12 Academic Competitions National Debating Competition EXCLUSIVE SPONSORSHIP $6, Naming rights for the series Banner display at each debate Acknowledgement in all Convention media 3-Minute Thesis Competition EXCLUSIVE SPONSORSHIP $4, Naming rights for the competition Acknowledgement in all Convention media Research Poster Competition EXCLUSIVE SPONSORSHIP $3, Naming rights for the competition Banner display in Poster Competition Area Company advertisements on big screen (when not in use) Distribution of promotional items within Poster Competition area Up to 3 representatives allowed in Poster Competition area Acknowledgement in all Convention media Australia s Brainiest Medical Student EXCLUSIVE SPONSORSHIP $4, Naming rights for the competition Banner display in Poster Competition Area Company advertisements on big screen (when not in use) Distribution of promotional items within Poster Competition area Up to 3 representatives allowed in Poster Competition area Acknowledgement in all Convention media

13 Gala Events Gala Ball EXCLUSIVE SPONSORSHIP $4, National Convention. Naming rights Company banner display next to main stage Logo on venue Big Screen Option for one piece of merchandise to be distributed to every table (prior approval required by Promotions team) Verbal acknowledgement in a direct address to ball attendees Acknowledgement in Convention media VIP Cocktail Night EXCLUSIVE SPONSORSHIP $4, An exclusive night to acknowledge the contributions of our major that made Convention happen and mingle with future medical leaders. Naming rights Company banner display at event Provision of recognition gifts 5 minute audio-visual presentation to attendees Four complimentary tickets to the VIP Cocktail Night Acknowledgement in Convention media 11

14 Publications & Promotions Convention Delegate Magazine week, this is the primary publication of Convention. ADVERTISEMENT/ARTICLE WITHIN MAGAZINE All measured in width x depth Half page/full page advertisements are exclusive to that page (i.e. no other company advertisements will be displayed) FULL PAGE AD/ARTICLE $1, Type Area: 186mm x 270mm Bleed Size: 216mm x 303mm HALF PAGE AD/ARTICLE $ INSIDE BACK COVER AD Vertical Bleed Size: 104mm x 303mm Horizontal Bleed Size: 216mm x 152mm Size: As per full page ad $1,

15 Delegate e-newsletter PER ADVERTISEMENT $ Leading up to the 2015 National Convention, delegates receive regular s revealing surprises planned for the Convention week. Only available to our premium sponsors Advertisement at bottom of E-Newsletter Images, text, and hyperlink to your company website included Pricing may be subject to change based on content of advertisement Convention 2015 Phone App Price on Application The primary digital source of information throughout the week. For more information regarding the Convention 2015 Smartphone Application, please discuss the following opportunities with our Exclusive sponsorship Banner advertisements 13

16 Social Media Promotion Branded Facebook & Twitter Updates Promote your message to Convention Facebook followers (>2,000) Website link on Convention Facebook page Subject to approval by Publications and Promotions teams PER INDIVIDUAL POST $ PACKAGE OF 5 UPDATES $2, To be distributed at any time before May a range of dates will need to be provided to our Promotions team, and we will endeavour to post these at the required time Merchandise of the Day Academic Day: Merchandise of the Day One small piece of merchandise distributed by Convention team on each seat in Plenary Hall for the morning session ONLY (requires prior approval by the Promotions team) morning Available on Monday, Tuesday, Thursday, and Friday Exclusive opportunity for each day INDIVIDUAL DAY (EACH) $3, DAY PACKAGE $10, Sports Day: Merchandise of the Day One small piece of merchandise distributed by hand by Convention team to each delegate on arrival to Sports Day venue (requires prior approval by the Promotions team) Exclusive opportunity for Sports Day SINGLE DAY (EXCLUSIVE) $3,

17 Delegate Merchandise SATCHEL INSERT $1, brochure to be included in all delegate satchels Insert must be approved by Promotions team beforehand NECK WALLET (EXCLUSIVE SPONSORSHIP) $5, SATCHEL BAG BRANDING WITH INSERT $5, Your company s logo to accompany AMSA Convention logo on delegate satchel bag Distributed to all delegates at Convention Your company s logo to appear exclusively on delegate Neck Wallet Distributed to all delegates at Convention Used each day of Convention Sizing and image must be approved by Promotions team beforehand brochure to be included in all delegate satchels Image and insert subject to approval by Promotions team CONVENTION T-SHIRT (EXCLUSIVE SPONSORSHIP) $5, ID WRIST BAND LOGO $5, Your company s logo to appear exclusively on delegate ID wristband Wristbands are worn by each attending delegate for the entire week Your company s logo to accompany AMSA Convention logo on T-Shirt Logo size 20mm x 10mm maximum Distributed to the majority of delegates at Convention Sizing and image must be approved by Promotions team beforehand of merchandise, and we will get back to you as soon as possible. 15

18 Tradeshow Tradeshow Outline At the AMSA National Convention in 2015 we are proud to be utilising the world-class facilities of the Melbourne Convention & Exhibition Centre for our Tradeshow. Our aim is to create an attractive, engaging Exhibition that will allow our sponsors to showcase change. 16

19 Tradeshow Stalls The Sponsorship Exhibition is run on Monday and Tuesday in conjunction with the academic program. This is an ideal opportunity to embed your company in the minds of over 1,200 of Australia s future medical leaders. Booth Prices (excl. GST) Number of Representatives Standard Rate Price per m 2 3m x 3m single booth 3m x 6m double booth Up to 3 $4, $ Up to 4 $8, $ Booth Inclusions Floor space includes a single modular stand (3m x 3m for a single and 3m x 6m for a double booth) with the following features: 2.4m high white Velcro-compatible Octanorm walls Organisation name on fascia board (max. 30 characters with standard colours) Two track spotlights per 3m x 3m booth, mounted on the inside of the front fascia One single power-point per booth (regardless of size) Representatives from your company at the tradeshow Involvement in Digital Sponsor Trail competition Acknowledgement in Convention media 17

20 Student Lounge The lounge is a designated area away from the Plenary Hall and Tradeshow where delegates can relax during the Academic Program. The Student Lounge is available for sponsorship on Monday, Tuesday, Thursday and Friday. INDIVIDUAL DAY HIRE (PER DAY) $3, Acknowledgement in Convention social media Banner display in Lounge Company advertisements on big screen (when not in use) Distribution of promotional items within Lounge Up to 2 representatives allowed in Lounge EXCLUSIVE WEEK HIRE $ Full naming rights (e.g. Sponsor Lounge) Acknowledgement in Convention social media Acknowledgement in Convention Delegate Magazine Banner display within Lounge Company advertisements on big screen (when not in use) Distribution of promotional items within Lounge Up to 3 representatives allowed in Lounge 18

21 Careers & Lifestyle Exhibition Held on the Thursday afternoon, the exhibition aims to broaden the students horizons, promote career pathways, and highlight opportunities that will aid them in their futures. EXCLUSIVE SPONSORSHIP $3, Full naming rights (e.g. Sponsor Name Careers and Lifestyle Exhibition) Stall within the expo including opportunity to distribute merchandise to delegates Company banners at entrance and exit points of exhibition Acknowledgement in all Convention media CAREERS & LIFESTYLE EXHIBITION STALL GENERAL PRICING $ CAREERS & LIFESTYLE EXHIBITION STALL COLLEGES/TERTIARY INSTITUTION $ Labelled stall at Careers and Lifestyle Exhibition Includes trestle table and two chairs Up to 2 representatives from your organisation at the Exhibition Company banner display at stall Option to distribute merchandise to delegates at stall 19

22 Academic Meals MORNING TEA PER MEAL $1, Company banner placement around main food area LUNCH PER MEAL $1, Additional small merchandise on food tables (requires prior approval by Promotions team) Company banner placement around main food area AFTERNOON TEA PER MEAL $1, Company banner placement around main food area DINNER Price on Application One pre-cooked meal provided to each delegate, to be consumed at their accommodation 17 x 17 napkins with company logo (10 x 10 ) distributed with each meal 20

23 Convention Registration Booth EXCLUSIVE SPONSORSHIP $8, Delegates receive their Convention merchandise and registration at this centrally located booth, and is active throughout the week as a point of information. Company banners displayed at each side of Registration Booth One piece of merchandise to distributed directly to all delegates Academic Venue Signage PER DAY $2, Any extra signage will be placed by the Convention Committee, and will be located in a highly active part of the venue for delegates to see. Extra banner signage Two company banners displayed within Academic Venue Banners to be placed by Convention committee, but suggestions for placement will be considered 21

24 AMSA Convention 2015 Order Form Organisation Details Organisation: ABN: Contact Person (Dr/Mr/Ms/Mrs): Position: Address: Suburb: State: Postcode: Telephone: Mobile: Sponsorship Items Please note all prices are quoted in Australian dollars and exclude GST. Partnerships Merchandise of the Day Platinum Sponsor Price on Application Academic Days $3, / day Gold Sponsor Silver Sponsor Price on Application $1, Day Package $10, Sports Day $3, Bronze sponsor $, Academic Program Opening ceremony $8, Plenary Hall Session $4, Mini-Plenary Session $3, Workshop Session $3, Sponsor-Run Workshop Price on Application Intervarsity Sports Day Exclusive Sponsorship $13, Sports Day Relaxation Lounge $3, Sports Day Competitions Emergency Medical Challenge $7, State vs. State Tournament $4, Australia s Brawniest Med Student $3, Convention Morning Show $4, Academic Field Trips $1,

25 Academic Competitions National Debating Competition $6, Minute Thesis Competition $5, Research Poster Competition $3, Australia s Brainiest Med Student $4, Publications and Promotions Tradeshow Exhibition 3m x 3m single booth $4, m x 6m double booth $8, Careers & Lifestyle Expo Exhibition Sponsorship $3, Exhibitor Stall $ College/University Stall $ Delegate Magazine Inside Back Cover Advertisement $1, Full Page Advertisement $1, Half Page Advertisement $ E-Newsletter Advertisement $ Academic Meals (# of meals) Morning Tea Lunch Afternoon Tea Dinner $1, ea $1, ea $1, ea Price on application Smartphone Application Price on Application Social Media Promotion Individual Post $ / post Package of 5 $2, Delegate Merchandise Satchel Insert $1, Satchel Bag Branding $5, Student Lounge Individual Day $3, / day Exclusive Sponsorship $15, Exhibition Space Convention Registration Booth $8, Extra Signage $2, / day Gala Events Delegate T-Shirt $5, Neck Wallet $5, ID Wrist Band $5, Gala Ball Event Sponsorship $4, VIP Cocktail Night $4, Please return your completed order form to an Expression of Interest in the selected items. Form depending on availability and further discussion. 23

26 AMSA Convention 2015 Provisional Timetable Academic Intervarsity Tradeshow Social Saturday 4th July VIP Cocktail Night Sunday 5th July Opening Ceremony Social Night 1 Monday 6th July Academic Program Day 1 3MT Heats Debating Heats Tradeshow Exhibition Social Night 2 Tuesday 7th July Academic Program Day 2 Research Poster Competition Tradeshow Exhibition Social Night 3 Sports Day EMC Wednesday 8th July State vs State Australia s Brawniest Medical Student Sports Social Academic Program Day 3 Debating Semi-Finals Careers & Lifestyle Exhibition Social Night 4 3MT Finals Friday 10th July Academic Program Day 4 Closing Ceremony Debating Finals Australia s Brainiest Medical Student Social Night 5 Saturday 11th July Gala Ball 24

27 AMSA National Convention Melbourne 2015 Tahlia Gadowski & Peter Lioufas AMA House, Parkville, VIC

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