AN INVITATION TO SPONSOR

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1 5 Th Rural Matters Gippsland Acute Care Symposium 27 th November 2015 Federation University Gippsland AN INVITATION TO SPONSOR Dear Colleague, The symposium committee for the fifth Rural Matters Gippsland Acute Care Symposium would kindly welcome your support as a sponsor/exhibitor at our event. The symposium will be held at Federation University Gippsland Campus at Churchill on Friday 27 th November, The symposium is an initiative of staff Latrobe Regional Hospital. Latrobe Regional Hospital is a 289-bed fully integrated health service located in the Latrobe Valley. We provide a regional public health service for the whole of Gippsland and surrounding areas. This includes a population of over 240,000 people. We are the regional referral centre for Gippsland. Our symposium has attracted over 150 participants from various health facilities within Victoria. Our participants include general practitioners, medical officers, registered nurses and ambulance officers. Our symposium will provide you with a unique opportunity to capture most of the regions health care facilities/organisations in the one location. The packages outlined on page three offer a variety of exposure levels at the symposium. We appreciate any consideration for support of this event and look forward to hearing from you. Warm Regards, The Symposium Committee.

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3 Terms and Conditions Full Symposium Registration Full conference registration includes breakfast, lunch, morning and afternoon tea, participation at all symposium sessions and access to all symposium promotional materials. Symposium Promotional Material A printed and electronic version of the symposium program booklet will be produced and will include colour logos from major sponsors (gold, lunch and silver). It is the responsibility of the sponsor to ensure logos (JPEG format) are sent to the symposium committee well in advance to ensure they are included in the symposium program booklet. Symposium Program Booklet All sponsorship packages include sponsor recognition in the symposium program booklet. The program booklet will include a detailed agenda, information about the presenters, presentations and sponsors list. Exhibition Space The trade display area will be at the rear of the 3E Auditorium at Monash University, Churchill. The area allocated to you will be based on sponsorship amount. This is also where morning and afternoon tea and lunch will be served. Please advise us if power is needed for your trade display. There will be one trestle table (two for gold sponsor), white table cloth and two chairs provided for your trade display. Set-up times will be provided with confirmation of your attendance. Satchel Insert Only one A4 brochure is permitted per sponsor for each satchel ( satchels in total). Other promotional material or product samples are subject to approval by the symposium committee. Details of shipping information will be provided on confirmation. Unless otherwise indicated, trade display package does not include a satchel insert. Organisation Signage The type of organisation signage to be displayed is dependent on the space and physical constraints at the venue. Every effort will be made to accommodate sponsors requests.

4 Terms and Conditions (continued) Public and Product Liability for Trade Exhibitors Australian regulations require all exhibitors to have adequate public and product liability insurance cover based on a limit of indemnity to the value of A$10,000,000 or above. This refers to damage or injury caused to third parties/ visitors on or in the vicinity of an exhibition area. Please ensure a copy of your public liability insurance is forwarded to the symposium committee with your booking form. Cancellation Policy Once a booking form has been received for sponsorship or trade display, any cancellation must be advised in writing. If the cancellation is received after the 17th October 2015 no refund is applicable. Terms and Conditions The symposium committee will take diligent care to fulfill the listed commitments. The sponsors are responsible for providing all promotional material and to make full payment no later than the 17th October th Rural Matters Gippsland Acute Care Symposium 27th November 2015 Auditorium 3E Federation University, Churchill Simone Redpath Nurse Unit Manager, Critical Care Unit Latrobe Regional Hospital P.O Box 424, Traralgon, 3844 T: F: E:

5 5 Th Rural Matters Gippsland Acute Care Symposium 27 th November 2015 Federation University Gippsland, Vic SPONSORSHIP REQUEST FORM Company Name: Contact Person: Position: Address: City: 3844: Phone: Name of Representative: of Representative: Is power required for Trade display (circle): YES NO Other Requests: AGREEMENT I have read and understand the terms of sponsorship and would like to request confirmation of the following sponsorship packages: Tick Level Packages Cost (inc. GST) 1 GOLD Sponsor $2,500 2 LUNCH Sponsor $1,500 3 SILVER Sponsor $1,000 4 BRONZE Sponsor (Nominate Amount) $500 - $1,000 5 SATCHEL Insert $50 Signature: Date: Please return the completed form via post, or fax to: Simone Redpath Nurse Unit Manager, Critical Care Unit, Latrobe Regional Hospital P. O. Box 424, Traralgon Vic, T: F: E:

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