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1 The Australasian Clinical Networks Conference NOVEMBER 2012 SYDNEY CONVENTION AND EXHIBITION CENTRE DARLING HARBOUR Hosted by

2 Welcome from Dr Nigel Lyons Chief Executive, ACI It is with great pleasure that I invite you to be part of the Network to Network the Second Australasian Clinical Networks Conference. Building on the success of the 2010 conference, we re delighted to be hosting the conference this year in Sydney on November 2012 at the Sydney Convention and Exhibition Centre, Darling Harbour, one of Sydney s most popular conference venues located within minutes of the CBD. Clinical Networks have been established in the USA, UK, Canada, Australia and other countries to engage clinicians, managers and consumers in decision making about clinical services planning and implementation, clinical practice improvement and quality and safety enhancements. As a sponsor or exhibitor you will have the opportunity to network with NSW, national and international delegates that work at senior levels within health systems, creating brand awareness while confirming your organisation s ongoing commitment to improving clinical practice. We ve expanded our capacity to accommodate as many organisations as possible and with your involvement, look forward to producing an outstanding showcase of products and services that support the care delivered by clinical leaders and managers in NSW, Australia and overseas. I encourage you to review the many benefits that sponsorship offers. Dr Nigel Lyons Chief Executive, ACI Network to Network 2 Sponsorship Prospectus

3 Network to Network 2012 The Second Australasian Clinical Networks Conference Conference Theme The Agency for Clinical Innovation (ACI) was established by the NSW Government in January 2010 to drive continuous improvement in the way care is provided to patients in the NSW health system. The ACI has established 24 clinical networks, each focussing on a specific area of care. The Network to Network the Second Australasian Clinical Networks Conference will bring together leaders in clinical networks across Australia and New Zealand and international speakers. The conference has four main themes: Strategies used by effective networks to support implementation Clinical networks in different states have developed evidence-based clinical practice improvements. But how do they ensure that theory is translated into practice? What is thought to work from different perspectives and why? Evaluating the outcomes of clinical networks What differences are clinical networks making to patient outcomes? What mechanisms are networks using to measure and evaluate their clinical improvement strategies? Engaging the community in clinical practice improvement and measuring the impact of this engagement What models of engagement are currently being used to involve consumers in clinical networks? What difference does this engagement make to patient outcomes or activities of networks? Health reform and boundary changes, how established effective networks contribute to success How have clinical networks contributed to stability during times of State and National health reform? What effect do reform processes have on the work of clinical networks? Venue Information Australia s leading business events venue, the Sydney Convention and Exhibition Centre, is superbly located on the Darling Harbour waterfront, adjacent to the bustling Sydney central business district. The Centre comprises three major buildings: Convention Centre Bayside, Convention Centre Parkside and the Exhibition Centre. The perfect venue for meetings, conferences, exhibitions and special events, the Centre offers over 30 flexible meeting rooms, ranging from smaller spaces suitable for events for up to 50 people to an auditorium accommodating 3,500. It also features six exhibition halls and offers a total exhibition space of 30,000 square metres. The conference will be held in the Bayside Auditorium and surrounding breakout spaces. Sponsorship Benefits Becoming a sponsor or exhibitor offers you numerous opportunities to promote your products and/or services to clinicians and managers that work in health services across an extensive range of clinical specialty areas. We have a strategy covering your involvement before, during and after the conference to ensure that the event is successful and engaging for all participants. We are confident that the following selection of sponsorship opportunities will greatly benefit your organisation. Conference Participants Delegates will include health service managers/ executives, doctors, nurses and allied health professionals that work in health services, consumers, academics/researchers, scientists and industry representatives from NSW, interstate and overseas. Trade Exhibitors Prize Program applicable to all Sponsors and Trade Exhibitors The Network to Network 2012 The Second Australasian Clinical Networks Conference is excited to offer exhibiting organisations the opportunity to participate in the Trade Exhibitors Prize Program. Each delegate will receive a Trade Exhibitors Postcard and will require the stamp of several exhibitors to gain eligibility for exclusive prizes to be drawn at the conclusion of the conference. The Trade Exhibitors Prize Program has been created in an effort to drive more traffic through the exhibition space. Inclusions: Company recognition during the prize draw session during the closing session of the conference. Your company logo and prize description in the Conference Handbook. A low cost opportunity to increase face-to-face interaction with delegates. The opportunity to encourage traffic to your booth and engage visitors while discussing your company s products and services. Network to Network 3 Sponsorship Prospectus

4 Sponsorship and Exhibition Opportunities Platinum Sponsor $15,000 Company Acknowledgement Your company will receive acknowledgement in the lead up to and during the Network to Network 2012 The Second Australasian Clinical Networks Conference. This includes the following: Exclusivity of Platinum Sponsor level sponsorship Corporate banner (supplied by the sponsoring organisation) to be displayed at registration 10 minute speech in opening session of the conference Recognition on the front cover of the conference handbook Acknowledgment on official conference website with logo, a 50-word description on the sponsoring organisation and hyper-link to organisation s site Corporate logo (full colour) in pre conference delegate information manual Corporate logo (full colour) on PowerPoint holding slide displayed at the beginning and end of each plenary session Exclusive sponsorship of 4 nominated non-plenary sessions at the conference Corporate logo (full colour) on PowerPoint holding slide displayed at the beginning and end of each sponsored non-plenary session Acknowledgement at Official Opening and Closing as Platinum Sponsor Acknowledgement on all delegate registration confirmation s Acknowledgement on all documentation distributed on behalf of the conference (subject to time of sponsorship confirmation) Advertising Opportunity to provide a sponsors gift to be included in the Trade Exhibitor s Prize Program. The sole Platinum sponsor may tag all relevant advertising and marketing materials for the duration of the sponsorship supporting its association with the Network to Network 2012 The Second Australasian Clinical Networks Conference Two A4 Inserts or Small Gifts in conference satchel (material to be supplied by sponsoring organisation) Full Page Advertisement in A4 program handbook (sponsors to provide artwork, organisers reserve the right to place advertisements in various sections of the handbook at their own discretion) Recognition in promotional s as Platinum Sponsor Sponsor logo and description of organisation to be included in the program handbook Exhibition Space Your company will be entitled to one double trade booth (6m x 2m) in a prime location. The Exhibition package includes shell scheme velcro-backed display booth; two spot lights per stand; one general use power point per booth; fascia signage with company name. Please note booths will be provided as an empty shell to be filled/ decorated at the Exhibitor s discretion. Exhibitors are responsible for selecting and hiring any other required equipment. Access to Delegate List A copy of the delegate list will be provided, except where privacy laws exclude particular participant s details from being included and where we are excluded from divulging information due to other contractual agreements. This list will be provided one week prior to the conference for pre conference marketing and then two weeks after the conference for post-conference marketing. Complimentary Registration This sponsorship package entitles you to: Six (6) complimentary conference registrations that include attendance at all conference sessions, lunches, morning and afternoon teas. 20% discount on any additional conference registrations. Network to Network 4 Sponsorship Prospectus

5 Sponsorship and Exhibition Opportunities Gold Sponsor $10,000 Company Acknowledgement Your company will receive acknowledgement in the lead up to and during the Network to Network 2012 The Second Australasian Clinical Networks Conference. This includes the following: Corporate logo (full colour) in pre-conference delegate information manual Corporate logo (full colour) on PowerPoint holding slide displayed at the beginning and end of each plenary session Exclusive sponsorship of 1 nominated non-plenary session at the conference Corporate logo (full colour) on PowerPoint holding slide displayed at the beginning and end of the sponsored non-plenary session Acknowledgement at Official Opening and Closing as Gold Sponsor Recognition within the conference handbook Acknowledgment on official conference web site with logo and hyper-link to organisation s website Acknowledgement on all delegate registration confirmation s Acknowledgement on all documentation distributed on behalf of the conference (subject to time of sponsorship confirmation) Advertising Opportunity to provide a sponsors gift to be included in the Trade Exhibitor s Prize Program The Gold sponsor may tag all relevant advertising and marketing materials for the duration of the sponsorship supporting its association with the Network to Network 2012 The Second Australasian Clinical Networks Conference. One A4 Insert or Small Gift in conference satchel (material to be supplied by sponsoring organisation) Half Page Advertisement in A4 conference handbook (sponsors to provide artwork, organisers reserve the right to place advertisements in various sections of the handbook at their own discretion) Recognition in promotional s as Gold Sponsor Sponsor logo and 50-word description of organisation to be included in the conference handbook Exhibition Space Your company will be entitled to one trade booth (3m x 2m) in a prime location. The Exhibition package includes shell scheme velcro-backed display booth; two spot lights per stand; one general use power point per booth; fascia signage with company name. Please note booths will be provided as an empty shell to be filled/ decorated at the Exhibitor s discretion. Exhibitors are responsible for selecting and hiring any other required equipment. Access to Delegate List A copy of the delegate list will be provided, except where privacy laws exclude particular participant s details from being included and where we are excluded from divulging information due to other contractual agreements. This list will be provided one week prior to the conference for pre-conference marketing and then two weeks after the conference for post-conference marketing. Complimentary Registration This sponsorship package entitles you to: Four (4) complimentary conference registrations that include attendance at all conference sessions, lunches, morning and afternoon teas. 10% discount on any additional conference registrations. Network to Network 5 Sponsorship Prospectus

6 Sponsorship and Exhibition Opportunities Sponsored Coffee Cart: $3,500 The coffee cart is a highly popular inclusion of the Network to Network 2012 The Second Australasian Clinical Networks Conference and is certain to be a focal point for delegates looking for good coffee at the event. It will be located in a premium position inside the exhibition area. Inclusions: Naming Rights for the Network to Network 2012 The Second Australasian Clinical Networks Conference Coffee Cart which will provide freshly roasted espresso coffee to delegates throughout the day. Acknowledgment in the program handbook Acknowledgement at opening and closing of the conference Opportunity to provide branded paper cups. Sponsored Juice Bar: $3,500 The Juice Bar is a highly popular inclusion of the Naming Rights for the Network to Network 2012 The Second Australasian Clinical Networks Conference and is certain to be a focal point for delegates looking for refreshing juice at the event. It will be located in a premium position inside the exhibition area. Inclusions: Naming Rights for the Network to Network 2012 The Second Australasian Clinical Networks Conference Juice Bar which will provide an array of freshly squeezed juices to delegates throughout the day. Acknowledgment in the conference handbook Acknowledgement at opening and closing of the conference Opportunity to provide branded paper cups. Sponsored Tea Breaks: $3,000 Opportunity to screen a video on several plasma screens strategically placed within exhibition and catering area. Sponsoring organisation will supply video in required file format. Opportunity to supply branded products for use during breaks. Such products could include branded napkins, cup cakes etc. All products to be supplied by the sponsoring organisation. Verbal acknowledgement of Sponsorship contribution prior to relevant break. Acknowledgement on PowerPoint slides prior to each break announcing morning and afternoon tea features. Trade Exhibition: $2,000 The Trade Exhibition period will be from 8.30am 4.30pm each day. The conference program and exhibition space have been designed to offer exhibitors maximum contact with delegates. Arrival tea and coffee, morning tea, afternoon tea and lunch will be served in the trade area. The Exhibition package includes: Shell scheme display booth 3m x 2m, with two spot lights per stand, one general use power point per booth and fascia sign with company name. Exhibitors are responsible for selecting and hiring any other required equipment. Listing with corporate logo (full colour) included in the conference handbook. Two (2) complimentary conference registrations that include attendance at all conference sessions, lunches, morning and afternoon teas. Opportunity to provide an exhibitors gift to be included in the Trade Exhibitor s Prize Program. Network to Network 6 Sponsorship Prospectus

7 Sponsorship and Exhibition Opportunities Not for Profit Organisation: $900 The Trade Exhibition period will be from 8.30am 4.30pm each day. The conference program and exhibition space have been designed to offer exhibitors maximum contact with delegates. Arrival tea and coffee, morning tea, afternoon tea and lunch will be served in the trade area. The Exhibition package includes: Shell scheme display booth 3m x 2m, with two spot lights per stand, one general use power point per booth and fascia sign with company name. Exhibitors are responsible for selecting and hiring any other required equipment. Listing with corporate logo (full colour) included in the conference handbook. Two (2) complimentary conference registrations that include attendance at all conference sessions, lunches, morning and afternoon teas. Opportunity to provide an exhibitors gift to be included in the Trade Exhibitor s Prize Program. Satchel Insert: $550 Provision of two (2) pieces of written information or merchandise in conference satchels (material to be supplied by the organisation). Advertising in Handbook An opportunity to add value to your presence at the conference with inclusions in the conference handbook and/or delegate satchel inserts available. Full Page Advertisement...$750 Half Page Advertisement...$550 Quarter Page Advertisement...$300 Print ready artwork must be supplied in electronic format. Specifications will be made available upon booking. All advertisements are subject to approval by the organising committee. Keynote Speaker: $POA Recognition as sponsor of keynote speaker Listing and Corporate logo (full colour) in conference handbook 5 minute speech opportunity during keynote session introduction. Network to Network 7 Sponsorship Prospectus

8 Sponsorship and Exhibition Booking Form For further queries regarding the sponsorship of this event, please contact: Anna Nicholes Acting Director, Engagement, Executive Support and Communications Agency for Clinical Innovation Tel Booking Details Organisation:... Address:... Telephone:... Fax: ABN:... Sponsorship Opportunities (please tick preferred package) Platinum Sponsor: $15,000 Gold Sponsor: $10,000 Keynote Speaker $POA Coffee Cart Sponsor: $3,500 Juice Bar Sponsor: $3,500 Sponsored Tea Breaks: $3,000 Satchel Insert: $550 Exhibition Opportunities (please tick preferred option) Trade Booth: $2,000 Not for Profilt: $900 Yes, I m interested in the Trade Exhibitors Prize Program General Advertising in A4 Conference Handbook Full Page Advertisement: $750 Half Page Advertisement: $550 Quarter Page Advertisement: $300 Total Amount Payable: $ + GST Payment Options Upon receipt of the completed Sponsorship Booking Form, a tax invoice will be raised and issued to each participating organisation. Further information will be included in the tax invoice. By completing this booking form, I acknowledge and accept the terms and conditions as outlined in the document. Signature: Date: Network to Network 8 Sponsorship Prospectus

9 Terms and Conditions This document contains the standard terms and conditions of participating in events in 2012 managed by HSS Events that form part of the contract. It should be read in conjunction with the Sponsorship and Exhibition Prospectus. The Contract 1. The term Organiser refers to the Agency of Clinical Innovation (ACI). HSS Events may be contracted to act on behalf of the ACI. 2. The term Exhibitor includes any person, firm, company or corporation and its employees and agents identified in the Booking Form or other written request for exhibition space. 3. The term Sponsor includes any person, firm, company or corporation and its employees and agents identified in the Booking Form or other written request for sponsorship. 4. A contract is formed between the Organiser and Exhibitor and/or Sponsor when the Organiser accepts the signed Booking Form and receives 100% of the total amount owing as payment in full. 5. The Organiser may cancel the contract at their discretion if the full amount is not obtained within 28 days of receipt of an invoice. The Organiser will generate an invoice upon receipt of a completed Booking Form. Additionally, the Organiser reserves the right to cancel the contract by returning the amount paid within 28 days of receipt. The Application 6. The Organiser reserves the right to refuse application or prohibit any Exhibitor and/or Sponsor from participation without assigning a reason for such refusal or prohibition. EXHIBITION Obligations and Rights of the Organiser 7. The decision of the Organiser is final and decisive on any question not covered in the contract. 8. The Organiser agrees to allocate the Exhibitor an exhibition space as close as possible to their desired location. 9. The Organiser reserves the right in unforseen circumstances to amend or alter the exact site of the location of the stand and the Exhibitor undertakes to agree to any alteration to the site or the space re-allocated by the Organiser. 10. The Organiser reserves the right to change the exhibition floor layout if necessary. 11. The Organiser is responsible for the control of the exhibition area only. 12. The Organiser may shorten or lengthen the duration of the exhibition and alter the hours during which the exhibition is open to visitors. 13. The Organiser agrees to provide the Exhibitor with an Exhibitor Manual prior to the exhibition for the purpose of communicating required actions on the part of the Exhibitor. 14. The Organiser has the right to take action based on verbal or written directions including those contained in the Exhibitor Manual. This is to ensure that all laws in connection with the exhibition are complied with, to prevent damage to person or property and to maximise the commercial success of the exhibition. 15. The Organiser may refuse without limitation to permit activity within the exhibition or may require cessation of particular activities at their discretion. 16. The Organiser reserves the right to specify heights of walls and coverings for display areas. 17. The Organiser reserves the right to disapprove the content and presentation of the Exhibition catalogues, acknowledgments and printed matter with respect to the exhibition. 18. The Organiser may determine the hours during which the Exhibitor will have access to the exhibition venue for the purpose of setting up and dismantling. 19. The Organiser will specify conditions relating to the movement of goods and displays, prior, during and after the exhibition. 20. The Organiser will specify any regulations with regard to sound levels including microphones, sound amplification, machine demonstrations and videos. The Exhibitor agrees to abide by these. 21. The Organiser will accept no liability for loss or damage of equipment displayed or used by the Exhibitor. 22. The Organiser will arrange for daily cleaning of the aisles outside the exhibition open hours. Obligations and Rights of the Exhibitor 23. The Exhibitor must ensure that all accounts are finalised and paid by the start date of the exhibition. 24. The Exhibitor must use allocated space only for the display and promotion of goods and/or services within the scope of the exhibition. 25. The Exhibitor must make every effort to maximise promotion and commercial benefits of participating in the exhibition. 26. The Exhibitor must comply with all directions /requests issued by the Organiser including those outlined in the Exhibitor Manual. 27. The Exhibitor must comply with all applicable laws, including laws in relation to occupational health & safety. The Exhibitor will therefore act with care to avoid damage to persons or property in the exhibition. 28. The Exhibitor must ensure the cleanliness and tidiness of their allocated space. Upon the conclusion of the exhibition the Exhibitor will promptly remove all exhibits, tools and other materials as outlined in the Exhibitor Manual. If the Exhibitor fails or refuses to do so, the Organiser will make arrangements for this to be done by an external party at a cost to be paid by the Exhibitor. 29. The Exhibitor will not display an exhibit in such a manner as to obstruct or affect neighbouring exhibitors. This includes blocking or projecting light, impeding or projecting into aisles or neighbouring exhibition space. 30. The Exhibitor will submit plans and visuals of custom designed exhibits to the Organiser for approval prior to the commencement of the exhibition (if requested). Exhibitors failing to do so may be denied access to the exhibition to setup or may be requested to cease building. 31. The Exhibitor is responsible for all items within their allocated exhibition space. 32. The Exhibitor agrees to adhere to all fire regulations and will refrain from using flammable or dangerous materials within the exhibition. Written approval must be sought from the Organiser if flammable or dangerous materials are required for the success of the exhibit. 33. The Exhibitor will not use nails, screws or other fixtures on any part of the premises including walls and floor unless authorised by the Organiser. In any case all permanent damage will result in the Exhibitor paying for all repairs. An invoice will be issued after the event and will be payable within 14 days. 34. The Exhibitor agrees to comply with all instructions relating to delivery times. The Exhibitor acknowledges that the Organiser will not be able to provide assistance in tracking lost deliveries. The Exhibitor agrees that the Organiser will not be liable for any goods rejected by the venue or lost or damaged prior to the delivery date specified or on return. 35. The Exhibitor agrees to abide by requests made by the Organiser to stop any activity that may cause annoyance to others in the exhibition. 36. The Exhibitor agrees to conduct all business transactions within their allocation exhibition space unless otherwise approved by the Organiser. 37. The Exhibitor will source all furniture and equipment that is in addition to that supplied by the Organiser as outlined in the Sponsorship Prospectus. 38. Should the Exhibitor participate in a Trade Exhibitor Prize Draw, the Exhibitor is required to supply a prize with a minimum value of $150. The prize must be approved by the Organiser prior to the commencement of the exhibition. Prize should not require the winner to outlay money when redeeming prize. Prize should be presented during the Exhibition at a time mutually agreed between Exhibitor and Organiser. Exhibitor is responsible for delivering prize to recipient if required. Storage of goods 39. Instructions regarding storage will be outlined in the Exhibitor Manual distributed prior to the exhibition. Under no circumstances are goods permitted to be stored in public areas. Stand Services and Construction 40. Official contractors will be appointed by the Organiser to undertake stand construction plus supply furniture, electrics, telecoms and IT equipment. This is for insurance and security reasons and details will be included in the Exhibitor Manual. All non-official contractors wishing to enter the exhibition are required to produce current Certificates of Currency for Insurance, Public Liability and OH&S. Access will be denied without such documentation. Insurance and Liability 41. All Exhibitors must have Public Liability Insurance for the period of the exhibition and must be able to produce this documentation immediately at the request of the Organiser. 42. Exhibitors must insure, indemnify and hold the Organiser harmless in respect of all damages, injuries, costs, claims, demands, expenses and interest for which the Organiser may become liable. 43. Whilst the Organiser will endeavour to protect exhibition property whilst on display at the exhibition, if must be clearly understood that the venue and the Organiser cannot accept liability for any loss or damage to property sustained or occasioned from any cause whatsoever. 44. The Organiser shall not be liable for any loss, which the exhibitor may incur as a result of the intervention of any Authority, which prevents the use of the premises or any part thereof in any manner whatsoever. 45. The Organiser will not be liable and makes no guarantee of the number of visitors to the exhibition. Equally the Organiser will not be accountable for the level of commercial activity generated. Payment and Cancellation 46. ACI will generate an invoice upon receipt of a completed Booking Form. 100% of your total exhibition fee must be paid within 28 days of receipt of an invoice. Booth selections will not be finalised until payment is received. 47. Payments are to be made in Australian dollars. All prices quoted in the prospectus exclude GST. 48. Payments are to be made payable to: Agency for Clinical Innovation. 49. In the event that the Exhibitor fails to occupy their allocated exhibition space by the advertised opening time, the Organiser is authorised to occupy this space in any manner deemed to be in the best interest of the Exhibition. The Exhibitor contracted to this space will remain liable to all Terms and Conditions of Contract and will not be eligible for a refund. 50. In exceptional circumstances the Organiser may consider Exhibitor cancellation; but only if the following conditions are complied with: a. The request for cancellation is submitted in writing. b. The request is received at least three (3) months prior to the commencement of the exhibition. c. The Organiser is able to re-let the cancelled space in its entirety. d. The reason for the cancellation is, in the opinion of the Organiser, well founded. This excludes bankruptcy, liquidation and receivership. SPONSORSHIP Payment and Cancellation 51. ACI will generate an invoice upon receipt of a completed Booking Form. 100% of your total fee must be paid within 28 days of receipt of an invoice. 52. Payments are to be made in Australian dollars. All prices quoted in the prospectus exclude GST. 53. Payments are to be made payable to: Agency for Clinical Innovation. 54. In exceptional circumstances the Organiser may consider Sponsor cancellation; but only if the following conditions are complied with: a. The request for cancellation is submitted in writing. b. The request is received at least three (3) months prior to the commencement of the event. c. The reason for the cancellation is, in the opinion of the Organiser, well founded. This excludes bankruptcy, liquidation and receivership. 55. The Organiser appreciates your support and cooperation and looks forward to working with you. The information contained in this prospectus is correct at the time of publication and is subject to change without notice. Network to Network 9 Sponsorship Prospectus

10 Network to Network 10 Sponsorship Prospectus

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