52 nd Annual Conference 3 4 July 2015, Christchurch

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1 52 nd Annual Conference 3 4 July 2015, Christchurch Sponsorship and Exhibition Prospectus 2015

2 Join us ECNZ s 52nd Annual Conference & AGM, The Rydges Latimer Hotel, Christchurch, 3-4 July. Tēnā koe 2015 is going to be an exciting year for us as we launch our new name and new vision of teachers and learners who are agile, connected and contributing citizens of the world. Early childhood is a critical time in a child s life and quality teaching makes a big difference. Te Rito Maioha Early Childhood New Zealand works hard at growing and developing teachers so that every child gets the best start. Our annual conference presents a professional development opportunity for delegates to share innovation and ideas, discuss issues in the ECE sector and build relationships that support best practice. You have the opportunity to be a part of the conference, showcase your products and services to early childhood educators and leaders in one location. Ultimately, your support enables the Association to realise its vision; thus providing the best start to life for all of New Zealand s children. This sponsorship prospectus outlines a range of packages to enable you to leverage your brand and profile at the conference. We look forward to working with you. Nāku noa, nā, Nancy Bell Chief Executive Page 2 Page 2

3 About Te Rito Maioha Early Childhood New Zealand (ECNZ) is the leading provider of new knowledge, fresh thinking and best practice for early childhood care and education. The Association provides support to more than 600 members throughout New Zealand. ECNZ is also one of the largest early childhood education (ECE) teacher education providers in New Zealand. The degree programme is delivered from 11 bases around New Zealand, from Whangarei to Dunedin. ECNZ has a strong bicultural focus which permeates into all aspects of the organisation. Through initial teacher education, membership services and professional development, ECNZ is committed to raising the quality of ECE for all children in New Zealand. The conference ECNZ s 52nd Annual Conference and AGM will be a major highlight on the ECE calendar. In 2015 we will be returning to the South Island with conference held in the Rydges Latimer, Christchurch. This year s conference will be smaller than past years. Delegate numbers will reach a maximum number of 220 which is the capacity of the venue. Fewer exhibitors will be able to attend. Preferred suppliers to ECNZ will receive priority and other exhibitors will be taken on a first in first served basis. Conference length has been shortened to two full days in To find out more about the conference including the programme and keynote speakers, please see our website, ecnz.ac.nz. The delegates The majority of delegates are members of the Association. Most are ECE Teachers, Centre Managers, Centre owners and/or Directors. ECE professionals value personal interactions with their suppliers and appreciate the efforts of organisations to understand the sector s challenges. Delegates who attend ECNZ conferences are primarily the decision makers in centres and future leaders of ECE. Name change As of 1 January 2015, Te Tari Puna Ora o Aotearoa/NZ Childcare Association (NZCA) has been renamed Te Rito Maioha Early Childhood New Zealand. Though our name has changed, our values and priorities are still the same. We advocate for high quality early childhood education. Find out more information at ecnz.ac.nz/name. Page 3

4 Benefits G Consider the benefits your organisation could enjoy by supporting ECNZs 52nd Annual Conference and AGM. Advertise and promote your products and services to sector leaders and decision makers. Access your target market in one central location. Be seen as a strong supporter of the ECE sector. Generate new leads and enquiries. Increase brand and product exposure and recall amongst ECE leaders. Enjoy face-to-face interactions with your current and potential clients. Cement your position as the market leader. Page 4 Page 4

5 old sponsor Investment: $10,000 plus GST (Exclusive) The opportunity to be the official conference partner. Every delegate will be aware of who you are and that your partnership support has made this conference a success. One complimentary exhibition booth in an optimum position to engage your audience and receive maximum traffic flow (see page 13 for exhibition benefits). Two complimentary full conference registrations. This includes lunch, morning and afternoon teas and attendance at all conference sessions to help you engage with delegates. Two complimentary tickets to the Gala Dinner. Connect with delegates personally in an entertaining and relaxed atmosphere. Two freestanding company banners displayed in the Main Auditorium alongside the main stage (banners supplied by your company). These banners will be visible during the conference opening, closing and all keynote sessions. One fully branded post-conference to all conference attendees and ECNZ members (600+) thanking you for your contribution to the conference. Personalised acknowledgement and thanks by the MC for your support and contribution throughout the conference. Opportunity to insert up to two promotional items in the conference satchels. One full-page colour advertisement in the Conference Handbook (artwork supplied by sponsor ready for print). The Conference Handbook is used extensively as a resource throughout the conference and is referred to time and time again. Your logo included in all electronic direct marketing material advertising the conference. This is distributed to New Zealand s ECE community in the lead up to conference. Recognition as the Gold Sponsor in the Conference Handbook (if sponsorship is agreed in time before printing) which all delegates receive. Your organisation is always mentioned first and foremost as the Gold Sponsor whenever acknowledgment is given. Your company logo on the first tier sponsors PowerPoint slide, acknowledging your support as the Gold Sponsor. The sponsors PowerPoint slides will be displayed on the main screen in between workshop and keynote sessions. Your company logo hyperlinked to your website on the ECNZ conference web pages. These web pages are the key information source for all potential and attending delegates. Page 5

6 Silver sponsor Investment: $7,000 plus GST (Maximum of two opportunities) A fantastic opportunity for you to be recognised as a major partner of the conference. Your brand will feature prominently throughout the two days giving you plenty of opportunities to convey your key messages to the audience. One complimentary exhibition booth to engage your audience, facilitate sales and generate new leads and enquiries (see page 13 for exhibition benefits). One complimentary conference registration. This includes lunches and morning and afternoon teas so you can engage socially with delegates. One complimentary Gala Dinner ticket. Please note, any further tickets will come at an additional cost. Opportunity to insert one item of promotional material in the conference satchels. Half-page advertisement in the conference handbook (artwork supplied by sponsor in print-ready file). The Conference Handbook is used extensively as a resource throughout the conference and is typically kept by delegates as proof of their professional development. Recognition as a Silver Sponsor in the Conference Handbook (if sponsorship is agreed in time before printing). Your company logo on the second tier sponsors PowerPoint slide, acknowledging your support as a Silver Sponsor. The sponsors PowerPoint slide will be displayed on the main screen. Your company logo hyperlinked to your website which will display on the ECNZ conference web pages. These web pages are the key information source for all potential and attending delegates. Page 6 Page 6

7 Bronze sponsor Gala Dinner Investment: $6,000 plus GST (Exclusive) The opportunity to add glamour to your brand! This is the social highlight of the conference and will take place at The Cardboard Cathedral, Christchurch. Acknowledgement of your support of the Gala Dinner kindly supported by Sponsor s name in all material advertising the conference. Two complimentary tickets to the Gala Dinner so that you can engage customers and potential customers in a relaxed and fun atmosphere. Opportunity for you to make a short address to the dinner audience (maximum of five minutes). Seize this time to further ingrain your brand/product/organisation in the hearts and minds of delegates whilst demonstrating your commitment to ECE. Prominent branding for your company at the Gala Dinner venue (two free standing banners supplied by sponsor). The conference organisers will allocate a highly visible space to ensure that your brand gets maximum impact. A VIP table at the Gala Dinner. Attendees at this table will be by your invitation only from those who have purchased tickets to attend the Gala Dinner. Your company logo displayed on the Gala Dinner menus. Repetition of your brand is key for increasing recall. Your company logo in the Conference Handbook alongside the Gala Dinner on the social function page. Acknowledgement as the Gala Dinner Supporter in the Conference Handbook (if sponsorship agreed on time). Have exclusive branding rights to the Gala Dinner in all publications at conference. Your company logo on the third tier sponsors PowerPoint slide, acknowledging your support as the Gala Dinner Supporter. The sponsors PowerPoint slide will be displayed on the main screen. Acknowledgement as the Gala Dinner Supporter on the conference website with your logo hyperlinked to your website. Page 7

8 ronze sponsor S Coffee Cart Investment: $6,000 plus GST (Exclusive) Naming rights to the only coffee cart on site at the The Rydges Latimer. Opportunity to provide branded coffee cups to be used. Have your brand seen in the hands of all coffee drinkers (of which we promise there will be a lot of) throughout the two days of conference (branded cups to be provided by sponsor, plain cups will be used if branded cups not available). Provide a free coffee to all delegates - up to one coffee per delegate. Opportunity to place your company banner next to the coffee cart. Opportunity to insert one item of promotional material in the conference satchels. Recognition as the Coffee Cart Sponsor in the Conference Handbook. Everyone will know that your generosity is allowing them to get their much deserved caffeine fix. You company logo on the third tier sponsors PowerPoint slide, acknowledging your support as the Coffee Cart Sponsor. Acknowledgement as the Coffee Cart Sponsor on the conference website with your logo hyperlinked to your website. The opportunity to be associated with the instant gratification that comes with a well-deserved caffeine hit. The coffee cart, barista and all the materials you need will be provided. Page 8 Page 8

9 upporter Lanyard strap Investment: $3,000 plus GST (Exclusive) The opportunity to see all of the delegates wear your company name and/or logo around their necks. This sponsorship option ensures high visibility of your brand as all delegates are required to wear their lanyards during all conference events and workshop sessions. Your logo and/or name on all delegate lanyard straps (1 colour, 1 print). Acknowledgement as the Lanyard Sponsor in the Conference Handbook. Advertisement in the Conference Handbook Investment: $300-$800 plus GST Brand and product exposure to every delegate on a daily basis during and after the conference. Various options below: Inside back cover (in colour) $800 + GST. Inside front cover (in colour) $800 + GST. Full-page (in colour) $600 + GST. Half-page (in colour) $300 + GST. (Artwork to be provided by sponsor) The conference organisers make sure that the Conference Handbook is a comprehensive source of information. This way you can be sure all delegates will use their handbooks (and see your advertisement) at least several times a day during the conference. Delegates also refer to their Conference Handbook long after the conference has finished. Page 9

10 Supporter Satchel insert Investment: $500 plus GST Your advertising material directly into the hands of your target market. The opportunity to ensure that your product/advertising material is being put straight into the hands of all delegates. The opportunity to place one promotional item for inclusion in the conference satchel. Insert supplied by you approximately 250 items required. Your insert can be a leaflet or you can make sure your brand can t be missed by adding different items such as a USB stick, pen, notepad, sample size confectionary, beauty products or discount voucher as examples. Page 10 Page 10

11 Gold ($10,000+GST) Silver ($7,000+GST) Bronze - Gala Dinner ($6,000+GST) Bronze - Coffee Cart ($6,000+GST) Supporter - Keynote/Panel ($3,000+GST) Supporter - Lanyard strap ($3,000+GST) Supporter - Advertisement in Conference Handbook ($300-$800+GST) Supporter - Satchel insert ($500+GST) Conference partner X Exhibition booth X X Conference registration X2 X Ticket to Gala Dinner X2 X2 Full-page advertisement in Handbook X X* Half-page advertisement in Handbook X X* Satchel insert X2 X X Logo hyperlinked on ECNZ Conference website X X X X X X Banner displayed in respective venue X2 X2 X Logo included in all pre-conference promotional material X Fully-branded post-conference X Logo on sponsors PowerPoint X X X X Acknowledgment as sponsor in the Handbook X X X X X X Delegate list X Naming rights X Short speech to delegates X X VIP table at Gala dinner X Logo on menus at Gala dinner X Branded coffee cups X Logo/and or name on lanyards X *Size of advertisement depends on which option is chosen. Page 11

12 Flexible packages We are flexible and willing to work with you to achieve the best promotion combination for your organisation. Benefits to sponsors are commensurate with the level of investment and the earlier the sponsorship commitment is made, the greater the exposure through all preconference publicity and advertising. Sponsorship packages are aimed at providing sponsors with a worthwhile return on investment. We are confident that the benefits of sponsorship will offer effective exposure for your company not only over the period of the conference but also in the years to come. Please contact Shelley Cunningham to discuss on or Seal the deal now! Simply fill out the application form at the end of this prospectus and send it in! If you have any questions, suggestions or require any additional information about any part of this prospectus, please contact us at any time. Shelley Cunningham, CD Event Management E: P: Page 12 Page 12

13 Exhibition Why exhibit? Exhibitions are one of the most cost effective marketing methods offering face-to-face contact with potential customers. Be there to: Make face-to-face contact with prospective customers. Establish new relationships and build on existing ones. Generate new business and make sales onsite. Meet with people in a stimulating and welcoming environment. Allow people to experience your product physically and emotionally; let them touch and sample your product. Showcase and make your product known to new people. Maintain and reinforce loyalty with existing customers. Entice people away from the competition because you re attending and they re not! Differentiate and establish your brand in your marketplace. Interact with a captive audience who are your target market. The ECNZ 52nd Annual Conference exhibition will give your company the opportunity to promote its products and services directly to purchase decision makers in your target market. The exhibition will take place at The Rydges Latimer, Christchurch. The organising committee welcomes you to join us in Christchurch and use this excellent opportunity to network and promote your organisation profile. Page 13

14 Exhibition Exhibitor Investment: $1,200 plus GST One trade booth. One exhibitor registration including: Name badge, Conference Handbook, morning and afternoon teas and lunches - this entitles one person to staff the exhibit but does not allow access to the conference sessions or social functions. A 50 word company profile in the Conference Handbook. One complementary ticket to the Gala Dinner so you can socialise and network with delegates (new in 2015!). Extra Gala Dinner tickets can be purchased for $95 per ticket. Your booth includes: A space 2.4m wide x 2.4m deep. Velcro receptive panels, with a height of 2.3m. Panels will be supplied for two or three sides of the stand, depending upon individual requirements. Two spotlights. A 10 amp power supply with 4 pin multi-box power point. Company name board (maximum 20 characters on black and white board). Extra booth personnel can register later at $250 + GST. This includes all morning and afternoon teas and lunches for the duration of the conference and a name badge. Additional booth staff wishing to attend sessions must register as conference delegates and pay the appropriate registration fee. Exhibition Timetable (Subject to change) Stand Pack In Thursday 2 July 2.00pm 6.00pm Open Hours Friday 3 July Saturday 4 July 8.00am 4.00pm 8.15am 5.00pm Stand Breakdown Saturday 4 July 5.15pm 6.15pm Page 14 Page 14

15 Exhibition Additional equipment Pre-constructed booths will provide a professional image and valuable display space for you to enhance the presentation of your products and information. We encourage you to be innovative with your booth using unique stand designs and offering giveaways. This will improve the look and appeal of your stand. Any additional equipment required such as display units, shelving, stools, audio visual equipment etc can be ordered through the conference secretariat: The Conference Secretariat Shelley Cunningham CD Event Management E: P: Got a niggling question? If you have any questions, suggestions or require any additional information about any part of this prospectus, please contact us at any time. Shelley Cunningham, CD Event Management E: P: Page 15

16 Exhibition space floor plan

17 Sponsorship and Exhibition Application form Company/Organisation (this name will appear on any print material / maximum 20 characters for exhibition signage) Name of contact Position within company/organisation Address Work phone Mobile Sponsorship (please advise which option chosen) Exhibition $ (please advise number of booths and additional personnel) Exhibition booths: $1,200 + GST $ Additional personnel: $250 + GST $ Booth location (please select your preferred location) First choice: Second choice: Third choice: Method of Payment On receipt of this application form, the conference organisers will issue a letter of confirmation together with an invoice for the amount payable. A non refundable deposit of 50% of the invoice is due within 10 working days of date on invoice to confirm the exhibition space, with full payment received no later than 31 May Exhibition spaces will be allocated on receipt of payment (at least 50%) with priority to the Gold Sponsor. If 50% payment is not made within 10 working days from date of invoice, then your space may be offered to the next company on the waiting list. Signed (your signature acknowledges your agreement to the terms and conditions available on the ECNZ Conference website or ed to you) Date Return of form details P: Please send this application form to: M: Shelley Cunningham ECNZ Conference 2015 C/- CD Event Management P O Box Greenlane AUCKLAND 1546 The ECNZ Conference committee will contact you regarding your request. There are a limited number of sponsorship and exhibition opportunities and we appreciate your support.

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